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PACKET Town Board 2009-11-10
Prepared11/02/09*Revised11/09/09riuwNQfESCFESPARiKTheMissionoftheTownofEstesParkistoplanandprovidereliable,high-valueservicesforourcitizens,visitors,andemployees.Wetakegreatprideensuringandenhancingthequalityoflifeinourcommunitybybeinggoodstewardsofpublicresourcesandnaturalsetting.BOARDOFTRUSTEES-TOWNOFESTESPARKTuesday,November10,20097:00p.m.AGENDAPLEDGEOFALLEGIANCE.(Anypersondesiringtoparticipate,pleasejointheBoardinthePledgeofAllegiance).PUBLICCOMMENT.(Pleasestateyournameandaddress).TOWNBOARDCOMMENTS.1.CONSENTAGENDA:1.TownBoardMinutesdatedOctober27,2009,TownBoardStudySessionMinutesdatedOctober21,2009andOctober27,2009,andTownBoardBudgetStudySessionMinutesdatedOctober16,2009andOctober23,20092.Bills.3.CommitteeMinutes:1.OctobermeetingscancelledforPublicSafetyandPublicWorks.4.ProspectAvenueEasements:•Temporaryeasementtoundergroundutilityservice,Lot8,CumorrahSubdivision,locatedat520OurayDrive.•Temporaryeasementtoundergroundutilityserviceandapermanentdrainage,accessandutilitieseasement,aPortionofLot1,Block3,CountryClubManorAddition,402Driftwood,Avenue.2.REPORTSANDDISCUSSIONITEMS:*1.DEERRIDGESUBDIVISIONUPDATE.DirectorJoseph.2.TOWNADMINISTRATORREPORT.DeputyTownAdministratorRichardson.3.ACTIONITEMS:1.2009CONCRETEREHABILITATION.DirectorZurn.2.PUBLICHEARING—2010BUDGET.FinanceOfficerMcFarland.3.ADJOURN. JackieWilliamsonFrom:AdminiR3045Sent:Monday,November09,20094:53PMTo:JackieWilliamsonSubject:JobDoneNotice(Send)*****************************JobDoneNotice(Send)JOBNO.2103ST.TIME11/0916:46P65.1SENDDOCUMENTNAMETX/RXINCOMPLETETRANSACTIONOK6672527GregWhite5869561KEPL5869532TrailGazette5861691Channel86353677ReporterHerald2247899Coloradoan5771590EPNewsERROR1 Prepared11/02/09*RevisedTOWNrijPARKTheMissionoftheTownofEstesParkistoplanandprovidereliable,high-valueservicesforourcitizens,visitors,andemployees.Wetakegreatprideensuringandenhancingthequalityoflifeinourcommunitybybeinggoodstewardsofpublicresourcesandnaturalsetting.BOARDOFTRUSTEES-TOWNOFESTESPARKTuesday,November10,20097:00p.m.AGENDAPLEDGEOFALLEGIANCE.(Anypersondesiringtoparticipate,pleasejointheBoardinthePledgeofAllegiance).PUBLICCOMMENT.(Pleasestateyournameandaddress).TOWNBOARDCOMMENTS.CONSENTAGENDA:1.TownBoardMinutesdatedOctober27,2009,TownBoardStudySessionMinutesdatedOctober21,2009andOctober27,2009,andTownBoardBudgetStudySessionMinutesdatedOctober16,2009andOctober23,20092.Bills.3.CommitteeMinutes:1.OctobermeetingscancelledforPublicSafetyandPublicWorks.4.ProspectAvenueEasements:•Temporaryeasementtoundergroundutilityservice,Lot8,CumorrahSubdivision,locatedat520OurayDrive.