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HomeMy WebLinkAboutMINUTES Estes Park Urban Renewal Authority 1984-07-05BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority ^July 5, 1984 Commissioners: Attending: Also Attending: Absent: Chairman Charles H. Phares, Commissioners Larry Helmich, J. Don Pauley, Edward B. Pohl, Dale G. Hill, Anne K. Moss, Arthur L. Anderson Chairman Phares, Commissioners Pohl, Hill Moss and Anderson Executive Director Cole, Secretary Heifner, Russell Caldwell, Russell Moore Commissioners Helmich and Pauley There were no corrections or additions to the June 20 minutes, stand approved as read. CITIZEN PARTICIPATION: None BILLS: Town of Estes Park Rent for July 1984 Light Bill - Watson House (5/11-6/11/84) EP Hardware - payable to Light & Power (streetlight control boxes & torch) Insurance Insurance Associates of Estes (insurance package on Watson house - annual premium) Delta Dental (Cole & Heifner) They Accounting JAS Business Management Service (5/18-6/15/84) Advertising Rocky Mountain News (RFQ Advertisement) Fort Collins Coloradoan (RFQ Advertisement) Office Supplies The Focal Point (film) TOTAL BILLS $ 235.00 38.49 15.68 289 .17 132.,00 45..16 177..16 275,.00 110,.00 11,.31 121,.31 6 .85 $ 869 .49 It was moved and seconded (Anderson-Moss) that the bills be paid. Motion carried. COMMUNICATIONS: Cole read a letter to Bret Holcomb, Laura's Fudge Shop, complimenting him on his planned storefront renovation. Cole also read a memo to the URA Board, stating that the agenda for each meeting will be mailed out 3-5 days prior to each meeting and packets will be available for pickup at the URA Office on the Friday preceding each meeting. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority July 5, 1984 - Page Two A memo was read to Steve Stamey from Cole regarding her comments about the published zoning ordinance changes. Under Section 17.76.060 - Development Plan, Chairman Phares questioned whether the word "improvements" is defined and suggested that Cole call this to Stamey's attention. OLD BUSINESS: Social Security Commissioner Pohl suggested that Staff decide what they would like to participate in and have their suggestions ready for the next Board meeting. Tax Increment Financing Caldwell referenced Cole's June 26 memo to the Board regarding tax increment monies. Tax increment monies generated in 1983 can be used for any legitimate purpose in the Authority. 1984 tax increment monies must first be obligated for debt service payment on the bonds. Caldwell stated that Kirchner-Moore has been actively involved recently, along with the CML, with regard to an issue that is developing at the state level. Last year, a Bill was introduced for the state collection of state mandated base and local sales tax that would cause a lot of problems for home rule cities if the state was to do certain kinds of things — for example, if they were to require that home rule municipali­ ties can only collect on the same items that the state or statutory communities are now collecting on. There is also some sentiment in the legislature to restrict that base on the part of statutory communities. Kirchner-Moore testified at a committee hearing two weeks ago to talk about the effect of any revenue loss on municipalities, whether it be out­ standing debt obligations or tax increment type of financing. At this time, there is no need to be overly concerned and Caldwell offered this only as a point of information. However, it is something the Authority needs to watch and Kirchner-Moore will also keep the Authority informed. Since the Authority's bond closing in May 1984, the interest rate has gone up 1%. Bond supply will remain high throughout the year. Caldwell then presented framed specimen bonds with individual name plates to each of the Commissioners and the Executive Director, commemorating the EPURA Tax Increment Bond Series 1984. NEW BUSINESS; Public Hearing - Resolution No. 20 - Adoption of Revised 1984 Budget There being no public discussion, after questions from Moss and explana­ tions from Cole regarding the revised budget, it was moved and seconded (Pohl-Moss) that Resolution 20 be adopted. Motion carried. Resolution adopted. Resolution No. 21 - DSW Work Release - Phase II Streetscape Improvements After discussion and questions from Commissioners Anderson and Moss, Moore stated Design Studios West, Inc. will adhere to old rates since this is a work release under the original contract. Moore suggested workshops with the Board and, also, at least one public workshop after initial planning is formed. Moore stated that the first bid package should go out September 15 and be in final form by October 1. It was moved and seconded (Anderson-Pohl) that Resolution No. 21 be adopted with the following insertions to Section 3: The fixed fee for "these additional" services provided by Design Studios shall be $34,000. The estimated amount for reimbursable costs shall be, "not to exceed", $4,500. Motion carried. Resolution adopted. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority July 5, 1984 - Page Three COMMITTEES: Streetscape Construction Chairman Phares stated that Commissioner Pohl had reminded him that the Authority celebrates its first anniversary July 6, 1984. Commissioner Anderson stated the sign package should be done July 15 and the kiosk up in about a week. Some of the streetlights are on and soon to be completed. Chairman Phares thanked the Light & Power Department for their diligence and hard work in getting the lights installed and working. Double headers are not in and there will be no payment made to Western Lighting until all lights are in and complete. Trash receptacle flappers have not arrived as yet. There will be no opening ceremony July 15. Commissioner Anderson stated that he had arbitrarily decided to postpone any kind of ceremony at this time due to the fact that everyone is busy, and, he proposed that a good time to have it would be at the groundbreaking of Phase II, showing the finished streetscape on the West end and a new beginning on the East end. He also suggested extending the streetscape on down in front of the library and Bond Park on that side of the street, at some point in the future. A tentative ceremony is set for sometime in October. Traffic Circulation Commissioner Pauley was absent. Cole noted the map on the Board Room wall, indicating the recommended traffic circulation system which Dick Bauman presented to the Highway Department. Commissioner Anderson asked if the Board could extend Transplan's contract to include the Stanley Village impact and what it might do to downtown traffic flow. The Stanley Village presentation is set for July 18 and Commissioner Phares noted that the Board could extend Bauman's contract once the URA received the plan, if the need arose. Commissioner Pohl questioned a sentence in Section 17.76.040 of the Town Ordinance which states, "The submittal of the above applications shall be at least twenty-one days before a regular meeting of the Authority". In Section 17.76.070 it states, "The Authority shall review the application and make a decision within twenty-one days as to whether or not the development is in conformance with the provisions of the Urban Renewal Plan". Commissioner Pohl's question is —are we looking at a forty-two day window? How do these two sections tie together? Commissioner Hill stated that this was the first draft (the one which appeared in the paper) and that the second draft has been printed but not published — that this would probably be addressed sometime during the public hearings. Hill did not feel that forty-two days was the intent. Cole stated that Bill VanHorn would be turning in his presentation to the URA Staff on July 11 and that after talking with the URA Board's attorney, the twenty-one days would begin on July 11. Cole said Staff would review it between July 11 and July 18 and make comments in a memo to the Board. Hill stated the new ordinance will not become effective until August, so if there is a question this month, it will be resolved under the ordinance as it presently exists. Confluence Park Commissioner Moss said that more than twelve inquiries have been received for the RFQ Packet. The Board or Confluence Park Committee can go through them after July 11 and choose finalists. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority July 5, 1984 - Page Four Planning Commission Liaison Commissioner Moss referred to the memo to Steve Stamey from Cole dated June 27, 1984 with regard to comments on zoning ordinance changes. There will be a public hearing on July 17 regarding the zoning ordinance. The Development Review Process, as it relates to the ordinance, can be brought up at that time. STAFF; Cole Cole referenced a memo to the URA Board from Cole stating that agendas will be mailed out in advance of the URA meetings and packets will be ready for pickup the Friday before each meeting. In an attempt to reduce the amount of paper and copies going out from the URA office to all the Commissioners, Cole is tunneling all reports to existing committee chairmen with regard to work completed by Staff. Cole referred to a memo to Chairman Phares from Cole on Committee Structure with regard to Standing Committees. Cole recommended that the Commissioners review this memo and it be discussed at the next meeting. Commissioner Pohl inserted a correction in the memo with regard to the Facade Committee. A subcommittee was appointed by Chairman Phares on February 22, 1984 consisting of Commissioners Pohl and Moss. Cole stated that the URA Board needs to make a recommendation to the Town regarding the Public Sign Program. The signs are public infoinnation signs and should not require a permit. It was moved and seconded (Pohl-Moss) that the URA ask the Town Board to agree that these are public information signs as shown on the attached diagram (diagram will accompany recommendation). Motion carried. OTHER BUSINESS; Commissioner Moss referred to Cole's memo to Chairman Phares with regard to Committee Structure, dated June 28, 1984, referring to page three, items 1 and 2, and asked that the Board think about these, in depth, before the next URA meeting. Commissioner Moss stated she did not know how the monies were transferred from the increment to the URA. A resolution was passed some months ago that the URA would receive property and sales tax increments. Does the URA have to make formal request for this each year or is it just automatic? Moss questioned the possibility of a one-cent year by year allotment. Commissioner Hill stated he has sent a memo to all Boards and Commissions giving them statutory dates for requests for budget appropriations for 1985. Every Board, Commission, Department Head, etc. has to make their requests by August 1, 1984. There being no further business, the meeting was adjourned. Donna Heifner, Recording Secretary