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Home My WebLink AboutPACKET Town Board 2009-02-24Prepared2/18/09BTOWNoiESTESPARKTheMissionoftheTownofEstesParkistoplanandprovidereliable,high-valueservicesforourcitizens,visitors,andemployees.Wetakegreatprideensuringandenhancingthequalityoflifeinourcommunitybybeinggoodstewardsofpublicresourcesandnaturalsetting.BOARDOFTRUSTEES-TOWNOFESTESPARKTuesday,February24,20097:00p.m.AGENDAPLEDGEOFALLEGIANCE.(Anypersondesiringtoparticipate,pleasejointheBoardinthePledgeofAllegiance).RECOGNITIONOFOUTGOINGESTESVALLEYPLANNINGCOMMISSIONERS.MayorPinkham.RECOGNITIONOFESTESPARKCVBPOLICYADVISORYBOARDMEMBERS.DirectorPickering.PUBLICCOMMENT.(Pleasestateyournameandaddress).TOWNBOARDCOMMENTS.1.CONSENTAGENDA:1.TownBoardMeetingMinutesdatedFebruary10,2009andTownBoardStudySessionMinutesdatedFebruary10,2009.2.Bills.3.CommitteeMinutes:A.CommunityDevelopment,February5,2009.1.RoadClosuresfor2009SpecialEvents•WoolMarket—ManfordRight-of-Way(ROW)onJune13th&14th•RooftopRodeo—Manford(ROW)fromJuly7th—July12th•AutoExtravaganza—100blockofMacGregorAve.•ElkFest—MacGregorfromElkhornAve.toParkLn.•Parades—ElkhornAve.oRooftopRodeo-July7that10:30am.oScottishHighlandFestival—September5that9:30am.oCatchtheGlow—November27that5:30p.m.B.Utilities,February12,2009. 4.EstesValleyPlanningCommission,January20,2009(acknowledgementonly).5.EstesPackUrbanRenewalAuthority,January21,2009(acknowledgementonly).6.PublicSafetyVehicleandEmergencyEquipmentReplacement.A.Two(2)2009DodgeChargerPoliceVehicles,$40,892.B.EmergencyEquipment,$25,804.2.LIQUORITEMS.1.EVERESTKITCHEN,LLCDBATHAIKITCHENANDBAR,401S.ST.VRAIN,HOTELANDRESTAURANTLIQUORLICENSE—APPLICATIONFORTRANSFER.DeputyTownClerkDeats.3.REPORTSANDDISCUSSION.1.4QUARTERSALESTAXREPORT.FinanceOfficerMcFarland.4.PLANNINGCOMMISSIONITEMS.ItemsreviewedbyPlanningCommissionorstaffforTownBoardFinalAction.MayorPinkham:OpenthePublicHearingforallConsentAgendaItems.IftheApplicant,PublicorTownBoardwishtospeaktoanyoftheseconsentitems,theywillbemovedtothe“ActionItem”Section.1.CONSENTITEMS:A.SUPPLEMENTALCONDOMINIUMMAP1.FirstSupplementalCondominiumMap,Units3and4,BobcatRidgeLot2A,ShanafeltMinorSubdivision,MarkTheiss/Applicant.5.ACTIONITEMS:1.INTERGOVERNMENTALAGREEMENTWITHUPPERTHOMPSONSANITATIONDISTRICTFORWASTEWATERTREATMENT.DirectorGoehring.2.PUBLICINFORMATIONOFFICER.TownAdministratorHalburnt.3.TOWNADMINISTRATORREPORT.4.ADJOURN.NOTE:TheTownBoardreservestherighttoconsiderotherappropriateitemsnotavailableatthetimetheagendawasprepared. CynthiaDeatsFrom:EPAdministration[ir3045@estes.org]Sent:Thursday,February19,200910:48AMTo:CynthiaDeatsSubject:JobDoneNotice(Send)********************************JobDoneNotice(Send)‘“JOBNO.1189ST.TIME02/1910:34PGS.2SENDDOCUMENTNAMETX/RXINCOMPLETETRANSACTIONOK6672527GregWhite5869561KEPL5869532TrailGazette5861691Channel86353677ReporterHerald2247899Coloradoan5771590EPNewsERROR1 Prepared2/18/09M.TOWNOFESTESPARKTheMissionoftheTownofEstesParkistoplanandprovidereliable,high-valueservicesforourcitizens,visitors,andemployees.Wetakegreatprideensuringandenhancingthequalityoflifeinourcommunitybybeinggoodstewardsofpublicresourcesandnaturalsetting.BOARDOFTRUSTEES-TOWNOFESTESPARKTuesday,February24,20097:00p.m.AGENDAPLEDGEOFALLEGIANCE.(Anypersondesiringtoparticipate,pleasejointheBoardinthePledgeofAllegiance).RECOGNITIONOFOUTGOINGESTESVALLEYPLANNINGCOMMISSIONERS.MayorPinkham.RECOGNITIONOFESTESPARKCVBPOLICYADVISORYBOARDMEMBERS.DirectorPickering.PUBLICCOMMENT.(Pleasestateyournameandaddress).TOWNBOARDCOMMENTS.1.CONSENTAGENDA:1.TownBoardMeetingMinutesdatedFebruary10,2009andTownBoardStudySessionMinutesdatedFebruary10,2009.2.Bills.3.CommitteeMinutes:A.CommunityDevelopment,February5,2009.1.RoadClosuresfor2009SpecialEvents•WoolMarket—ManfordRight-of-Way(ROW)onJune131h&14th•RooftopRodeo—Manford(ROW)fromJuly7th—Julyl2.•AutoExtravaganza—100blockofMacGregorAve.•ElkFest—MacGregorfromElkhornAve.toParkLn.•Parades—ElkhornAve.oRooftopRodeo-July7that10:30a.m.oScottishHighlandFestival—September5that9:30am.oCatchtheGlow—November27that5:30p.m.B.Utilities,February12,2009. 4.EstesValleyPlanningCommission,January20,2009(acknowledgementonly).5.EstesParkUrbanRenewalAuthority,January21,2009(acknowledgementonly).6.PublicSafetyVehicleandEmergencyEquipmentReplacement.A.Two(2)2009DodgeChargerPoliceVehicles,$40,892.B.EmergencyEquipment,$25,804.2.LIQUORITEMS.1.EVERESTKITCHEN,LLCDEATHAIKITCHENANDBAR,401S.ST.VRAIN.HOTELANDRESTAURANTLIQUORLICENSE—APPLICATIONFORTRANSFER.DeputyTownClerkDeats.3.REPORTSANDDISCUSSION.•&HQUARTERSALESTAXREPORT.FinanceOfficerMcFarland.4.PLANNINGCOMMISSIONITEMS.ItemsreviewedbyPlanningCommissionorstaffforTownBoardFinalAction.MayorPinkham:OpenthePublicHearingforallConsentAgendaItems.IftheApplicant,PublicorTownBoardwishtospeaktoanyoftheseconsentitems,theywillbemovedtotheActionItem”Section.1.CONSENTITEMS:A.SUPPLEMENTALCONDOMINIUMMAP1.FirstSupplementalCondominiumMap,Units3and4,BobcatRidgeLot2A,ShanafeltMinorSubdivision,MarkTheiss/Applicant.5.ACTIONITEMS:1.INTERGOVERNMENTALAGREEMENTWITHUPPERTHOMPSONSANITATIONDISTRICTFORWASTEWATERTREATMENT.DirectorGoehring.2.PUBLICINFORMATIONOFFICER.TownAdministratorHalburnt.3.TOWNADMINISTRATORREPORT.4.ADJOURN.NOTE:TheTownBoardreservestherighttoconsiderotherappropriateitemsnotavailableatthetimetheagendawasprepared. TownofEstesPark,LarimerCounty,Colorado,February10,2009MinutesofaRegularmeetingoftheBoardofTrusteesoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheTownHallinsaidTownofEstesParkonthe10thdayofFebruary,2009.MeetingcalledtoorderbyMayorPinkham.Present:WilliamC.Pinkham,MayorChuckLevine,MayorProTemTrusteesEricBlackhurstDorIaEisenlauerJohnEricsonRichardHomeierJerryMillerAlsoPresent:GregWhite,TownAttorneyJacquieHalburnt,TownAdministratorLowellRichardson,DeputyTownAdministratorJackieWilliamson,TownClerkAbsent:NoneMayorPinkhamcalledthemeetingtoorderat7:00p.m.andalldesiringtodoso,recitedthePledgeofAllegiance.PUBLICCOMMENT.KenLarson/LocalMarketingDistrict(LMD)Chairprovidedanupdateontheactivitiesofthedistrictsinceformationincluding:awebsitewww.marketestes.org,openedabankaccount,createdfoursubcommittees(Communication,VisitorGuide,localAssociationCommunicationandFacilitation/Assessment),discussionsonbrandingandmarketing,anoverviewoftheCVBandthedevelopmentofthe2010OperatingPlanbyJune1StDavidHabeckerrrownResidentrequestedtheTownBoardrefrainfromrecitingthe‘underGod’PledgeofAllegianceatBoardmeetings.HeimploredtheBoardtospendsomeofthe$25millioninreservesonprojectsthatwouldstimulatetheeconomy.MarkElrodrrownResidentrequesteddraftcopiesoftheTown’sminutesbeprovidedtothecitizenspriortomeetingsforpublicreview.TOWNBOARDCOMMENTS.TrusteeBlackhurstrespondedtoMr.HabeckerstatingtheBoardcontinuestohonorthecashandcarrypolicyofpreviousboardsandremainsfiscallyresponsiblebymaintaininga30%reserveintheGeneralFund.TheBoardhassetasideapproximately$2.2millionforimprovementsattheStanleyfairgroundstostimulateandenhancethesalestaxbase.TrusteeHomeierrequestedstaffprovidedocumentationonthe$25millionthatMr.HabeckerassertstheTownhasinreserve.MayorPinkhaminformedtheBoardandthecommunitytheWildernessBillshouldpassthisweek:andtherefore,theBoardmaybecontactedbythemedia.7.CONSENTAGENDA:1.TownBoardMinutesdatedJanuary27,2009andStudySessionMinutesdatedJanuary27,2009. BoardofTrustees—February10,2009—Page22.Bills.3.CommitteeMinutes:A.PublicWorks,January22,2009:1.Lots16-19,LakeViewTracts(LadyoftheMountainCatholicChurch)-DrainageandElectricalEasements.2.Lot3,StoneBridgeEstates—DrainageEasement.Itwasmovedandseconded(Levine/Miller)theConsentAgendabeapproved,anditpassedunanimously.2.ACTIONITEMS:1.RESOLUTION#03-09RE-APPROPRIATIONOF2008ENCUMBEREDFUNDSTO2009BUDGET&RESOLUTION#04-09-2009SUPPLEMENTALBUDGETRESOLUTION.CertainTowndepartmentshaveenteredintocontractsforgoodsand/orservicesthatwerenotfulfilledbyyear-endDecember31,2008.Inordertokeeponlyonebudgetyearopen,2008encumberedfundsarere-appropriatedintothecurrentbudgetyear.FinanceOfficerMcFarlandrequestedthatResolution#03-09beapproved,re-appropriatingapproximately$5.8milliontobecarriedforwardintothecurrentbudgetyear,andexplainedthatthereappropriationwouldhavenoneteffectonthefundbalances.Thebulkoftherolloversfor2008areduetothefollowingprojects/purchases:engineeringforthenewwatertreatmentplant,firetrucktobedeliveredin2009,watertreatmentplantconstructionandsubstationupgrades.Asupplementalbudgetappropriationfor2009wouldencumberfundstocompletethereconstructionofProspectAvenueandtheremodelofAdministrationforthenewPublicInformationOfficer.Specificvendorswerenotchosenbecauseoftimeconstraints;therefore,Resolution#04-09wouldappropriate$123,000fromtheunappropriatedGeneralFundsurplusfrom2008,morespecifically$94,000fromStreetsand$48,000fromBuildings.Itwasmovedandseconded(Levine/Ericson)thatResolution#03-09beadopted,anditpassedunanimously.Itwasmovedandseconded(Miller/Eisenlauer)thatResolution#04-09beadopted,anditpassedunanimously.2.4thQUARTERFINANCIALREPORT.FinanceOfficerMcFarlandreviewedthefourthquarterreport.TheGeneralFundindicatesrevenuesat97.2%oftherevisedbudgetwithDecembernumbersnotincluded;therefore,theestimatedrevenueswouldtotal110.5%ofbudget.Expendituresfinished95%ofbudgetwithanearly$500,000returnedtotheGeneralFundasunrealizedexpenditures.TheEnterpriseFundrevenuesareat74.6%ofbudget,whiletheutilitysalesareup103.4%.Thewaterloanwillnotbereported/realizedinthebudget;however,theloanwouldbecalledoutintheCAFR.TheTown’sinvestments(90%)areheldwithColoTrustandhavebeenguaranteedbybothMBIAandbytheFederalTreasuryDepartment.3.FIRESERVICESFEESTRUCTURE.TownAdministratorHalburntstatedastructurefireoccurredataNorthEndPropertyAssociation(NEPOA)member’spropertyin2008.Thememberdidnotpaytheoptionalfiresubscriptionfeein2008;andtherefore,abillof$12,563wassentforfirepersonnelresponseandequipmentusedattheincident.AmeetingwasheldwiththeNEPOArepresentativesthatasserta BoardofTrustees—February10,2009—Page3flawexistsintheTown’scalculationandchargeforpersonnelhours.In2008,theBoardapprovedtheoptionalfiresubscriptionfeeforcountypropertyownersandtheassociatedfeestructurethatwouldbechargedforanincidentifthesubscriptionfeewasnotpaid.Personnelchargesarecalculatedbydividingthepersonnelcostsdividedbythenumberofincidenthoursfromthepreviousyear:therefore,the2008personnelcostsare$96/hrand$113/hrin2009.DonWidrig/NEPOAmemberstatedthebilldetailedthecostforequipmentbasedontheColoradoStateForestServicefeescheduleandpersonnelcostasoutlinedbyAdministratorHalburnt.TheAssociationperceivesaninherentflawwiththecalculation:i.e.themoreincidentsthelowerthepersonnelcosts.Hestatedthiscalculationquestionsthefairnessandequalityofthefeestructure.BillVanHorn/NEPOAmemberstatedtherearefundamentalissueswiththecurrentfirefeestructureandsubscriptionfee.HequestionedwhetherthefundscollectedbytheTownwereworthdamagingtherelationshipbetweentheTownandcountyresidentsandthepossiblepassageoftheupcomingfiredistrict.HestatedtheNEPOAmemberwhosebarnburnedchosetopaythe$40Associationfeeinsteadofthesubscriptionfee.TheAssociationselfinsurancewasdevelopedaftertheTownapprovedthesubscriptionfee.SuzanneMiller/NEPOAmemberstatedtheAssociation’sfundisanassistancefundandnotaself-insurancefundtoaidmembersintheeventofanincident,upto$2,000.ThecapwasdeterminedbyinformationprovidedbyChiefDormanonthecostofastructurefire.ChiefDormanstatedtheestimateshediscussedwiththeNEPOAforastructurefirewas$10,000andaroom/contentfire$2,000.ThesefigureswereestimatesbasedontheColoradoStateForestServicescheduleforapparatuscostandusingthewildlandfirefighterhourlyrate.TheestimateswouldhavebeenhigherifthecurrentTown’sfeeschedulehadbeeninplace.DiscussionfollowedamongsttheBoard:theformulaisdifficulttodiscern:questionedwhythesubscriptionfeewasnotpaid:thesubscriptionfeeisafairpricetoprotectyourproperty:thefireservicesfeesshouldbereviewedafterthenextfiredistrictelection:andifthefeestructureisflawedthentheBoardshouldaddressitimmediately.MayorProTernLevineandTrusteeMilleragreedwiththesubscriptionfee:however,thepersonnelfeeappearstobeflawedandshouldbeaddressedtoestablishafairandequitablefee.TrusteeMillersuggestedtheBoardconsiderafixedhourlyrateorafixedfeepertypeofevent.MayorPinkhamsuggestedtheBoardconsidertheperceptionofthecurrentfeestructure.Afixedratewouldbemoreappropriate.Itwasmovedandseconded(Homeier/Blackhurst)the2010firefeeschedulewouldbereviewedlaterin2009withCIRSAtoprovideinputonthefeestructure,andthecurrentfeestructurewouldremainineffectaswellasallcurrentbillsforservice,anditpassedwithTrusteesLevineandMillervotingNo”.StaffwouldbringaproposedfeestructuretothePublicSafetyCommitteeforreview.4.TOWNLOGOUSEPOLICY.TheLocalMarketingDistrict(LMD)hasrequestedtheuseoftheTowntreelogoforfuturemarketingandadvertisingin2010andfortheirbusinessstationary.UsingthesamelogowouldreinforcethebrandingofthetownstartedbytheCVB.Itwasmovedandseconded(Miller/Levine)toapprove BoardofTrustees—February10,2009—Page4theuseoftheTown’streelogowithstrictguidelinesregardingcolor,size,etc.bytheLocalMarketingDistrictasoutlinedabove,anditpassedunanimously.5.ADOPTIONOF2009ORGANIZATIONALCHART.AdministratorHalburntpresentedtheBoardwiththreeoptions:1)DeputyTownAdministrator(DTA)underTownAdministratorwithcolorcodingtoillustratedepartmentsupervisoryresponsibility;2)DTAofftotherightwithresponsibledepartmentsunderneath;and3)SameasoptiontwowiththeadditionofaboxseparatefromtheorganizationthatincludesaffiliationswiththeVolunteerFireDept.,UrbanRenewalAuthority,HousingAuthorityandtheLocalMarketingDistrict.TrusteeEricsonstatedOption3displaystheorganizationandreportingrolesoftheTowndepartmentswithoutrelyingonacolorcharttodiscernresponsibility.Afterfurtherdiscussion,itwasmovedandseconded(BlackhursULevine)toapproveOption#1withtheinclusionoftheaffiliationbox,theadditionoftheVolunteerstotheFireDepartmentboxwithanasteriskandaddthePublicInformationOfficer,anditpassedwithTrusteeEricsonvoting“No”.6.TOWNADMINISTRATORREPORT.