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HomeMy WebLinkAboutMINUTES Estes Park Urban Renewal Authority 1983-09-07BRADFORD PUBLISHING CO.t DENVER RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority Commission September 7, 1983 Commission: Attending: Also Attending: Absent: Visitors: Chairman Charles H. Phares, Commissioners Arthur L. Anderson, Larry Helmich, Dale G. Hill, Anne K. Moss, J. Donald Pauley, Edward G. Pohl Chairman Phares, Commissioners Anderson, Moss, Pauley and Pole Mayor Tregent, Executive Director Cole, Jim Windholz, Legal Counsel, Joy L. Pohl Volunteer Recording Secretary Commissioners Helmich and Hill Ned Linegar, Larry Stumpp, Chamber of Com­ merce; Tim Asbury, Estes Park Trail Gazette; Dave Solder, Rocky Mountain Jim's 1. MINUTES OF PREVIOUS MEETING: Minutes of August 17, 1983 were read by Executive Director Cole. Chairman Phares requested that the following amendments be made: Bylaws Staff Report Riverfront Park First sentence should be changed to read: . . . "after minor changes, it was agreed they be referred to Legal Counsel for re­ view and to be put into final form." Delete "CSU Conference", insert "Seminar in Fort Collins". Line 5: delete "to"; insert "for". Commissioner Pohl asked the following be changed: Logo Contest First sentence to read: "Commissioner Pohl reported several entries had been received." Commissioner Moss requested that the following be added to first sentence: Public Speaking "; any of the Commissioners who are able and willing to speak could do so in place of or with Executive Director Cole." MOTION: Commissioner Anderson moved that the minutes be accepted, as amended. Commissioner Pohl seconded. Motion carried unanimously, 2. CITIZEN INPUT: Dave Solder, Rocky Mountain Jim's, presented his group's plans for the renovation of the present "Ripley's Museum". Mr. Solder gave a brief description of his background in planning. National Park Service, and retail business. His partner in this endeaver is Gary Brown, lawyer. The purpose of this business^concept is to offer food service, retail opportunities, entertainment for the entire family, and seasonal housing. It will be in the turn-of- the-century style and should be in keeping with the revitalization of the downtown area and the overall URA Plan. Mr. Solder also gave a visual presentation showing a designer sketch by Gary Kile of the Saloon and floor levels. There will be a restaurant, saloon, entertainment areas and a general store. BRADFORD PUBLISHING CO.t DENVER RECORD OF PROCEEDINGS Urban Renewal Authority - September 7, 1983 - Page 2 Mr. Solder stated that he was aware, in accordance with existing law, he was not required to obtain EPURA approval of his pro­ posal. He had brought the matter to the attention of the Com­ mission as a matter of courtesy and to answer any questions or concerns which the Commissioners might have. Condensed questions and answers are as follows; Moss: Phares: Moss: Anderson; Phares: Anderson: Moss: Pohl: Phares: Seasonal business? No, year-round with limited scale off-season. Eat on street: No. Entertainment: Yes, by service personnel in period costumes — honky-tonk piano, banjo. How many employees? At peak season, 15-18 Building dimensions? SO'xllS'. Type of retail businesses? Turn-of- century items found in General Store; re­ conditioned early games, playroom for younger children. Liquor license? Yes, but initially only beer would be sold. Hours: 9:00 A.M. to 10-11:00 P.M. Housing? Employees would be housed on third floor. Exterior building design? In keeping with turn-of-century design, opening up front as much as possible, especially second floor. When renovate? Takeover mid to late November, with opening in May, 1983. The Commission thanked Mr. Solder for his presentation and appre­ ciated the fact that he brought it to them for consideration. While not required, tacit approval was given to the project, as presented. 