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HomeMy WebLinkAboutMINUTES Estes Park Urban Renewal Authority 1984-04-04BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority April 4, 1984 Commissioners; Attending: Also Attending: Absent: Chairman Charles H. Phares, Commissioners Larry Helmich, J. Donald Pauley, Edward B. Pohl, Dale G. Hill, Anne K. Moss, Arthur L. Anderson Chairman Phares, Commissioners Pauley, Pohl, Hill, Moss and Anderson Mayor Tregent, Steve Boles, Bob Lucas, John Renhowe, Jim Gefroh, Cy Wood, Russell Moore, Executive Director Cole, Secretary Graff Commissioner Helmich There were no corrections or additions to the March 21 minutes, stand approved as read. BILLS: They Cole presented the following bills: Design Studios West Insurance - Lott Agency Error & Omission Liability (Three year premium) Office Supplies: Pratt1s Town of Estes: March Rent $ 19,027.07 ($10,000 paid earlier) 600.00 24.40 235.00 TOTAL $ 19,886.47 A motion was made and seconded (Moss-Pauley) to pay the bills. Motion approved. OLD BUSINESS: Development Review Process: The Board received copies of the "EPURA Development Review Process" and also "Town Ordinance No. 13-84" which amends Chapter 16 of the Town Municipal Code pertaining to subdivisions. Hill indicated the "Develop­ ment Review Process" document received unanimous acceptance of the Town Board. Facades: Cole explained that there has been an overwhelming response to the Store­ front Seminar sponsored by the Forward Estes Park Foundation. Merchants and property owners want to upgrade their buildings but are concerned about continuity and many are not sure where to begin. Cole has been working with Pat Coyle, Division of Commerce and Development, to put together a two day workshop to help merchants with concepts, costs and benefits of working with an architect, hints for working with contractors, etc. The Merchants' Association and Forward Estes Park Foundation have volunteered to help by providing either funds or in-kind services to support this effort. Chairman Phares asked the Facade Committee, consisting of Moss and Pohl, to work with Pauley, representing the FEPF, to get the workshop put together as soon as possible. NCE Contract: Windholz distributed copies of Resolution #12 approving an Agreement between NCE and the URA and also copies of the Agreement. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority - Page 2 RESOLUTION #12 A RESOLUTION OF THE ESTES PARK URBAN RENEWAL AUTHORITY APPROVING AN AGREEMENT WITH NCE, INC. FOR THE CONSTRUCTION OF STREETSCAPE IMPROVEMENTS BE IT RESOLVED BY THE BOARD OF COmiSSIONERS OF THE ESTES PARK URBAN RENEWAL AUTHORITY THAT: The proposed Agreement between the Estes Park Urban Renewal Authority and NCE, Inc. for the construction of Streetscape improvements in downtown Estes Park is hereby approved in substantially the same form as the copy of said Agreement attached hereto. Adopted April 4, 1984 Windholz reviewed various portions of the contract which he felt might be misleading and also pointed out a typing error. Discussion followed concerning Page 3 of the Agreement which states if the work is not completed within the stipulated time, NCE would pay URA $300.00 per calendar day for delay until the work is completed. $300.00 was the fee suggested by NCE. Discussion followed regarding increasing the liquidated damages to $2,000.00 a day. Hill recommended that the Board go with the recommendation of $300.00 Windholz asked if the Board would consider a compromise of $1,000.00 per day. A motion was made and seconded (Anderson-Pauley) to approve Resolution #12 with the changes as noted. Windholz asked for the Board's authorization to make minor changes, but no substantial ones, to include typographical errors and $1,000.00 to the Agreement. Anderson asked if that should be included in the motion and Phares said it would be well to do so. In calling for the question Phares said it had been moved that the Resolution be approved with the understanding that minor typographical errors be corrected by the Attorney. Anderson and Pauley agreed. Motion was approved. Change Order and Cost of Project: Moore indicated there is a misunderstanding with what the contingency fund is and how it is to be used. Moore clarified that Design Studios West's recommendation to the Urban Renewal Authority has always been that^ the reserve fund should be 20% to 30%. The contingency fund for this project is 5% and that 5% is included in NCE's budget. It is not to be used for change orders or necessary additions to the Project such as the Big Horn sewer. Moore explained that there are several budget items that are only estimates. These have to do with weatherizing. The budgeted figure is a guess and a determination will not be able to be made until the end of the project if that figure will be above or below the estimate. If the cost on these items is below the budgeted figure there will be a cost savings. If it is above the budgeted figure, NCE will take the balance out of the contingency fund. NCE will consider the.5% contingency to handle their cost overruns. Because of this Moore will not be able to give the Board estimates of cost extra's until the end of the project. He will document every change or addition, but will not be able to attach a budget figure. The accounting of the project is completely in NCE's hand. Moore will watch it monthly and will have fixed receipts but will not have a number to add or subtract from each time a change is made. Cole explained that on a cost-plus contract you pay for exactly what each item costs plus the contractor's fee. If we had gone with a lump sum contract all subcontractors and the contractor would have padded the _ numbers because of the time of year and all the unknowns related to this type of project. It would have cost a great deal more. Moore is recording everything that differs from contract documents and now has 36 field orders, Eighty percent of these field orders do not have a cost attached but twenty percent do; thus, the entire cost of the project is unknown. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority - Page 3 Moore also reported that the concrete subcontractor is approximately three weeks behind and the quality of the work is substandard including the craftsmanship in building the retaining walls. He has written several letters to NCE but feels a letter from the URA Board would be appropriate. Moore will prepare a letter for the Chairman's signature. Tax Increment Bond; Cole reported that there is still no decision whether or not the bonds are insurable. Four up the MBIA and they must receive a favorable four. They are still waiting to hear from one expects to hear from MBIA by Monday, April 9. proceeds by April 30. Ed Pohl, URA Treasurer, enough funds available at the present time to NEW BUSINESS: from the MBIA concerning insurance carriers make reply from three of the carrier. Kirchner-Moore We should have the bond confirmed that there are make the first payment. STREDEC, INC: Bob Lucas, Stanley Real Estate and Development Corporation, presented a proposal to the URA Board offering to trade 5.2 acres of parkland for the 110 car parking lot located behind the Municipal Building. Windholz asked if Lucas intended this presentation to begin his 21 day process as outlined in the "EPURA Development Review Process." Lucas indicated that this was an informal presentation and he would come back at a later date to make the formal presentation which would begin the process. Lucas introduced Mr. Jim Gefroh and Mr. John Renhowe, Gefroh and Associates, Architects, from Fort Collins. Gefroh explained that STREDEC and/or Circle Super hopes to develop the land known as the Birch property north of the Municipal Building on Mac Gregor Avenue. Through a lease or trade agreement Circle Super would build a 24,000 square foot grocery store at the base of the cliff at the rear of the parking lot. Approximately 90 parking spaces would be retained in the lot in addition to approximately 90 more spaces on the Birch Park property. Lucas indicated that STREDEC is very anxious to get the project started because they feel if Circle Super is approved for the Municipal Parking Lot site, it will prevent Safeway from coming to Town. Pohl questioned the wisdom of locating Circle Super within 100 yards of two comparable food stores. Lucas indicated neither business is hurt by the presence of Super Circle being in Town at the present time. Lucas said the increased square footage would contribute to an increase in revenue from $4 million to approximately $8 million per year. He also stated that STREDEC would purchase the Birch property for $270,000 and will add approximately $130,000 worth of improvements to the park site to include parking spaces, a public picnic area, restrooms, a bike/walk path, a museum to be located in a cabin on the site, and an overlook which would be established in the stone ruins at the top of the knoll behind the Building. They would build a stairway to the knoll which would link the overlook to the core area. Phares indicated that this proposal must be approved by the Town Board. He also indicated his concern because of the need for downtown parking and concerns for traffic congestion. Cole agreed with Phares and said during the peak season it could also change who is coming into Town for shopping, meaning many summer residents would be forced to come into Town when in reality they may avoid the downtown area during the peak tourist season. This would add more traffic and congestion to the downtown area. Pauley felt the plan did have merit but the URA would need additional time to consider the presentation. It would involve changing the Plan. Phares told Lucas that downtown development is welcome but must be considered with regard to the need for adequate parking and minimum interference to traffic flow. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority - Page 4 Windholz said he felt Lucas had been given clear direction from the Board in three areas; 1. Traffic impact 2. Proposal is in violation of the Plan 3. Clearly requires cooperation with the Town Board Based on these three considerations, Windholz advised Lucas he could proceed but it would be at his own risk and expense. Phares said the URA Board needed to meet and sort out the public interest and said they would get back to Lucas as soon as possible. Social Security; The Town Finance Office was notified that URA is not included in the Town's Social Security coverage for employees. The URA staff has the option of going with Social Security. They are covered by the Public Employees Retirement Association which is mandatory. A motion was made and seconded (Pauley-Anderson) that the URA elect not to have staff covered by Social Security benefits. Motion approved. COMMITTEE REPORTS; Streetscape Construction Committee; Pauley reported the Committee had dealt with a number of issues during the past several weeks. One of the most critical was the issue of water lines. A decision was made that if NCE damages a water line, they PaY for it. If the line is deemed to be in poor condition, the owner must cover the cost of the installation. Another issue the Committee has been considering is the moisture absorbency of the brick which has been selected. The supplier is hesitant to give this information in writing. Pauley also indicated that there is a community sign project which will be implemented to let consumers know which shops are open in the construc­ tion area. Mayor Tregent thanked the Board for their gift in honor of his retirement and for the outstanding job they have done in implementing the Urban Renewal Plan. A motion was made and seconded (Pauley-Moss) to adjourn to an executive session. Motion approved. Joyce Graff, Recording Secretary