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Home My WebLink AboutMINUTES Town Board Budget Study Session 2001-11-06% BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 6, 2001 Minutes of a SESSION of Meeting held the 6th day of Town Board: Attending: Also Attending: Absent: Regular meeting of the TOWN BOARD BUDGET STUDY the Town of Estes Park, Larimer County, Colorado, in the Municipal Building in said Town of Estes Park on November, 2001. Mayor Baudek, Trustees Barker, Doylen, Gillette, Habecker, Jeffrey-Clark, Newsom All Town Administrator Widmer, Assistant Town Administrator Repola, Finance Officer Brandjord, Clerk O’Connor, Directors Linnane and Matzke None Mayor Baudek called the meeting to order at 9:04 a.m. PRESENTATION OF YEAR 2002 ENTERPRISE FUNDS AND OTHER FUND^. Town Administrator Widmer stated this is the second year of the 2001-2002 budget. The following funds were presented: Light & Power Fund Water Fund BUDGET CHANGES/CONSIDERATIONS. Budget changes/considerations include: 1. Scottish-lrish Highland Festival Support, $35,000 for 2001 and 2002 2. Salary Proposal: 3.8% COLA and 1.8% Merit Pool 3. New Employees (Building Inspector) _ _ 4. Knoll Properties Master Plan, proposed 2002 Change - $30,000 5 Hospital Road Connection, $75,000 6. Establishment of Equipment Replacement Fund phanoe 7. McGregor Ranch Undergrounding Cost Share, proposed 2002 Ch g , $30 0008 Two Water Taps for Habitat from 2002 General Fund Budget 9’. Senior Center, Inc. 2002 Budget contribution revision 1 Scottish-lrish Highland Festival Support, $35,000 for 2001 and 2002. Jim Durward President/Scottish-lrish Highland Festival appeared seeking oa rse rtf nnn for 2001 and 2002 and he distributed substantiating “f“^ndud!nfp0a^dTex%°nsef T2^ Feskva, absorbs ail parade^ r T±oFn^SnTir: Habecker make a decision on this budget request during the budget public heanng BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Town Board Budget Study Session - November 6, 2001 - Page 2 scheduled 11/13/01. 2. Pay Plan Proposal, 3.5% COLA and 1.8% Merit Pool. The Cost of Living Adjustment is based on Colorado Municipal League projections, and staff confirmed that the Mountain States Employment Council is also projecting 3.8% for 2001. Department Heads must be very selective (top 20%) in awarding merit pay, and the 1.8% proposal is based on the previously-adopted Pay Plan Policy. Consensus was reached to retain the 3.8% COLA and 1.8% Merit in the budget, with Mayor Baudek and Trustee Gillette meeting with Ass’t. Administrator Repola to further discuss the Pay Plan Policy. 3. New Employee — Building Inspector. The Chief Building Official performs all inspections and the number exceeds ISO standards. Due to the workload, which has in turn negatively affected customer service, staff is proposing to hire a person on a temporary basis. With expected attrition, the full-time employee base would not be increased. Discussion continued on Trustee Barker’s previous suggestion for a team to study associated economic development issues. Consensus was reached to retain the new employee position with an asterisk in the budget, and establishment of a Team to study economic development issues. 4. Knoll Properties Master Plan, $30,000. This proposal is in response to the Estes Park Knoll-Willows Conservancy to preserve the Knoll and Willows properties as natural open space and historic sites. Discussion followed with ^°nsen®lJs retain the $30,000 item to be named the “CBD Open Space Master Plan (thus the study will not limited to the Knoll Properties), with an asterisk in the budget. 5. Hospital Street Connection, $75,000. Consensus was reached to retain this $75,000 item with a double asterisk in the budget, to include neighborhood input at the Public Works Committee. 6. Establishment of the Equipment Replacement Fund. Consensus (without Trustee Habecker) was reached to retain this item in the budget. 7 McGreaor Ranch Undergrounding Cost Share Project, $30,000. Following budget for Uht & Power Committee review, with Ranch cooperation on the trail parking issue. Works Committee to officially request the funding. 9. Senior Center, inc. 2002 Budget Contribution RevisioaMayor^Baude^je^^^^ on a meeting with the Senior Center Boar _ n ^0] cts ’oiscussion followed on they desire that these funds be expendedonspecificpro^ecs. u^ou |jne Senior Center, Inc. transfer will also be reduced accordingly. Other considerations. Consensus was reached to discretionary funds from $91,000+ to $120,000 for 2002. increase the Mayor’s % BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Town Board Budget Study Session - November 6, 2001 - Page 3 BENEFIT STUDY PRESENTATION. Vacation Leave. Last year, staff prepared a compensation survey, and this year, emphasis was placed on a benefit study. Assistant Admin. Repola summarized his study, confirming that the Town is generally below average in the amount of vacation leave provided. The proposed changes to vacation leave are as follows: TENURE CURRENT LEAVE PROPOSED LEAVE 0 through 3 yrs. 7 hrs./mo., 84 hrs./yr. No change 4 through 7 yrs. 8 hrs./mo., 96 hrs./yr. 10 hrs./mo., 120 hrs./yr. 8 through 15 yrs. 10 hrs./mo., 120 hrs./yr. 12 hrs./mo. 144 hrs./yr. 16 yrs. +13 hrs./mo., 156 hrs./yr. 14 hrs./mo., 168 hrs./yr. Holiday Leave. Employees currently receive ten paid holidays, and staff is proposing to add another eight hours for a total of eleven paid holiday. Observed holidays include: New Year’s Day Martin L. King’s Birthday Washington’s Birthday Memorial Day Independence Day Labor Day Veteran’s Day Thanksgiving Day Christmas Eve Day Christmas Day Staff is proposing to convert Washington’s Birthday (President’s Day), Martin L. King’s Birthday, and Veteran’s Day into floating holidays plus the additional eight hours being proposed above for four floating holidays. Ass’t. Admin. Repola confirmed that the above two proposals place the Town in an ‘average’ position with other survey municipalities. The Town Board will decide on the Benefit Study Proposal during the Town Board meeting December 11th. REPORTS. Administrator Widmer commented on an anthrax-related incident yesterday at a local business where an employee opened the mail and discovered a powder substance. The Police Department investigated the incident and the Fire Dept, contained the site. An analysis of the substance is being conducted, and a preliminary report states the analysis is negative for anthrax. The CML Policy Committee meets 11/7 and Trustee Barker requested Trustee questions/comments. There being no further business. Mayor Baudek expressed his appreciation to staff for their work on the budget, and adjourned the meeting at 11:54 a.m. APPROVED NOV 1 3 2001 TOWN OF ESTES PARK BOARD OF TRUSTEES Vickie O’Connor, CMC, Town Clerk