HomeMy WebLinkAboutPACKET Town Board Study Session 2021-09-14September 14, 2021
5:30 p.m. – 6:45 p.m.
Board Room
5:15 p.m. -Dinner
In Person Meeting – Mayor, Trustees, Staff and Public
To view or listen to the Study Session by Zoom Webinar
ONLINE (Zoom Webinar): https://zoom.us/j/91077906778 Webinar ID: 910 7790 6778
CALL-IN (Telephone Option): 877-853-5257 (toll-free) Meeting ID: 910 7790 6778
If you are joining the Zoom meeting and are experiencing technical difficulties, staff will be
available by phone for assistance 30 minutes prior to the start of the meeting at 970-577-4777.
5:30 p.m. Western Heritage MOU.
(Director Hinkle)
5:50 p.m. Pre-Election Town Board Compensation.
(Town Clerk Williamson)
6:05 p.m. Quarterly CompPAC Update.
(Chair Heiser and Vice Chair Leavitt)
6:35 p.m. Trustee & Administrator Comments & Questions.
6:40 p.m. Future Study Session Agenda Items.
(Board Discussion)
6:45 p.m. Adjourn for Town Board Meeting.
Informal discussion among Trustees concerning agenda items or other Town matters may occur before this
meeting at approximately 5:15 p.m.
AGENDA
TOWN BOARD
STUDY SESSION
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Page 2
EVENTS & VISITOR
SERVICES
Report
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Rob Hinkle, Events and Visitor Services Director
Date: September 14, 2021
RE: Western Heritage MOU
Purpose of Study Session Item:
Discuss the proposed change to the Western Heritage MOU.
Town Board Direction Requested:
Is the Board interested in considering the proposed change requested by staff to the
MOU?
Present Situation:
The Town and Western Heritage currently operate under the MOU to produce the
Rooftop Rodeo.
Proposal:
The proposed change would be for the Town to take over the marketing and advertising
to the general public. This would be added to section 1.03. Because of this change
section 2.08 (e) would be deleted. The Town would not pay Western Heritage $1.68 of
each ticket sold.
Advantages:
The Town controls the marketing and advertising.
Disadvantages:
None
Finance/Resource Impact:
None
Level of Public Interest
Low
Attachments
1.Western Heritage MOU
Page 3
MEMORANDUM OF UNDERSTANDING
REGARDING MANAGEMENT OF THE ESTES PARK RODEO
This Memorandum of Understanding Regarding Management of the Estes Park
Rodeo (“Agreement”) is made and entered into by and between THE TOWN OF ESTES
PARK (“Town”), a Colorado municipal corporation, and ESTES PARK WESTERN
HERITAGE, Inc. (“WH”), a Colorado non-profit corporation.
RECITALS
A.The mission of the Town is to provide reliable, high-value services for the benefit of its
citizens, visitors, and employees, while being good stewards of public resources and its
natural setting.
B.The mission of WH is to promote the western culture and preserve the western heritage
of the Estes Valley by producing and supporting activities for the education and enjoyment of
its residents and visitors.
C.Each year, the Town produces a rodeo (“Rodeo”), sanctioned by the Professional
Rodeo Cowboys Association (PRCA), known as Estes Park Rodeo as well as the Rooftop
Rodeo and registered as PRCA rodeo 316.
D.The Town and WH desire for WH to assist the Town in management of the Rodeo.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises contained herein,
the parties hereto agree as follows:
SECTION 1. DUTIES AND RESPONSIBILITIES OF THE TOWN OF ESTES PARK
1.01 The Town shall maintain and operate the physical facility known as the Town of
Estes Park Events Complex at Stanley Park (“Facility”).
1.02 The Town shall provide the following support for WH:
a.Use of an office and office support, and supplies as specific to Rodeo; and
b. Funding for an annual appreciation and awards event for volunteers of the
Rodeo.
1.03 The Town shall have financial and management responsibility for the following
elements of the Rodeo:
a.The Rodeo itself;
b. Rodeo Pre-Show;
ATTACHMENT 1
Page 4
c. Supporting WH in scoreboard set up and teardown;
d. Providing an ambulance service;
e. Providing police security as needed;
f. Providing a veterinarian;
g. Providing contestant purse money, as approved by Town Board, required
by PRCA to host the Rodeo; and
h. Paying for all contract personnel and their lodging needed to produce the
Rodeo in accordance with its agreement with the stock contractor, except as
noted in section 2.05; and.
h.i. Marketing and advertising to the general public.
1.04 The Town shall be responsible for negotiating contracts, with the exception of
sponsorship agreements, for the Rodeo. The Town shall consult with WH prior to
choosing a stock contractor(s). This consultation is to allow both parties to
understand the stock contractor’s needs for the Rodeo, and allow the parties to
determine how those needs fit within their individual scope of duties. The Town shall
select the contractor pursuant to its contracting policies.
1.05 The Town shall maintain ownership of the Rodeo.
a. WH will hold the PRCA committee membership position starting in 2016 and
will pay PRCA dues and application fee currently totaling $1,300.
b. The Town owns the Rooftop Rodeo Parade and will pay for its
associated insurance requirements. WH will help plan and produce the
Parade.
1.06 The Town shall receive the following revenues:
a. Ticket sales (not to include Behind the Chutes Tours), except as
described in section 2.08(e);
b. Vendor fees; and
c. Convenience fees from internet sales of Rodeo admission tickets.
1.07 The Town reserves the right to utilize WH equipment, except for exempt items as
described in the Attachment hereto. Exempt items will be determined by WH. If
any equipment item is damaged by the Town, it shall be repaired or replaced by the
Town.
