HomeMy WebLinkAboutPACKET Joint Town Board & Estes Valley Planning Commission Study Session 2009-07-14JOINTSTUDYSESSIONTOWNBOARD&ESTESVALLEYPLANNINGCOMMISSIONTuesday,July14,20095:00p.m.Room20112021203170MacGregorAve.AGENDA1.CodeChangeProcessandProblemStatement.2.VacationHomesandBed&BreakfastCodeAmendment—ProblemStatement.3.Miscellaneous.NOTE:TheTownBoardreservestherighttoconsiderotherappropriateitemsnotavailableatthetimetheagendawasprepared.
JackieWilliamsonFrom:EPAdministration[ir3045@estes.org]Sent:Wednesday,July08,20095:02PMTo:JackieWilliamsonSubject:JobDoneNotice(Send)***JobDoneNotice(Send)JOBNO.1704ST.TIME07/0816:52PGS.3—cZr)R(:Ic)i4(o(:SENDDOCUMENTNAME5ESo?J11i1id3(TX/RXINCOMPLETETRANSACTIONOK6672527GregWhite5869561KEPL5869532TrailGazette5861691Channel86353677ReporterHerald2247899Coloradoan5771590EPNewsERROR1
TownBoard/PlanningCommissionStudySession:July14.2009DocumentsforDiscussionThefollowingpagesareprovidedforuseinourjointstudysession:•Adraftagendaandpurposestatementforthissession,describingwhatwehopetoaccomplishbytheendofthemeeting•Adescriptionoftheworkprocessforusingaproblem-solvingapproachtoaddressfuturecodechanges•Adrafttemplateforuseindevelopingproblemstatements.PleaseusethisformtofillinyourthoughtsregardingtheproblemstatementforVacationHomes/B&B’sandbringthemtothemeetingforuseinourdiscussion.Pleasereviewandletmeknowifyouhaveanyquestions.Youcanreachmeatronaldfnorrisqmail.comor586-3600.Thanks,RonNorris
TownBoard/PlanningCommissionStudySession:July14,2009AgendaandPurposeAgenda:1.OpeningRemarksfromMayorPinkhamandChairmanKlink10mm.2.MeetingPurpose(discuss,clarify,agree)10mm.3.WorkProcessforCodeChanges(discuss,clarity)30mm.4.Problem-StatementTemplate(discuss,clarify)10mm.5.VacationHomes/B&B’s(discuss,clarify,andagreeonproblem45mm.statementandnextsteps)6.ClosingRemarks/ReflectionsfromParticipants15mm.MeetingPurpose:TodeterminehowPlanningCommissionmembers,Trustees,andStaffwillworktogethertodefineneedsfor,andimplement,futurechangestotheEstesValleyDevelopmentCode.Bytheendofthismeetingweexpecttohave:•Acommonunderstandingoftheworkprocessthatwillbeused;•AgreedonaProblem-StatementTemplatethatwillbepartofthisprocess;•SpelledoutourinitialthoughtsonwhatshouldbeincludedintheproblemstatementforVacationHomesandB&B’s,includingasummaryofwhereweagree,andanyissuesthatstillneedresolutionbeforeproceedingfurther;•AgreedonnextstepsforproceedingwiththeVacationHomes/B&Bwork;and,•Summarizedwhatwentwell,andanyopportunitiesforimprovementinfuturestudysessions.
WorkProcessforEVDCChangesRev.3:7/8/09ThisprocessisbasedonCountyCommissionerKathayRennels’June4descriptionoftheLarimerCountyprocessforcodechanges.1.AperceivedneedisbroughttotheattentionoftheEstesParkBoardofTrusteesorLarimerCountyCommissionersbyanyoftheprocessesidentifiedintheEVDC.2.TrusteesorCountyCommissionersdiscusstheissueanddecidewhetheranyactionisnecessary,andifso,whether:a.Acodechangeisneeded,orb.Otheractionisrequired.3.Ifacodechangeisneeded,TrusteesorCountyCommissionersdevelopandagreeonawrittenproblemstatementwhichissenttotheEstesValleyPlanningCommission,definingthepolicyissuebeingaddressed,theproblemtobesolved,andtheboundariesorconstraintswithinwhichsolutionsshouldbeconsidered,(Seenextpageforexample.)4.EstesValleyPlanningCommissionersreviewtheproblemstatementand:a.Identifyquestionsorissuesthatneedfurtherdiscussionorclarification;b.Developinitialthoughtsonwhattypesofcoderevisionsmaybeneededtosolvetheproblem,andtheimplications(proandcon)oftheserevisions;and,c.Sendarevisedproblemstatement,alongwithanyquestions,totheTrusteesand/orCountyCommissioners.5.Trustees/CountyCommissionersreviewinputfromthePlanningCommission,reachfinalagreementonwhatproblem(s)tosolve,andthetypesofsolutionstobeconsideredthattheywillsupport,andsendafinalproblemstatementtothePlanningCommissionforaction.Forcomplexissues,Trustees/CountyCommissionersmaywishtoscheduleaspecialstudysessionwiththePlanningCommissiontoensurealignmentonwhatproblem(s)tosolve,andwhattypesofsolutionsshouldbeconsidered,beforeStaffbeginsanyworkonspecificcodechanges.6.EstesValleyPlanningCommissionersprovideStaffwithafinalizedproblemstatement,andspecificguidelinesonwhatis(andisnot)tobeaddressedinthedraftchanges.7.StaffdraftstheproposedchangesandbringstothePlanningCommissionforreview.8.PlanningCommissionholdspublicreviewandmakesfinalrecommendationstotheTrusteesandCountyCommissioners,whomakethefinaldecisionstoapproveordisapprovethechanges.
WorkProcessforEVDCChangesTemplateforProblemStatement,Rev.3:7/8/09(Wordsinparenthesesdescribewhattoincludeundereachheading)To:EstesValleyPlanningCommissionFrom:EstesParkBoardofTrusteesand/orLarimerCountyCommissionersPolicyIssue:(Describetheissuebeingaddressed/reasonschangeisneeded.)Purpose:(Stateproblemtobesolvedin2-3sentences.)Scope:(Explainwhatisandisnottobeconsidered,anyotherconstraintsorboundarieswithinwhichtheworkistobekept,andexpectedtiming.)DesiredOutcomes:(Describethebenefitstobegainedbysolvingthisproblem.)DevelopedBy:(ListTrustees/CountyCommissioners/otherswhoparticipatedindefiningtheproblem,andthedate.)