•TheTown’sGeneralFundwouldhaveafundbalanceof$3.4millionattheendof2009.•Mary’sLakeRoadbridgereplacementhasbeendelayedbecausetheCountyhashaddifficultyprocuringmaterials.Itisanticipatedthebridgewouldbeclosenextweek.WhereuponMayorPinkhamadjournedthemeetingat8:55p.m.WilliamC.Pinkham,MayorJackieWilliamson,TownClerk TownofEstesPark,LarimerCounty,Colorado,February10,2009MinutesofaJointStudySessionoftheTownofEstesParkBoardofTrusteesandtheEstesParkUrbanRenewalAuthorityCommissioners.MeetingheldinRooms202/203intheTownHallinsaidTownofEstesParkonthej0thdayofFebruary,2009.Board:MayorPinkham,TrusteesBlackhurst,Eisenlauer,Ericson,Homeier,Levine,andMillerCommission:ChairmanNewsom,CommissionersBlume,Halburnt,Little,Martinsen,White,andWilcocksAttending:MayorPinkham,TrusteesBlackhurst,Eisenlauer,Ericson,Homeier,Levine,andMiller;CommissionersBlume,Martinsen,White,andWilcocksAlsoPresent:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,EPURAExecutiveDirectorSmith,DirectorZurn,DirectorPickering,ManagerWinslow,TownAttorneyWhite,EPURAAttorneyBenedefti,TownClerkWilliamson,andDeputyTownClerkDeatsAbsent:ChairmanNewsomandCommissionerLittleMayorPinkhamcalledthemeetingtoorderat5:00p.m.1.EPURAFUTUREPROJECTS.TheEstesParkUrbanRenewalAuthorityhasapproximately$1.3millioninitscashreserve.TownAdministratorHalburntinitiatedadiscussionrelatedtofutureEPURAprojectsforconsiderationandstatedthat,atthistime,justunder$300,000hasalreadybeenallocatedbyEPURA,leavingabalanceofapproximately$1millionavailabletocommittoprojectsand/orimprovements.DiscussionrevolvedaroundimprovementstoMoraineAvenue,BondPark,andtheStanleyParkFairgroundsallofwhichwereincludedaspotentialfutureprojectsforEPURAin“TheUrbanRenewalPlanfortheEstesPark21stCenturyUrbanRenewalProject”whichwasapprovedbytheTownBoardinJuneof2008.MoraineAvenue—MoraineAvenueStreetscapeImprovementstomatchthestreetscapealongElkhornAvenuewerediscussed.Thesizeoftheprojectwouldnecessitatethestreetscapebecompletedinphases,withcostsintheneighborhoodof$2million;exceedingEPURA’scurrentresources.PublicWorksDir.ZurninformedthegroupthattheColoradoDepartmentofTransportation(CDOT)hasplans,sometimeinthefuture,tochangethetrafficpatternsalongMoraineAvenuewhichwouldmostlikelyresultintheremovalofanystreetscapeimprovementsthatEPURAmightmakeinthemeantime.BondPark—ImprovementstoBondParkwillrequirethedevelopmentofaMasterPlanandsubsequentlycommunityinvolvementandgatheringpublicinputrelatedtotheplan.Thesestepswilltakesometimetocomplete.TheTownBoardhasauthorizedstafftoissueaRequestforProposal(RFP)foraMasterPlanforBondPark,butimplementationofimprovements,ifauthorized,willbeseveralyearsinthefuture.StanleyParkFairgrounds—Dir.PickeringpresentedabriefsummaryofpossibleopportunitiesforEPURAparticipationinimprovementstothefairgroundsbasedonaconceptplanfortherevitalizationofStanleyParkFairgroundsthatwasdevelopedin2004-2005.Theconceptplanincludestheproposedconstructionofmulti- BoardofTrusteeFebruary10,2009—Page2purposebarns,grandstands,ahockey/icearena,andaparkinglot.Estimatedcostsare:Multi-purposebarns-$4millionGrandstands-$835,000Hockey/IceArena-$1millionParkingLot-$800,000Drainageandundergroundutilityimprovementstothefairgroundshavebeencompleted;however,designplansforthebarns,grandstands,hockey/icearena,andparkinglotdonotcurrentlyexist.Dir.ZurnstatedthataparkinglotatthefairgroundscouldpotentiallybeutilizedasatransportationhubforatransitsystemandthatagranttostudyatransitsystemhasbeenawardedtotheTowninconjunctionwithRockyMountainNationalPark.Discussionfollowedandissummarized:EPURAprojectedpropertytaxincrementfinancing(TIF)isexpectedtobeapproximately$20,000in2009;chosenprojectshouldincreaselongtermsalestaxincrement;urbanrenewalauthorityhasabilitytobondforprojects;complicationswithCDOTandcostsprecludeMoraineAvenueprojectatthistime;BondParkprojectdoesnotincreaseTIF;theTownhas$2.2millionbudgetedforCapitalImprovementProjects(CIP);improvementstothefairgroundshavebeensuggestedformanyyearsanditistimetoproceed;improvedfairgroundswillattractvisitorstoEstesPark;chosenprojectshouldbeidentifiedasanEPURAproject;thecommunityissupportiveofimprovementsatStanleyPark;newgrandstandsmayprovidethebiggestbangforthebuck;andfairgroundimprovementswouldbeahighlyvisibleprojectforEPURA.Dir.Pickeringstatedthataninvestmentinthefairgroundswillbereturnedtothecommunitybyincreasedusageofthefacility,willprovidethebusinesscommunitywithasenseofconfidence,andallowthefairgroundstocontendwithacompetitivemarketplace.MayorPinkhamthankedtheboardsfortheircooperationandconversation.WhereuponMayorPinkhamadjournedthemeetingat6:30p.m.WilliamC.Pinkham,MayorCynthiaDeats,DeputyTownClerk I—RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,February5,2009MinutesofaSpecialmeetingoftheCOMMUNITYDEVELOPMENTCOMMITTEEoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinsaidTownofEstesParkonthe5thdayofFebruary2009.Committee:ChairmanLevine,EisenlauerandMillerAttending:AllAlsoAttending:TownAdministratorHalburnt,DirectorKilsdonk,Mgr.MarshandMgr.WinslowandTownClerkWilliamsonAbsent:DeputyTownAdministratorRichardsonChairmanLevinecalledthemeetingtoorderat8:00a.m.PUBLICCOMMENT.None.ACTIONITEMS.RoadClosuresfor2009SpecialEvents—RequestApproval.Mgr.Winslowrequestedapprovalofthefollowingroadclosures:•WoolMarket—ManfordRight-of-Way(ROW)onJune13111and14th•RooftopRodeo—Manford(ROW)fromJuly71h—July12th•AutoExtravaganza—100blockofMacGregorAve.•ElkFest—MacGregorfromElkhornAve.toParkLn.•Parades—ElkhornAve.oRooftopRodeo-July7that10:30a.m.oScottishHighlandFestival—September5that9:30am.oCatchtheGlow—November27that5:30p.m.TheAutoExtravaganza,sponsoredbytheTown,alsorequestedtheoptiontoclosetheparkingspacesontheeastsideofMacGregorAve.dependingonweather.Afterfurtherdiscussion,theCommitteerecommendedapprovaloftheroadclosureslistedabove.REPORTS.Reportsprovidedforinformationalpurposesandmadeapartoftheproceedings.•MarketingCommittee•MediaRelations•StakeholderServices•VisitorServices•GroupSalesandConferenceCenterDir.MarshandCommunicationCoord.BlackhurststatedtherehasbeenanincreaseindigitalpublicrelationsandtheE-Newsletter.TravelSpikecontinuestotapintosocialmediasuchasblogsontravelsitestoadvertiseEstesPark.GroupSalesCoord.Nikolaistatedtherehasbeenadropinconferencebookings.TheSnowandIceConferencehavediscussedeliminatingonedayofthemeetingtolowerconferencecostandkeepparticipantnumbersup. RECORDOFPROCEEDINGS—____________CommunityDevelopmentCommittee—February5,2009—Page2TheCommitteecommentedonthequalityandtheuseofaconsistentbrandingstyleforCVBStakeholderpublicationandthenewConferenceCenterbrochure.MUSEUMISENIORCENTERSERVICESDEPARTMENT.REPORTS.Reportsprovidedforinformationalpurposesandmadeapartoftheproceedings.•MuseumMonthlyReport•SeniorCenterMonthlyReportDir.KilsdonkstatedamuseumconferencewouldbeheldinMaywith125participants.Localbusinessesandgroupshavebeensupportiveoftheconference.The2009CitizenInformationAcademy(CIA)beganthisweekwith25participants,23citizensand2employees.BarbBoyerBuckwilldoapressreleaseeachweekforthelocalpapersandplacethereleasewithphotosonthewebsite.COMMUNITYDEVELOPMENT.REPORTS.Reportsprovidedforinformationalpurposesandmadeapartoftheproceedings.•CommunityDevelopmentFinancial•MonthlyBuildingPermitSummaryDir.JosephstatedtheBuildingDepartmenthasshownaconsiderabledecreaseinthenumberofbuildingpermitsinJanuary;however,thewintermonthsareunpredictableandtraditionallyslower.ADMINISTRATIONREPORTS.2009ShuttleRoutes-AdministratorHalburntstatedtherewouldbethreeroutesfor2009,theBlueroute(Hwy34),theRedroute(FallRiver)andtheBrownroute(Campground).TheFallRiverroutewouldbenewfor2009andwouldserve35lodgingestablishmentsand725unitstofurtherreducevehicletrafficdowntown.Theentiresystemwouldserve79lodgingestablishmentswithatotalof3,335units.Thenewroutewouldbeareassignmentoftheroutesystems;therefore,noadditionalcostwouldbeincurred.AnewcontractwithRockyMountainTransitwouldbereviewedbytheCommitteeattheMarchmeeting.TheCommitteediscussedthenextstepsfortheshuttlesystemincludingtheadditionofFridaysduringtheshoulderseason.Therebeingnofurtherbusiness,ChairmanLevineadjournedthemeetingat8:35a.m.JackieWilliamson,TownClerk RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,February12,2009.MinutesofaRegularmeetingoftheUTILITIESCOMMITTEEoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheTownHallinsaidTownofEstesParkonthe12thdayofFebruary,2009.Committee:ChairmanHomeier,TrusteesBlackhurstandEricsonAttending:TrusteesBlackhurstandEricsonAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,UtilitiesDir.Goehring,andDeputyTownClerkDeatsAbsent:ChairmanHomeierTrusteeBlackhurstcalledthemeetingtoorderat8:05am.PUBLICCOMMENTNoneWATERDEPARTMENTINTERGOVERNMENTALAGREEMENTFORWASTEWATERTREATMENTWITHUPPERTHOMPSONSANITATIONDISTRICT—REQUESTAPPROVAL.UpgradestotheMary’sLakeWaterTreatmentPlant,andthesubsequentchangestoamembranefiltrationsystem,willincreasethebackwashdischargefromtheplanttotheUpperThompsonSanitationDistrict(UTSD).Runningatcapacitytheplantwilldischargeapproximately20,000gallonsperday,upfrom4,600gallonsperday,requiringtheTowntopurchaseanadditional15,400gallonsindischargevolume.CostfortheadditionaltreatmentrequiresthepurchaseofPlantInvestmentFees(PIF)fromUTSDwhichiscalculatedasfollows:15,400additionalgal/200=77PIFrequiredforadditionaldischarge77PIF@$4,300perPIF=$331,100Staffrecommendsenteringintoanintergovernmentalagreement(IGA)withUpperThompsonSanitationDistricttoaccommodatethetreatmentoftheadditionaldischargeatacostof$331,100fromaccount#503-7000-5880-35-54,budgeted.TheCommitteerequeststhattheitembetakenasanactionitemtotheFebruary24,2009,TownBoardmeeting.FINANCIALREPORTS.1.LightandPowerFinancialReport—FinanceOfficerMcFarlandreportedthat2008wasagoodyearforLightandPowerwithrevenuesat103%ofbudgetwhichisattributedtoanincreaseincustomerbaseandusagevolume,andexpensescominginlowerthananticipated.2.WaterFinancialReport—FinanceOfficerMcFarlandstatedthereweresavingsrealizedduring2008withfundsforengineeringexpensesandmeterequipmentbeingunused.LIGHT&POWERREPORTS.1.Mary’sLakeBridgeUtilityCrossing—Theprojectiscompletewithallutilitiesundergroundandoverheadlinesremoved.Theexpensesforallparticipatingutilities(Baja,Qwest,andXcelEnergy)cameinunderestimatesandall RECORDOFPROCEEDINGSUtilitiesCommittee—February12,2009-Page2participantshaveexpressedsatisfactionwiththeproject.Theparticipating0utilitieshavebeenbilledfortheirportionsoftheproject.2.RenewableEnergyEfforts—Asst.UtilitiesDir.MangelsenpresentedaprogramusedattheEarthFestheldattheYMCAinJanuarythathighlightedsolarandwindrebateprogramsmadepossiblethroughpartnershipswiththeTownofEstesPark,theGovernor’sEnergyOffice(GEO),andtheColoradoSolarEnergyIndustriesAssociation(C0SEIA).WATER1.Mary’sLakeWaterTreatmentFacility—TheprojectcontinuestoprogresswellwithawaterproductiontargetdateofMay12,2009.Therebeingnofurtherbusiness,TrusteeBlackhurstadjournedthemeetingat8:55am.CynthiaA.Deats,DeputyTownClerk0 1_________RECORDOFPROCEEDINGSEstesValleyPlanningCommission1January20,2009RECORDOFPROCEEDINGSRegularMeetingoftheEstesValleyPlanningCommissionJanuary20,2009,1:30p.m.BoardRoom,EstesParkTownHallCommission:Vice-ChairKlink,CommissionersWendellAmos,AlanFraundorf,BettyHull,JoyceKitchen,RonNorris,andJohnTuckerAttending:CommissionersFraundorf,Hull,Kitchen,Klink,Norris,andTuckerAlsoAttending:DirectorJoseph,PlannerChilcoff,TownAttorneyWhite,andRecordingSecretaryThompsonAbsent:PlannerShirk,CommissionerAmosThefollowingminutesreflecttheorderoftheagendaandnotnecessarilythechronologicalsequenceofthemeeting.Vice-ChairKlinkcalledthemeetingtoorderat1:30p.m.7.PUBLICCOMMENTDaveAlbeeirownResident—Mr.Albeeintroducedhimselfasthenewly-electedpresidentoftheAssociationforResponsibleDevelopment(ARD).HespoketodaytohonorEndaMillsKiley,daughterofEnosMillsandafoundingmemberofARDin1985.Mrs.Kileypassedawaylastweek.Shewasandwillcontinuetobeabiginspirationtothegroup,ashergoalstopreserveandprotectthevalleyareaprimaryfocusforARD.Mr.AlbeealsointroducednewofficersSandyOsterman,BuddyMitchell,andDonSellers.Mr.AlbeesuggestedagatheringofARDmembers,PlanningCommissioners,TownBoardmembers,andLarimerCountyCommissionerstodiscusscommonissues.DirectorJosephindicatedthatajointmeetingbetweenPlanningCommission,TownBoard,andtheBoardofCountycommissionersisbeingdiscussedandwillmostlikelyoccurthisspring.SandyOsterman/TownResident—Asthenewvice-presidentofARD,shewillseethatARDcontinuesthequalityofinvolvementthatthePlanningCommissionershavecometoknowandexpectfromARD.2.ELECTIONOFOFFICERSThepositionsbeingelectedtodaymustbeasfollows:TheelectedChairmustbearesidentoftheCounty,andtheelectedVice-ChairmustbearesidentoftheTown.Thatbeingsaid,CommissionerDougKlinkwasnominated(Hull/Tucker)toserveasChairfor2009.Itwasmovedthatnominationscease(Kitchen/Norris).TheCommissionvotedunanimouslytoelectCommissionerKlinkasChairfor2009,withonecommissionerabsent.Likewise,CommissionerTuckerwasnominated(Hull/Norris)toserveasVice-Chairfor2009.Itwasmovedthatnominationscease(Norris/Fraundorf).TheCommissionvotedunanimouslytoelectCommissionerTuckerasVice-Chairfor2009,withonecommissionerabsent.Finally,itwasmovedandseconded(Hull/Tucker)tonametheAdministrativeAssistantintheCommunityDevelopmentDepartmentasRecordingSecretary. RECORDOFPROCEEDINGSEstesValleyPlanningCommission2January20,20093.CONSENTAGENDAa.ApprovalofmeetingminutesdatedDecember16,2008.b.ACCESSORYDWELLINGUNITSRequesttocontinuethisitemtotheFebruaryPlanningCommissionmeetingduetotheabsenceofPlannerDaveShirkItwasmovedandseconded(Hull/Fraundorf)toAPPROVEtheconsentagenda,andthemotionPASSEDunanimouslywithoneabsent.4.PROPOSEDAMENDMENTSTOTHEESTESVALLEYDEVELOPMENTCODE(EVDC),BLOCK12—WILDLIFEHABITATPROTECTIONPlannerChilcottstatedthatshewouldliketofocusthediscussiontodayonproposedrevisionstoEVDC§7.8.Thissectionaddresseswhenawildlifehabitatimpactassessmentwouldberequired,whatwouldbecontainedintheassessment,andhowitwouldsubsequentlybereviewed.Aftertoday