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Home My WebLink AboutMINUTES Estes Park Urban Renewal Authority 1997-06-18BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority -/June 18, 1997 Commissioners: Attending: Also Attending: Absent: Polly Gunn, Carl Henderson, Gary F. Klaphake, Richard S. Putney, Paula Steige, Gerald W. Swank, Al Wasson Chairman Gunn, Commissioners Henderson, Putney, Steige, and Swank Executive Director Anderson, Deputy Clerk Kuehl Commissioners Klaphake and Wasson Chairman Gunn called the regular meeting to order at 8:00 a.m. MINUTES The minutes of the April 30 regular meeting were accepted as presented. TREASURER/FINANCIAL REPORT Director Anderson presented the financial report ending April 1997. The comparison of the sales tax collection tabulations for the urban renewal area was distributed. STAFF REPORT AND COMMUNICATIONS Director Anderson explained that the Stanley Hall Preservation contract with the State of Colorado has been finalized and is in the process of being signed by all parties. The Contract will be presented to Town Board on July 8 for approval and returned to the Colorado Historical Society for signature on July 9. Construction will begin after the Colorado Historical Society and the State have reviewed and signed the contract. TOWN LIAISON REPORT AND COMMUNICATIONS No report. COMMISSIONER AND COMMITTEE REPORTS No report. AUTHORITY BUSINESS Business Advocate Report: Suzy Blackhurst, Business Advocate Secretary, reviewed the history of the Business Advocate group and presented the results from the EPURA-funded research project conducted last Summer. The results of this survey are being used by merchants, the Chamber Resort Association, and the National Park,_ and have led to the establishment of a downtown walking map and campfire sing-a-longs to urge visitors to remain in the downtown area longer. Ms. Blackhurst thanked the Board for their financial support of this on-going project. Greg Burke, Business Advocate President, added that the group continues to grow with new members, including the YMCA. Chairman Gunn suggested the group share this study with the realtors. Audit Report; Auditor Steve Jackson reviewed the 1996 EPURA audit. It was moved and seconded (Henderson-Putney) that the 1996 audit be accepted as presented, and it passed unanimously. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority, June 18, 1997 - Page 2. ( Director Anderson referred to an article that appeared in the June 13, 1997, Trail-Gazette which quoted Town Administrator Klaphake as stating: "When a town turns into a residential town, the engine of the sales tax base doesn't have enough power to run the community." The commercial sector of Town has changed only incrementally over the past five years. The Urban Renewal Authority, in its retreat last fall, concluded that the survival of this community as a place with a unique quality of life is dependent upon increasing sales tax revenue. To accomplish this, EPURA will transfer its emphasis from new construction to economic development in an effort to create new sales tax revenues and jobs and provide new services to our visitors and residents. These businesses will generate $100,000 to $200,000 per year in sales tax, equivalent to $2.5 to $5 million worth of new sales per year.^ The Authority will conduct several study sessions to develop strategies to attain future economic growth. Municipal Parking Lot Change Orders: Director Anderson reported the landscaping is complete with light pole placement remaining. T e following table explains the required adjustment to the Kitchen_& Co. bid, noting that the original contract was based on estimated quantities and payment on actual quantities. n^Rcription Unclassified Excavation Disposal Excavation Remove/Dispose Asphalt Remove/Dispose Concrete Conduit Sweeps Install Electric Box 8' Berm 15" Culvert 24" Culvert Subsurface Drain Subsurface Prep Reinforced Geotextile Quantity Bid 3,100 cy 3,000 cy 940 cy 45 cy 24 ea 14 ea 200 If 660 If 100 If 1,690 If 10,200 sy 12,250 sy Quantity Actual 4,061 cy 3,752 cy 2,129 cy 238 cy 3 0 ea 15 ea 350 If 690 If 150 If 1,740 If 10,400 sy 12,530 sy Increased Items: Decreased Items (9): Total Increase Due to Quantity Changes Total Contract Increased Cost $ 2,883 1,880 7,134 1,930 234 200 375 870 2,350 700 150 392 $ 19,098 5.850 S 13.248 $254,371.72 eLIvaStimo0ne=oeatnBd rr?hfdamiP.^ttneOy£Hn3?l4??006for"Kitchen 4 Co. be approved, and it passed unanimously. The following change ordere from Kitchen . Co. were Bubmitted: Order Change 12 13 14 15 16 17 DpRcriotion Grading along Black Canyon Creek and Emergency sLf?emS?al from £ base^course to prevent satnratron of base Relocation of sSreet light base and electrical box along curb line at east ScS;atl S-uSiblf subgrade material and backfill with structural material to ?lSS9SsS cou^rSnd geofabric under curb Port^-stallt - -"not^part of original bid used to reduce tracking mud into Munrcipal Euilding^l change Orders Amount $ 1,640.00 To Be Negotiated 100.00 3,210.00 3,564.00 463.67 <^8.977.67 BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority, June 18, 1997 - Page 3 It was moved and seconded (Swank-Steige) the Kitchen and Co. change orders totaling $8,977.67 for the Municipal Parking Lot be approved, and it passed unanimously. A change order from Van Horn Engineering for redesign of the drainage across the United Valley Bank and Mini Mart parking lots, including costs for easements, legal documents, and drawings was presented. It was moved and seconded (Steige-Swank) the change order, totaling $3,250.00, from Van Horn Engineering for additional drainage design services be approved, and it passed unanimously. Election of Officers: As two board members were absent, it was moved and seconded (Henderson-Swank) the election of officers be deferred to the July 9, 1997 meeting, and it passed unanimously. CITIZEN PARTICIPATION Greg Burke noted that comments are favorable regarding the Municipal Parking Lot reconstruction. Mr. Burke questioned the status of the downtown signs. Director Anderson explained that the signs are being completed and will be placed as soon as possible. Chairman Gunn adjourned the meeting at 8:54 a.m. meeting is scheduled for July 9, 1997. The next regular I Tina Kuehl, Deputy Town Clerk