1.08 The Town Events and Visitor Services Director (Director) and the WH Board will
meet annually in concert with the Town’s budgeting process to identify WH and
Town needs. Unanticipated expenditures will be reviewed on a case-by-case basis.
1.09 Two delegates of the Town shall be ex officio members of WH and may
participate in membership and board meetings of WH: the Director, and a Town
Board member designated by the Town Board as the Town Board Liaison to WH.
1.10 The Town shall be the owner of items and capital improvement projects funded
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through its budget.
1.11 The Director shall outline capital improvement projects and other appropriate needs
of financial assistance from the WH Board. Capital improvement projects shall be
defined as projects with a value over $5,000 and over 1 year of useful life. The
majority of funding requests by the Director to WH will be made once a year. The
Town is responsible for any related project management.
1.12 All duties and responsibilities of the Town set forth in this Agreement are subject to
the budgetary process of the Town including appropriations of sufficient funds to
perform the duties and responsibilities set forth herein and the administration of the
Facility by the Town Administrator or their designee.
1.13 The Town shall have the right to review WH documents and financial records
promptly upon request. WH shall prepare minutes of its meetings, as required by law,
and shall transmit them to the Town promptly upon request. By December 1 of each
year, WH shall also submit a detailed annual report to the Town on WH’s finances,
documenting in particular, with supporting narrative, (a) WH’s certification that all
WH’s financial records are accurate, (b) that all bookkeeping conforms to generally
accepted accounting standards, and (c) that WH has complied fully with all its
bylaws; and noting any deviations.
1.14 All sponsorship agreements must be approved in writing by the Town prior to
execution by WH to assure all PRCA policies for sponsorships are followed and to
verify the Town is not being committed to exclusive or long-term agreements or
agreements not appropriate for the Town. WH shall promptly send a copy of all such
executed agreements to the Director.
1.15 The Town shall supply all event tickets needed for sponsorships at no charge to WH.
Any such sponsorship tickets must be approved by the Town in writing. WH shall
supply all other items and benefits included in sponsorship packages at no cost to the
Town.
SECTION 2. DUTIES AND RESPONSIBLITIES OF WH
2.01 WH seeks to further its mission and the mission of the Town by providing funds for
capital improvements, including maintenance of such improvements as appropriate,
and other appropriate needs of the Facility. For projects it funds, WH shall participate
in front-end planning which may include determining the objective, defining the
project and identifying funding sources.
2.02 WH shall participate with the Events and Visitor Services staff in strategic planning
for the Facility.
2.03 WH shall be financially responsible for sponsoring and producing the following
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events associated with the Rodeo:
a. Specialty Nights at Rodeo;
b. Mutton Bustin’;
c. Hospitality Tent (including equipment);
d. Behind the Chutes Tours; and
e. Calf Catch.
WH shall obtain all required permits and licenses arising from its responsibilities,
including but not limited to Special Events Permits and a Special Events Liquor
License for the sale of alcohol. All volunteers at these events associated with the
Rodeo must be under the direction, supervision, and control of the Town and its
employees.
2.04 All events conducted by WH at the Facility must be approved by the Town.
2.05 WH shall provide the following financial support for the Rodeo:
a. Full contracting responsibilities and payment to rodeo announcer Andy
Seiler.
b. Behind the Chutes Tours; responsible for all related expenses.
c. Rental of the scoreboard.
d. Assistance with funding of equipment related to Rodeo (both anticipated
and unanticipated costs).
e. Development and production of rack cards and posters.
f. Radios, safety vests, and other equipment that may be needed by WH
volunteer security team. The role of the team is to primarily staff the
various gate entries into the east side of the Facility. WH will engage
security to ensure that only PRCA card holders are allowed through back
gate (off Community Drive), and that no members of the general public
or ticket holders are allowed entry through the east Midway gate.
2.06 WH shall be responsible for providing the following documents to the Town
when requested:
a. Exempt equipment list;
b. A list of all events; and
c. Sponsorship agreements with all sponsors.
2.07 WH shall be responsible for and fund the Royalty Program.:
a. WH shall create and maintain a Royalty Handbook which covers all
duties, responsibilities, policies and procedures of the Royalty Program.
b. Town will provide the use of Facility for Royalty functions including
the annual Royalty Clinic and Tryouts.
2.08 WH shall be entitled to collect all of the following Rodeo-generated revenues:
a. Merchandise sales;
b. Sponsorships;
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c. Behind the Chute Tours; and;
d. Alcohol beverage sales.; and
e. $1.68 of each Rodeo ticket sold. WH shall use the majority of these funds
to market and advertise the Rodeo to the general public in order to
increase visitor attendance. This will allow a consistent message with
WH’s longtime marketing and advertising efforts to the rodeo community
in general and to the Rodeo’s contestants specifically.
2.09 WH shall be responsible to seek lodging for the following individuals during rodeo
week as necessary: stock contractor staff, announcer, scoreboard operator, stock
contractor, veterinarian, PRCA judges, PRCA photographer, and other contract
personnel as required. WH will endeavor to fund this lodging through sponsorships.
In the event that WH cannot secure funding for the lodging, the Town will pay for
the lodging.
2.10 WH shall assist in preparing the Facility for the Rodeo as requested and directed by
the Town or its representative. This includes, but is not limited to, arena preparation
(except for the actual ground/arena material), and setup and tear-down of the chutes,
fence, pens, hospitality area, arena signs and scoreboard.