’sdiscussion,proposedcodechangesaswellasproposedsetbackrequirementswillbedraftedforpresentationatFebruary’sPlanningCommissionmeeting.Ahabitatassessmentwouldberequiredfordevelopmentplan,subdivisionplat,plannedunitdevelopment,specialreviewuses,andrezoningapplicationsonpropertythatcontainscriticalwildlifehabitat.PlannerChilcoffindicatedhabitatassessmentswillnotberequiredforconstructionofsingle-familyhomesbuiltonlotszonedsingle-familyresidential.Accordingtotheproposedcode,criticalstatuswouldapplytothefollowinghabitats:aquatic,wetlands,riparianvegetation,potentialconservationareasasdefinedbytheColoradoNaturalHeritageProgram,winterconcentrationareasofBigHornsheepasdefinedbytheColoradoDivisionofWildlife,raptornestsandaone-halfmilediameterbufferaroundthenest,andseverewinterrangeformuledeerandelk.Anotherpossibleadditionismigratorybirdhabitatassociatedwithriparianvegetationandopenwater.StaffisproposingthatawildlifehabitatmapbeadoptedintotheEVDC,ratherthanreferencingtheEDAWhabitatassessmentortheEDAWmapsintheEVDC.StaffisusingtheEDAWassessmenttoassistinformingcodelanguage.PlannerChilcottdisplayedthemostrecentversionofthecriticalhabitatmaps,whichareavailableontheTownwebsite.Shepointedouttheareasthatareconsideredcriticalandcouldpotentiallyrequireastudypriortodevelopment.WhenaskedbyCommissionerTuckeraboutthepercentageofdevelopablelandinthevalleyandaskedwhetherweshouldfocusontherivercorridorsandtheeffectofwildlifeconservationinthoseareassincethisiswherethebulkofdevelopment/redevelopmentinareasmappedascriticalwildlifehabitatmayoccurinthefuture.DirectorJosephstatedtheEstesValleyisapproachingbuild-outanddeveloperswillbeginlookingatredevelopingexistingparcelsratherthandevelopingvirginland.DirectorJosephconcurredwithTuckeraboutthefocusonrivercorridors.PlannerChilcottrecommendsanyadoptedmapsbeusedasguidesforfurtherstudies.Theremaybetimeswhenpropertyownersquestionthepresenceofcriticalhabitatontheirproperty,andtheproposedcodehasprovisionsforthosechallengesandpossibleupdatestothemaps.Thiswouldtakeplacethroughapublicprocesstoallowforcomment.Anothernewadditiontotheproposedcodeincludestheabilitytowaivetheimpactassessment.Ifitwasconcludedtherewasnocriticalhabitatontheproperty,awaivercouldbesubmittedandreviewedbytheCommunityDevelopmentDirector,PlanningCommission,CountyCommissioners,orTownBoard.Adeterminationaboutwhetherornotawildlifeimpactassessmentwouldberequiredcouldberequestedpriortosubmittalofadevelopmentapplication.Commissioner’sKlinkandNorrisstatedthatthis RECORDOFPROCEEDINGSEstesValleyPlanningCommission3January20,2009neededtobeatransparentprocess.PlannerChilcoffstatedthatshebelievedtheprocesswouldbetransparent.DirectorJosephindicatedthatstaffroutinelydetermineswhatinformationneedstobesubmittalaspartofacompleteapplicationandthatthiscouldincludeadeterminationthatahabitatimpactassessmentisnotneeded.Thisinitialwaiverdoesnotmeanthatthesubjectisoff-limitsfordiscussionanddoesnotpreventPlanningCommissionfromrequiringanassessment.Also,hesaiditisacommonoccurrencetoaskdevelopersformoreinformationduringtheapplicationreviewprocess,andstaffalwaysusestheirbestjudgmenttofocusonpertinentinformationandtriestomaketheprocessflowsmoothly.PlannerChilcoffstatedthatcodelanguagenowincludescriteriabywhichanassessmentwouldbeevaluated.PlannerChilcoffindicatedthereviewcriteriafordeterminingimpactsonwildlifespeciesshouldincludehuman-relatedactivities(domesticpets,etc.)thatcouldthreatenthehealthorviabilityofaspecies.Alongthissameline,impactsonwildlifehabitatthatthreatenelimination,reduction,orfragmentationofsaidhabitatshouldbeconsidered,aswellasmovementpatternsandthepotentialdisplacementofspeciesoverthelong-term.Finally,cumulativeimpactsshouldbeconsideredinordertodeterminehowadevelopmentcouldimpactadjacentpropertiesandsubsequentwildlifehabitat.PlannerChilcoffstatedthatshebelievesthelanguageusedinthiscodewasoriginallypreparedbyClarionforuseinSummitCountyandhasbeenadoptedinseveralotherColoradocounties.StaffandPlanningCommissionneedstodetermineifthecriterialistedwillworkfortheEstesValley.AccordingtoPlannerChilcoff,theproposedcoderecommendsthehabitatstudybeconductedbyaqualifiedbiologisttodeterminewhatmitigationfactorsareneededinordertominimizeimpacts.TheEstesValleyContractorsAssociationrequestedthatstaffmaintainalistofqualifiedbiologistssolanguagerequiringthiswasaddedtothecode.Thislistwouldbenon-exhaustive,andanyapplicantcouldbringthenameofaqualifiedbiologisttoaddtothelist,whichwouldbemaintainedintheCommunityDevelopmentDepartment.ItissuggestedeachbiologisthaveatleasttwoyearsexperiencewithhabitatreviewintheColoradoRockiesortwoyearsofcomparableexperienceinanotherareawithsimilarcharacteristicsandspecies.Eachstudywouldlookatexistingconditions,assesspotentialdevelopmentimpacts,reviewmitigationofimpacts,andincludeanimplementation-monitoringenforcementplan(possiblyworkingwithhomeowners’associations).Ifadeveloperhadapprovaltoremovehabitatfromoneareatheywouldberequiredtoenhanceorrestoreanareacloseby.Anydamagedhabitatwouldrequirerepair.CommissionerNorriswouldliketoseetheinitiationofadatabaseofdocumentedwildlifesightingsbypublicgroupstotrackhabitatandspeciesinordertodetermineanywildlifetrends.PublicComment:BurtCushing/TownResident—Beingaretiredstreamecologist,Dr.Cushingstatedthatitiswell-knowninhissciencethatariverorstreamreflectsthevalleythatitdrainsbecauseofthelinkagesbetweentheterrestrialandaquaticenvironments.Anyimpactstoastream’svalleyorenvironmentwilleventuallyimpactthestreamaswell,andtheclosertheimpact,thequickeritwillchangethestream.Dr.Cushingsaidthegreaterthemagnitudeoftheimpacts,thegreatertheimpactswithinthestream,andencouragedthePlanningCommissiontostayasfarawayaspossiblefromstreamsinordertolessenthepotentialimpacts.Concerningqualifiedbiologists,Dr.Cushingstatedmanyorganizationsnowhave‘certified”ecologists,andthesesocietieswilloftenprovideyouwiththenamesofthosewhohavepassedthecriteriatobeincludedontheirlists.CommissionerTuckeraskedDr.Cushing’sopiniononwhatdamage,ifany,hasbeendonetostreamsintheEstesValley.Cushingbelievesallbeenseverelyimpacted,includingsomeareaswherethelinkbetweentheterrestrialandaquaticenvironmentshasbeencompletelydestroyed.MarkElrod/TownResident—Mr.Elrodhasconcernsaboutthequalificationsofthebiologistsproposedtoconductthehabitatassessments.Accordingtotheproposedcode,thebiologistmustbemutuallyagreeduponbytheapplicantandtheCommunity RECORDOFPROCEEDINGSEstesValleyPlanningCommission4January20,2009DevelopmentDirector.ItisalsoproposedthattheCommunityDevelopmentDirectorcompileandmaintainthelistofbiologists.Mr.Elrod’sconcernlieswiththepoweroftheDirectortobethesoledecision-makerofwhoisincludedonthelist.Mr.Elrodbelievestheterm“qualifiedbiologist”shouldbedefinedbyeducation,experience,yearsofservice,etc.Hesuggeststhecodeat§7.8.F.1.abechangedtostate‘Theassessmentshouldbepreparedbyaqualifiedbiologist.TheCommunityDevelopmentDepartmentmaymaintainalistofqualifiedbiologistsknowntoitfromtimetotimeandfromwhichselectionsmaybemade.”Mr.Elrodthinksqualifiedbiologistsincludedonthelistshouldhaveaminimumofamaster’sdegreefromauniversityintheUnitedStates,havealeasttwoyearsworkexperienceinthenaturalhabitatsoftheColoradoRockyMountains.Becauseourenvironmentisunique,hefeelsstronglythatthebiologistsshouldhaveColoradoRockyMountainexperience,ratherthanaccepting“comparable”habitatexperience.SandyOstermantrownResident—Ms.Ostermanindicatedthatthewords“significantadverseimpact”arestillundefinedandwithnoclearmeaning.SheaskedCommissionerstoagainrefertoherletterdatedJanuary14,2009andconsidermakingtheapplicablechanges,whichwouldincludeestablishinganescrowaccountasawaytoreimburseaqualifiedbiologistforhisservices.CoreyLaBianca/LocalResident—Ms.LaBiancasuggestedallhabitatassessments,eventhosebeingwaived,bebroughtbeforeapublichearing.DaveAlbee/TownResident—Mr.Albeehadquestionsaboutsomepropertyonthenorthendnotbeingcategorizedascriticalhabitat.DirectorJosephstatedatsomepointurbanizationproducesenoughfragmentationofthehabitatthatitisnolongerconsideredseverewinterrange.CommissionerNorrisstatedtheseareasarealsorecognizedbytheColoradoDivisionofWildlife.Mr.AlbeesuggestedreviewingBoulderCounty’sopenspacedatabaseasanexampleofhowthepubliccanhelpintrackingcertainanimalspecies.FredMares/TownResident—Mr.Maresindicatedthislatestdrafthasnomentionofreduceddensityorlesseningofimperviouscoverageasameanstomitigateadverseimpact.Healsothinksitwouldbehelpfultodeveloperstolistspecificsonhowthedevelopmentfootprintcouldbelessened.Mr.Maresfeels“mitigationtomaximumextentfeasible”needsclearerdefinition.PlannerChilcoffstatedthereisadefinitioninthecurrentdevelopmentcodefor“maximumextentfeasible”and“maximumextentpractical,”andthefinaldecisionconcerningmitigationwouldrestinthehandsofthePlanningCommission.Mr.MaresappreciatestheworkStaffandPlanningCommissionhavecompletedthusfar,andispleasedtoseethesingle-familyresidentialparcelstakenoutofcontentionforhabitatassessments.Mr.Mareswouldliketosuggestachangeinthedevelopmentplanapplicationprocesstoincludeaconceptphasethatisaddressedatapublicforum.Theneedforawildlifeassessmentcouldbedeterminedatthispointoftheprocess.Thecurrentprocessinformsthepublicaftertheofficialsubmissionoftheapplication,whichcomesaftermoneyandtimehavebeeninvested.Ifthedevelopmentapplicationwasmadeknowntothepublicearlier,itisMr.MaresopinionthatmanyoftheproblemsorconcernscouldbetakencareofbeforetheapplicantgoesbeforethePlanningCommission.Mr.Maresalsosuggeststhewildlifehabitatassessment,correspondingcoderevisions,andtheopenspacestudythatiscurrentlybeingproposedtotheTownBoard,betakenasawholewithinavisionstatementgearedtowardswhatourcommunityistryingtoachieve.Mr.Maresindicatedtheconcernaboutfinanciallosstolandownersifareasarelabeledforopenspace,andwantsthePlanningCommissiontobeopentocreativeideastomitigateadverseimpactsofdevelopmentthroughanopenspaceplan.IfapurposeorvisionstatementisstatedforthefutureoftheEstesValley,thecitizenscouldfollowthatvisionandbemoreacceptingofPlanningCommissiondecisionsconcerningdevelopment,habitatissues,andopenspace. —RECORDOFPROCEEDINGSEstesValleyPlanningCommission5January20,2009Atthispoint,themeetingwasclosedtofurtherpubliccommentandopenedtoPlanningCommissiondiscussionoftheproposedwrittencode.CommissionerKlinkopeneddiscussionontheproposedwrittencode:§7.8A—Nocomment§7.8.B—CommissionersKlinkandHullcommentedtheywerepleasedthesingle-familyresidencehadbeenremovedfrompotentialhabitatassessment.CommissionerFraundorfquestionedusesrequiringspecialreview,andPlannerChilcoffindicatedthepossibilityofanassessmentwaiver,notingthatlanguageneedstobeincludedconcerningthedetailsofthewaiver.CommissionerNorrisrequestedmorespecificlanguageconcerningraptornests,withPlannerChilcottclarifyingtheproposed1/2mileareaisthediametersurroundingthenest(1/4mileradius).TownAttorneyWhitestatedtheneedtoincludeadefinitionofCriticalHabitatin§13,whichcanthenreferencethemap.Withthatinmind,§7.8.bwouldnotincludeproposeditems1-8becausetheywouldbelistedinthedefinitionin§13.§7.8.C—Nocomment§7.8.D—CommissionerKlinkindicatedthedefinitionofaqualifiedbiologistisnotcompletelyconsistentthroughouttheproposedcode.CommissionerNorrissuggestedtheCommissionreviewsomeprofessionalsocietydefinitionstoreachanagreementonwhatconstitutesbeingaqualifiedbiologist.DirectorJosephnotedthestateofColoradohasalicensingprocessforbiologyprofessionalsandshouldbeabletoprovidetheCommissionwithalistofthosepersons.§7.8.E.3—Concerningrevisionstoanadoptedmap,CommissionerHullnotedthatPlanningCommissionshouldbeinvolvedinthedecision-makingprocessofsaidrevisions.AttorneyWhiteaskedaboutaddingatimelimitationtotherevision,addingindependentprocessesshouldcontainqualifiers.DirectorJosephcommentedthatpropertyownershavearighttoknowthestatusofthehabitatontheirpropertyatacertainpointintime.CommissionerTuckersuggestedtheprocessbethesameforadditionstoordeletionsfromthemap.AttorneyWhitefeelsstronglyaboutincludingastatementabouttimelimitsandsuggestedconductingtheprocesssimilartovestedrightsissuedwithdevelopmentplans.§7.8.F.1.a—AttorneyWhitebelievestheapplicantshouldbeallowedtochoosethequalifiedbiologist.PlannerChilcottindicatedthispartofthecodewaswrittenduetopublicrequestandassurancethatachosenbiologistwouldbeapprovedbythePlanningCommission.DirectorJosephnotedthebiologistmaymeetthequalifications,butthePlanningCommissionmayormaynotbeimpressedwithhiscompetence,whichissimilartojudgingtheexpertiseofengineers,surveyors,etc.CommissionerKitchenhopesPlanningCommissionerswouldtaketimetorevieweachassessmenttoensureitsaccuracy.ItwasmutuallyagreeduponbythePlanningCommissiontostrikemutuallyagreedtobytheCommunityDevelopmentDirectorandtheapplicant.ItwasdecidedbytheCommissiontoreviewthissectionatalaterdate,givingStafftimetomakeimprovements.§7.8.F.1.b—DirectorJosephclarifiedthisportionforthebenefitoftheCommissioners.§7.8.F.2—PlannerChilcoffstatedthisitemconcerningtheColoradoDivisionofWildlife(CDOW)waswrittenduetothefactthatalthoughtheCDOWmaynotcomment,theystillneedtoreceivetheinformationandbeallowedtheopportunitytorespond.§7.8.F.3—PlannerChilcoffindicatedthisitemisforpublicguidance.§7.8.F.4.a—Afterdiscussionaboutincludingadefinitionforsignificantadverseimpact,AttorneyWhitesuggestedadding‘asdefinedinSectionGbeloW’totheendofthesentenceof§7.8.F.4.a. ____RECORDOFPROCEEDINGS_____EstesValleyPlanningCommission6January20,2009§7.8.F.4.b—Nocomment.t::D§7.8.F.4.c—CommissionerKlinkstatedthisisthesectionoftheproposedcodethatallowsapprovalordisapprovalofanapplicationifPlanningCommissionbelievesthereissignificantadverseimpactonwildlifehabitatandspecies.Ifanapplicationisdenied,theapplicantcouldappealtoeithertheTownBoardortheBoardofCountyCommissioners.AttorneyWhitesuggestedthelanguageforthisitemshouldread“Incaseswherethesignificantadverseimpactsofadevelopmentarenotadequatelymitigatedtothemaximumextentfeasibleresultinginasignificantadverseimpactonwildlifehabitatand/orwildlifespeciesintheEstesValley.”AttorneyWhiteaddedthisisaprovisionnotinthecurrentcodeandisoneofthedifficultieswehavewiththecurrentcode,whichdoesnotgivethePlanningCommission,TownBoard,orCountyCommissionerstherighttodenyanapplicationiftheyfeelintheirjudgmentthedevelopmentisnotadequatelymitigatedtothemaximumextentfeasible.AttorneyWhitealsobeliefsthereshouldbeleewaytoapproveadevelopmentthatmaynotbeabletomitigatetheadverseimpactstowildlife.CommissionerKitchenaskedforexamplesofwaystomitigateimpacts,someofwhicharelistedin§7.8.G.1.d.PlannerChilcoffreviewedthoseexamplesandwilladdotherstotheproposedcode.A10-minuterecesswasgivenat3:35.Themeetingreconvenedat3:46.CommissionerHullwantedthecitizenstoknowthatpubliccommentisextremelyvaluableandappreciated.