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Home My WebLink AboutMINUTES Estes Park Urban Renewal Authority 1994-10-19BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority -October 19, 1994 Commissioners: Attending: Also Attending: Absent: Polly Gunn, Carl Henderson, George J. Hix, Gary F. Klaphake, Randy R. Martin, Richard S. Putney, Gerald W. Swank Chairman Gunn, Commissioners Klaphake, Martin, and Putney Henderson, Executive Director Anderson, Deputy Clerk Kuehl Commissioners Hix and Swank Chairman Gunn called the meeting to order 8:00 a.m. and immediately declared a recess awaiting a quorum. Quorum status was obtained, and the meeting was called to order at 8:05 a.m. MINUTES The minutes of the September 21, 1994 regular meeting were approved as presented. TREASURER/FINANCIAL REPORTS Director Anderson presented and reviewed the Cash Flow Report for September 1994. The Comparison of Sales Tax Collections ^ area was distributed. Commissioner Klaphake reported that although some areas were flat, others showed marked increases. Director Anderson reported that the first draft of the 1995 budget was distributed on October 11, 1994 to the Board. The Budget Committee will meet immediately following the review this draft. Director Anderson requested that the December meeting be held the first Wednesday, December 7th, to accommodate adoption of the budget. The public notice of the budget hearing was published in the Trail-Gazette on October 14, 1994. STAFF REPORT AND COMMUNICATIONS Director Anderson reported on the following: Highway 34 Bypass Overlay: A survey led to the negotiation of a $1%92 credit (47 tons of asphalt) with Wa^te^nth Highway 34 paving work for a total amount paid of $9,705.08. Street Light Project: The bill from Light and Power to install the street lights along Steamer Parkway totaled $23,433 of which $12 500 is the cost for standard lighting paid by Light and Power. The'remaining amount includes the ornamental upgrade. It was moved Ini seconded^ (Klaphake-Henderson) that $10,933 27 he approved fer the Steamer Parkway street light proDect, and it passed unanimously. Director Anderson reported the final payment to Chief's Landscaping for trenching and installation of conduit, pull boxes and light pole bases on Steamer Parkway was $7,101 which was previously approved by the Board and well below the pro3ected total. Riverwalk, Phase 3: Construction started on Monday, October 10, 1994. Director Anderson will keep a const?ruct,10j;1.11h°gthaeS ^^rd at the official project file which will be reviewed with the Board a the regularly scheduled meetings. Meetings were held with the merchants to inform them of the construction schedule. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority, October 19, 1994 - Page 2 Re-roofing of The Stanley Hotel: Work began on Monday, October 17th. Director Anderson will coordinate the project with the Hotel and the State Historic Society. Comprehensive Plan: The Comprehensive Plan Consultants' presentation is scheduled for Monday, October 24th, 9:00 a.m. to 5:00 p.m. The Board is encouraged to attend. Miscellaneous: City of Pueblo Historic Arkansas River Board will visit Estes Park October 26th to tour the Riverwalk. The most recent Denver Post survey revealed that 61% of the voters are in favor of Amendment 12. Director Anderson provided a report summarizing the American Planning Association Conference, Colorado Chapter Annual Meeting, held September 29-October 1 in Vail. Chairman Gunn requested EPURA subscribe to the publication High Country News. which discusses the current rural problems of Colorado. The recent CML Newsletter reports that the major issue in many Colorado municipalities is growth management. TOWN LIAISON REPORT AMD COMMUNICATIONS Commissioner Klaphake announced the meeting of the Joint Budget Committee scheduled for October 26th, 7:00 to 8:30 p.m. Chairman Gunn and Commissioner Putney were appointed as EPURA representatives to the Joint Budget Committee. ADDITIONAL AUTHORITY BUSINESS Amendment to intergovernmental Agreement: This Amendment was previously approved by the Town Board pending approval of EPURA and includes the following: language regarding the transfer of funds; provisions for joint budget meetings; and security for the Tax Increment Refunding Revenues Bonds, Series 1993. The Town Board has requested this Amendment be in place prior to the November 8th election. After discussion, it was moved and seconded (Putney- Henderson) that the Amended intergovernmental Agreement between EPURA and the Town be approved with minor language changes, and it passed, with Commissioner Klaphake abstaining. Steeuner Parkway Construction: Director Anderson reported that an extra $314.50 was billed by Chief's Landscaping to provide additional trenching for tree irrigation required along Steamer Parkway and additional grading and drainage required along Highway 34 # It was moved and seconded (Henderson—Martin) that Chief's Landscaping be paid $314.50 for additional work required on the Steeimer Parkway project, and it passed unanimously. Director Anderson assured the Board this approval remains within budget. Resolution No. 216: Upon request, DSW submitted a proposal to provide site observation for the construction of the Riverwalk Phase 3. This proposal includes two visits per week (12—16 hours per week) during construction for evaluation of general conformance, review of shop drawings and pay requests, inspection of concrete and stone work, and resolution of design an construction issues. It was moved and seconded (Martin-Putney) that a letter agreement with DSW be approved for site observation of Riverwalk Phase 3 at an hourly rate plus reimbursable expenses such as mileage, reproductions, and photography, plus an additional 10%, at a not-to-exceed total cost of $8,000, and it passed unanimously. Resolution No. 217: Director Anderson presented a proposal from Steige & Associates, a local firm, to provide utility design services (drawings for electrical, telephone, cable sleeves) for the Riverwalk Phase 3. This will allow bidding for the electrical BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority, October 19, 1994 - Page 3 work which was not included in the R.C. Heath Construction Company contract because the undergrounding design work was not available. It was moved and seconded (Klaphake-Putney) that a contract with Steige & Associates for undergrounding utilities design work be approved in the zunount of $2,740.00, plus estimated reimbursable expenses of $75.00 and a not-to-exceed $500.00 for hourly fees to provide construction observation, and it passed unanimously. Jerry Miller & Associates: By Resolution No. 179 approved on November 5, 1992, the Authority entered into a contract with Gary Kile at a cost not to exceed $3,000 for design work on the east side of the Park Theatre Mall. Mr. Kile requested Mr. Jerry Miller's assistance in the architectural design of the Park Theatre Mall Bridge which included final construction drawings. The amount billed to date is $3,590. The services of Jerry Miller added $2,200 to the design work, bringing the total cost to $5,200. The current invoice totals $2,967.10 which includes an $840.00 fee for a structural engineer. It was moved and seconded (Henderson- Martin) that the services of Jerry Miller Associates and structural subcontractor for architectural design of the Park Theatre Mall Bridge be increased to the amount of $5,200.00; the invoice of $2,967.10 is authorized for payment, and it passed unanimously. There being no further business, it was moved the Board adjourn to Executive Session to discuss potential property acquisition. Those voting yes: Gunn, Henderson, Klaphake, Martin, and Putney. Those voting no: none. The meeting adjourned at 9:12 a.m. The next regular meeting is scheduled for November 16, 1994, at 8:00 a.m. Kla-xJ^v 9- Tina Kuehl, Deputy Town Clerk