2.11 WH shall be responsible for its website and all material thereon, including any other
form of electronic or social media, advertising, or other written material produced on
behalf of or by WH. Due to the fact that WH is primarily associated with the Town
and uses Town facilities, WH agrees that the Town shall be entitled to request removal
of any inappropriate or misrepresentative content from its website, social media, or
any other printed material involving the Town, the Rodeo, or any other Town
sponsored and supervised events. WH shall remove all such material upon request by
the Town. The Town hereby disclaims any responsibility for or ownership of the WH
website, social media content, or other material produced by or on behalf of WH.
2.12 WH shall be responsible for providing copies of the Town’s adopted Volunteer
Manual to all of its volunteers and reviewing the Volunteer Manual with all of its
volunteers at least once each year. WH agrees that its volunteers shall follow the
requirements and obligations of the Town’s adopted Volunteer Manual when
volunteering for all Town sponsored and supervised events as listed in this
Agreement.
2.13 WH will not engage in any activity that competes with the Estes Park Rodeo.
SECTION 3. TERM OF AGREEMENT
3.01 This Agreement shall commence on its effective date, and will be reviewed on an
annual basis by both parties. This Agreement shall continue in effect for each ensuing
year unless terminated by either of the parties in accordance with Section 4 below.
Page 8
SECTION 4. TERMINATION
4.01 Either party may terminate this Agreement by providing written notice to the other
party on or before February 1 of any year with the termination to be effective on such
February 1.
SECTION 5. INVALID PROVISION
5.01 Should any part of this Agreement be declared invalid by a court of law, such
decision shall not affect the validity of any remaining portion which shall remain in
full force and effect as if the invalid portion was never a part of this Agreement when
it was executed. Should the severance of any part of this Agreement materially affect
any other rights or obligations of the parties hereunder, the parties hereto will
negotiate in good faith to amend this Agreement in a manner satisfactory to the
parties. Failing agreement on such amendment, either party may by notice in writing
terminate this Agreement under the provisions of this Agreement relating to
termination.
SECTION 6. INSURANCE AND LIABILITY
6.01 (a) The Town shall provide its Volunteer Accident Medical Plan coverage to WH
members when they are volunteers of the Town at the Rodeo, and are actually under
the immediate and direct care, custody, control, supervision, and direction of Town
employees. To be included in this coverage, volunteers must also, prior to the
beginning of the individual’s volunteer activity, be included on a roster of volunteers
that WH provides to the Town and must have provided the Town a complete
registration form, including any liability waiver or release required by the Town, in
the form and manner required by the Town. This coverage shall not extend beyond
the days the Rodeo itself is underway as well as the two days immediately preceding
the Rodeo, when volunteers are needed for preparation. WH must not allow any
individual to volunteer at the Rodeo who does not meet these qualifications for the
Town’s Volunteer Accident Medical Plan coverage.
(b) WH understands and agrees that all other events are WH events. These include,
but are not limited to, PBR and the Barrel Racing Series. WH shall provide its own
medical insurance to its officers, contractors, employees, and volunteers for such
other events. WH’s volunteers are not volunteers of the Town for these events.
(c) Except as covered by the Town-provided medical plan as described above, WH
shall indemnify and save harmless the Town, and its agents and employees, from any
damages or claims by WH’s officers, contractors, employees, and volunteers
(including any individuals it allows to volunteer at the Rodeo), arising out of or
relating to WH’s activities under this Agreement, and is solely responsible for all
such liability. For all WH events using Town facilities, WH agrees to insure said
events to the satisfaction of the Town and to provide Certificates of Insurance to the
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Town prior to the events pursuant to Town policies. WH shall also provide proof of
Directors and Officers liability coverage promptly upon request.
SECTION 7. INDEMNIFICATION
7.01 WH agrees to indemnify and hold harmless the Town from any claims, loss, damage
and/or injury caused or allegedly caused by the negligent act or omission of WH its
volunteers, employees, members, officers, contractors, or agents. Said indemnification
shall include all reasonable attorney’s fees and costs incurred by the Town resulting
from said claim, loss or damage.
SECTION 8. COLORADO GOVERNMENTAL IMMUNITY ACT
8.01 The parties hereto understand and agree that the Town and its officers, employees,
volunteers, and agents are relying on, and do not waive or intend to waive by any
provision of this Agreement, the monetary limitations or any other rights, immunities,
and protections provided by the Colorado Governmental Immunity Act, C.R.S. 24-
10- 101 et seq., as from time-to-time amended, or otherwise available by any other
provision of law.
SECTION 9. GENERAL PROVISIONS
9.01 Assignment. Neither party to the Agreement shall, directly or indirectly, assign or
purport to assign this Agreement or any of its rights or obligations in whole or in part
to any third party without the prior written consent of the other party.
9.02 No Waiver. The failure of either party to enforce at any time any of the provisions or
rights, or to exercise any elections provided, shall in no way be considered to be a
waiver of such provisions, rights or elections or in any way affect the validity of the
Agreement. The failure to exercise by either party any of its rights herein or any of its
elections under the terms or conditions herein contained shall not preclude or
prejudice it from exercising the same or any other right it may have under this
Agreement, irrespective of any previous action or proceeding taken by it hereunder.
9.03 Complete Agreement. This Agreement is the complete Agreement of the parties; may
be amended or modified only in writing; and supersedes, cancels and terminates any
and all prior agreements or understandings of the parties, whether written or oral,
concerning the subject matter hereof.