§7.8.G—CommissionerKlinknotedthissectionistheattempttodefinesignificantadverseimpact.TheCommissionersagreethewords“ormay”shouldbestruckfromtheproposedlanguageinordertoread“willhave.”§7.8.G.1—PlannerChilcoffquestionedwhetherornotthelanguageinthisparagraphwastoostrong.DirectorJosephsuggestedwritingthesectionasagoal,(i.e.theoverallgoalovertimeistoensurethehealthandviabilityofaspecies).AfterdiscussionamongtheCommissioners,itwasrecommendedtodelete“individual”in§7.8.G.1.aand§7.8.G.1.btogiveabroaderdefinitiontoanimals.ItwasagreeduponbytheCommissiontoretainpartsa-UinordertogiveguidancetotheCommissionersandtobeabletocreateafindingthatwillbedefensibleincourt.Itwasalsonotedthewordingshouldbemeaningfulincontextsothedeveloperwillalsohaveguidance.FredMares/TownResident—Mr.Maressuggestedusingtheword“population”ratherthan“species”whenreferringtoeitheranimalsorplants.§7.8.G.1.d—Concerninglighting,CommissionerFraundortsuggested“location”beusedinsteadof“types”,asthebuildingcodeisalreadyinplacefortypesofapprovedlighting.§7.8.G.2—CommissionerTuckerfeelsthatincludingtheentireEstesValleyinthisparagraphistoobroadatermtouse,ashedoesnotthinkanylocalizeddevelopmentintheEstesValleywilleliminateaspecies.CommissionerKitchencommentedthatmanypeoplehavetheperceptionthatthenewwildlifecodewillslowdownorstopdevelopmentinthevalley.Shefeelsthebigpicturewiththisproposedcodeisaboutgrowth.CommissionerKlinkindicatedthisproposedcodeistryingtouncoversignificantimpactsonwildlifethatwildlifecanorcannotadaptto.Hisopinionisthiscodeisanattempttoestablishabalancethattakesintoaccounttheimportanceofwildlifewhilestillallowingdevelopmentandgrowth.DirectorJosephstatednoindividualdevelopmentwouldwipeoutaspecies,butweneedtodealwiththecumulativeeffectdevelopmentcouldhaveonat-riskspecies.CommissionerNorriswouldliketheCommissiontoconsiderdeletingtotheextentthattheviabilityofanindividualspeciesisthreatenedintheEstesValleyandthediversityofwildlifespeciesoccurringintheEstesValleyisreduced,andretainingitemsa-easabasisformakingareasonablejudgment.CommissionerKlinkfeelsitemsa-earetoobroadandshouldhaveacontextofseverity.PlannerChilcoffsuggestedusinglanguagethatwouldhopefullypreventgettingtothislevelofseveritybeforesomelevelofmitigationwasconsidered.CommissionerKlinksuggestedlanguagethatbracketsthe RECORDOFPROCEEDINGSEstesValleyPlanningCommission7January20,2009severitybutislessthanwipingoutthespecies.DirectorJosephdirectedStafftocontinuetofine-tunethissection.FredMares/TownResident—Again,Mr.Maressuggestedtheuseof“population”insteadof“species.”§7.8.G.3—PlannerChilcottbelievesthissectionisprobablymoreimportantinlargerdevelopmentswherethereismoreinfrastructure.Asanexample,theroadconstructedthroughthewetlandsareaattheGoodSamaritanVillagecouldhavebeenreroutedhadtherebeenahabitatassessmentcompleted.CommissionerTuckeraddedthisportionofthecodemaynotapplyatthegolfcourse,butcouldbeveryapplicableinthebighornsheepareaoftheFallRivercorridor.CommissionerKlinkwouldliketoreadawildlifebiologist’sdefinitionsof“population”and“species”beforechangingthesetermsinthecode,andwouldalsobeinterestedtohearwhatlocalwildlifeprofessionalsthinkofthisproposedcode.AttorneyWhitewouldlikeseeareviewbybiologistsfromafinancialstandpointbasedonthecriteriabeingrequested.CommissionerKlinkaddedthatpuffingalldevelopmentplansonthesamelevelforhabitatassessmentsmaynotbeeconomicallyfeasibletothedevelopers,duetothevariablesofeachdevelopment.§7.8.G.4.b—AfterdiscussionamongtheCommission,itwassuggestedtodeletethissection.Commissionerswillreviewitagainbeforemakingafinaldecisiononthedeletion.§7.8.G.5—AttorneyWhitenotedthissectionwouldbeforcingadevelopertoaddresscumulativeimpactswhentheimpactshavenotpreviouslybeenaddressed.CommissionerNorriswouldappreciateknowingwhySummitCountyincludedthissectionintheirdevelopmentcode.ItwastentativelyagreeduponbytheCommissiontodeletethissection.§7.8.H.4—AttorneyWhitestatedthisisastatementtomaintainactivemitigationthroughhomeownersassociations,PlanningStaff,orboth.CommissionerNorrissuggestedthecreationofadatabasetotrackwildlifetrends,andAttorneyWhiterespondedbystatingifthedataisrelevant,itwillmostlikelybeincludedinthestudy.§13.3—Afterdiscussion,theQualifiedBiologistdefinitionmaybemodifiedandbroughtbackbeforetheCommission.Itwasmovedandseconded(Tucker/Hull)toCONTINUEdiscussionoftheproposedAMENDMENTSTOTHEESTESVALLEYDEVELOPMENTCODE,BLOCK12,WILDLIFEHABITATPROTECTIONtotheFebruarymeeting.ThemotionPASSEDunanimouslywithoneabsent.5.ADOPTIONOFTHE2008ESTESVALLEYHABITATASSESSMENTItwasmovedandseconded(Norris/Hull)toCONTINUEagendaitem5,ADOPTIONOFTHE2008ESTESVALLEYHABITATASSESSMENTtotheFebruarymeeting.ThemotionPASSEDunanimouslywithoneabsent.6.REPORTSSTONEWOODSUBDIVISIONDEVELOPMENTPLAN08-70IntheabsenceofPlannerShirk,PlannerChilcoffreportedthiswasastaff-levelreviewforaproposedsingle-familydwelling.WhentheplatoftheKingswoodsubdivisionwasapproved,thislotincludedfourseparateLimitsofDisturbanceareas,whichfragmentedthebuildableareaofthelot.Withthisunderstanding,Staffsuggestedthenote“LimitsofDisturbanceshallapplyunlessmodifiedbyasite-specificdevelopmentplan”beincludedontheplat,whichwasapprovedbytheTownBoard.ThisrequestwastoamendtheplattedLimitsofDisturbanceinordertoallowconstructionofthestructure. RECORDOFPROCEEDINGSEstesValleyPlanningCommission8January20,2009Staffsuggeststhateventhoughthisparticularbuildingwouldencroachintosomerockoutcroppingsandremovethreesignificantpines,LimitsofDisturbance(LCD)criteriawouldnotbecompromised.ThisisbecauseadditionalLCDwouldbededicated,twelvenewBlueSpruce(eachatleastsix-feettallandguaranteed)wouldbeplanted,andthedisruptedrockswouldbere-usedaslandscapefeaturesonsite.StaffsuggeststhesefactorsmitigatethedisturbanceintheplantedLCD.Neighborshavebeennotifiedandsubsequentcommentsaddressed.Itwasdeterminethedrainageswalewillchangeafterconstruction,sominorrevisionstothedrainageplanwillberequired.StaffhasapprovedtheproposeddevelopmentplanwithnumerousconditionsthatarelistedinthestaffreportdatedJanuary2,2009.Staffwillfollow-upontheconditionstoensuretheyaremet.CommissionerKlinkwouldliketoseeStaffkeepthefollowingitemsinmindwhencreatingtheagendasinthenextseveralmonths:Bunkhouses,ExistingADUsbefore2000thatarenolongercompliant,GuestQuarters,ADUs,anddiscussionaboutchangingthedevelopmentprocesstoallowapublicconceptphase.ItwasrecommendedtotabletheseitemsfortheFebruarymeeting,butpossiblybegindiscussionduringStudySessions.CommissionerNorrissuggestedalsodiscussingtheComprehensivePlan.PlannerChilcoffthinksthatwouldbeagoodtopicforthejointmeetingbetweenallthegoverningagencies.7.ADJOURNChairKlinkadjournedthemeetingat5:03p.m.0DouglasKlink,ChairKarenThompson,RecordingSecretary0 RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,January21,2009MinutesofaRegularmeetingoftheESTESPARKURBANRENEWALAUTHORITYoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheMunicipalBuildinginsaidTownofEstesParkonthe21stdayofJanuary,2009.Commissioners:ChairmanNewsom,CommissionersBlume,Halburnt,Little,Martinsen,WhiteandWilcocksAttending:ChairmanNewsom,CommissionersBlume,Halburnt,Little,Martinsen,WhiteandWilcocksAlsoAttending:EPURADir.SmithandDeputyTownClerkDeatsAbsent:NoneChairmanNewsomcalledthemeetingtoorderat8:00am.COMMUNITYCOMMENTS.NoneCOMMISSIONERCOMMENTS.NoneMINUTES.TheminutesoftheregularmeetingheldDecember15,2008,wereapproved.CONSIDERATIONOFASSISTANCETOTHEARTCENTER,THECULTURALARTSCOUNCILOFESTESPARKANDTHELOCALROOTSCO-OP.SubsequenttodiscussionsduringtheDecember2008meeting,representativesofseverallocalnon-profitsattendedthemeetingtoaddresstheEPURACommissioners.LyndaVogel,DirectoroftheCulturalArtsCouncilofEstesPark(CACEP)summarizededucationalopportunitiesandprogramsCACEPprovidestothecommunityandrequestedEPURAfundstoexpandthedeckattherearoftheirfacility,whichfacesPerformancePark,andcreateabackentrance,atanapproximatecostof$5,000.DanValley,representingtheLocalRootsCoop,statedthattheCoop,whichisadjacenttotheCACEPlocation,isalsointerestedinexpandingthedeckontherearofthebuilding.Hesaidthatinadditiontothedeck,theCoopplanstocommissionanartisttopaintamuralonthetearwallofthebuildingwhichwouldillustratetheculturalhistoryofEstesPark.HestatedthemuralwouldbeautifytheareaandbevisiblefromthePerformancePark.Mr.Valleyestimatedthecostofthedeckimprovementstobe$8,000andthemuralat$10,000,andrequestedEPURAfinancialassistancewiththeproject.DeevaDailey,ArtCenterofEstesParkCoordinator,outlinedArtCenterprogramsandstatedherorganizationisnotmakingaformalrequestforfundsatthistime.ShestatedtheArtCenterhasplanstoexpandprogramstoservecommunitymembersandtouristsandmayapproachtheEPURACommissionersinthefutureforassistanceinmakingimprovementsandmodificationstotheexterioroftheirbuilding.Discussionfollowed:projectswouldreduceblightandincreasetaxincrementfinancing;projectswouldenhancePerformancePark;providesopportunityforpartnering;disagreethattheseprojectsfallintoEPURA’smission;andtheprojectsmayfallintotheparametersoftheapprovedfaçadeimprovementprogram. RECORDOFPROCEEDINGSEstesParkUrbanRenewalAuthority—January21,2009—Page2Itwasmovedandseconded(Wilcocks/Liffle)toprovidefundingintheamountof$18,000totheLocalRootsCoopfordeckimprovementsandanhistoricalmural;andfundingintheamountof$5,000totheCulturalArtsCouncilofEstesParkfordeckimprovementsandthecreationofarearentry,anditpassed.Thosevoting“Yes”Little,Martinsen,White,andWilcocks.Thosevoting“No”BlumeandHalburnt.REPORT-FACADEIMPROVEMENTPROGRAMSUBCOMMITTEE.AdraftbrochurecontaininginformationabouttheFaçadeImprovementProgramwasgiventotheCommissionersfortheirreview.Dir.SmithstatedthatapplicationformsandcontractsarebeingdevelopedandwillbereviewedbyAtty.Benedetti.REPORT-SIGNAGESUBCOMMITTEE.TheSignageSubcommittee,consistingofCommissionersBlume,Little,andChairmanNewsom,metanddiscussedlocationsforpermanentsignage,thetypeofinformationthesignageshouldinclude,andsignagethatwouldhelpvisitorslocatetheRiverwalk.MarkSalas,ownerofBearsCustomSignsII,attendedthemeetingandofferedhisassistanceonthesignprojectatcost.Additionalmeetingsofthesubcommitteewillbescheduledtocontinuediscussionofasignageplan.PROPOSALFORIMPROVEMENTSTOPICNICAREASOUTHOFTHECVB.AttheNovembermeetingtheCommissionersapprovedimprovementstothepicnicareasouthoftheCVBinanamountnottoexceed$25,000.Dir.SmithstatedthatsincethattimehehashadconversationswithPublicWorksDir.ZurnandmembersoftheTreeBoard,bothofwhomareinterestedinimprovingtheareawhichwouldincludeanexpansionoftheexistingarboretumbytheTreeBoard.Dir.SmithaskedtheCommissionerstoconsidercontractingwithDesignStudiosWest(DSW)toprovideestimatesfordesignworkfortheareaatacostof$8,000to$10,000.TheCommissionersaskedif,duetothelimitedamountoffundingthatwasapprovedforthepicnicareaimprovements,thetwootherentitieswouldconsidersharinginthecostofthedesignworkandcollaborateontheproject,statingthatthepicnicareaimprovementsapprovedbyEPURAmustbecompletedwhetherornottheotherentitiesproceed.Itwasmovedandseconded(Martinsen/Little)toapprovehiringaconsultanttoprovidedesignworkfortheareasouthoftheCVB,withprioritygiventothepicnicareaimprovementspreviouslyapprovedbyEPURA,atacostincluding113ofthedesigncostsforatotalexpenditurefordesignandconstructionnottoexceed$25,000,anditpassedunanimously.FUTUREEPURAPROJECTS.Dir.SmithstatedthatEPURAhasapproximately$1.3milliontocommittoprojects,andaddedthat,basedonfiguresprovidebyFinanceOfficerMcFarland,approximately$20,000intaxincrementfinancing(TIF)willbereceivedbyEPURAduring2009.TheCommissionersdiscussedoptionsforfutureprojectsincluding:•ImprovementstoMoraineAvenue:Dir.ZurnreportedthataddressingcongestioninthisareaisahighpriorityfortheColoradoDepartmentofTransportation(CDOT)andcautionedthatduetothemanyunknownsrelatedtoCDOT’splans,improvementsalongMoraineAvenuemadepriortotheCDOTchangesmayresultintheimprovementsneedingtobechangedorredone.•BondPark:ModificationsfortheParkarebeingstudiedandwillincludethedevelopmentofaMasterPlanandpublicinput,afterwhichtimetheTownBoardwilldecidewhethertheywillmoveforwardwiththeproject.Preparationsforthisprojectmaytakeseveralyearstocomplete.•CleaveStreet:Considerationsinthisareawouldincludetransportationissuesandtrafficpatterns;parking;andhowchangeswouldaffectaffordablehousinginthearea.ApreliminaryestimateforimprovementsonCleaveStreetdoneapproximatelyfiveyearsagoputcostsataround$1million.