3. COUNCIL OF GOVERNMENTS (COG) ECONOMIC REPORT: Jonathan Rutstein and Larry Melton presented their_synopsis of the BBC Economic Report on Estes Park. The synopsis had been funded by COG, the Estes Park Chamber of Commerce and EPURA. It would take an economist forty (40) hours to read and understand the original document. The condensed versions can be assimilated by the novice in under one-half hour. The documents will be of^ particular value to the Chamber of Commerce in answering economic queries about Estes Park. The Commission expressed its appreciation for the fine work which had been done. BRADFORD PUBLISHING CO.» DENVER RECORD OF PROCEEDINGS Urban Renewal Authority - September 7, 1983 - Page 3 BILLS and COMMUNICATIONS; a. Executive Director Cole reported the expenditures as of August, 1983. The report was accepted and approved, as presented. b. EPURA received a letter from the law firm, Mehaffey, Rider, Windholz and Wilson concerning their services and appointment as Legal Counsel. The arrangement for legal services are as follows: $300.00 per month: 6 hours of time at rate of $50.00 per hour In excess of 6 hours, $75.00 per hour Mileage, 20<: per mile, hour starts when counsel arrives Chairman Phares explained that six firms had been considered for legal services and narrowed down to two by those Commissioners present at the meeting. Chairman Phares was given the responsi­ bility of interviewing these two and making the final decision. MOTION: Commissioner Anderson moved that approval be given to engage the law firm Mehaffey, Rider, Windholz and Wilson and accept the terms of hiring as stated in their letter. Commissioner Pauley seconded the motion. During discussion on this motion. Commissioner Moss questioned the procedures used in interviewing and selecting the Legal Counsel and expressed concern that more Commissioners were not involved in the decision. Chairman Phares reviewed the procedures used and stated that Jim Windholz was selected on the basis of experience, familiarity of program, and competence. Commissioners Anderson and Pohl stated that they had differed their involvement in the selection process to Commissioner Phares and that Commissioner Pohl did participate in the final interviews. The final decision was made by the Chairman in accordance with his previously granted mandate. Motion carried unanimously. c. A letter was received from Sims and Kaufman (the other finalist) acknowledging the selection and expressing regret at their not having been chosen. They offered further assistance, if needed. 5. COMMITTEE REPORTS: a. Budget Committee - On behalf of Commissioner Hill, Execu­ tive Director Cole presented the proposed budget which was developed by the Committee of Commissioners Hill, Pauley and Pohl. The procedure is; (1) Budget is to be reviewed by Commission. (2) Budget will be published in newspaper on Friday, September 9, 1983. (3) Public Hearing will be held October 19, 1983. (4) On November 1, 1983, the budget will be certified to the State. BRADFORD PUBLISHING COM DENVER RECORD OF PROCEEDINGS Urban Renewal Authority - September 7, 1983 - Page 4 Executive Director Cole gave an explanation of the budget as out­ lined in the paper given to all Commissioners. Total revenue: •5 Million. Budget for 1984: $609,477.00. Chairman Phares stated that a notice of hearing had to be published two times in the newspaper with a 30-day wait in between. MOTION: Commissioner Pauley moved to accept the budget as pre­ sented, with Commissioner Moss seconding the motion. Motion carried unanimously. b. Streetscape Committee - The Committee considering the proposals consisted of Commissioners Pohl, Anderson, Moss and Pauley. Invitations to submit proposals were mailed to sixteen firms, with eight proposals being re­ ceived. Out of these eight, the Committee selected four firms to interview: DOWNING/LEACH, Boulder HOH ASSOCIATES, INC. with KKBNA, INC., Denver EDAW, INC., Fort Collins DESIGN STUDIO WEST, Denver Commissioner Pohl explained that the decision was made after a careful review of the proposals. All of them were acceptable and within the RFP guidelines. The decision as to who would be invited for interviews took into consideration professional qualifications, timliness and, ultimately, the cost. The pro­ posals ranged from $39,000 to $68,000. The RFP had indicated_the amount of money wavilable was $50,000. The four companies which the Committee decided to interview were within the $50,000. Final interviews will be held Monday, September 12, 1983 in one- hour segments. The Commissioners are to take the proposals and study them before the Monday meeting. Commissioner Pohl requested a formal meeting of the Commission, Monday, September 12, 1983 at 6:00 P.M., following the interviews in order to make a final selection. MOTION: Commissioner Pohl made the motion to hold a meeting as stated above and Commissioner Anderson seconded it. Motion carried unanimously. Commissioner Moss asked if the public could attend the interview sessions. Yes, with closed meetings after each interview, if needed. c. Job Description Committee - Each Commissioner was given a written job description prepared by Commissioners Anderson and Pohl for Executive Director Cole. Commissioner Ander­ son explained the duties entailed in this position. MOTION: After review. Commissioner Moss moved to accept the job description as presented. Commissioner Pauley seconded it. Mo­ tion carried unanimously. d. Legal Counsel (Note: Acceptance of Legal Counsel pre­ viously covered in Paragraph 4b. Legal Counsel will make remarks under Staff Report.) 