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HomeMy WebLinkAboutMINUTES Estes Park Urban Renewal Authority 1998-04-15BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority -''April 15, 1998 Commissioners: Attending: Also Attending; Absent: Polly Gunn, Carl Henderson, Gary F. Klaphake, Richard S. Putney, Paula Steige, Gerald W. Swank, A1 Wasson Chairman Gunn, Commissioners Henderson, Klaphake, Steige, Swank, and Wasson Executive Director Anderson, Deputy Clerk Kuehl Commissioner Putney Chairman Gunn called the regular meeting to order at 8:00 a.m. CITIZEN PARTICIPATION None. MINUTES The March presented. 18, 1998 regular meeting minutes were accepted as TREASURER/FINANCIAL REPORT The comparison of the sales tax collection tabulations for the urban renewal area was distributed. STAFF REPORT AND COMMUNICATIONS Director Anderson reported the Brownfield Walkway is under construction and should be completed in the next two weeks, weather permitting. Bob Pavlish, Cornerstone Concrete, is the contractor and was in the audience for introduction. TOWN LIAISON REPORT AND COMMUNICATIONS No report. COMMISSIONER AND COMMITTEE REPORTS Commissioner Wasson distributed a draft copy of the proposed economic development web pages targeting information-based businesses, quality of life, communication services, and business sites. These pages are being produced in cooperation with the Chamber Resort Association web site. When the pages are placed online, demonstrations will be provided to the board. Commissioner Wasson noted the web pages will continually be updated. Chairman Gunn commended Director Anderson and Commissioner Wasson for their efforts. AUTHORITY BUSINESS Resolution No. 260, New Stanley Associates, LP, Joint Development Agreement: Director Anderson explained that in late 1997, the BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority, April 15, 1998 - Page 2 Authority joined with Stanley Hotel to include the needs of Stanley Hall in parking renovation. New Stanley Associates (Stanley), owners of the Stanley Hotel, allocated $140,000 from the operating budget for the project; however, it was agreed that paved parking and access that was needed cost considerably more. Director Anderson explained the project phases. Phase 1 is the area in front of the Stanley, Manor House, and Stanley Hall and parking behind Stanley Hall. Phase lA is related to the Carriage House/parking and use of the Stanley Museum. Phase IB includes the landscape area directly in front of the Hotel.Phase 2 includes the parking lot behind the Stanley Hotel. Phase 3 includes the area west of the Hotel, being mainly parking lots. The design of the entryway, parking area, and landscaping was described. Certain areas of the 12 ft. walkway and the turnaround area in front of the Stanley Hotel will be colored concrete. The curbing will be concrete. Landscaping may be limited at this time due to the cost of irrigation. Director Anderson will contact with the Colorado Historical Society regarding proposed construction in areas designated historical. Stanley Hall will gain pedestrian and auto access and parking as a result of this agreement. The Stanley has also committed to additional parking and landscape improvements at the Hotel over the next few years. The negotiated agreement is as follows: 1) EPURA will contribute $150,000 to the project. 2) The Stanley will contribute: a) $200,000 to the project. b) $70,000 over seven years to the Friends of Stanley Hall for building improvements and continued maintenance. c) $75,000 toward the Stanley Museum/Carriage House for parking lot construction. This commitment is directly tied to the Stanley Museum use of the Carriage House. The Stanley will deposit the money in an account on April 15, 1998. When contractors are paid, they will be issued two checks, one from the Stanley and one from the Town. Stanley has requested that EPURA Executive Director act as project manager for the project. Director Anderson read the resolution. It was moved and seconded (Wasson- Swank) Resolution No. 260 be approved, and it passed unanimously. Stanley Hotel Owner John Cullen stated he is pleased to be a part of the Estes Park community. The Stanley has invested $5 million in property to date. The Stanley is considered in the top 5% success rate of all the properties the New Stanley Associates own, and there is no desire to sell. Chairman Gunn commended all parties for the cooperative spirit involved in reaching this Agreement. Resolution No. 261, Investment of Funds: Director Anderson explained that the Authority receives funds from the Bond Trustee and other sources and it is the duty of the Authority Executive Director to deposit said funds pursuant to law. Resolution 229 stated the Authority may deposit funds and monies in banks having their principal office in Colorado. The Authority has entered into a Joint Development Agreement with New Stanley Associates, which requires the establishment of funds at Key Bank, whose principal office is in Utah. Resolution No. 261 authorizes the Executive Director to deposit funds in Key Bank for the Stanley Road project. Director Anderson read the resolution. It was moved and seconded (Steige-Wasson) Resolution No. 261 be approved, and it passed unanimously. Chairman Gunn, Treasurer Henderson, and Director Anderson will be authorized to sign checks. Commissioner Klaphake verified that the Town uses all banks, including Key Bank. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority, April 15, 1998 - Page 3 Preliminary Estes Park Entry Study Report: Director Anderson explained this is a preliminary report subject to input and creative review. Chad Herd, DSW Landscape Architect, and Emmanual Bayani, DSW Visual Designer, explained the Hwy. 36 entry and signage proposal. Amenities and problems were explained along with drawings showing possible improvements, which will include landscape screening surrounding the power towers, rock outcroppings to create a natural gateway, guardrail replacement, painting, pedestrian lights along the trail, ornamental lights replacing high-rise lights, and fencing. These improvements will lead to the main entry sign, which is proposed to include three layers of materials native to the area, using colors drawn from the Stanley Hotel and background mountains, with illumination. The size of the sign will be approximately 6 ft. tall. It was suggested that the Fish Creek/Mall Road intersection be aligned, a rock outcropping be created, the Gun Club be screened and painted, and the Stanley Park fence be painted a dark color. Plantings around the power line towers will be selected with the least watering necessary- irrigation can be installed; however, water trucks will be used initially. Commissioner Klaphake reported that the Colorado Department of Transportation is planning Hwy. 36 lane expansion from the Hwy. 7 intersection to the Hwy. 34 intersection. Because of those plans, it was requested that Public Works and Community Development Directors be included in future discussions. EPURA will fund the study and the Town will implement. The next step is to prioritize the phases to complete the project. Progress reports will be presented at future meetings. Executive Director Contract: Commissioner Klaphake explained that the Executive Director's job duties will be changed effective July 1998. The Director will operate as project manager for all assigned EPURA projects. The day-to-day office activities will be divided as follows: Commissioner Klaphake will handle administrative functions. Deputy Clerk Kuehl will prepare the agendas and board packets, and Finance Officer Vavra will be responsible for payment of all bills and preparation of financial reports. Director Anderson will retain insurance and retirement benefits. Anderson's voice mail will include phone and pager numbers where he can be reached. It was moved and seconded (Henderson-Steige) the EPURA Executive Director employee agreement and the proposed organizational chart be accepted as presented, and it passed unanimously. There being no further business, it was moved the Board adjourn to Executive Session to discuss development negotiations. Those voting "yes": Gunn, Henderson, Klaphake, Steige, Swank and Wasson. Those voting "no": None. Chairman Gunn adjourned the meeting at 9:32 a.m. The next regular meeting will be May 6, 1998, at 8:00 a.m. I C/v'-^Ok- KccaJbL^ Tina Kuehl, Deputy Town Clerk