HomeMy WebLinkAboutMINUTES Special Estes Park Urban Renewal Authority 1997-01-15BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Estes Park Urban Renewal Authority
January 15, 1997
Commissioners:
Attending:
Also Attending;
Absent:
Polly Gunn, Carl Henderson, Gary F. Klaphake,
Richard S. Putney, Paula Steige, Gerald W.
Swank, Al Wasson
Chairman Gunn, Commissioners Henderson,
Klaphake, Putney, Steige, Swank, and Wasson
Executive Director Anderson, Deputy Clerk
Kuehl
None
Chairman Gunn called the regular meeting to order at 8:00 a.m.
MINUTES
The minutes of the December 4, 1996 meeting were accepted as
presented.
TREASURER/FINANCIAL REPORT
Director Anderson presented the financial report ending November
1996. The Comparison of the Sales Tax Collections tabulations in
the urban renewal area was distributed. Boudreaux & Jackson,
CPA's, reported that no rebate deposit for the Tax Increment
Revenue Bonds is required for the year ending September 13, 1996.
STAFF REPORT AND COMMUNICATIONS
Director Anderson announced the American Planning Association
Annual Meeting will be held in San Diego, April 5-10, and reported
on the following activities since the last meeting:
♦ Parking lot construction.
♦ Technical Review - Stanley Historic District.
♦ Preliminary Elk Sculpture coordination.
♦ Stanley Hall Committee coordination.
♦ Knoll purchase coordination.
♦ Begin audit process.
TOWN LIAISON REPORT AND COMMUNICATIONS
No report.
COMMISSIONER AND COMMITTEE REPORTS
Chairman Gunn presented the following revised listing of Committee
projects and requested each Commissioner review their assignments:
Gunn: Purchases, easements, and exchanges of land; Stanley
Historic District and Hotel; Knoll property; intergovernmental
discussions and agreements; and Commissioner assistance.
Swank: Riverwalk projects and maintenance; other walkways;
bike trails; Bond Park; signage; review of redevelopment
project guidelines.
Henderson: Personnel;, purchases; easements; exchanges of
land; budget; liaison with Town Financial Department;
investment advice.
Putney: Personnel; grant proposals; special studies;
transportation; Comprehensive Plan.
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Estes Park Urban Renewal Authority, January 15, 1997 - Page 2
Steige: Business Advocates; public art; new business
contacts; merchant training sessions.
Wasson: Personnel; capital projects; grant proposals; special
studies.
Klaphake: Open space; liaison with Town Board;_IGA's; grant
proposals; special studies; Stanley Historic District;
purchases; easements; land exchange.
Anderson: Redevelopment program implementation and related
projects.
AUTHORITY BUSINESS
Resolution No. 249, Designation of Location to Post Notices: The
Colorado Sunshine Act of 1972, CRS Section 24-6-402(2) (C), requires
a designated public place to post Authority Meeting notices.
Director Anderson read the resolution. It was moved and seconded
(Putney-Henderson) Resolution No. 249 be approved, and it passed
unanimously.
Municipal Parking Lot Change Orders
the following change orders:
Director Anderson presented
Western Mobile;
Additional Patching $1,584.00
Additional excavation was required in the Estes
Park Bank Parking Lot because of the building
foundation found in the parking lot.
Temporary Striping 500 ..00
To allow public use of the parking lot immediately.52.084.00
Cornerstone Concrete;
Concrete Reinforcement $1,280.00
A structural concrete cap was required over the
culvert in the Mini Mart parking lot and the Estes
Park Bank parking lot.
Commissioner Henderson verified the change orders involved work in
the easement area granted to the Town. It was moved and seconded
(Klaphake-Wasson) the Municipal Building Parking Lot change orders
be approved as presented, and it passed unanimously.
Cunningham Studio Agreement for Bronze Elk: Director Anderson
explained this project involves the creation of a bronze elk 1^4
times actual size which will be located in the island at the
Highway 36/Highway 7 intersection. Carol Cunningham has been
selected as the artist at a cost of $45,000 to be distributed as
follows: $ 8,000 upon signing of the Agreement; $20,000 upon
completion of the clay; and $17,000 upon delivery. EPURA willcash
flow the project, but will be reimbursed through fund-raising
projects initiated by an established Fund Raising Committee. ^ A
portion of each sale of a limited edition of miniature pieces will
be designated for the sculpture cost. The Artist will also create
a companion piece (cow and calf) to "Samson", and will contribute
a portion of those sales to this project. Commissioner Klaphake
explained that if the fund raising projects do not provide payment
in full to EPURA by the end of the year, the Town's _ Contingency
Fund will be used to reimburse EPURA. Klaphake verified that any
additional funds collected will reimburse the Town and then be
designated to a special fund for future sculptures. It was moved
and seconded (Steige-Putney) the agreement with Cunningham Studios
in the amoiint of $45,000 be approved, and it passed unanimously.
Watchable Wildlife Update; Warren Clinton assured the Board that
the Watchable Wildlife Conference remains very enthusiastic about
the proposal. A non-profit National Watchable Wildlife Foundation
is being established; however, any funding requests for the project
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Estes Park Urban Renewal Authority, January 15, 1997 - Page 3
is on hold pending purchase of the land. Possible^donors expressed
the following concerns: land availability, tourism
promotion/visitation problems in Colorado, the Estes Valley
Comprehensive Plan and Larimer County Master Plan, National_Park
support, and possible Larimer County building moratorium. Chairman
Gunn commended Director 'Anderson for his continued efforts
regarding the pending Knoll property purchase.
Personnel Committee Report: Commissioner Henderson, Chairman of
the Personnel Committee, submitted the following revisions/
additions to the job description and employment contract of the
Executive Director:
Job Description
Accountability (new): The Executive Director is accountable
for his job performance to the EPURA Board of Commissioners
and is responsible for the action plan items of the annual
Urban Renewal plan. The Executive Director may, as stated in
the Job Description, perform various functions for the Town of
Estes Park. In such cases, he is accountable to the Town
Administrator for his performance.
Employment Agreement
Performance Review (new): The Board of Commissioners shall
annually conduct a Director's Performance ReviewThe job
description, employment agreement, EPURA projects and
services, and services provided to the Town of Estes Park and
any special assignments will be the basis for the review.
Changes and Adjustments (new) : The Board of Commissioners may
review this agreement as necessary and make changes and
adjustments as mutually agreed upon by the parties.
Professional Meeting Attendance (revisions; changes
underlined): The Employee may attend two conferences _ or
educational seminars of national significance annually, with
the prior notification of the Board of Commissioners.
Attendance at Colorado meetings and conferences is not so
limited but does require the prior notification of the Board
of Commissioners.
Commissioner Wasson explained that these changes will establish a
professional link between the Board and Staff, and should be
considered permanent changes. It was moved and seconded
(Henderson-Putney) the proposed revisions presented by the
Personnel Committee be approved and that the Committee define
criteria necessary to perform an effective performance review for
submittal to the Board at a later date, and it passed unanimously.
Commissioner Klaphake will provide the Town's performance review
form to the Personnel Committee.
Chairman Gunn adjourned the meeting at 8:48 a.m. The next regular
meeting is scheduled for February 19, 1997, at 8:00 a.m.
iiTina Kuehl, Deputy Town Clerk