•StanleyFairgrounds:Discussionincludeda500-spaceparkinglotatanestimatedcostofapproximately$800,000to$1.2million;rebuildingthegrandstandsatanestimatedcostof$800,000;andbuildingmulti-usebarnsto RECORDOFPROCEEDINGS—EstesParkUrbanRenewalAuthority—January21,2009—Page3encourageindooractivities,andneweventssuchasbusinessevents,hobbyshowsandrecreationalevents.Dir.PickeringstatedimprovementsatStanleyParkofferanopportunitytostimulatetheeconomyandexpandEstesPark’sshoulderseason,addingthataninvestmentmustbemadeinourproductifweexpectvisitorstocometoEstesPark.TrusteeEisenlauercommentedontheneedforcommunityconsensuswhenembarkingonalargeprojectandstatedthatsurveyresultsrelatedtoimprovementsatStanleyParkwerepositive.Dir.SmithstressedfocusingonaprojectthatwillbringadditionalrevenuetoEstesParkandincreasehF,andreachingconsensusbetweenEPURAandtheTownBoardastohowtoproceed.Itwasmovedandseconded(Blume/Martinsen)toscheduleajointstudysessionwithEPURAandtheTownBoardtodiscussassistingwithfundingimprovementsatStanleyPark,anditpassedunanimously.POTENTIALSITESFORRECYCLINGRECEPTACLES.Subsequenttotheapprovalof$10,000foradditionalrecyclingbinsandtrashcansinthedowntownarea,CommissionersLittleandWilcockspresentedinformationrelatedtolocationsforthesereceptacles.ThedesiredlocationswillbesubmittedtoTownstaffforreviewandfeedbackrelatedtotheplacementofthebins,Itwasmovedandseconded(Little/Wilcocks)toprovidethelisttotheTownPublicWorksDepartmentstafffortheirapprovalofthelocationsandtomanagetheproject,anditpassedunanimously.EXECUTIVEDIRECTOR’SREPORT.1.FinancialReport:Dir.SmithwillcreateadocumentsummarizingthecostofprojectsthathavebeenapprovedbytheCommissionersandshowingEPURAfundsremainingforfutureuse.Dir.SmithwillpreparealettertobemailedtoSharonSeeley,owneroftheParkTheaterMall,requestingshecontactEPURAstaffregardinganapprovedreimbursementforlegalfeesnolaterthanFebruary1,2009.2.Retreat:TheJointTownBoard/EPURAStudySessionscheduledforFebruary10,2009,willtaketheplaceoftheEPURAAnnualRetreat.3.PromotingEPURA:UpdatedpromotionmaterialswillbecreatedtouseforinformationalpresentationsandtheupcomingCitizen’sInformationAcademy(CIA)classesthatwillbeginonFebruary4,2009.REQUESTTOENTEREXECUTIVESESSION.ForthepurposeofreceivinglegaladviceonspecificlegalquestionsunderCR5.Section24-6-402(4)(b).Itwasmovedandseconded(HalburnUMartinsen)theEstesParkUrbanRenewalAuthorityenterExecutiveSessionforthepurposereceivinglegaladviceonspecificlegalquestionsunderC.R.S.Section24-6402(4)(b),anditpassedunanimously.ChairmanNewsomadjournedthemeetingtoExecutiveSessionat10:08am.ChairmanNewsomreconvenedthemeetingtoopensessionat11:05am.Whereupon,ChairmanNewsomadjournedtheregularmeetingat11:06am.CynthiaDeats,DeputyTownClerk CI_JTOWNofESTESPARKETESPA.RKPublicWorksDepartmentC010RA00INTER-OFFICEMEMORANDUMDATE:February11,2009TO:PublicSafetyCommitteeFROM:DaveMahanySUBJECT:1)BudgetedPoliceDepartmentVehicleReplacements(VehicleReplacementFund635-7000-435-34-42/p.168)2)CorrespondingPoliceEmergencyEquipment(CorrespondingEquipment101-2100421-34-41/p.66)BackgrounthThe2009VehicleReplacementFundincludes$49,000(635-7000-435-3442/page168)forthereplacementoftwoPolicePatrolVehiclesGIO2C(2002FordCrownVictoriaw/102,200miles)andG78A(2004DodgeIntrepidW/80,555miles-highmaintenancecost).Boththesevehiclesarewithinthereplacementpolicyperimetersforpolicecars.(Type7,4—4½yearsor80,000—90,000miles).ThePoliceDepartmentBudgetalsoincludes$16,000fortheupgradeofemergencyequipment,replacingexisting8—10yearoldlights,controlsandsafetycagesand$10,000toreplacetheQtwovideocamerasforthesecars(theexistingcamerasnolongerworkandpartsarenotavailable).NohybridvehiclesarecurrentlyavailableforPolicePatrol,theCrownVictoriaisE-85compatiblealthoughthereisnofuelproviderthatdistributesE-85withintheEstesValley.Thesevehiclesarerequestedatthistimeduetotheearlyordercut-offdateinMarch,PatrolvehiclesaregenerallybuiltinMay-June,ifwewaituntilthefourthquarterwewouldnotreceivethesevehiclesuntilmidtolate2010.Allothergeneralfunddepartmentvehiclesareonholduntilthe4thquarterof2009.Cost/Budget:Cost1)•ColoradoSpringsDodge-ColoradoSprings,CO.(StateBid)2009DodgeChargerPolice$21,796Trade-In:G78A,2004DodgeIntrepid$1,200BidPrice$20,5962009DodgeChargerPolice$21,796Trade-In:G1O2C,2002FordCrownVic$1,500BidPrice$20,296 •BurtArapahoeFord,Centennial,CO2009Ford&owrtVicPolice$22,427.64Trade-In:G7BA,2004DodgeIntrepid$1,800.00BidPrice$20,627.642009FordCrownVicPolice$21,427.64Trade-In:GIO2C,2002FordCrownVic$1,200.00BidPrice$21,227.64•ChampionChryslerJeepDodge-Windsor,CO.2009DodgeChargerPoliceNORESPONSE•UthiaChryslerJeepDodgeofFtCollins-ft.Coffins,CO.2009DodgeChargerPoliceNORESPONSE•Sifi-TerharMotorsInc.,Broomfield,CO.2009FordCrownVicNORESPONSE•PhilLongFord,ColoradoSprings,CO.2009FordCrownVicNORESPONSE****A.U.J.A1k2)Equipment•UpdatedEmergencyEquipment(Currentequiphasbeenintwocarsandisapproximatelytenyearsold)-ControlModule/StrobeLights/Partition-Wig-Wags/LightBar/etc.(WirelessAdv.GreeleyCo)2cars©$6,697ea=$13,394•PoliceStriping(Decals)SignsofLife(EstesPark)2cars@$1,250ea=$2,500•2—ICOPVideoCameras$4,955ea=$9,910**************1)2-PatrolVehiclesBudget:$49,000(VehideReplacementfund635-7000435-34-42/p.168)Cost$40,8922)EquipmentBudget:$26,000(PoliceDepartment-101-2100421-34-41Ip.66)Cost$25,804Action:Staffrecommends:1)Trading-inG78AandGIO2C,purchasingtwonew2009DodgeChargerPolicevehiclesfromColoradoSpringsDodge,ColoradoSprings,CO.foracombinedcostof$40,892.2)PurchasingupdatedemergencyequipmentfromWirelessAdvancedCommunications,GreeleyCO.foracostof$13,394/VehiclestripingfromSignsofLife,EstesParkCO.foracostof$2,500,purchasingtwoICOPvideocamerasforacostof$9,910.2 MemoTo:HonorableMayorPinkhamBoardofTrusteesTownAdministratorHalburntFrom:JackieWilliamson,TownClerkDate:February13,2009Subject:Background:place.Budget:N/AAction:TownC’erk’sOfficeLiquor-LicenseTransfer—ThaiKitchenandBarEverestKitchenLLCdbaThaiKitchenandBarlocatedat401S.St.VramAve.isrequestingatransferoftheHotelandRestaurantliquorlicensecurrentlyheldbythesameentity.Thecurrentownershavegiftedtherestauranttothreenewindividuals.Acorporatechangeofstructurecouldhavebeencompleted;however,anewsalestaxaccountwasopenedbythecurrentownerpriortodiscussingchangeswiththeTownClerk’soffice.Thischangerequirestheliquorlicensetobetransferredatthistimewithonlytheaccountnumberandindividualownershipchanging.AllotheraspectsofthebusinesswillremaininEverestKitchenLLChassubmittedallnecessarypaperworkandfees.ThenewownersattendedandcompletedtheT.I.P.S.trainingheldonFebruary19thbyT.I.P.S.trainerBarbBoyerBuck.StaffrecommendsapprovaloftheTransferofOwnershipApplicationfiledbyEverestKitchenLLC. February13,2009PROCEDUREFORTRANSFEROFLIQUORLICENSETOWNCLERK.Willpresenttheapplicationandconfirmthefollowing:LiTheapplicationwasfiledJanuary30,2009LiTheTownhasreceivedallnecessaryfeesandhearingcosts.LiTheapplicantisfilingasaCorporationLiThereisapolicereportwithregardtotheinvestigationoftheapplicants.LiStatusofT.I.P.S.Training:______Unscheduled______Scheduled_____CompletedXMOTION:MovetheTransferApplicationfiledbyEverestKitchenLLC,doingbusinessas-ThaiKitchenandBarforaHotel&RestaurantLicensebeapproved/denied. DR8404(05/17/07)Page1COLORADODEPARTMENTOFREVENUELIQUORENFORCEMENTDIVISIONDENVERCO80261COLORADOLIQUORRETAILLICENSEAPPLICATION21DEPARTMENTUSEONLYElNEWLICENSETRANSFEROFOWNERSHIPElLICENSERENEWAL•ALLANSWERSMUSTBEPRINTEDINBLACKINKORTYPEWRIflEN•APPLICANTMUSTCHECKTHEAPPROPRIATEBOX(ES)•LOCALLICENSEFEE$_______________________•APPUCANTSHOULDOBTAINACOPYOFThECOLORADOUQUORANDBEERCODE(CaII3O3470’2165)1.ApplicantisapplyingasaElIndividualElCorporationLimitedliabilityCompanyElPartnership(includesLimitedliabilityandHusbandandWifePartnerships)ElAssociationorOther2.ApplicantIfanLLC,nameofLLC;itpartnership,atleast2partnersnames;ifcorporation,nameofcorporationFeinNumberj-’+-chQV\L.C_C2a.TradeNameofEstablishment(DBA)StateSalesTaxNo..BusinessTelephonefl’C+-e-‘-I--srii1)3.AddressofPremises(specifyexactlocationofpremises)40ks._\ScCityCountyStateZIPCodeEec.c—cr-c.ogor4.MailingAddress(NumberandStreet)CityorTownStateZIPCode5.Ifthepremisescurrentlyhavealiquororbeerlicense,youMUSTanswerthefollowingquestions:PresentTradeNameofEstablishment(DBA)PiesentStatelicenseNo.PresentClassofLicensePresentExpirationDatej._,.COJ.SECTIONANONREFUNDABI..EAPPUCA11ONPEESLIAESECTIONB(CONT)UQUORliCENSEPEES2300ElApplicationFeeforNewlicense$1,025.001985ElResortComplexLicense(City)$500.002302ElApplicationFeeforNewLicense-1986ElResortComplexLicense(County)$500.00w/ConcurrentReview$1,725001988ElAddRelatedFacilitytoResortComplex...$75.00XTotal—2370“1jApplicationFeeforTransfer$7025.001990ElClubLicense(City)$308.752312ApplicationFeeforTransfer-1991ElClubLicense(County)$308.75w/ConcurrentReview$1,125.002010ElTavernLicense(City)$500.00L1flSECTIONBLI000nucENsEFEEs2011ElTavernLicense(County)$500001905ElRetailGamingTavernLicense(City)$500.002012ElManagerRegistration-Tavern$75.007906ElRetailGamingTavernlicense(County)$500.002020ElArtsLicense(City)$308.757940ElRetailLiquorStorelicense(City)$227.502021ElArtslicense(County)$308.751941ElRetailLiquorStorelicense(County)$312.502030ElRacetrackLicense(City)$500.001950ElLiquorLicensedDrugstore(City)$227.502037ElRacetrackLicense(County)$500.001951ElLiquorLicensedDrugstore(County)$312.502040ElOptionalPremisesLicense(City)$500.001960ElBeerandWineLicense(City)$351.252041ElOptionalPremisesLicense(County)$500.007961ElBeerandWineLicense(County)$436.252045ElVintnersRestaurantLicense(City)$750.001970HotelandRestaurantLicense(City)$500.002046ElVintnersRestaurantLicense(County)$750.00197117HotelandRestaurantLicense(County)$500.002220ElAddOptionalPremisestoH&R$100.00X_Total—1975ElBrewPublicense(City)$750002370ElMasterFileLocationFee$25.00X_Total7976ElBrewPubLicense(County)$750002375ElMasterFileBackground$25000X____Jotal1980ElHotelandRestaurantLicensew/optpremises(City)....$500.001981ElHotelandRestaurantlicensew/optpremises(County)$500.0019630ManagerRegistration-H&R$75.00DONOTWRITEINTHISSPACE-FORDEPARTMENTOFREVENUEUSEONLYINFORMA11ONUcenseAccountNumberLiabilityDateLicenseIssuedThrough________________(ExpirationDate)FROMTOP. DR8404(05/17/07)Page36.Istheapplicant(includinganyofthepartners,ifapartnership;membersormanagerifalimitedliabilitycompany;orofficers,stock-YesNoholdersordirectorsifacorporation)ormanagerundertheageoftwenty-oneyears?U7.Hastheapplicant(includinganyofthepartners,ifapartnership;membersormanagerifalimitedliabilitycompany;orofficers,stockholdersordirectorsifacorporation)ormanagerever(inColoradooranyotherstate);(a)beendeniedanalcoholbeveragelicense?(b)hadanalcoholbeveragelicensesuspendedorrevoked?(C)hadinterestinanotherentitythathadanalcoholbeveragelicensesuspendedorrevoked?Ifyouansweredyesto7a,barc,explainindetailonaseparatesheet.8.Hasaliquorlicenseapplication(samelicenseclass),thatwaslocatedwithin500feetoftheproposedpremises,beendeniedwithintheprecedingtwoyears?If“yes,”explainindetail.U1Y9.Arethepremisestobelicensedwithin500feetofanypublicorprivateschoolthatmeetscompulsoryeducationrequirementsofColoradolaw,ortheprincipalcampusofanycollege,universityorseminary?U10.Hasaliquororbeerlicenseeverbeenissuedtotheapplicant(includinganyofthepartners,ifapartnership;membersormanagerifalimitedliabilitycompany;orofficers,stockholdersordirectorsifacorporation)?Ifyes,identifythenameofthebusinessandlistanycurrentorformerfinancialinterestinsaidbusinessincludinganyloanstoorfromalicensee.U11.DoestheApplicant,aslistedonline2ofthisapplication,havelegalpossessionofthpremiseslor-at1east1yearfromthedatethatthislicensewillbeissuedbyvirtueofownership,leaseorotherarrangement?UOwnershipLeaseUOther(ExplaininDetail)______________________________________________________________________Ua.Ifleased,listnameoflandlordandtenant,anddateofexpiration,EXACTLYastheyappearonthelease:andlordThnantb2Lo%JAttachadiagramandoutlineordesignatetheareatobelicensed(includingdimensions)whichshowsthebars,brewery,walls,partitions,entrances,exitsandwhateachroomshallbeutilizedforinthisbusiness.Thisdiagramshouldbenolargerthan81/2”X11”.(Doesn’thavetobetoscale)12.Who,besidestheownerslistedinthisapplication(includingpersons,firms,partnerships,corporations,limitedliabilitycompanies),willloanorgivemoney,inventory,furnitureorequipmenttoorforuseinthisbusiness;orwhowillreceivemoneyfromthisbusiness.Attachaseparatesheetifnecessary.NAMEDATEOFBIRTHFEINORSSNINTERESTAttachcopiesofallnotesandsecurityinstruments,andanywrittenagreement,ordetailsofanyoralagreement,bywhichanyperson(includingpadnershios,corporations,limitedliabilitycompanies,etc.)willshareintheprofitorgrossproceedsofthisestablishment,andanyagreementrelatingtothebusinesswhichiscontingentorconditionalinanywaybyvolume,profit,sales,givingofadviceorconsultation.13.OptionalPremisesorHotelandRestaurantLicenseswithOptionalPremisesYesNoHasalocalordinanceorresolutionauthorizingoptionalpremisesbeenadopted?.UUNumberofseparateOptionalPremisesareasrequested.(SeeLicenseFeeChart)14.LiquorLicensedDrugStoreapplicants,answerthefollowing:a)DoestheapplicantforaLiquorLicensedDrugStorehavealicenseissuedbytheColoradoBoardotYesNoPharmacy?COPYMUSTBEATTACHED.U$15.ClubLiquorLicenseapplicantsanswerthefollowingandattach:(a)Istheapplicantorganizationoperatedsolelyforanational,social,fraternal,patriotic,politicalorathleticpurposeandnotforpecuniarygain?(b)Istheapplicantorganizationaregularlycharteredbranch,lodgeorchapterofanationalorganizationwhichisoperatedsolelyfortheobjectofapatrioticorfraternalorganizationorsociety,butnotforpecuniarygain?(c)Howlonghastheclubbeenincorporated?(d)Howlonghasapplicantoccupiedthepremises(Threeyearsrequired)___________tobelicensedasaclub?(Threeyearsrequired)16.Brew-PubLicenseorVintnerRestaurantApplIcantsanswerthefollowing:(a)HastheapplicantreceivedorappliedforaFederalPermit?UU(Copyofpermitorapplicationmustbeattached)17a.NameofManager(forallon-premisesapplicants)1)6hh41iii(IfthisisanDateofBirthapplicationforaHotel,RestaurantorTavernLicense,themanagermustalsosubmitanIndividualHistoryRecord(DR8404-I).17b.Doesthismanageractasthemanagerof,orhaveafinancialinterestin,anyotherliquorYesNolicensedestablishmentintheStateofColorado?Ifyes,providename,typeoflicenseandaccountnumber.UJ18.TaxDIstraintInformation.Doestheapplicantoranyotherpersonlistedonthisapplicationandincludingitspartners,officers,YesNodirectors,stockholders,members(LLC)ormanagingmembers(LLC)andanyotherpersonswitha10%orgreaterfinancialinterestintheapplicantcurrentlyhaveanoutstandingtaxdistraintissuedtothembytheColoradoDepartmentofRevenue?Ifyes,provideanexplanationandincludecopiesofanypaymentagreements. ADR8404(05117!07)Page419.Ifapplicantisacorporation,partnership,associationorlimitedliabilitycompany,applicantmustfistALLOFFICERS,DIRECTORS,GENERALPARTNERS,ANDMANAGINGMEMBERS.Inadditionapplicantmustlistanystockholders,partners,ormemberswithOWNERSHIPOF10%ORMOREINTHEAPPLICANT.ALLPERSONSLISTEDBELOWmustalsoattachformDR8404-I(IndividualHistoryrecord),andsubmitfingerprintcardstotheirlocallicensingauthority.