9.04 Choice of Law. This Agreement shall be governed by and construed and interpreted
according to the laws of the State of Colorado. It shall be binding upon and inure to
the benefit of the successors of the Town and WH.
Page 10
9.05 Counterparts. This agreement may be executed and delivered (including by facsimile
or email transmission) in one or more counterparts, all of which shall be considered
one and the same agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other parties,
it being understood that all parties need not sign the same counterpart.
9.06 Effective Date. This agreement is effective upon all parties hereto executing the same.
9.07 Notice. When any of the parties desire to give notice to the other, such notice must be
in writing sent by US Mail, postage prepaid, addressed to the party for whom it is
intended at the place last specified; the place for giving notice shall remain such until
it is changed by written notice in compliance with the provisions of the paragraph. For
the present, the parties designate the following as the respective places for giving
notices:
To WH: ESTES PARK WESTERN HERITAGE, INC.
P.O. Box 1852
Estes Park, Colorado 80517
To Town: TOWN OF ESTES PARK
P.O. Box 1200
Estes Park, Colorado 80517
Attn: Town Administrator
SECTION 10. AUTHORITY
10.01 Each person signing this Agreement on behalf of either party individually warrants
that they have full legal power to execute this agreement on behalf of the party for
whom they are signing, and to bind and obligate such party with respect to all
provisions contained in this Agreement.
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement this ZZ-
day of J/-t/Jr/4R-'( , 202)( I
Signature page to follow.
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ESTES PARK WESTERN HERITAGE, INC.
By
Mark Purdy
Chairman of the Board
Date:
TOWN OF ESTES PARK
By:
Wendy Koenig
Mayor
Date:
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 12
Attachment
Items WH owns that would not be available to Town are items that are used for the rodeo
hospitality tent. These items consist of item used to store, serve and prepare food.
Examples would be coolers, utensils, tables, serving pans, freezer, and other associated
items.
Two boxes of six seats –Box 43 and 45 - will be reserved for VIPs, visiting rodeo committees,
Town management, etc. The Town controls these tickets and may assign these seats without
charge. WH may request assignment to specified individuals.
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TOWN CLERK Report
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: September 14, 2021
RE: Town Board Compensation
Purpose of Study Session Item:
Review the Town Board compensation and determine if Board compensation should be
adjusted prior to the upcoming Municipal election on April 5, 2022.
Town Board Direction Requested:
Provide staff direction on changes to the Board compensation for newly elected officials
in 2022.
Present Situation:
An extensive review of Board compensation has been completed prior to each
Municipal Election year as requested by the Town Board since 2012. The last review
was completed in October 2019 and the Board approved an increase in Board salaries
for members newly elected in 2020: Mayor - $12,000, Mayor Pro Tem - $10,000, and
$9,000 for Trustees. The Board members elected in April 2020 received the new
salaries.
Staff reviewed the salaries for Mayor, Mayor Pro Tem and Trustees for the communities
reviewed in past years, and in 2021 found the current salaries are within the average
salaries for Mayor, Mayor Pro Tem and Trustees. A number of the communities do not
differentiate the Mayor Pro Tem and Trustee positions, and therefore, the average
salaries are similar. The Town’s current salaries rank in the midpoint for all positions.
The midpoint has been the compensation policy for Town employees since 2013. The
information is being provided for Board discussion at the study session.
In the past the Board has requested staff review the possibility of providing an
incremental increase over a four-year period, and to determine if the current salaries
would be sufficient to cover the cost of health care premiums.
Proposal:
Staff reviewed the Board salaries versus health insurance premiums for 2021 and the
proposed 2022 and found the premiums are well within the bi-weekly salary ranges if a
Board member were to select family coverage options for medical, dental and vision.
Page 14
Staff recommends maintaining the current Board salaries which are within the mid-
range of other municipalities.
Advantages:
Salaries would remain within the mid-range of other municipalities.
Disadvantages:
None.
Finance/Resource Impact:
None.
Level of Public Interest:
Low.