6. OLD BUSINESS: a. Logo Competition - Commissioner Pohl announced that 90 designs had been received and were on display. He sug­ gested that each Commissioner pick one or tv/o designs, from which a final selection would be made. Commissioner BRADFORD PUBLISHING COM DENVER RECORD OF PROCEEDINGS Urban Renewal Authority - September 7, 1983 - Page 5 Pohl offered to disqualify himself from the selection as he knew several of the entrants. The other members of the Commission asked him to participate in the se­ lection. Twelve designs were chosen for final con­ sideration. The winning design was done by Barbara Leyendecker, Graphic Designer, Fort Collins. Second choice v;as anonymous, with third selection being one submitted J. Clint Fairchild, Architect. Jane Wal­ lace's entree was singled out for special mention be­ cause of its slogan "Planned Progress". Executive Director Cole is to notify the winner. MOTION: Commissioner Anderson made a motion to give a cash award of $50.00 to Mrs. Wallace's entry with the notation of "Planned Progress" which will be used by the URA in some way. Commission­ er Moss seconded. Motion carried unanimously. Commissioner Pauley moved to accept Barbara Leyendecker's design as the logo for the EPURA, with possible alterations. Commissioner Anderson seconded. Motion carried unanimously. b. EPURA Secretary - Executive Director Cole reported that she had received eight applications for the position. She will interview these applicants as soon as possible, in conjunction with Vickie O'Connor. c. EPURA Office - Executive Director Cole also requested authority to purchase office equipment and supplies. MOTION: Commissioner Pohl moved that authorization be given to Executive Director Cole to purchase office equipment and supplies up to the budgeted amount of $5,000.00 and to set up the office as soon as possible. Commissioner Pauley seconded. Motion carried unanimously. d. Financial Advisors - Bond Underwriting - Executive Di­ rector Cole announced that Kircher-Moore gave a seminar on bonds. This information is available on tape for those wishing to review it. It is necessary to schedule a meeting to discuss financing for the streetscape. Com­ missioner Pauley suggested a study session between Sep­ tember 7, 1983 and the time Chairman Phares returns from leave. The study session with the Financial Ad­ visors was scheduled for Monday, September 19, 1983 at 9:00 A.M. The regular meeting will be held on Wednesday, September 21, 1983 at 9:00 A.M., with the second and final financial meeting scheduled for Monday, September 26, 1983. Commissioner Phares reported that he had met with Kircher-Moore last week when they interviewed three different firms in connec­ tion with hiring assistance for the bond counsel. e. Confluence Park - Executive Director Cole reported the Committee held a meeting/work session on this subject. Commissioner Pauley reported that they discussed options for development of the Confluence Park. A commercial developer made a presentation. It is recommended that the Committee talk with other developers. Action: Cole. Meetings will be set up by Executive Director BRADFORD PUBLISHING CO.» DENVER RECORD OF PROCEEDINGS Urban Renewal Authority - September 7, 1983 - Page 6 f. Items from Commissioners Liaison with Town Planning Commission - Commissioner Moss stated that she had met with A1 Sager, Planning Commission Chairman. They discussed how URA and the Planning Commission could work together to assure that the Plan is implemented within the procedures of build­ ing codes and zoning ordinances and how information can be exchanged. Mr. Sager suggested that Commissioner Moss attend the meetings of the Planning Commission the third Tuesday of each month (the next meeting being September 20, 1983) and be available for questions and comments from the Planning Commission in