—NAMEHOMEADDRESS,CITY&STATEDOBPOSITION%OWNED1f)Q4rj,,L0o34o7.5O)Wy’o/€..tLontc.ov;c’’cLstrt‘,soo4J3O91ftotalownershippercentagedisclosedheredoesnottotal100%applicantmustcheckthisboxLIApplicantaffirmsthatnoindividualotherthanthesedisclosedherein,owns10%ormoreoftheapplicantAdditionalDocumentstobesubmittedbytypeofentityLICORPORATIONLICert.ofIncorp.LICert.ofGoodStanding(ifmorethan2yrs.old)LICert.ofAuth.(ifaforeigncorp.)LIPARTNERSHIPLIPartnershipAgreement(GeneralorLimited)LIHusbandandWifepartnership(nowrittenagreement)LILIMITEDLIABILITYCOMPANYLIArticlesofOrganizationLICert.ofAuthority(itforeigncompany)LIOperatingAgrmt.LIASSOCIATIONOROTHERAttachcopyofagreementscreatingassociationorrelationshipbetweenthepartiesAddressforServiceLDateoflocalauthorityhearIng(fornewlicenseapplIcants;cannotbelessthan30daysfromdateofapplicatIon12-47-371(1))C.R.S.THELOCALLICENSINGAUTHORITYHEREBYAFFIRMS:ThateachpersonrequiredtofileDR8404-I(IndividualHistoryRecord)has:YesNoLIBeenfingerprintedLILILIBeensubjectobackgroundinvestigation,includingNCIC/CCICcheckforoutstandingwarrantsLILIThatthelocalauthorityhasconducted,orintendstoconduct,aninspectionoftheproposedpremisestoensurethattheapplicantisincompliancewith,andawareof,liquorcodeprovisionsaffectingtheirclassoflicenseLILI(CheckOne)LIDateofInspectionorAnticipatedDate_______________________________________LIUponapprovalofstatelicensingauthority.Theforegoingapplicationhasbeenexamined;andthepremises,businesstobeconducted,andcharacteroftheapplicantaresatisfactory.Wedoreportthatsuchlicense,ifgranted,willmeetthereasonablerequirementsoftheneighborhoodandthedesiresoftheadultinhabitants,andwillcomplywiththeprovisionsofTitle12,Article46or47,C.R.S.THEREFORE,THISAPPLICATIONISAPPROVED.LocalLicensingAuthorityforTelephoneNumberLITOWN,CITYLICOUNTYSignature(attest)TitleDateRegistereoAgent(Itapplicable)Y3ô1cSignatureTitleDate 1881PIERCESTREETRM108AINDIVIDUALFINGERPRINTDY:JRQO80261CARDSOBTAINEDFROMTHEINDIVIDUALHISTORYRECORDPOLICEDEPARTMENTTobecompletedbyeachindividualapplicant,allgeneralpartnersofapartnership,andlimitedpartnersowning10%(ormore)ofapartnership;allofficersanddirectorsofacorporation,andstockholdersofacorporationowning10%(ormote)ofthestockof‘icorporation;alllimitedliabilitycompanyMANAGINGmembers,andofficersorotherlimitedliabilitycompanymembersa10%(ormore)ownershipinterestinsuchcompanyandallmanagersofaHotelandRestaurantoraTavernLicense.NOTICE:Thisindividualhistoryrecordprovidesbasicinformationwhichisnecessaryforthelicensingauthorityinvestigation.Allquestionsmustbeansweredintheirentiretyoryourapplicationmaybedelayedornotprocessed.EVERYansweryougivewillbecheckedforitstruthfulness.Adeliberatefalsehoodoromissionwilljeopardizetheapplicationassuchfalsehoodwithinitselfconstitutesevidenceregardingthecharacteroftheapplicant.1.NameofBusiness.(C4c/DTu\Ojc-2.YourFullName(last,first,middle)3.Listanyothernamesyouhaveused.sl’\--4.Mailingaddress(ifdifferentfromresidence)HomeTelephone‘SOILHdJNr45.Listallresidenceaddressesbelow,Includecurrentandpreviousaddressesforthepastfiveyears.STREETANDNUMBERClTtSTATE,ZIPFROMTOCurrentVlL)ScCC)OSC)Previous.F1&cL,bc36.Listallcurrentandformeremployersorbusinessesengagedinwithinthelastfiveyears(Attachseparatesheetifnecessary)NAMEOFEMPLOYERADDRESS(STREETNUMBER,CITVSTATE,ZIP)POSITIONHELDFROMTO)-4Jç.e-’Feonft.cu\?scTlcACbI”’’IO5‘y’e)ttAcCyc4tAQ:oQLN7.Listthename(s)ofrelativesworkinginorholdingafinancialinterestintheColoradoalcoholbeverageindustry.NAMEOFRELATIVERELATIONSHIPTOYOUPOSITIONHELDNAMEOFLICENSEE-.,\f,8.Haveyoueverappliedtot,held,orhadaninterestinaStateofColoradoLiquororBeerLicense,orloanedmoney,furnitureorfixtures,equipmentorinventory,toanyliquororbeerlicensee?Ifyes,answerindetail.EYesNo9.Haveyoueverreceivedaviolationnoticesuspensionorrevocation,foraliquorlawviolation,orhaveyouappliedfororbeendeniedaliquororbeerlicenseanywhereintheU.S.?Ifyes,explainindetail.JYesNo ...,UIIJUIdilUuvvtu.iiiyes,exprarnInCetall.)EvesNo11.Areyoucurrentlyunderprobation(supervisedorunsupervised),parole,orcompletingtherequirementsofadeferredsentence?(ifyes,explainindetail.)DYesNo12.HaveyoueverhadanySTATEissuedlicensessuspended,revoked,ordeniedincludingadriverslicense?(Ifyes,explainindetail.)DYesNoIPERSONALANDFINANCIALINFORMATIONUnlessotherwiseprovidedbylawin24-72-204C.R.S.,informationprovidedbelowwillbetreatedasCONFIDENTIAL.Coloradoliquorlicensingauthoritiesrequirethefollowingpersonalinformationinordertodetermineyoursuitabilityforlicensurepursuantto12-47-307C.R.S.13a.DateofBirthb.SocialSectrth’M,,h....c.PlaceofBirthU.U.S.Citizen?,,—I9\LYesENoe.IfNaturalized,Statewheref.Wheng.NameofDistrictCourt1EVER1_oLch.NaturalizationCertificateNumberi.DateofCertificationj.IfanAlien,GiveAlien’sRegistrationCardNumberk.PermanentResidenceCardNumber—ô/1-/oN/,f{/I;Heightm.Weightn.HairColoro.EyeColorp.Sexq.Racer.DoyouhaveacurrentDriver’sLicense?Ifso,givenumberandstate5511°L&V?PN1STPNYesEN0——COI.b14.FinancialInformation.c‘ç-—ez.a.Totalpurchaseprice$fitbuyinganexistingbusiness)orinvestmentbeingmadebytheapplyingentity,corporation,partnership,limitedliabilitycompany,other$_________________________________b.Listthetotalamountofyourinvestmentinthisbusinessincludinganynotes,loans,cash,servicesorequipment,operatingcapital,stockpurchasesandfeespaid$c.ProvidedetailsofInvestment.YoumustaccountforthesourcesofALLcash(howacquired).Attachaseparatesheetifneeded.Type:Cash,ServicesorEquipmentSource:NameofBank;AccountTypeandNumberAmod.LoanInformation(attachcopiesofallnotesorloans)15.Givenameofbankwherebusinessaccountwillbemaintained:AccountNameandAccountNumber:andthenameornamesofpersons-authorizedtodrawthereon.05STSccooiENJ\2pEST\-\NameofLenderandAccountNumberAddressTermSecurityAmountOathofApplicantIdeclareunderpenaltyofperjuryintheseconddegreethatthisapplicationandallattachmentsaretrue,correct,andcompletetotheb’fmyknowledge.AuthorizedSignature(7rTitleDate\PC€ INDIVWUALrIUhIRIN11881PIERCESTREETRM108ADENVERcc80261INDIVIDUALHISTORYRECORDPOLICEDEPARTMENTTobecompletedbyeachindividualapplicant,allgeneralpartnersofapartnership,andlimitedpartnersowning10%(ormore)ofapartnership;allofficersanddirectorsofacorporation,andstockholdersofacorporationowning10%(ormore)ofthestockof‘icorporation;alllimitedliabilitycompanyMANAGINGmembers,andofficersorotherlimitedliabilitycompanymembersa10%(ormore)ownershipinterestinsuchcompanyandallmanagersofaHotelandRestaurantoraTavernLicense.NOTICE:Thisindividualhistoryrecordprovidesbasicinformationwhichisnecessaryforthelicensingauthorityinvestigation.Allquestionsmustbeansweredintheirentiretyoryourapplicationmaybedelayedornotprocessed.EVERYansweryougivewillbecheckedforitstruthfulness.Adeliberatefalsehoodoromissionwilljeopardizetheapplicationassuchfalsehoodwithinitselfconstitutesevidenceregardingthecharacteroftheapplicant.7.NameofBusiness2.YourFullName(last,first,middle)‘3.Listanyothernamesyouhaveused.:4.Mailingaddress(ifdifferentfromresidence)HomeTelephonesoo3d5.Listallresidenceaddressesbelow.Includecurrentandpreviousaddressesforthepastfiveyears.STREETANDNUMBERCITY,STATE,ZIPFROMToCurrent0cLsQ2-U’-.\.‘LPreous€.csN’soc’cr1—36.Listallcurrentandformeremployersorbusinessesengagedinwithinthelastfiveyears(Attachseparatesheetifnecessary)NAMEOFEMPLOYERADDRESS(STREET,NUMBER,CITY,STATE,ZIP)POSITIONHELDFROMTO1MQ)\7.Listthename(s)ofrelativesworkinginorholdingafinancialinterestintheColoradoalcoholbeverageindustry.NAMEOFRELATIVERELATIONSHIPTOYOUPOSITIONHELDNAMEOFLICENSEE:.,../c8.Haveyoueverappliedfor,held,orhadaninterestinaStateofColoradoLiquororBeerLicense,orloanedmoney,furnitureorfixtures,equipmentorinventory,toanyliquororbeerlicensee?Ifyes,answerindetail.YesNo9.Haveyoueverreceivedaviolationnoticesuspensionorrevocation,foraliquorlawviolation,orhaveyouappliedfororbeendeniedaliquororbeerlicenseanywhereintheU.S.?ifyes,explainindetail.UYesJNo ‘—‘i•U.fl•SUGGIItflJIUUIUIIUIJYVIjI.IIyt,,CXIdIflIll0e5II.)DYes1No4...1‘a-11.Areyoucurrentlyunderprobation(supervisedorunsupervised),parole,orcompletingtherequirementsofadeferredsentence?(ifyes,explainindetail.)DYes1No12.HaveyoueverhadanySTATEissuedlicensessuspended,revoked,ordeniedincludingadriverslicense?fIfyes,explainindetail.)DYesJNoPERSONALANDFINANCIALINFORMATIONUnlessotherwiseprovidedbylawin24-72-204C.R.S.,informationprovidedbelowwillbetreatedasCONFIDENTIAL.Coloradoliquorlicensingauthoritiesrequirethefollowingpersonalinformationinordertodetermineyoursuitabilityforlicensurepursuantto1247-307C.R.S.13a.DateofBirthb.SocialSecurityNumberSSN—-——---P--e.IfNaturalized,Statewhere1.Wheng.NameofDistrictCourtcoo---c-c-o-29--h.NaturalizationCertificateNumberi.DateofCertificationj.IfanAlien,GiveAlien’sRegistrationCardNumberk.PermanentResidenceCardNumberO--2oo-(Ao%ol\cI;Heightm.Weightn.HairColoro.EyeColorp.Sexq.Racer.DoyouhaveacurrentDriver’sLicense?Ifso,givenumberandstatelj-Ol1,t3ccc-.“-‘./\jYesLJNo14.FinancialInformation.a.Totalpurchaseprice$tbuyinganexistingbusiness)orinvestmentbeingmadebytheapplyingentity,corporation,partnership,limitedliabilitycompany,other$_________________________________b.Listthetotalamountofyourinvestmentinthisbusinessincludinganynotes,loans,cash,servicesorequipment,operatingcapital,stockpurchasesandfeespaid$_________________________________c.ProvidedetailsofInvestment.YoumustaccountforthesourcesofALLcash(howacquired).Attachaseparatesheetitneeded.Type:Cash,ServicesorEquipmentSource:NameofBank;AccountTypeandNumberAmoc’d.LoanInformation(attachcopiesofallnotesorloans)NameofLenderandAccountNumberAddressTermSecurityAmountzz/./7/15.Givenameofbankwherebusinessaccountwillbemaintained:AccountNameandAccountNumber:andthenameornamesofpersonsauthorizedtodrawthereon._,cQrPOathofApplicantIdeclareunderpenaltyofperjuryintheseconddegreethatthisapplicationandallattachmentsatetrue,correct,andcompletetothebfmyknowledge..c.PlaceofBirthd.U.S.Citizen?DYesNoDateITitleAuthorizedSignature(4fISIUt/-1-103 LI.4Ut1INIIVUIINDIVIDUALFINGERPRINTDEtVRCD80261CARDSOBTAINEDFROMTHEINDIVIDUALHISTORYRECORDPOLICEDEPARTMENTTobecompletedbyeachindividualapplicant,allgeneralpartnersofapartnership,andlimitedpartnersowning10%(ormore)ofapartnership;allofficersanddirectorsofacorporation,andstockholdersofacorporationowning10%(ormore)ofthestockof“corporation;alllimitedliabilitycompanyMANAGINGmembers,andofficersorotherlimitedliabilitycompanymembers‘.a10%(ormore)ownershipinterestinsuchcompanyandallmanagersofaHotelandRestaurantoraTavernLicense.NOTICE:Thisindividualhistoryrecordprovidesbasicinformationwhichisnecessaryforthelicensingauthorityinvestigation.Allquestionsmustbeansweredintheirentiretyoryourapplicationmaybedelayedornotprocessed.EVERYansweryougivewillbecheckedforitstruthfulness.Adeliberatefalsehoodoromissionwilljeopardizetheapplicationassuchfalsehoodwithinitselfconstitutesevidenceregardingthecharacteroftheapplicant.1.NameofBusiness/\LV’.L\C-U”QUi3c&’(2.YourFullName(last,first,middle)3.Listanyothernamesyouhaveused.QV\’cS’11\Q4.Mailingaddress(ifdifferentfromresidence)HomeTelephone4S00oo)dQc3cr3495.Listallresidenceaddressesbelow.Includecurrentandpreviousaddressesforthepastfiveyears.STREETANDNUMBERCITYSTATE,ZIPFROMTOctQC00\2•<\\CPreious.-(02f3\{I4çr2Z.S6.Listallcurrentandformeremployersorbusinessesengagedinwithinthelastfiveyears(Attachseparatesheetifnecessary)NAMEOFEMPLOYERADDRESS(STREET,NUMBER,CITY,STATE,ZIP)POSITIONHELDFROMTO-CCfj\ZLkt-cwSiQu-°-\rjOO11iFkWtVJ-l2.cSSmci.itJ,.j7.Listthename(s)ofrelativesworkinginorholdingafinancialinterestintheColoradoalcoholbeverageindustry.NAMEOFRELATIVERELATIONSHIPTOYOUPOSITIONHELDNAMEOFLICENSEE8.Haveyoueverappliedfor,held,orhadaninterestinaStateofColoradoLiquororBeerLicense,orloanedmoney,furnitureorfixtures,equipmentorinventory,toanyliquororbeerlicensee?Ifyes,answerindetail.YesNo9.Haveyoueverreceivedaviolationnoticesuspensionorrevocation,foraliquorlawviolation,orhaveyouappliedfororbeendeniedaliquororbeerlicenseanywhereintheU.S.?Ifyes,explainindetail.YesNo orcoyounaveanycnatgespenoing?IncludearrestsforDUIandDWAI.(Ifyes,explainindetail.)EYes‘1No.Areyoucurrentlyunderprobation(supervisedorunsupervised),parole,orcompletingtherequirementsofadeferredsentence?(ifyes,explainindetail.)EYesNo12.HaveyoueverhadanySTATEissuedlicensessuspended,revoked,ordeniedincludingadriverslicense?(Ifyes,explainindetail.)EYesJNoPERSONALANDFINANCIALINFORMATIONUnlessotherwiseprovidedbylawin24-72-204C.R.S.,informationprovidedbelowwillbetreatedasCONFIDENTIAL.Coloradoliquorlicensingauthoritiesrequirethefollowingpersonalinformationinordertodetermineyoursuitabilityforlicensurepursuantto12-47-307C.R.S.13a.DateofBirthb.SocialSecurityNumberSSNc.PlaceofBirthd.U.S.Citizen?1EYesNoe.IfNaturalized,Statewhef.Wheng.NameofDistrictCourtcc\(rt—-Zl-2øi)j1f(jh.NaturalizationCertificateNi.iberI.DateofCertificationj.IfanMen,GiveAlien’sRegistrationCardNumberk.PermanentResidenceCardNumber-,..I:Heightm.Weightn.HairColoro.EyeColorp.Sexq.Racer.Doyouhaveacurrpntflri,r’cIirpnqW7Ifsociivenumberandstate2-‘13(?,k-Iy-v’,42Pt-c-i—YesLINoCOb.Listthetotalamountofyourinvestmentinthisbusinessincludinganynotes,loans,cash,servicesorequipment,operatingcapital,stockpurchasesandfeespaid$_________________________________c.ProvidedetailsofInvestment.YoumustaccountforthesourcesofALLcash(howacquired).Attachaseparatesheetitneeded.