HomeMy WebLinkAboutPACKET Town Board Budget Study Session 2009-07-28TOWNBOARDPRE-BUDGETSTUDYSESSIONTuesday,July28,20099:00a.m.Rooms20212031.2010PolicyGuidancea.ImprovementProjectPrioritiesFinancingOptionsb.TargetFundBalancesc.CommunityServicesGrantsU.EmployeeCompensationandBenefits2.PotentialRevenueSourcesa.SalesTaxIncreaseb.StormWaterandStreetUtilityc.CVBFunds3.Miscellaneous
VJackieWilliamsonFrom:EPAdministration[ir3045@estes.org]Sent:Monday,July27,200910:14AMTo:JackieWilliamsonSubject:JobDoneNotice(Send)***JobDoneNotice(Send)‘I’*****************************JOBNO.1755ST.TIME07/2710:08PGS.1SENDDOCUMENTNAMETX/RXINCOMPLETETRANSACTIONOK6672527GregWhite5869561KEPL5869532TrailGazette5861691Channel86353677ReporterHerald2247899Coloradoan5771590EPNewsERROR1
CVB Transitional Picture
Attached is a spreadsheet comparing the current CVB budget to the proposed 2010 CVB budget minus $829,892 in expenses shown in the
current budget under the Communications Fund.These expenses now are incurred by the LMD.In 2010 the CVB will transfer four staff members
to the LMD.The Town will retain the personnel expenses of those four employees within their 2010 budget.
Based on the expenses and revenues in 2009 the General Fund transfer was approximately $1,951,283.In 2010 the projected General Fund
Transfer is anticipated to be $1,150,098,a savings difference of $801,185 to the General Fund.
The following services will be transferred to the LMD in 2010:
1)Destination Advertising
2)Destination Public Relations
3)Destination Group Sales and Marketing
4)Visitors Guide
5)Stakeholder services
The CVB will retain the following services:
1)Visitor Services
a.Visitor services
b.Visitor center
c.Information specialists
d.Ambassadors
2)Event Facilities and Support
a.Fairgrounds
b.Parks
c.Event sales and support
3)Conference Center
a.Sales and marketing
b.Partnership agreements
CVB Department Revenues 2009 2010 2010 General Fund Transfer Difference
CVB LMD
Communications Revenues
Investment earnings 6,000 6,120
Visitors Center Revenues
Stakeholder Services 250,000 255,000
Retail (counter sales)52,763 53,818
Pepsi Sales 3,000 3,060
Visitor Guide Revenues
Visitor guide sales 180,318 183,924
Group Sales &Marketing
Miscellaneous 11,000 10,000
Special Events
Rents 191,500 191500
General Admission 124,079 124079
Participant Fees 72,000 72000
Feed sales 90,000 90000
Miscellaneous 7,000 7000
Rents 4,000 4000
Donations 20,000 20000
Other 50,500 50500
Total Revenues 1,056,160 1,071,001
CVB Expenditures
Personnel 1,038,634 1,059,406
Communications 829,892 0 829,892
Vistors Center Expenses 196,679 200,612
Vistor Guide Expenses 180,318 183,924
Group Sales &Marketing Expenses 40,142 40,944
Special Events 608,304 620,470
Conference Center 113,474 115,743
Expense Totals 3,007,443 2,221,099
General Fund Transfer 1,951,283 1,150,098 801,185
2009 CVB Organizational Chart
CVB Dirctor
Fairgrounds
Event Manager
I I
Group Sales
Marketing
Manager
Visitor $Mces
Coorthnator
L (2)Informations
Specialists
(3)seasonal
Staff
12 Fulltime Employees (FTE’s)
o (1)Executive Director (Pickering 19 YOS/PERA)
o (1)Events Manager
o (1)Group Sales Manager
o (1)Communications Manager (Marsh 18 YOS/PERA age eligible for retirement)
o (1)Stakeholder Services Coordinator
o (1)Fairgrounds Foreman (Vacant)
o (1)Event Support Coordinator
o (1)Fairgrounds Supervisor
o (1)Communications Coordinator
o (1)Visitor Services Coordinator
o (1)Information Specialist
o (1)Information Specialist
6 Seasonal Employees
o (3 Seasonal employees)Fairgrounds
o (3 Seasonal employees)Visitor services
Fairgrounds
Foreman
I I I I
Fairgrourids
Supervisor
ommunication
Manager
C
EventSupport
Coordinator
Stakeholder
Services
Coordinator
(3)Sea 5ona(
Staff
ommunicaUon
Coordinator
1
2010 Proposed CVB Organizational Chart
B Director
I I
Viitor5ervices
Coordinator
EvOnt Facilities
and Stpport
Manager
-Conference
Center
(vacant)
I I I I I I
(2)Informations
Specialists
(3)seasonal
Staff
Event Support
Coordinator
Fairgrounds
Supervisor
Event Support
Coordinator
Fairgrounds
Foreman
•8 Fulltime Town Employees (FTE’s)
o (1)Executive Director (Pickering 19 YOS/PERA)
o (1)Events Manager
o (1)Fairgrounds Foreman (Vacant)
o (1)Event Support Coordinator
o (1)Fairgrounds Supervisor
o (1)Visitor Services Coordinator
o (1)Information Specialist
o (1)Information Specialist
•6 Seasonal Employees
o (3 Seasonal employees)Fairgrounds
o (3 Seasonal employees)Visitor services
•4 Fulltime Employees LMD
o Destination Advertising
o Destination Public Relations
o Destination Group Sales and Marketing
o Stakeholder Services &Visitors Guide