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HomeMy WebLinkAboutMINUTES Town Board Budget Study Session 1998-11-02BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Town Board Budget Study Session November 2, 1998 Board: Attending: Mayor Dekker, Trustees Barker, Baudek, Doylen, Hix, Jeffrey, and Marshall All Also Attending: Town Administrator Widmer, Finance Officer Vavra, Deputy Clerk van Deutekom Mayor Dekker called the meeting to order at 9:00 a.m. REVIEW 1999 AND 2000 GENERAL FUND AND SPECIAL REVENUE FUND BUDGETS. Administrator Widmer reviewed the following 1999 and 2000 Budget Issues: Fund Balance/TABOR. All fund balances are adequate and at good levels. There does not appear to be excess revenue in 1999 or 2000. If necessary, adjustments can be made in the 2000 budget. Expenses and Salaries have been increased by 5%. Town Board Goals (these are goals, not priorities) 1. Housing Strategies - Currently no money budgeted for an Assisted Living Project. $25,000 budgeted for both years to facilitate the establishment of seasonal employee housing. 2. Comprehensive Planning - $50,000 budgeted for 1999 and $5,000 budgeted in 2000 to complete the Estes Valley Planning Commission draft of the Development Code. 3. Public Information Strategies - $15,000 budgeted in 1999 and $20, 000 budgeted in 2000 to develop a Public Information Program. $16,000 budgeted in 2000 to perform a Community Survey. 4. Economic Development - $10,000 budgeted in each year to initiate an Educational Campaign on the value of tourism to Estes Park. 5. A Caring Community - $5,000 in each year to develop an annual recognition program for volunteers. $46,000 budgeted in 1999 and $48,200 in 2000 to continue a financial commitment to community service organizations and activities. 6. Transportation - $60,000 in 1999 and nothing currently in 2000 to expand and improve the hike and bike trail system. $20,000 budgeted in 1999 and nothing currently in 2000 to initiate the West Bypass Project. May want to change this in 2000. Staffing Issues: 1. Human Resources consulting/contract - May consider a full-time person in the future. 2. Planner II (Larimer County split) - It is assumed that funding for this position would be shared with Larimer County. 3. Fire Chief (.75 FTE) - First time in the budget. 4. Special Events Office Assistant (from 4 mos. to full­ time) - This transition will assist in additional special events. This position would also work with Stanley Hall to manage bookings and operations. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Town Board Budget Study Session § November 2, 1998 - Page 2 Community Services: 1. Stanley Hall - A $50,000 one time grant match plus $68,000 budgeted for Stanley Hall preservation totaling $118,000 (and a part time employee noted previously). 2. Application Process for 2000 (new) - This process will better manage address how and what amount to award and provide ground rules for continued funding so that funds awarded do not become entitlements. Advertising Program: - 5% increase for 1999 and 2000. The Advertising Program is listed separately giving more detail. Intergovernmental Cooperation: • Lake Estes Trail Completion - $50,000 budgeted for the beginning of the final phase. • Lilly Lake Trail - Re-budgeted for 1999 • Soccer Field - A joint project between the Town and EVRPD. The Field will be used for special events. EVRPD has agreed to maintain the field. Also in the budget, years 4 and 5 of the Youth Center. US 34/36 Phase I: Net cost to Town is $284,000 ($1.2 million capital outlay less $1.1 million in Federal grant funds). Fire Truck/Snow Plow: Tanker/pumper combination. The Fire Department will pay half in 1999 and the Town will lease/purchase the other half. The Snow plow will cost $110,000. Museum Addition Phase I: In 2000 (contingent upon funds being collected by "Friends of Museum" groups) the Town's portion will be $39,000. Donations to make up the balance. The percentage will be the same as the Senior Center funding. Conference Center Atrium: Green House type structure proposed to be built in the patio area behind the Conference Center. A 4-year lease/purchase ($150,000) of an atrium shell. Holiday Inn will be responsible for finishing the project. This would be used by all conferences. Revenue Projections both 1999 and 2000. Sales Tax revenue was budgeted at 5% in REVIEW EXECUTIVE SUMMARY. Expenses of the General Fund were reviewed. A discussion of the following items ensued: The H paid fire chief position; Senior Center staffing numbers; soccer field; and the Conference Center Atrium. Trustee Marshall recommended increasing the Salud contribution to $10,000. No further action was taken at this time. Mayor Dekker directed Administrator Widmer to investigate the following: increasing the Salud contribution to $10,000; personnel issues at the Senior Center; the proposed soccer field. PUBLIC COMMENT. None There being no further business. Mayor Dekker adjourned the meeting at 11 = 12 a.m. ^ VlMK_ fOsuikMC' Deputy Town Clerk van Deutekom Note: Minutes of the study sessions are not distributed, nor approved by the Board of Trustees.