—Type:Cash,ServicesorEquipmentSource:NameofBank;AccountTypeandNumberAmot’d.LoanInformation(attachcopiesofallnotesorloans)NameofLenderandAccountNumberAddressTermSecurityAmount,//15.Givenameofbankwherebusinessaccountwillbemaintained;AccountNameandAccountNumber;andthenameornamesofpersonsauthorizedtodrawthereon.Y\cv\c’\S’\Qr4iPOathofApplicantIdeclareunderpenaltyofperjuryintheseconddegreethatthisapplicationandallattachmentsaretrue,correct,andcompletetothebrmyknowledge.14.FinancialInformation.a.Totalpurchaseprice$t2(.5EE_t_ifbuyinganexistingbusiness)orinvestmentbeingmadebytheapplyingentity,corporation,partnership,limitedliabilitycompany,other$DateAuthorizedSignatureTitle9-(cs/21—f TownAdministrator:TownClerkCommunityL.DeveloprnentPlanning/ZoningBuildingConventIonandVisItorBureaurinanceP.O.Box1747I-’‘anResourcesireuseum200FourthSt.PoliceP.O.Box1287PublicWorksFleetParksStreetsSeniorCenter220FourthSt.UtilitiesLightandPowerWaterTOWNOFESTESPARKfebruary17,2009JackieWilliamson,TownClerkTownofEstesParkEstesPark,CO$0517RE:ThaiKitchenShrestha,Bipin08/30/66Sherpa,Lapka02/02/54Sherpa,Meena04/13/62DearMs.Williamson:AcheckoftheEstesParkPoliceDepartmentlocalrecordsontheabove-namedpersonsandbusinesswasconducted.Therearenoreportsnamingtheindividualsorthebusinesslistedinthepastyear.Sincerely,WesKufeldChiefofPolice,EstesParkPoliceDepartment170MACGREGORAVE.P.O.BOX1200ESTESPARK,CO$0517PH.970-586-3551www.estes.or FinanceDepartmentMemoTo:HonorableMayorPinkhamBoardofTrusteesTownAdministratorHalburntFrom:SteveMcFarland,FinanceOfficerDate:February24,2009Subject:SalesTaxupdateBackgroundAttachedpleasefindthereportonsalestaxprogressthroughthefourthquarterof200$,aswellasdataforYTDdetailsandresults.DocumentationKeypointsoftheattachedPowerpointpresentation:1.2008salestaxwas$7.18m,whichwas-0.7%lessthanthe2007/revisedbudget(therevised2008budgetwasequaltothe2007actuals),and-3.0%lessthantheoriginal200$budget.Thiswasonlythesecondyear-yeardecreasesince1985.Realgrowthwas-3.7%fCPIwas3.0%).2.Despiteaslightdecreaseinsalestax,onlythe2quartertrailed2007.The3rdand4thquarterswereactuallyup,sobydefinitionwearenotevenclosetobeinginarecession.3.Thisreportissectioned.Highlightsofthe“Overview”sectiongraphs:a.The“standarddeviation”graphshowsthat2008revenues($7.2m)wereabovethe3-yraverage($6.Sm),butbelowthe1ststandarddeviation($7.4m).b.The“salestaxtrends”graphisimportantbecausethemaroonlineshowsannualgrowthonanongoingbasis.Twicebeforewehavehadgrowthdeclineasmuchas2.5%,onlytohaveitrebound.Perhapswehaveagainbouncedoffofthe-2.5%level.Thereisnoprecedentforanegativegrowthslopeofmorethan2.5%,soitishardtopredictwhereasupportlevelwouldexistbelowthatmark. c.The“%totalsalestax/month”and“totalrevenuebymonth”graphsshowhowthemixofmonthlyrevenuesasapercentoftotalrevenueshaschangedinthelast20years.WhereasSeptemberusedtobethelargestmonth(I),Julynowdominates.Also,thedeclineafterthesummerseasonisnowmoregradualthanbefore—probablyatestimonytofallactivities.Ifonelooksatthe“total”graph,onecanseejusthowmuchlargerrevenuesarenowthantheywere20yearsago.d.The“salestax1985-2008”and“salestaxfactoringcpi”graphsshowthesteadygrowthofsalestax,butalsorevealthatabout40%ofthegrowthisactuallyrelatedtoCPI(inflation).e.TheeffectofCPIisalsoseenwhencomparingthetwo“trends”graphs.RMNPvisitationandUS34/36trafficcountsareactuallyquiteflatoverthepast10-15years,whilesalestaxhasincreased.FactoringCPI,salestaxisstillincreasing,butatamuchslowerpace.4.The“sectoranalysis”portionofthereportdiscussesourmajorsalestaxcategories.a.The“annualsector”comparisonsshowthattheestablished“lodging/foodup,retaildown”trendcontinuedthrough2008.b.Thenexttwographsdrillintothefoodandlodgingrevealinterestingtrends:i.RestaurantsareincreasingtheirportionoftheFoodsectorattheexpenseofgroceries.ii.Whilehotel/motelsdominatethelodgingcategory,thecottages/rentalssectorhasmadesteadyprogressoverthepast5years.5.The“2009”portionofthereportmakesanattempttoshowwhatwillhappen,allelsebeingequal,tofundbalanceshouldweexperienceadecreaseinsalestaxin2009.a.Speculationisrampantastowhatmighthappenin2009.Infact,nooneknowsforsure.Despitevaryingeconomicconditions,therehaveonlybeentwodeclinesinTownsalestaxdatingbackto1985.Onewas2007-08,whichwaslessthan1%,andoccurredfollowingthebiggestgainyear-over-yearsince1992-97(perhapsa“basing”year,wheregainsaresolidified?).Theotherwasthe1.9%declinein2001-02.ThiswasprobablydueprimarilytotheBigElkFirethatyear,andsecondarilyduetosomeresidualcautionfrom9/11.b.Thisisnottosuggestthatwearerecessionproof.Quitethecontrary.TheFebruary2009editionoftheMountainTravelMarketMonitornotesthatthewinteroccupancyinColoradoskicountryisdown18%witharatedecreaseof8%.FebruaryandMarchbookingsareoff20%and29%,respectively.LastminutebookingsinJanuary,helpedmakethings“lessbad”,butarenotcountedonto0•Page2 LjrescueFebruary/March.EstesParkisinabetterpositionbecauseourbusyseasondoesnothappenatthebeginningofourfiscalyear.Wehavesometimetoseeifthestimuluspackageswillhaveapositiveeffectonsummertravel.Ifnot,plansareintheworkstotakeappropriatestepstosafeguardfundbalances.c.Speakingoffundbalances,thefinalgraphisareferencepieceforwhatwillhappentofundbalance,allelsebeingequal,shouldsalestaxdeclineby0-25%in2009.Again,iftheworseeconomicdownturninthepast10years(2001-02)weretoagainoccur,fundbalancewoulddecreasefrom30%to28%.Thegreaterthedecreaseinsalestax,themoreprecipitousthedeclineinfundbalance.Thechartissomewhatmisleadingbecausecost-savingmeasureswouldbetakenlongbeforeaprecipitousannualdecreaseinsalestaxwouldoccur,butIwantedtodemonstratetherelationship.Ifanapocalypticscenariooccurredwheresalestaxdecreased25%(fromabout$7.2mto$5.4m)andwedidnothingtoreduceexpenditures,theTownwouldstillhavehalfofits12/31/08fundbalanceremaining.NextWewillcontinuetodiligentlymonitorfundbalance,salestax,expenditures,andallotheringredientsthatcontributetoourfinancialhealth.ActionstepsrequestedNone.•Page3 1a)0a)QCD•—UCDI-CDUUa)>a)••00C)xCDF(1)UCD00CC000 Sales lax Facts •-0.69%vs.2007/2008 revised budget. •-3.69%factoring •2008 vs. •1stQ +6.49% •3rd Q +1.47% in CPI. 2nd Q -9.88% 4th Q +2.56% •2008 complete. 2007 by quarter: uJ-JL/,0000NuJ>uJ>0DxF-000 ILU-JU0z05LUzHr‘—<NU)DQInCIn—NCNONN00C—00rxHa)za)I0CuU)z6aCl)U)DDD-)>,cciaa)LLCcci-,CCCCCCCCCCCCCCCCCC00CCCCCCC000CCCC00CC0C00CCC000CCRc6ic5c’i IRCORK(I,m(I,-H><-1mzIDt’JUiCCCCCCCpCCCCCCCCCCCCCCCCCCc7IIIICUiI’JIJ—UiCUiCCUiCCC”C’CC12Mo%ChgofAveRe I>IFz0>-xHuJ-J-JH0HU00o0000o000ocr30>0z60Cl)c)D4:CD0.4:.0a)IL0043a-’0000000000V. IFz0>-IiizIii>Iii>rO)cli.z6a)U)D000DS.0.II0F-a)LLCa)-)88000g0000aCDC’1 00CCNILflxuJ-JCD88(NCD8(Ntf,8III a0_________—LI)—________c9____________________________z________________________I.I.II____________________I—.—________=—U___0LL___ 8(N8(NLI)8(Nc)8(N(N8(NzuJF-U)zUI-8(NrF—I))LI)C Uc9z0FUULI,zUJF-CozwI-00NF.—00NCD00C.”CD00N0C.,00NN00N00N000Na,C)C)C)000F.—C)C)CDC)C)CDC)C)r0000000000000000000000000dd0000000000000000000RCD xFLI,uJ-JLI00CC>--Jz0FUuJD *(Iz0cn00Ucc0HUuJ-JDzzL.00E:aujD0<HHI8NU-8N1I)30I))0Is)8N000cv)8NN8N8N000N000CC‘.90000’C0COIs)0tO0tO0Is)00)NNr F0FU0D0c900U><FLU-J.O)CDmill’U)aD08CN8c’J8(“A0(000C”,000(“A IU000.D0CDCDzCD0-J(0a)(t3(0(0a)—a)Q)0iiCCC”)-JH0HLL0D0c9c9z0-J><F(f)LU-J000C0C”)0C’)U)C0C’)CC”)0000CC0CCCC00)0)r’-(0IL)C’)C’)- ><FuJ-JLI,00CCr’-.00riC IxHuJ-J0>LUUz-JccizDLLLi)aQ)Ou)/U)c’j0c.’jC—ra)a)a)U-000c)a)a)a)mCDU-000000U)0U)0U)CU)0C’)C)C’J CTownofEstesParkCommunityDevelopmentESTESRoom210,TownHallP.O.Box1200,EstesPark,CO80517MemoTo:HonorableMayorPinkhamBoardofTrusteesTownAdministratorHalburntFrom:AlisonChilcoff,PlannerIl,andBobJoseph,CommunityDevelopmentDirectorDate:February17,2009Re:BobcatRidgeCondominiums,FirstSupplementalCondominiumMap,Units3&4,Lot2A,ShanafeltMinorSubdivision,MarkTheiss/ApplicantBackground.TheapplicanthassubmittedasupplementalcondominiummapapplicationforBobcatRidgeCondominiums.ThisisthefirstsupplementalmapandconsistsofUnits3and4.Atotaloffiveresidentialunitsareapprovedforthis0.92-acrelot;fourhavebeenbuilt.ThesiteislocatedatthenorthwestsideoftheSouthSaintVramAvenuefCOHighway7)/TranquilLaneintersectionandiszonedRM-MuIti-FamiIyResidentiaLThecondominiummapisconsistentwiththeapproveddevelopmentplan,DP#06-06.Anas-builtplanisrequiredonceconstructionofimprovementsiscompleted.TheTownBoardapprovedthefinalcondominiummapforthisproperty,whichcondominiumizedUnits1and2,attheJune26,2007meeting.Budget.None.Action.Approvaloftheapplicationconditionedoncompliancewiththepriorapprovalsforthispropertyandwiththefollowingconditionssatisfiedpriortomaprecordation:iPARKCOLORADO A’1.Adumpsterenclosureshallbeconstructedaroundananimal-proofdumpsterinaccordancewiththeapprovedplans.2.Anupdatedletterofcreditshallbesubmittedaftertheamountoftheletterofcreditisapprovedbystaff.3.TheconcretedrainpaninfrontofUnits3and4shallbereviewedandapprovedbyPublicWorks.4.Constructionbarrierfencingprotectingtreesshallberepaired/reinstalled.00•Page2 TOWNofESTESPARKInter-OfficeMemorandumFebruary24,2009TO:HonorableMayorBillPinkham,TownTrusteesFROM:BobGoehringSUBJECT:IntergovernmentalAgreementforWastewaterTreatmentwithUpperThompsonSanitationDistrictBackground:AspartoftheMarysLakeWaterPlantUpgradeitisnecessarytoincreaseourbackwashdischargetoUpperThompsonSanitationDistrict(UTSD).Addingcapacityfrom2MillionGallonsADay(MGD)to4MGDandchangingourtreatmenttechniquetomembranefiltrationwillincreaseourdischargefrom4,600gallonsto20,000gallonsperdaywhenrunningatcapacity.Weneedtopurchaseanadditional15,400indischargevolume.CostfortheadditionaltreatmentrequiresthepurchaseofadditionalPlantInvestmentFees(PIF)fromUTSD.Calculationsofthesefeesareasfollows:15,400additionalgal/200=77PIFrequiredforadditionaldischarge.Then77X$4,300.00perPIF$331,100.00WewereinvoicedforthesefeesinJanuary.TheattachedIntergovernmentalAgreementforWastewaterTreatmentoutlinestheresponsibilitiesofbothpartiesandassociatedmonthlychargesfortheadditionaldischargerequiredbytheMarysLakeWaterTreatmentFacility.ThisagreementhasbeenreviewedbyGregWhiteCost/Budget:503-7000-5803554BUDGET$331,100.00Recommendation:StaffrecommendstheagreementwithUpperThompsonSanitationDistrictfortheadditionaldischargeof15,400GalperdayrequiredbytheMarysLakeWaterTreatmentFacilityforacostof$331,100.00.I IIJNTERGOVERNMENTALAGREEMENTFORWASTEWATERTREATMENTThisIntergovernmentalAgreementforWastewaterTreatment(“Agreement”)isexecutedthisJdayoff,2009,bytheUPPERTHOMPSONSANITATIONDISTRICT,aquasi-municipalcorporationandpoliticalsubdivisionoftheStateofColorado(“District”)andtheTOWNOFESTESPARK,COLORADO,amunicipalcorporationandpoliticalsubdivisionoftheStateofColorado(“Town”)(eachbeingreferredtosingularlyas“Party”andjointlyas“Parties”).RECITALSA.WHEREAS,theDistrictisorganizedandoperatedpursuanttotheprovisionsofArticle1,Title32,C.RS.,toprovidesanitationserviceswithinthejurisdictionalboundariesoftheDistrict,whichboundariessurroundandincludeaportionoftheTown;and3.WHEREAS,theTownhascommencedworktoexpandtheTown’sMary’sLakeWaterTreatmentPlant(“MLWTP”),withananticipatedcompletiondateofAprilof2009(the“PlantExpansionProject”);andC.WHEREAS,theTownanticipatesoperatingatemporary1milliongallonperday(mgd)watertreatmentplantfromJanuary2009throughcompletionofthePlantExpansionProject;andD.WHEREAS,uponcompletionofPlantExpansionProject,theTownanticipatestheexpandedMLWTPwillbefullyoperational;andE.WHEREAS,peakmonthwasteflowisdefinedastheaverageofthemaximumdailyflowssustainedforaperiodof30consecutive,butnotnecessarilycalendar,days;and.F.WHEREAS,theTownanticipatesthatthePlantExpansionProjectwillincreasepeakmonthwasteflowsby15,400gallonsperday(gpd),fromthecurrentallocationof4,600gpd,toanestimatedpeakmonthwasteflowof20,000gpd;andG.WHEREAS,thePartieswishtomemorializetheDistrict’sabilitytohandletheincreasedwasteflowsrequiredofthePlantExpansionProjectandtoestablishanappropriateplantinvestmentfee(“PIF”)basedontheadditionaldemandcreatedbythePlantExpansionProject;andH.WHEREAS,theDistrictandtheTowndesiretoenterintothisAgreementtosetforththeirunderstandingbeforethecompletionofthePlantExpansionProjectregardingtheexpandedTownrequirementsforwastewatertreatmentandthePIFrelated(00154452DOC/3) tothePlantExpansionProjectanduserfeesthatwillberequiredoftheincreasedflow;andI.WHEREAS,thePartiesmayfurthermemorializethedetailsofthePlantExpansionProjectwastewatertreatmentrequirementsandtheassociatedPIFanduserfeesasdeemednecessarythroughamendmentofthisagreement,basedoncurrentdataavailablethroughoutthePlantExpansionProject.NOWTHEREFORE,JNCONSIDERATIONoftheaboverecitals,themutualcovenantscontainedhereinandothergoodandvaluableconsideration,thereceiptandsufficiencyofwhichareherebymutuallyacknowledged,thePartiesherebyagreeasfollows:AGREEMENT1.PerformanceofthePlantExpansionProjectWork.TheTownwillbesolelyresponsibleforthecommencementandcompletionofthePlantExpansionProject,including,butnotlimitedto,operatingthetemporary1mgdwatertreatmentplantfromJanuary2009untilcompletionoftheproposedPlantExpansionProject;confirmingaverageandpeakconcentrationsoftotalsuspendedsolids(“TSS”),five(5)-daybiochemicaloxygendemand(“30D5”),totaldissolvedsolids(“TDS”),totaldissolvedcopper,andflowofthewastestreamfromboththetemporaryandPlantExpansionProject;andupdatingtheDistrictontheanticipatedcompletiondateofthePlantExpansionProject.PriortothedischargetotheDistrictfacilitiestheTownagreestomeetwithrepresentativesfromtheDistricttoconfirmtheproposedplansandobtaincommentsfromtheDistrict.ThePlantExpansionProjectwillbecompletedatthesolecostandexpenseoftheTown.2.ContinuousReporting.TheTownagreestoprovidetheDistrictwithamonthlyreportwith,ataminimum,dataregardingdailydischargesingpd,bi-month[yconcentrationsinmg/L,andloadinginpounds/day,includingTSS,BOD5,TD$,andcopperconcentrationsduringtheoperationofthetemporaryplantandPlantExpansionProject.InorderforthePartiestocoordinatedatesandflowcapacity,theTownshallnotifytheDistrictatleastthree(3)daysinadvanceofitsplanstocommencedischargingfromthetemporaryplantandthePlantExpansionProject.TheTownmayrequestthattheDistrictassistwithandconductwastewatersamplingonbehalfofthePartiestomeetthecontinuousreportingrequirements.ForwastewatersamplingcompletedbytheDistrict,theTownagreestoreimbursetheDistrictforsamplingandlaboratoryexpensesattheDistrict’scurrenthourlyratesplusexpenses.TheDistrictwillfurnishtheTownwithawrittenaccountingofthedaysandhoursand(00154452.DOC/3] resultsofthattestingandlaboratoryworkcompleted.TheDistrictwillinvoicetheTownforthesefeesonamonthlybasis.3.PlantInvestmentFee(PIF)Calculation.TheDistrictbasesitsPIFonthesinglefamilyequivalents(SFE)requiredoftheanticipatedflow.TheDistrict’scurrentPIFis$4,300perSFE.ThePifis,however,subjecttoadjustmentfromtimetotimeinaccordancewiththegeneralrulesandregulationsoftheDistrict.Theproposedpeakmonthwasteflowof20,000gpdisequivalentto100SFEs(basedon200gpd/SfE).TheDistrict’sPIFfortheMLWTPiscalculatedasfollows:(a)PlantExpansionProject:ThePWforthePlantExpansionProject,usingtheabovecriteria,willbe$331,100,assumingtheTownrequiresanadditional15,400gpdofpeakmonthcapacityinadditiontotheTown’sexisting4,600gpdofpeakmonthcapacity.ThisPIFisbasedonanassumedtotalnewpeakmonthcapacityof20,000gpd.