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HomeMy WebLinkAboutMINUTES Estes Park Urban Renewal Authority 1983-09-21BRADFORD PUBLISHING CO.» DENVER RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority Commission •^September 21, 1983 Commission: Attending: Also Attending: Absent: Chairman Charles H. Phares, Commissioners Larry Helmich, J. Donald Pauley, Edward B. Pohl, Dale G. Hill, Anne K. Moss, Arthur L. Anderson Commissioners Pohl, Hill, Moss, Pauley and Anderson Executive Director Cole, Secretary Graff, Judy Nystrom representing Larry Helmich, Jim Windholz, Legal Counsel, Russ Caldwell representing Kifchner Moore & Co. Chairman Charles H. Phares, Commissioner Helmich A motion was made and seconded (Anderson-Hill) to approve the minutes of September 7 and the minutes of the Special Session of September 21. Both sets of minutes were approved unanimously. CITIZEN INPUT: Mr. Paul Kochevar, an Engineer with Estes Park Surveyors, presented a proposal for converting a group of cabins on East Riverside Drive into condominiums. Minor changes will be made to the existing buildings with no new construction required. There was no objection from the Commission at this time.because no new building would be involved. BILLS: Cole reported that a total of $481 has been spent to date of office furniture. COMMUNICATIONS: Cole presented a letter from HOH Associates and also one from the Colorado Municipal League. She read a notice from the "Friends of Stanley Park" announcing a special meeting Thursday, September 22 at 7 a.m. in the Estes Park Realty Office. CSU is planning to build a large Horse Teaching and Research Center with an indoor arena and they would like to work with surrounding communities. Cole also made reference to a letter addressed to The Honorable Harry Tregent from Duane Blair, a Planning Commissioner in Sterling Colorado, recommending that if Estes Park does obtain a block grant it would be in the City's best interest to appoint a loan committee and administer the dollars rather than turning the responsibility over to a bank. COMMITTEE REPORTS: Budget Committee Report: Hill distributed copies of the budget which reflect some minor changes, basically due to increases. Approval of the budget is scheduled for October 19. OLD BUSINESS: EPURA Secretary: Cole introduced Joyce Graff who will serve as the new Secretary for the Urban Renewal Authority. Kirchner-Moore Contract: Jim Windholz, Legal Counsel, explained that a rough draft of the contract is the only thing available at the present time. A final draft will be available within a couple of days. BRADFORD PUBLISHING COM DENVER RECORD OF PROCEEDINGS Urban Renewal Authority - September 21, 1983 - Page 2 Bylaws: Windholz explained several of the proposed changed in the Bylaws to include: 1. Clarification as to the duties of the Treasurer. The Treasurer shall keep accounts and provide reports on a periodic basis. 2. Clarification of the duties of the Executive Director Secretary. 3. Officers of the Authority shall be elected annually by the Authority at the first regular meeting in June and shall assume their duties the morning of the election. 4. Personnel Rules, Policies and Procedures of the Town apply to employees of the Authority. 5. A provision to be included concerning special meetings, when they are to be called, how they are to be called and the time schedule for mailing packets. There will also be a requirement that the public should receive notice of the special meetings at least 24 hours in advance. There was discussion as to the number of Board Members required to be present at a special meeting in order to vote on an issue. It was decided that it would be impossible to' have all members present at every meeting. A decision was made that action could be taken by the unanimous vote of the members present. 6. Article IV Section 1 will be changed to require a pre-meeting notice stating that the Bylaws will be considered for amendment at that meeting and approval of the changes will reqire a vote by the majority of Commissioners present at that meeting. 7. Article II Section 4 shall require the Treasurer to provide monthly reports rather than periodic reports. 8. The 16th line of Article III Section 2 shall be changed to read "At such special meeting no business shall be considered other than as designated in the notice, but with the unanimous consent of five (5) members present any or all business may be transacted at such special meetings. 9. Article V Section 1 should be changed to authorize the Executive Director of URA and also the Chairman of URA to sign all checks removing the $1000.00 limit. 10. Article V Section 2 should be changed to read "As required by law at the end of each fiscal year" rather than "Within one (1) month following the end of each fiscal year." A motion was made and seconded (Pauley-Hi111 to approve the Bylaws with the provisions and corrections as stated. The motion was approved. Planning Commission: Moss attended the September 10 Planning Commission Meeting as a liaison. She offered her assistance in answering questions concerning URA decisions. Cole recommended that a committee be established for the P|;J[^pos® procedures for the review of projects to be undertaken 1 nJlj1® erthat developers and groups wanting to make presentations will know the proper ^KLe^to fSlir Moss, Hill, Cole and Mr. A1 Sager, Chairman of the Planning Commission, will serve on this committee. Confluence Park Update: Cole is working with interested developers as requested by the Board. BRADFORD PUBLISHING COM DENVER RECORD OF PROCEEDINGS Urban Renewal Authority - September 21, 1983 - Page 3 NEW BUSINESS: David Hughs, a Consultant for Forward Estes Park Foundation, is working under an agreement with the Foundation to prepare the application for the City for a $400,000 block request grant. He gave a short status report. Financing Plan: Russ Caldwell, Kirchner Moore & Company, reported on methods of financing the Urban Renewal Project. Caldwell stressed the importance of implementing a "partnership" between the public and private businesses involved. He discussed two options as solutions to financing requirements. He explained that assess­ ments could be based on area, front footage, zone or any other equitable means established by the Town Board. He also discussed cost-sharing. Caldwell strongly suggested that street frontage assessments be considered as an equitable assess­ ment method. The Budget Committee will work with Caldwell on details for financial options. Design Studios West, Inc.: Cole introduced Rick Buckten of Design Studios West. A rough draft of the contract was presented. Cole and Buckton have been negotiating the important topics. A motion was made and seconded (Anderson-Pauley) to approve the contract in principle as the Committee sees it today with minor changes made by Cole and Windholz. The motion was approved unanimously. The following dates are the proposed time schedule for events: December 15 March 1 March 1 Must have an approved design. Bids would be mailed out. Completion date with penalities incurring after that date. In the minutes of September 7 a Financial Meeting was scheduled for September 26. This meeting will be replaced with a Budget Meeting on September 26. A motion was made and seconded (Hi 11-Anderson) that the meeting be adjourned. The motion was approved. Joyce E. Graff, Recording Secretary