Attachment:
1. Comparison Compensation Chart
Page 15
Board Compensation Using Employee Compensation Municipalities
(Estimated)
Municipality Mayor Mayor ProTem Trustee Annual Budget Population
City of Aspen $29.06/hr $21.25/hr 66,000,000 6,871
Town of Avon $12,000/year $9,000/year $6,000/year 33,400,000 6,525
City of Black Hawk $11,200.44/year $11,200.44/year 31,000,000 127
Town of Breckenridge $18,000/year $14,400/year 84,000,000 4,896
City of Broomfield $13,200/year $10,800/year $9,600/year 103,600,000 65,065
City of Boulder $11,942.32/year $11,942.32/year $11,942.32/year 321,800,000 108,090
Boulder County 319,372
City of Brighton $16,800/year $14,400/year $12,000year 22,000,000 38,314
Central City $8,410.32/year $5,607.36/year 6,700,000 733
Town of Cripple Creek $8,326.56/year $8,002.80/year 12,500,000 1,175
Town of Dacono $900/year $600/year 8,200,000 5,090
Town of Dillon $10,800/year $4800/year $4,800/year 17,800,000 961
City of Durango $13,404/year $6,000/year $10,404/year 74,000,000 18,503
Town of Erie $6,000/year $3,600/year $3,600/year 51,100,000 22,803
Town of Estes Park $12,000/year $10,000/year $9,000/year 50,000,000 6,362
City of Evans $5,100/year $3,600/year $3,600/year 13,000,000 21,615
Town of Firestone $3,600/year $3,000/year $3,000/year 10,000,000 12,917
Town of Frederick $3,600/year $3,600/year $3,600/year 25,800,000 12,154
Town of Frisco $12,600/year $7,200/year $7,200/year 21,000,000 3,084
City of Fort Collins $15,168/year $10,104/year 619,400,000 164,207
City of Glenwood Springs $14,400/year $12,000/year $12,000/year 80,000,000 9,997
City of Greeley $14,393/year $9,600/year 306,700,000 103,990
Town of Johnstown $4,800/year $3,000/year $3,000/year 20,200,000 15,389
City of Lafayette $12,376.42/year $9,556.56/year $8,994.18/year 57,300,000 28,261
City of Longmont $18,000/year $12,000/year 282,000,000 92,858
City of Louisville $6,000/year $11,664/year $11,664/year 71,300,000 20,801
City of Loveland $12,000/year $9,600/year $7,200/year 618,700,000 76,897
Town of Lyons $4,800/year $2,400/year 33,000,000 2,148
Town of Mead $4,992/year $3,600/year $3,600/year 6,900,000 4,553
Town of Palisade $3,600/year $2,400/year $2,400/year 3,300,000 2,644
Town of Platteville $2,400/year $960/year $960/year 6,200,000 2,722
Town of Silverthorne $9,000/year $3,600/year 39,200,000 630
Town of Snowmass Village $26,400/year $20,400/year 32,700,000 2,900
City of Steamboat Springs $14,974.92/year $11,795/year $11,244.24/year 56,000,000 12,690
Town of Superior $9,000/year $6,000/year $6,000/year 42,000,000 13,155
Town of Telluride $23,316/year $14,916/year $14,916/year 41,600,000 2,444
Town of Vail $12,000/year $7,500/year $7,500/year 73,400,000 5,483
City of Westminster $17,736/year $15,204/year $12,672/year 230,000,000 113,875
Town of Windsor $12,000/year $8,000/year 57,000,000 22,776
Town of Winter Park $9,600/year $4,800/year $4,800/year 158,400,000 1,029
ATTACHMENT 1
Page 16
Mayor Annualized Salary - Low to High
City Mayor Population
Total Operating
Budget in Millions
Town of Dacono $900 5,090 8.2
Town of Platteville $2,400 2,722 6.2
Town of Firestone $3,600 12,917 10
Town of Frederick $3,600 12,154 25.8
Town of Palisade $3,600 2,644 3.3
Town of Lyons $4,800 2,148 33
Town of Johnstown $4,800 15,389 20.2
Town of Mead $4,992 4,553 6.9
City of Evans $5,100 21,615 13
Town of Erie $6,000 22,803 51.1
City of Louisville $6,000 20,801 71.3
Town of Cripple Creek $8,327 1,175 12.5
City of Central City $8,410 733 6.7
Town of Silverthorne $9,000 630 39.2
Town of Superior $9,000 13,155 42
Town of Winter Park $9,600 1,029 158.4
Town of Dillon $10,800 961 17.8
City of Black Hawk $11,200 127 31.5
City of Boulder $11,942 108,090 321.8
Town of Avon $12,000 6,525 33.4
Town of Estes Park $12,000 6,362 50
City of Loveland $12,000 76,897 618.7
Town of Vail $12,000 5,483 73.4
Town of Windsor $12,000 22,776 57
City of Lafayette $12,376 28,261 57.3
Town of Frisco $12,600 3,084 21
City of Broomfield $13,200 65,065 103.6
City of Durango $13,404 18,503 74
City of Greeley $14,393 103,990 306.7
City of Glenwood Springs $14,400 9,997 80
City of Steamboat Springs $14,975 12,690 56
City of Fort Collins $15,168 164,207 619.4
City of Brighton $16,800 38,314 22
City of Westminster $17,736 113,875 230
Town of Breckenridge $18,000 4,896 84
City of Longmont $18,000 92,858 282
Town of Telluride $23,316 2,444 41.6
Town of Snowmass Village $26,400 2,900 32.7
Average $10,917
*Municipalities marked with a black solid line indicate the average.
$0 $5,000 $10,000 $15,000 $20,000
Town of Dacono
Town of Platteville
Town of Firestone
Town of Frederick
Town of Palisade
Town of Lyons
Town of Johnstown
Town of Mead
City of Evans
Town of Erie
City of Louisville
Town of Cripple Creek
City of Central City
Town of Silverthorne
Town of Superior
Town of Winter Park
Town of Dillon
City of Black Hawk
City of Boulder
Town of Avon
Town of Estes Park
City of Loveland
Town of Vail
Town of Windsor
City of Lafayette
Town of Frisco
City of Broomfield
City of Durango
City of Greeley
City of Glenwood Springs
City of Steamboat Springs
City of Fort Collins
City of Brighton
City of Westminster
Town of Breckenridge
City of Longmont
Town of Telluride
Town of Snowmass Village
Annualized Salary -Low to High Mayor
Page 17
Mayor ProTem Annualized Salary - Low to High
City Mayor Pro Tem Population
Total Operating
Budget in Millions
Town of Platteville $960 2,722 6.2
Town of Palisade $2,400 2,644 3.3
Town of Firestone $3,000 12,917 10
Town of Johnstown $3,000 15,389 20.2
Town of Erie $3,600 22,803 51.1
City of Evans $3,600 21,615 13
Town of Frederick $3,600 12,154 25.8
Town of Mead $3,600 4,553 6.9
Town of Dillon $4,800 961 17.8
Town of Winter Park $4,800 1,029 158.4
Town of Superior $6,000 13,155 42
Town of Frisco $7,200 3,084 21
Town of Cripple Creek $7,478 1,175 12.5
Town of Vail $7,500 5,483 73.4
Town of Avon $9,000 6,525 33.4
City of Lafayette $9,556 28,261 57.3
City of Loveland $9,600 76,897 618.7
Town of Estes Park $10,000 6,362 50
City of Durango $10,404 18,503 74
City of Broomfield $10,800 65,065 103.8
City of Louisville $11,664 20,801 71.3
City of Steamboat Springs $11,795 12,690 56
City of Boulder $11,943 108,090 321.8
City of Glenwood Springs $12,000 9,997 80
City of Brighton $14,400 38,314 22
Town of Telluride $14,916 2,444 41.6
City of Westminster $15,204 113,875 230
Average $7,882
*Municipalities marked with a black solid line indicate the average.
