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HomeMy WebLinkAboutMINUTES Town Board Budget Study Session 1996-11-25BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Town Board Budget Study Session November 25, 1996 Board: Attending: Also Attending: Absent: Mayor Robert L. Dekker, Trustees Barker, Baudek, Doylen, Hix, Marshall, and Pauley All Town Administrator Klaphake, Ass't. Administrator Widmer, Clerk O'Connor None Mayor Dekker called the meeting to order at 3:34 p.m. REVIEW 1997 PAY PLAN AND HEALTH INSURANCE PREMIUM POLICY. 1997 Pay Flan. Staff is recommending all 1997 salary increases be merit- based, with all employees eligible for up to a 5% increase which would be based on performance. Staff anticipates that the impact on the total payroll would not exceed 4.4%; the following guidelines will be utilized: Performance Review Rating Above Standard Standard Below Standard Merit Increase 2-5% 2% 0% This type of pay plan allows the supervisor more latitude while providing an incentive for employees to achieve. The Board endorsed the Employee Development Plan/Performancfe Review System and actual Form which was prepared by a Team consisting of Matzke, V. O'Connor, Repola and Widmer. Ass't. Administrator Widmer confirmed that changes to the form/system would be considered should they need revision. Staff is also recommending a grade adjustment for the Police Telecommunicators. Over the last few years, the Police Department has experienced a higher turnover rate in Dispatch than in other departments. The adjustment will bring dispatchers more in line with the market. In addition, there are three other individual positions being re-graded due to changing job responsibilities. The total necessary to accomplish staff recommendations is $22,000±, or 0.6% of the payroll. Total impact to the payroll will not exceed 5%. Health Insurance Premium Policy. Due to concerns about benefit uniformity issues, staff is recommending the Town pay 75% of the health insurance premium for all employees in lieu of paying 70% for up to 10 years of employment, followed by 75% thereafter. The cost of this change would be approximately $7,800, which could be offset by the savings of $l,700±/yr. in life insurance costs. The Committee recommends approval of the 1997 Fay Plan, and Health Insurance Premiiim Policy as defined above. PERSONNEL POLICY MANUAL - REVIEW CHANGES. To ensure compliance with constantly changing state and federal regulations and local conditions, staff (including Attorney White) recently conducted a review of the Manual. Staff is recommending the following changes: 1. Section M.3. Alcohol and Drugs. Added "Town employees whose work requires CDL licenses are subject to the Town's Drug and Alcohol Testing Policy." BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Town Board Budget Study Session - November 25, 1996 - Page 2 Section N.6 Disciplinary Action (Department Heads). Current language: "••• A Department Head shall have the right to appeal the Town Administrator's decision to an independent Hearing Officer pursuant to the procedure set forth in paragraph O." to ... appeal to an independent hearing officer appointed by the Town Board. Section O. Appeals Process (for employees other than Department Heads). Changes the appeal of the Town Administrator's decision from the appropriate committee of the Town Board to an independent Hearing Officer appointed by the Town Board. Note: The Hearing Officer would be paid for by the Town. Section T, Holidays. Remove Floating Holiday, and replace it with Martin Luther King's birthday (third Monday in January). 4. Trustee Pauley questioned whether employees would have less flexibility with this change. Staff confirmed that the Annual Leave List is usual and customary, and the list remains intact with the observance of ten holidays. 5. Section U. Insurance. Change family premixim paid by the Town from 70% or 75% depending on years of service to 75% for all employees. 6. Section D. Insurance. Add section on 29-month option to continue medical and dental coverage for disabled employees. 7. Section Z. Vehicle Allowance. Add Light and Power Director. 8. Miscellaneous. Change all "Department Supervisor" reference to be changed to "Department Head." Ass't. Administrator Widmer reported that a total of 26 employees have CDL Licenses, and they are drug tested in Boulder; thus far the Town has received a 100% compliance rate. The Committee recommends approval of the Personnel Policy Manual changes as identified above. REPORTS. Administrator Klaphake reported that staff is completing the TABOR and Cash Flow calculations for adoption of the 1997 Budget; however, the exact base for 1997 will be refined when the books are closed the end of December. Staff anticipates that the budget will be slightly reduced (logical items will be rolled back on a percentage basis) to remain in conformance. A formal 1997 Budget Amendment will be processed prior to adoption of the 1998 Budget (November, 1997). There being no further business. Mayor Dekker adjourned the meeting at 3:58p.m. Vickie O'Connor, CMC/AAE, Town Clerk Note: Minutes of the study session are not circulated, nor approved by the Board of Trustees.