her role as liaison between URA and the Planning Commission. Com­ missioner Moss suggested that whatever discussions or decisions made at URA be reported to the Planning Com­ mission. She would take a set of the minutes, or a written letter with comments of the Commissioners, to the Planning Commission Meetings. Chairman Phares questioned how the activities of the Planning Commission fit in with the responsibilities of the Town Planner, and how the URA functions with the Planning Commission. Suggestions or modifications go through the Planning Commission, who then in turn makes recommendations to the Town Board. He further queried whether or not this liaison created an extra layer when Executive Director Cole was already in at­ tendance . Executive Director Cole is staff to both Commissions and she stated that she would like to have someone from the URA attend. At a previous meeting (August 17, 1983), it was decided that Commissioner Moss would be the Commissioner representing URA. Commissioner Anderson stated that there is a need to communicate with and express opinions of the URA to the Planning Commission. Commissioner Moss asked if_ individuals who are goint to be working on construction in the downtown area need go through the URA for com­ patibility with the Plan. Commissioner Pauley noted that there are no guidelines for facades and expressed the need to establish such criteria. Jim Windholz, Legal Counsel, was asked by Executive_ Director Cole for his opinion on how the relationship between the URA and the Planning Commission be handled. Mr. Windholz stated that some typ of policy should be established to the effect that any development planned must go to URA first, then to the Planning Commission. It is an important layer as an Advisory Board to the Planning Commission. This will be an additional pro­ cess, but it gives credence to the URA Redevelopment Plan. MOTION; Commissioner Anderson moved that URA designate a member of its Commission to serve as liaison with the Planning Commiss­ ion and that initially Commissioner Moss be so appointed. Com­ missioner Pauley seconded. Motion carried unanimously. Action: The URA must establish policy for Commissioner Moss to carry it through. BRADFORD PUBLISHING CO., DENVER RECORD OF PROCEEDINGS Urban Renewal Authority - September 7, 1983 - Page 7 STAFF REPORT; a. Executive Director Cole reported that people from Louisville visited Estes Park. She is meeting with Bob Turner, State Director of Administration, to let him know what URA is doing. b. She also requested: o a letter to the Town supporting its intention to amend zoning ordinances; o a letter to the Council of Governments asking.for $15,000.00 for technical assistance; o a letter of thanks to the Council of Governments for their work for the URA. Chairman Phares stated that the URA should support any efforts to bring money into the community and that the letter requesting the $15,000.00 should be written. MOTION: Commissioner Pauley moved that the letter be written. Commissioner Anderson seconded. Motion carried unanimously. Chairman Phares asked Executive Director Cole to prepare the necessary letters. c. Insurance - Commissioner Moss questions whether or not Commissioner Hill had resolved the matter of insurance for URA. Chairman Phares responded that it is being looked into. d. Contract - Commissioner Moss also asked if a written contract with the Town regarding office space had been made. Chairman Phares said that when Commissioner Hill returns, he will discuss the matter and obtain a written contract. e. Remarks by Legal Counsel - Mr. Windholz stated that a written contract on space, staff services, auditing facilities and office supplies should be executed. This will help maintain separate identity which is most important. Action: Mr. Windholz will write a contract. Mr. Windholz also stated that the insurance for URA be done immediately. It is to be with the same in­ surance carrier as the Town's, as a rider. Executive Director Cole asked Mr. Windholz if the new anti-trust ruling affects the Commissioners. It does. Mr. Windholz thanked the Commission for selecting his firm. He feels that the Commission is heading in the right direction. The whole project is going to be a challenge and he will need the Commissioners' input. He also gave a presentation on his interests and methods of work. Motion to adjourn was made by Commissioner Moss and seconded by Commissioner Pohl at 12:10 P.M.