$0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000
Town of Platteville
Town of Palisade
Town of Firestone
Town of Johnstown
Town of Erie
City of Evans
Town of Frederick
Town of Mead
Town of Dillon
Town of Winter Park
Town of Superior
Town of Frisco
Town of Cripple Creek
Town of Vail
Town of Avon
City of Lafayette
City of Loveland
Town of Estes Park
City of Durango
City of Broomfield
City of Louisville
City of Steamboat Springs
City of Boulder
City of Glenwood Springs
City of Brighton
Town of Telluride
City of Westminster
Annualized Salary -Low to High Mayor Pro Tem
Annualized Salary -Low to High Trustee
Page 18
City Trustee Population
Total Operating
Budget in Millions
Town of Dacono $600 5,090 8.2
Town of Platteville $960 2,722 6.2
Town of Lyons $2,400 2,148 33
Town of Palisade $2,400 2,644 3.3
Town of Firestone $3,000 12,917 10
Town of Johnstown $3,000 15,389 20.2
Town of Erie $3,600 22,803 51.1
City of Evans $3,600 21,615 13
Town of Frederick $3,600 12,154 25.8
Town of Mead $3,600 4,553 6.9
Town of Silverthorne $3,600 630 39.2
Town of Dillon $4,800 961 17.8
Town of Winter Park $4,800 1,029 158.4
Central City $5,607 733 6.7
Town of Avon $6,000 6,525 33.4
Town of Superior $6,000 13,155 42
Town of Frisco $7,200 3,084 21
City of Loveland $7,200 76,897 618.7
Town of Vail $7,500 5,483 73.4
Town of Windsor $8,000 22,776 57
Town of Cripple Creek $8,003 1,175 12.5
City of Lafayette $8,994 28,261 57.3
Town of Estes Park $9,000 6,362 50
City of Broomfield $9,600 65,065 103.6
City of Greeley $9,600 103,990 306.7
City of Fort Collins $10,104 164,207 619.4
City of Durango $10,404 18,503 74
City of Black Hawk $11,200 127 31.5
City of Steamboat Springs $11,244 12,690 56
City of Louisville $11,664 20,801 71.3
City of Boulder $11,942 108,090 321.8
City of Brighton $12,000 38,314 22
City of Glenwood Springs $12,000 9,997 80
City of Longmont $12,000 92,858 282
City of Westminster $12,672 113,875 230
Town of Breckenridge $14,400 4,896 84
Town of Telluride $14,916 2,444 41.6
Town of Snowmass Village $20,400 2,900 32.7
Average $7,832
*Municipalities marked with a black solid line indicate the average.
$0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000 $18,000 $20,000
Town of Dacono
Town of Platteville
Town of Lyons
Town of Palisade
Town of Firestone
Town of Johnstown
Town of Erie
City of Evans
Town of Frederick
Town of Mead
Town of Silverthorne
Town of Dillon
Town of Winter Park
Central City
Town of Avon
Town of Superior
Town of Frisco
City of Loveland
Town of Vail
Town of Windsor
Town of Cripple Creek
City of Lafayette
Town of Estes Park
City of Broomfield
City of Greeley
City of Fort Collins
City of Durango
City of Black Hawk
City of Steamboat Springs
City of Louisville
City of Boulder
City of Brighton
City of Glenwood Springs
City of Longmont
City of Westminster
Town of Breckenridge
Town of Telluride
Town of Snowmass Village
Annualized Salary -Low to High Trustee
Trustees Annualized Salary - Low to High
Page 19
Population Comparisons Population
Total
Operating
Budget in
Millions Mayor Mayor Pro Tem Trustee
Town of Dacono 5,090 8.2 $900/year $600/year
Town of Vail 5,483 73.4 $12,000/year $7,500/year $7,500/year
Town of Estes Park 6,362 50 $12,000/year $10,000/year $9,000/year
Town of Avon 6,525 33.4 $12,000/year $9,000/year $6,000/year
Budget Comparisons
Total Operating
Budget in
Millions Population
Town of Estes Park 50 6,362 $12,000/year $10,000/year $9,000/year
Town of Erie 51.1 22,803 $6,000/year $3,600/year $3,600/year
City of Steamboat Springs 56 12,690 $14,975/year $11,795/year $11,244/year
Town of Windsor 57 22,776 $12,000/year $8,000/year
City of Lafayette 57.3 28,261 $12,376/year $9,556/year $8,994/year
Page 20
Estes Forward
Comprehensive Plan
Joint Meeting: CompPAC, EVPAC, Planning Commissions, Town Board of Trustees, and Board of County
Commissioners
August 26, 2021
Agenda
1.Introductions (Matt Heiser – 10 min.)
2.Project Overview, Schedule, and Milestones (Miriam McGilvray – 5 min.)