(b)AnadditionalPIFshallbeassessedforpeakmonthwasteflowcapacityrequirementsoftheTownexceeding20,000gpd,subjecttotheTown’srequirementtoadvisetheDistrictofthecapacitytheywishtopurchase.TheTownshallpaytheDistrictforsaidadditionalPIFwithinten(10)daysoftheTown’sintroductionofadditionalwastewaterflowsintoDistrictfacilities.(c)IfthedatasupportingtheanticipatedPIFbecomesoutdated,ormoreaccuratedataisavailableasthePlantExpansionProjectprogresses,asdeterminedbytheDistrictortheTown,thePartiesagreetofurtherdefinethePIFbasedonthemostcurrentdata,andsubjecttotherequirementthatanymodificationtotheabove-statedPIfmustbeinwritingandapprovedbythePartiespriortoanymodificationthereto.(d)futurePIf’s,andotherDistrictfees,shallbechargedatthecurrentrateatthetimeofpurchase.AnaddendatotheAgreementshallbepreparedatthetimeofpurchaseoffuturePIF’sandexecutedbythePartiesmemorializingtheactualPIFcharged.4.UserFeeRates/HighStrengthfee.TheDistrict’suserfeefortheMLWTPiscalculatedasfollows:(a)Theuserratewillbechargedatthecurrentrateatthetimeofbilling.Thecurrent2009userrateformeteredcustomersis$6.25per1,000gallons,withanadditionalquarterlyaccesschargeof$5.25permonth.(b)Inaddition,theDistrictwillusethecontinuouswastewatersamplingtodeterminetheactualwastewaterstrengthandshallapplyahighstrengthwastewater{00154452.DOC/3] chargeifrequired,pursuanttotheDistrict’scurrentRulesandRegulations,rates,feesandcharges.5.SamplingandFlowMetering.(a)Sampling.AnappropriatesamplingpointwillbeprovidedbytheTowninalocationtopermittheDistricttohaveconvenientaccessforsamplingoftheflowcomingfromtheMLWTP.TheTownagreestogivetheDistrictanditspersonnelaccesstothesamplingpointforsamplingasdeterminedappropriateandnecessarybytheI)istrictduringanyregularworkday.NothinghereinshallguaranteeanysamplingscheduleorshallcreateanyrequirementfortheDistricttonotifytheTowninadvanceofsamplingactivitiesconducted,excepttogainsiteaccess,inaccordancewiththisAgreement.(b)FlowMeteringandReports.FlowmeteringwillbecompletedbytheTownandmonthlyreports,showingdaily,averageandpeakmonthwasteflowwillbegeneratedandprovidedbytheTowntotheDistrictbythe10thdayofthefollowingmonth.TheDistrictwillhaveaccesstotheflowmeterduringanyregularworkdayandmayperiodicallyverifythereportsprovidedbytheTown.InadditiontheTownagreestocalibratetheflowmeteratleastonceperyearandprovideacalibrationreporttotheDistrict.6.IndemnificationandHoldHarmless.Totheextentpermittedbylaw,theTownanditscontractorswillbesolelyresponsibleforanyspills,backupsorphysicaldamagetotheDistrict’streatmentplantthatmaybedirectlycausedbythePlantExpansionProject,thephasingoftheproject,ortheoperationoftheMLWTPfollowingcompletionofthePlantExpansionProject,andwillindemnifyandholdtheDistrictharmlessfromanyclaim,damageorliabilityoftheDistrictfromsaidspills,backuporphysicaldamage.Totheextentpermittedbylaw,theDistrictwillbesolelyresponsibleforanyinjuryordamagetoitsemployeesorpropertypursuanttotheDistrict’ssamplingorflowmeteringactivitiesontheTown’spremisesorpropertyunlesssaidinjuryordamageiscausedbythenegligentorintentionalact,oromissionoftheTownoritscontractors.IntheeventsaidinjuryordamageiscausedbythenegligentorintentionalactoromissionoftheTownoritscontractors,totheextentpermittedbylaw,theTownshallindemnifyandholdtheDistrictharmlessfromanyclaim,damageorliabilityincurredbytheDistrictasaresultofsaidnegligentorintentionalactoromission.NothinghereinshallpreventtheTownfromseekingcontributionagainstanyandallofitscontractorsforsuchindemnitypaidtotheDistrict.7.GovernmentalImmunity.{00154452DOC/3) I’ThepartiesagreeandunderstandthattheTownandtheDistrictarerelyingonanddonotwaive,byanyprovisionofthisAgreement,themonetarylimitationsortermsQresentlyOneHundredfiftyThousandand00/100Dollars(S150,000)perpersonandSixHundredThousandand00/100($600,000)peroccurrence)oranyotherrights,immunities,andprotectionprovidedbytheColoradoGovernmentalImmunityAct,Section24-10-101,C.R.S.,asfromtimetotimeamended,orotherwiseavailabletothepartiesoranyoftheirofficers,agents,volunteersoremployees.8.ThirdPartyBeneficiaries.NoneofthetermsorconditionsinthisAgreementshallgiveorallowanyclaim,benefit,orrightofactionbyanyotherthirdpersonorentitynotapartyhereto.9.Default/Cure/DisputeResolution.hitheeventeitherPartyshallfailtoobserveorperformanyofthetermsandprovisionsofthisAgreementandsuchfailureshallcontinueforaperiodoften(10)daysafterreceiptofwrittennoticefromthenon-defaultingparty(‘Defaultt),thenthenon-defaultingpartymayterminatethisAgreement,providedhowever,thatwheresuchDefaultcannotreasonablybecuredwithinsuchperiod,andthedefaultingpartyhasproceededpromptlytocurethesameandisprosecutingsuchcurewithdiligence,thetimeforcuringsuchDefaultshallbeextendedforanamountoftime,nottoexceedsixty(60)days,asmaybenecessaryunderthecircumstancestocompletesuchcure.ThePartiesagreethattheywillnegotiatedisputesingoodfaith.IntheeventaPartyseekstocureanallegedDefaultandthereisdisagreementregardingtheinterpretationbyandbetweenthePartiesofthisParagraph9,thePartiesagreewithinfifteen(15)daysofnoticeofDefaultandattempttocuretoappointacommitteeofatleastfourpersons,includingatleasttwoindividualsfromeachagency,toevaluateanyclaimofDefaultandattempttocurepursuanttothisAgreement.ThecommitteeshallbeboundtothegoodfaithnegotiationprovisionofthisParagraph9.Theinterpretationofthecommitteeregardingwhetheracurehasbeencommencedandshallbepermittedtobecompleted,orwhethertheAgreementisindefaultandmaybeterminated,shallbedeemedconclusive.Intheeventthecommitteecannotreachaconclusivedeterminationoftheissuewithinthirty(30)daysofthenoticeofDefault,theAgreementshallbedeemedterminated,andthePartiesshallonlybeliableforpaymentofanyfees,includingbutnotlimitedtosamplingfees,PIF,andusercharges,thatarecurrentlydueandowing.10.BindingEffect.ThisAgreementshallbebindingupon,andshallinuretothebenefitofthePartiesheretoandtheirrespectivesuccessorsandassigns.11.GoverningLaw.{00154452DOC/3) tThisAgreementshallbegovernedbyandconstruedinaccordancewiththelawsoftheStateofColoradowithvenueintheDistrictCourt,LarimerCounty,Colorado.12.forceMajeure.NeitherPartyshallbeliabletotheotherforanyfailureofperformanceunderthisAgreementduetocausesbeyonditscontrol,including,butnotlimitedto:actsofGod,fire,floodorothernaturalcatastrophes,adverseweatherconditions,materialorfacilityshortagesorunavailabilitynotresultingfromsuchPartytsfailuretotimelyplaceorderstherefore,lackoftransportation,theimpositionofanygovernmentalcodes,ordinances,laws,rules,regulationsorrestrictions,nationalemergencies,insurrections,riots,wars,orstrikes,lock-outs,workstoppagesorotherlabordifficulties.13.Waiver.NodelayoromissionbyeitherPartytoexerciseanyrightorpoweroccurringuponnon-complianceorfailureofperformancebytheotherPartyshallimpairthatrightorpowerorbeconstruedtobeawaiver.AwaiverbyeitherPartyofanyofthecovenants,conditionsorAgreementstobeperformedbytheotherPartyshallnotbeconstruedtobeageneralwaiver.14.Notices.WheneverwrittennoticeisrequiredorpermittedtobegivenunderthisAgreementbyonepartytotheother,itshallbegiveneffectbyhanddelivery,orbymailingthesamebycertifiedmail,returnreceiptrequested,tothepartytowhomgiven.Noticesshallbeaddressedasfollows:IftoDistrict:UpperThompsonSanitationDistrictAttentionChrisBieker,DistrictManager2196MallRoadP.O.Box568EstesPark,CO$0517IftoTown:TownofEstesParkP0Box1200{00154452.DOC/3) EstesPark,CO80517Eitherpartyheretomayatanytimedesignateadifferentpersonoraddressforthepurposeofreceivingnoticebysoinformingtheotherpartyinwriting.Noticebycertifiedmailshallbedeemedgivenuponactualreceiptthereoforthree(3)daysafterbeingdepositedintheUnitedStatesMail,whicheverfirstoccurs.15.Term/Renewal/Appropriation.ThetermofthisAgreementshallbeforoneyear,commencingasofJanuary1andterminatingonDecember31,2009.TheAgreementshallautomaticallyrenewforadditionalone-yearterms,unlessnoticeofnon-appropriationoffundsthereforeisgivenatleastthirty(30)dayspriortotheendofthecurrentterm.NothinghereinshallbeconstruedascreatingamultiplefiscalyearobligationofeitherPartytotheother.16.Severability.Ifanypart,section,subsection,sentence,clauseorphraseofthisAgreementisforanyreasonheldtobeinvalid,suchinvalidityshallnotaffectthevalidityoftheremainingprovisions.{00154452.DOCI3) Datedthis6dayofi’’-ty,2009.7UpperThompsonSanitationDistrictBy___Attest:SecretryTownofEstesParkByAttest:(00154452.DOC/3} TownBoardMeeting,february24,2009(#20)Goodevening,InCharlesDickens’AChristmasCarol,theGhostofChristmasPresentrevealstwochildrenunderhisrobe.Wretched,abject,ffightflil,hideous,miserable;aboyandagirl;yellow,meager,ragged,scowling,wolfish,butprostratetoo,intheirhumility.‘Spirit!Aretheyyours?’SaysScrooge‘TheyareMan’s,’saidtheSpirit,‘andtheyclingtome,appealingfromtheirfathers.‘ThisboyisIgnorance.ThisgirlisWant.Bewareofthemboth,andalloftheirdegree,butmostofallbewarethisboy,foronhisbrowIseethatwrittenwhichisDoom,...’Ignorance;meansalackofknowledgeofaspecifiedthing,orfalseknowledge,whichisevenworse.Ononehand,religioninspiresgreatart,architecture,andmusic.Ontheotherhand,itfeedsonignorance!ReligiousleaderstellusthatonlyGodcanchangetheclimate;mancannot.Religiousleaderstellusthathomosexualityisasinfulact,notabiologicaltruth.Religiousleaderstellustheuniverseis6,000yearsold,thatmanwalkedwithdinosaurs,andthatevolutioniscompletelyfalse.Religiousleadersencouragedelusionalbeliefanddiscouragefree-thought.Religiousleaderstellusthatatheistsareimmoral,unqualifiedtoholdpublicoffice,andwillspendeternityinalakeoffireandbrimstone.fromCopernicustoGalileotoDarwinfromslaverytowoman’ssuffragetogayrights;religionhasbeentheballandchainkeepingusonthedarksideofhistory.AcknowledgingaGodatourmeetingsdoesnothingbutgivecredibilitytoreligion’signorantbeliefs.Howcanweadvanceasapeopleifweareconstantlybeingdrawnbacktoanewdarkagebyhuckstersandcharlatansfeedingonreligiousignorance?I’vebeentoldthatscientistsandatheistshavenorightexpressingopinionsastothevalidityofreligiousbeliefs.True;butonlytothepointwhenreligiouspeopleexpressanopiniononatheismandscience.Becauseofwhathappenedtomehereinthisroomatthehandsofagangofreligiouszealots,Ihaveeveryrighttoquestionthevalidityandexpressmyopiniononanyone’sreligiousbeliefs.ThatmyprotestisongoingispreciselythereasonIobjectedtothePledgeinthefirstplace.WiththePledge,youopenthedoor,andyoucanjustaseasilycloseit.Inthenameoftoleranceandfreedomandintelligence,Iagainaskthatyoubeontherightsideofhistoryandstoprecitingthe‘underGod’Pledgeatourtownboardmeetings.Thankyou,DavidHabecker February24,2009To:TownTrusteesFtorn:MayorBillPinkhamSUBJECT:EstesParkPublicInformationOfficerThispositionhasbeendiscussedfornearlyayear.Itwasincludedandfullyfundedinthe2009budget.Ithasrecentlybeenadvertised,andIunderstandthatwehaveseveral“goodcandidates”forthejob.Soinonesense,thehorseisoutofthebarn.Iaskedforthistopictobeincludedintheagendathiseveningfortworeasons.ThefirstisthatourpostingofthePlOpositionseemstohavesparkednumerousquestionsandcontroversyregardingtheneedfortheposition.Thesecondis:aquestionofourjudgrnentinaddingstaffatatimewhenthenationaleconomyisinfreefall,unemploymentisontherise,businessesarestruggling,andthestateandothermunicipalitieshaveimposedhiringfreezes.Giventhecurrenteconomicclimate,Ifeelit’simportanttoaddresspublicperceptionsandconcerns.Tonight,wewilldiscussbothissuesandformalizetheBoard’sdecisionbyavote.First...Afewoftheconcernshaveweheard:•“Idon’tunderstandwhyatownof5000needsaPublicInformationofficer.Explainthevalueofthisposition.”•“Duringthesetimes,theTownshouldbeprudentaboutspendingmoney.”•“Isn’tthispartoftheresponsibilityoftheCV3?”I’dliketoaddresstheseissuesandthenopenthisupforpubliccommentandBoarddiscussionandaction.Firstofall,we’renotyourtypicalsmalltown.AsthehuboftheEstesvalleyandtheGatewaytoRockyMountainNationalPark,ourpopulationswellsduringthesummermonths,andwedealwithamyriadofissuesnotfacedbyyourtypicalcommunity.Andwearefrequentlyinthelimelightofstateandnationalmedia.It’simportantforustohaveafocalpointtoconsistentlyandprofessionallycommunicatewiththecommunityandnewsmedia,bothinnormaltimesandintheeventofadisasteroremergency.Weneedapersonwithabackgroundandexpertiseinjournalism,broadcastmedia,andpublicrelationswhocanbethefocalpointforpreparinganddisseminatinginformationandinformationalmaterialsinsupportofcityprograms,services,specialeventsandon-goingactivities.ThisisnottheroleofeithertheCVBortheLMD.Theyarefocusedontouristsandmarketingthetown.Furthermore,thecurrentmethodofaddressingourexternalandinternalcommunicationneedsthroughindividualdepartmentpersonneltakestimeawayfromtheirprimaryresponsibilities,andisnotnecessarilyamongtheirkeycompetencies.IbelievetheadditionofaPlOwillresultincostsavingsandenablemanagerstofocusontheirprimaryresponsibilitiesbyrelievingthemofhavingtopreparenewsreleasesandtakethebruntofrespondingtomediainquiries.Intheeventofadisasteroremergency,thispersonwillberesponsibleforworkingwiththemediatoprovidetimely,accurateinformationonthescopeandnatureofthesituation,lifesavinginformation,andactionsbeingtaken.AsMayor,thispositionwillbekeytoassistmeindealingprofessionallywiththenewsmediaandcitizenconcerns.Recommendation:(1)Formallyapproveaddingthisposition(2)Approvefittingitimmediately