3.What We’ve Heard and What the Data Shows (Miriam McGilvray – 15 min)
4.Exercise: What are the ingredients of our community vision? (Jeremy Call –
55 min.)
5.What Should Change in the Existing Plan (Miriam McGilvray – 5 min.)
6.Exercise: Visioning Outreach? (Jeremy Call – 25 min)
7.Next Steps (Miriam McGilvray – 5 min.)
QUARTERLY CompPAC UPDATE
Page 21
Project Overview and Update
5
minutes
|Create a Town of Estes Park
Comprehensive Plan, considering area
within 3-mile boundary.
|Amend 2019 Larimer County
Comprehensive Plan with new plan
addressing issues and land use in the
unincorporated area surrounding Estes
Park.
|Coordinated events and process between
Town and County.
|Establish a shared vision and direction for
the area.
Project Overview and Update
Organized around 6 resiliency themes:
|Community (governance, capacity building)
|Economy (workforce, adaptive economy)
|Health & Social (services, amenities, equity, and community well-being)
|Housing (supply, affordability, vulnerability)
|Infrastructure & Transportation (critical infrastructure, utilities, facilities, and transportation)
|Hazards & Natural Resources (watersheds, forests, agriculture, and recreation areas)
Page 22
Who is involved?
Town of Estes Park
Planning Commission and Board of
Trustees
Larimer County
Planning Commission and Board of
County Commissioners
Stakeholders & General Public
Town and
County Staff and Consultants
CompPAC EVPAC
Phase 1 Milestones and Progress
|Phase 1 Focus:
|Engagement Strategy
|Stakeholder Interviews &
Listening Sessions
|Comprehensive Plan
Audit
|Existing Conditions and Trends Analysis
|CompPAC, EVPAC, Board/Commission input & updates
Page 23
What We’ve Heard / What the Data Shows
15
minutes
Upcoming Deliverables
1. Issue Summary
2. Existing Conditions
Snapshots
30+ one-on-one
interviews so far
6 topic-
specific
listening
sessions
2 months of
data
analysis
Key Issues: Community
What We Have Heard
|Desire to limit sprawl and consider tradeoffs of
proposed new growth.
|Complexity of community interests despite the
Town’s relatively small size – a wide Valley
relying on Town for services.
|Different summer and winter seasonal needs.
|Need to strengthen relationships and create
new partnerships for the future benefit of the
whole region.
What the Data Shows
|Just less than 13,000 people live in Estes Park and
within 3-miles of Town
|1/3 of residents in planning area are older than 65;
Estes Park is oldest town in Colorado for its size
|Well-educated population
|12% of Town residents identify as Hispanic or
Latino
Page 24
Key Issues: Economy
What We Have Heard
|Balance tourism industry with local businesses and
existing small-town character.
|Maintain quality of life for residents while expanding
opportunities for local workforce and younger
generations.
|Need to retain next generation for overall sustainability
of the economy—focus on education and opportunities.
|Promote an entrepreneurial spirit that encourages small
business innovation and new career opportunities.
|Embrace the “Zoom Town” trend but recognize that it
will not attract primary employers.
|“Is Estes Park a tourist town or a town that welcomes
tourists?”
What the Data Shows
|50% of Town residents are in the workforce.
|Area must hire approximate 3,000 jobs seasonally.
|Tourism economy is vulnerable to hazards and
disruptive events (like COVID-19).
Key Issues: Health & Social
What We Have Heard
|Desire for more neighborhood parks.
|Need educational/childcare services.
|Consider the infrastructure and service needs
of groups other than retirees, wealthy
residents, and tourists, such as the workforce
and bilingual community.
|In addition to tourists, retirees are a major
contributor to community. Planning for aging
in place and services for seniors benefits the
overall quality of life.
What the Data Shows
|Challenge to hire and retain childcare workers
and provide affordable childcare, which limits
availability.
|90+ non-profits serving the Valley; many
services are provided by a volunteer
workforce.
|14% of the population resides in households
where English is not the primary language.
Page 25
Key Issues: Housing
What We Have Heard
|Housing shortage for seasonal workers and essential
workforce impacting sustainability of entire region.
|Affordable housing crisis and long commute times have
cascading impacts for local businesses and tourists by
creating workforce shortages.
|Expanded housing for young families is needed to
retain the community’s character and a sense of
continuity.
|Emphasis on housing policy and need for growth that
respects the natural environment and wildlife, as well as
the surrounding scenic views that define the
community.
|Short-term rentals are often viewed as contributors to
the housing crisis and adversely impact neighborhoods.
What the Data Shows
|The 12-month rolling median
sales price for single-family
homes and condos have
each risen almost 30%
annually since 2016.
Key Issues: Infrastructure & Transportation
What We Have Heard
|Long-standing concern is traffic flow through
Downtown and parking for tourism destinations –
currently Town experimenting with creative parking
solutions.
|Need for high-speed internet to respond to “Zoom
Town” trend and promote economic viability for
small businesses and local entrepreneurs.
|Expanded water infrastructure and reducing multi-
unit water tap costs are essential components for
making new density more feasible and new housing
more affordable.
|The Loop is an attempt to address traffic flow
Downtown
What the Data Shows
|The projected
potable water
demand for 2034
is 4.7 million
gallons per day.
|Recent water
rights purchased
Page 26
Key Issues: Hazards & Natural Resources
What We Have Heard
|Estes Park and the surrounding Valley are prized for
their natural beauty, scenic views, wildlife, and outdoor
recreation.
|Greenbelts, wildfire buffers, and conservation
easements on private property can help shape where
new development is proposed, reduce urban sprawl,
and protect against wildfire.
|Downtown is in a floodplain. Older buildings will need
flood mitigation or fire suppression incorporated as part
of redevelopment and rehabilitation.
|Fire District is largely reliant on volunteers. Economy
can impact availability of volunteers if they are working
multiple jobs.
|Need for bilingual emergency alert system in the face of
future natural hazards.
What the Data Shows
Exercise #1
What are the
ingredients of our
community vision?
|Review Plan Audit on Preferred Direction
|Introduction to Exercise:
|Go to Menti.com and type in 3613 6459
|Breakout Discussion (35 min)
|Question: What are the ingredients of our community vision? (20 min.)
|Question: What are the specific ingredients for (choose one):
|Community
|Economy
|Health & Social
|Housing
|Infrastructure & Transportation
|Hazards & Natural Resources
|Question: What should the format be? (15 min)
|Break
|Report Back @ 10:10am (15 min)
55
minutes
Page 27
Plan Audit Report Highlights
Who Participated
31 Respondents, representing:
|CompPAC
|EVPAC
|Town Planning Commission
|Town Board of Trustees
|Town Staff
|County Planning Commission
|Board of County Commissioners
|Estes Park Sanitation District
|Estes Park Adjustment Commission
Scope of Audit
1 Vision
10 Goals
77 Policies
5
minutes
Support for the Preferred Direction
Estes Valley's Preferred
Direction (1996):
In order to improve the
overall quality of life, sense
of community, and
stewardship of natural
resources within Estes
Valley, its residents desire
balanced growth,
sustainable development,
harmonious co-existence,
and social well-being for the
future of their communities.
Still relevant
47%
Completely
rewrite
20%
Needs
revisions
33%
Keep, Rewrite, or Revise
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
What's Wrong with the Vision?
Needs elaboration
Reword for clarity
Missing areas of
emphasis that should
be included
Is not consistent with
the community's actual
vision for the future
Other - Write In
(Required)
Page 28
Support for the Goals
|All goals have majority support; however, two
goals have 10-20% opposition.
|Goals 8: “Becoming a model National Park gateway
community.“
|Goal 10: “Recognizing the synergy between
tourism and the retirement community."
|There was a lot of Neutral responses, particularly
for Goal 6: “Fostering development of the cultural
arts.”
|By far, most participants wanted most of the
goals to apply to the whole Valley. However, there
was a rotating minority that wanted some of the
goals to be applied only to the Town.
|Workforce/Affordable Housing
|Natural Disasters
|Childcare and other Services
|Sustainability
|Communication
|Climate Change
|Infrastructure
What broad topics/goals are missing?
What is the ideal format for this update?
The 1996 Plan was jointly
adopted by the Town and
County and applied to an
Estes Valley Planning Area.
The Town and County are
now working together to
update this plan to establish
updated goals and policies
for areas both within and
surrounding the Town.
What is the ideal format and
structure for this update?
61%
23%
16%
Plan Audit Results
One plan, adopted by
both the Town of Estes
Park and Larimer County
Two separate plans,
adopted by the Town and
County separately
Other - Write In
(Required)
Other Ideas Written In:
1. Town-specific plan and a
County Sub-area Plan
2. One document with some
sections adopted by both,
other just by the Town or
County
3. Hybrid plans, each with
common parts
4. Two plans but must work
together
5. No Opinion
Page 29
Phase 2 Next Steps
|Visioning Outreach
(October-December)
|www.EngageEstes.org
|Online Questionnaire
|Public Event Series (TBD)
|CompPAC, EVPAC,
Board/Commission input &
updates
Exercise #2:
Which community
events would be most
conducive for
thoughtful public
engagement from a
broad group of
people?
Go to Menti.com and type in 3613 6459
|Farmers Markets Thursday Mornings
|Labor Day Arts & Crafts Show, Sept 4-6
|Scottish-Irish Highland Festival, Sept 10
|Fine Arts and Crafts Festival, Sept 18
|Autumn Gold Festival, Sept 25-26
|Pumpkin and Pilsners, Oct 9
|Día de los Muertos, TBD
|Virtual Public Meeting
|Saturday at the Estes Valley Community
Center
|In-Person Town Hall Event
|Other?
10
minutes
Page 30
Exercise #2:
How do you learn
about Town and
County initiatives?
|Estes Valley Community Center
|Newspaper
|Town or County Website
|Town or County direct emails
|VisitEstesPark.com
|Social Media (Facebook, Instagram,
Twitter)
|Posted Flyers
|Neighbors and Friends
|Other
5
minutes
Exercise #2:
What will you do to
get the word out?
10
minutes
Page 31
Thank You
We can answer any questions you have on the Comprehensive Plan Update
Page 32
September 28, 2021
•The Future of Fire Safety in the Estes
Valley
•Trustee Talks and Mayor’s Chat
Meetings
•Fund Balance Policy Review
October 12, 2021
•Trailblazer Broadband Project Update
October 26, 2021
•Paid Parking Program Results and
Recommendation for 2022
•Trailblazer Broadband Project Update
Items Approved – Unscheduled:
•2019 Stormwater Recommendation
Overview
•Quarterly CompPAC Update
•Park Planning and Pocket Parks
•Distributed Energy Discussion
•Downtown Loop Updates as Necessary
Items for Town Board Consideration:
•Ballot Questions Discussion
Future Town Board Study Session Agenda Items
September 14, 2021
Page 33
Page 34