•Temporaryeasementtoundergroundutilityserviceandapermanentdrainage,accessandutilitieseasement,aPortionofLot1,Block3,CountryClubManorAddition,402Driftwood,Avenue.2.REPORTSANDDISCUSSIONITEMS:1.TOWNADMINISTRATORREPORT.DeputyTownAdministratorRichardson.3.ACTIONITEMS:1.2009CONCRETEREHABILITATION.DirectorZurn.2.PUBLICHEARING—2010BUDGET.FinanceOfficerMcFarland.3.ADJOURN. CynthiaDeatsFrom:AdminiR3045Sent:Wednesday,November04,20095:06PMTo:CynthiaDeatsSubject:JobDoneNotice(Send)*****************************JobDoneNotice(Send)‘I”I’JOBNO.2089ST.TIME11/0416:59PGS.1SENDDOCUMENTNAMETX/RXINCOMPLETETRANSACTIONOK6672527GregWhite5869561KEPL5869532TrailGazette5861691Channel86353677ReporterHerald2247899Coloradoan5771590EPNewsERROR1 TownofEstesPark,LarimerCounty,Colorado,October27,2009MinutesofaRegularmeetingoftheBoardofTrusteesoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheTownHallinsaidTownofEstesParkonthe27thdayofOctober,2009.MeetingcalledtoorderbyMayorPinkham.WilliamC.Pinkham,MayorChuckLevine,MayorProTemTrusteesEricBlackhurstDoriaEisenlauerJohnEricsonRichardHomeierJerryMillerMayorPinkhamcalledthemeetingtoorderat7:00p.m.andalldesiringtodoso,recitedthePledgeofAllegiance.SWEARING-INOFOFFICERROBERb$TON.%Iq%4‘Theswearing-inceremonyforOfficerRrtsonwasremovedfromtheagenda.PROCLAMATION-AMERIIANHAGEMONTH.MayorPinkharnreadapromatloNovemberasAmericanIndianHeritageDavidHabecker,Townresident,urgedtheTownBoardtodiscontinuerecitingthe‘underGod”pledge.HecommentedontheadditionalfinancialobligationtheproposedfiredistrictwillrequiteofcommercialpropertyownersandsupportedthecontinuationofEPURA.MarkElrod,Townresident,requestedtheminutesoftheOctober16thandtheOctober23budgetstudysessionsbemadeavailableforpublicreviewpriortotheNovember10thTownBoardmeeting.HecommentedontheconditionsofapprovalfortheDeerRidgeSubdivisionFinalSubdivisionPlatpassedattheApril28thTownBoardmeetingstatingthat,todate,thedeveloperhasnotmettheconditions.HestateditistimefortheTownBoardtorevokeorenforcetheconditionsofapproval,andpointedoutPlanningCommissionitemsforthesamedeveloperareincludedontonight’smeetingagenda.TOWNBOARDCOMMENTS.TrusteeBlackhurstcommendedtheprofessionalismoftheVolunteerFireDepartment,thePoliceDepartment,andTownstaffinrespondingtotheParkTheaterMallfireonMonday,October19,2009.Hestatedheisproudoftheextraordinarycontributionsofalldepartmentsandagenciesinvolved.TrusteesEricsonandEisenlauerconcurredwithTrusteeBlackhurst’sstatementandexpressedprideinstaff.Present:AlsoPresent:Absent:JacquieHalburnt,TownAdrLowellRichardson,DeputTonAdministratorTownAttorneyWhiteCynthiaDeats,DeputyTonClerkNoneIi. 1BoardofTrustees—October27,2009—Page2TrusteeHomeierexpressedappreciationtotheneighboringcommunitiesfortheir(Jsupportinrespondingtothefire.TrusteeMillercommendedtheEstesParkVolunteerFireDepartmentfortakingimmediatecontrolofthesituationandthankedallTowndepartmentsfortheircontributions.MayorPinkhamsaidthatthesituationwashandledinamethodicalandwell-thoughtoutmanner.Hesaidanextraordinaryjobwasdoneinkeepingalloccupantsandfirefighterssafeandcommentedonerroneousreportsregardingthefirethatweremadebyindividualsusingcellphones,textmessaging,andphotos.Hesaidthefireoccurredonprivatepropertyandtheownerwilltakeappropriatestepstodealwiththesituation,andstatedthatcleanupproceduresarebeingprofessionallyhandledinaccordancewithregulations.1.CONSENTAGENDA:1.TownBoardMinutesdatedOctober13,2009,TownBoardStudySessionMinutesdatedOctober13,2009,andTownBoardBudgetStudySessionMinutesdatedOctober9,2009.2.Bills.3.CommitteeMinutes:A.Utilities,October8,2009.1.ProspectAvenueElectricalUndergrounding—A-iExcavating,$110,289.36—Budgeted.2.WirePullerTrailer,$97,500—Budgeted.4.PurchaseofOneTonVehicleforParksDepartment,$32,340.32—Budgeted.5.EstesValleyPlanningCommissionMinutesSeptember15,2009(acknowledgementonly).6.EstesValleysB’ardofAdjustmentMinutesSeptember1,2009(acknowledgeriientonly).7.EstesParkUrbanRenewalAuthorityMinutesSeptember16,2009(acknowledgementonly).Itwasmovedandseconded(Levine!Eisenlauer)theConsentAgendabeapproved,anditpassedunanimously.2.REPORTSANDDISCUSSIONITEMS.1.TABOREMERGENCYRESERVEOPTIONS.FinanceOfficerMcFarlandstatedthe3%TaborEmergencyReserveiscalculatedonexpendituresinthegovernmentalfund,excludingtheenterprisefunds,whichfor2009isapproximately$600,000.ThemoneycanbeusedinemergencysituationsandwouldrequirethattheBoardofTrusteesdeclareadisastersituation.HesaidthatifTaborEmergencyReservemoniesareutilized,theymustbepaidbacktothefundwithina12monthperiod.Taborregulationsalsoallowforanincreasetosalestaxintheeventofabonafideemergencyforafiniteperiodoftimebeforeavotewouldberequiredtopermanentlyapprovetheincrease.AttorneyWhitesaidthattheColoradoStateConstitutiondoesnotprovideadefinitionofadeclaredemergency,butinhisopinionafinancialneedoftheTown’srelatedtotheParkTheaterMallfirewouldqualify.Thecatastrophicfundcurrentlyhasabalanceof$1.2million BoardofTrustees—October27,2009—Page3thatcouldbeutilized,ifnecessary,forexpensesrelatedtothefirethatarenotcoveredbyinsurance.Suchexpenditureswouldbeappropriatedthroughthesupplementalbudgetappropriationprocess.2.TOWNADMINISTRATORREPORT.•TheParkTheaterMallfirecallcameinat6:19am.withfirefightersonsceneby6:28am.andpolicearrivingat6:32am.TheTownisproudoftheVolunteerFireDepartment,PoliceDepartment,andTownstaff,allwhohavebeenhighlytrained,andhandledtheemergencywell.AclaimhasbeenopenedwithCIRSArelatedtodamagethatoccurredtoTownpropertyduringthefireincludingdamagetovegetation,parkinglotdamage,anddamagetoequipment.Informationrelatedtocoverageshouldbeavailableinafewweeks.•Twobenefiteventsarebeingplannedintheaftermathofthefire:acommunitydinnerandanefforttoencourageshoppinginthedowntownshopsonNovember7thand8th•TheTown’sHalloweenactivitieswillbeheldasplannedonSaturday,October31,2009,from5:00p.m.till9:00p.m.AtemporarywalkwayhasbeenbuiltinfrontofthefiresitetoallowpedestrianaccessalongElkhornAvenue.ITrusteeBlackhurstaddedthattheEstesValleyPartnersforCommerce,theLocalMarketingDistrict,andtheConventionandVisitorsBureauarecoordinatingeffortsforacommunityoutreachwebsitetoprovideinformationrelatedtoassistingaffectedbusinessownersandbusinesses.3.PLANNINGCOMMISSIONEMS.ItemsreviewedbyPlanningCommissionorstaffforTownBoardFinalAction.MayorPinkham:OpenthePublicHearinforallConsentAgendaItems.IftheApplicant,PublicorTownBoardwishtospeaktoanyoftheseconsentitems,theywillbemovedtothe“ActionItem”Section.1.CONSENTITEMS:‘A.CONDOMINIUMMAP1.WonderviewVillageCondominiums,SupplementalCondominiumMap#3,140WillowstoneDrive,Unit12,CrystalCreekDevelopmentInc/Applicant.AB.AMENDEDSUBDIVISIONPLAT1.AmendedPlat,Lots9,10,11,12&aportionofLot8,Block1,2AmendedPlat,TownofEstesPark,ThomasE.Widawski/Applicant.C.FINALSUBDIVISIONPLAT1.FinalPlat,Lots15,16,and17,Block2,TheNeighborhood,PawneeMeadows,LLC/Applicant.D.DEVELOPMENTAGREEMENT1.FirstAmendmenttotheDevelopmentAgreementforTheNeighborhoodSubdivision,PawneeMeadows,LLC/Applicant.TrusteeMillerrequestedthatConsentItemsBi,Cl,andDlberemovedfromtheConsentAgenda.Itwasmovedandseconded(Levine/Homeier)thatConsentAgendaItemAlbeapprovedwithStaffconditionsofapproval,anditpassedunanimously. BoardofTrustees—October27,2009—Page4InregardtoConsentAgendaItemBi,TrusteeMillerstatedhehasafiduciaryinterestintheprojectandrecusedhimself.Itwasmovedandseconded(Homeier/Eisenlauer)toapproveConsentAgendaItemBIwithStaffconditionsofapproval,anditpassedunanimouslywithTrusteeMillerabstaining.TrusteeMillerstatedherequestedremovalofItemsClandDlfromtheConsentAgendabasedonconcernsheardearlierinthemeetingrelatedtotheDeerRidgeSubdivisionanddelaysbytheapplicantincomplyingwiththeconditionsofapproval.Atty.WhitesaidthatDeerRidgeandTheNeighborhoodareseparatecorporationswithanindividualinvolvedwhoisaprincipalinbothcorporations,andurgedtheBoardnottolinkthetwo.Dir.JosephcautionedtheTrusteesaboutdelayingoneprojectbecauseofconcernsaboutanotherproject.TheTrusteesdiscussedcomplaintsthathadbeenreceivedaboutconditionsatTheNeighborhood.StaffreportstherehasbeenadequateperformanceandprogressrelatedtothecomplaintsandrecommendsapprovalofthefirstamendmenttothedevelopmentagreementforTheNeighborhood.Jtwasmovedandseconded(Homeier/MiIIer)thatConsentAgendaItemsClandDlbeapprovedwithstaffconditionsofapproval,anditpassedunanimously.TheTrusteesrequestedthatCommunityDevelopmentstaffprovideastatusreportonDeerRidgeSubdivisionandinformationrelatedtotheoriginalconditionsofapproval.4.ACTIONITEMS:F,’1.RESOLUTION#2O.OFFICIALLYb.SCHEDULINGSPECIALMAILBALLOTELECTION-NUARY12,2010..ASpecialElectionrelatedtotheEPURAInitiatedOrdinancehasbeensetbytheTownBoardforJanuary12,2010.Resolution#20-09authorizesLarimerCountytoconductamailballotelection,appointsLarimerCountyClerkScottDoyleasthedesignatedelectionofficial,approvestheMailBallotPlan,andauthorizestheTownClerktofixtheballottitlefortheInitiatedOrdinance.AnIntergovernmentalAgreement(IGA)betweentheTownofEstesParkandLarimerCountyoutlinestheservicestobeprovidedbytheCountyatacostof$5,279budgetedinaccount#101-1400-414-26-01.Itwasmovedandseconded(Levine/Ericson)toapproveResolution#20-09andtheIntergovernmentalAgreementwithLarimerCountyfortheSpecialElectiononJanuary12,2010,anditpassedunanimously.WhereuponMayorPinkhamadjournedthemeetingat8:04p.m.WilliamC.Pinkham,MayorCynthiaDeats,DeputyTownClerk0 RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,October21,2009MinutesofaStudySessionmeetingoftheTOWNBOARDoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinRoom203insaidTownofEstesParkonthe21stdayofOctober,2009.Board:MayorPinkham,TrusteesBlackhurst,Eisenlauer,Eñcson,Levine,HomeierandMillerAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,TownAttorneyWhite,TownClerkWilliamson,DirectorsKilsdonkandMcFarlandAbsent:TrusteeHomeierMayorPinkhamcalledthemeetingtoorderat4:03p.m.STANLEYPARKFAIRGROUNDS.TrusteeEisenlauerexpressedherconcernwithpostponingthedecisiontomoveforwardwiththeconstructiondrawingsandthebidprocessfortheMultiPurposeEventCenter(MPEC).DelayingtheprojectwouldincreasethecostanddelaythecompletionoftheMPEC,therebylosingaseasonofrevenue.Shedoesnotsupportasmallereventcenterinanefforttoreducecosts.The2008communitysurveydemonstratedthecommunitiesdesiretohaveafacilitythatcouldbeusedinthewinterforactivitysuchastennisandbasketball,whichwouldnotbeaccommodatedinasmallerfacility.TrusteeMillerstatedtheoriginalintentatthefairgroundswastoprovidenewhorsebarns,whichovertimedevelopedintoanEventCenterandanIndoorArenacreatedbycoveringanexistingbarn.TheoriginalplandictatedthelocationoftheEventCenterontheNorthwestcorneroftheproperty,therebyplacingstaffofficeswayfromtheevents.HepresentedanewapproachtothelayoutanddesignofbuildingsatthefairgroundsincludinganEventCenter,IndoorArenaandthreenewbarns.AsmallerEventCenter(20,000—25,000sq.ft.)locatedneatthegrandstandswithaconnectingbarnwouldbedesignedwithminimaltoiletfacilities,mechanicalspaces,wash-tacks,etc.andwouldbeheatedforwinteruse’Thetoiletfacilitiesatthenearbygrandstandswouldbeutilizedtosavemoneyondesignandconstructioncosts.Thisconceptwouldallowflexibilityfortwoeventstooccursimultaneouslyandlocatestaffofficesinthemiddleofthefacility.Heestimatedthecostperbarnat$500,000andasmallerEventCenterat$2.5million.ThebarncouldbebuiltforuseinMay/June2010andallowaperformatobecompletedfortheEventCenterandIndoorArenawithpossibleconstructionduringthefallof2010.Thistimeframewouldallowstaffthetimetoinvestigatealternativefundingsourcesforthebuildingsincludinggrantsandnamingrights.DiscussionamongsttheBoardissummarized:theprojecthasalreadybeendelayedandtheTownneedstomoveforwardwiththecurrentdesign;theEventCenterwouldprovideeconomicstabilityforthecommunitybyprovidingadditionalsalestax;theTownneedsmoterevenuesourcesandthisprojectwouldbeasmartinvestment;thebuildingsmustmeettheneedsoftheparticipantsortheywillnotcome;thereisaneedforbarnsandtheTowncouldbuildacoupleofbarnsattheexpenseoftheMPEC;theTowndoesnothavethefundstobuildtheMPECandwouldhavetogotothevoterstoreceiveapprovaltoincurdebit;andtheBoardshouldnotchangethedirectionofKenney&AssociatesbecausetheMPEChasbeenapartoftheMasterPlansince2004.DeputyTownAdministratorRichardsonstatedthewinterizingofthegrandstandbathroomswouldbearedesignbythearchitectandachangeordertothecontractoratanapproximatecostof$40,000. RECORDOFPROCEEDINGSTownBoardStudySession—October21,2009—Page2TrusteeHomeierarrivedat4:45p.m.ManagerWinslowcommentedtheEventCenterwouldbethemostusefulbuilding;however,hewouldbeconcernedwithvendors,participantsandguestshavingtowalktotherestroom.Vendorswouldbeconcernedwiththelackofappropriatefacilitieswithinthebuildingincludingconcessions.Theproposedconceptwouldinfringeuponawarm-uparenaandthelossofBarnTandU.Hestatedhavingthestaffofficeinacentralizedlocationonthepropertywouldbeuseful;however,placementoftheEventCenterontheedgeofthepropertywouldkeepthegeneralpublicseparatefromtheequestrianfacilities.AnIndoorArenaneedstobeconnectedto250to300stallstomakethebuildingprofitable.TheBoarddiscussedtheneedtosetatimelimitfortheSupportersofthePerformingArtstoraisethefundsnecessarytobuildtheperformingartstheater.TheTownownsthepropertyonthesoutheastcornetthathasbeenreservedforthetheaterandhasbeensettingmoneyasideforsitepreparations.Thispropertycouldbeusedforotherfairgroundfacilities.TheBoardconsensuswastohaveKenney&Associatescompleteconstruction/biddocumentsfortheEventCenterandschematicsdrawingsfortheIndoorArenaandattachedbarns.StaffwouldrenegotiatethecontractwithKenney.TheBoardrequestedTrusteeEisenlauer/SOPALiaisondiscussarealisticdatedtoendthecurrentMOUforthetheater.TrusteeMillerstatedotherissuesthatshouldbeaddressedarethelandscapingforfairgroundimprovementsandaninterconnectedsoundsystemforallbuildingsatthefairgrounds.MISCELLANEOUS.AdministratorHalburntstatedBetsyMarkeywouldtourtheParkTheaterMallfiresite.DailyemailupdatesonthestatusofthefireinvestigationwouldbesenttotheBoard.MayorPinkhamstatedeffortsarebeingcoordinatedtoprovideresourcesforParkTheaterMallbusinessesownersinconjunctionwiththePartnersofCommerce.ThegrandstandconstructionwouldrequiteaspecialbuildinginspectorastheTown’sChiefBuildingInspectorisnotqualifiedtoinspectthistypeofstructureandwouldcostupto$15,000.Therebeingnofurtherbusiness,MayorPinkhamadjournedthemeetingat5:36p.m.JackieWilliamson,TownClerk0 RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,October27,2009MinutesofaStudySessionmeetingoftheTOWNBOARDoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinRoom130insaidTownofEstesParkonthe27thdayofOctober,2009.Board:MayorPinkham,TrusteesBlackhurst,Eisenlauer,Ericson,Levine,HomeierandMillerAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,TownAttorneyWhite,TownClerkWilliamson,DirectorsKilsdonk,McFarland,PickeringandZurnAbsent:NoneMayorPinkhamcalledthemeetingtoorderat5:09p.m.REVIEWTOWNBOARDGOALS.AdministratorHalburntprovidedtheBoardwithanupdateonthe2009goals.•ImproveTransportation—Continueshuttlesystemin2009withanewroutedownFallRiverRoad,enhancementgranttoimprovethepedestrianareaalongMoraineAvenue(surveytostartinNovember),andAHPLgranttoperformaNEPAstudyforatransitsysteminconjunctionwiththeRMNP.\•DocumentationofBusinessProcesses—DevelopmentandapprovalofaProcurementPolicy,newemployeeevaluationprocess,newemployeemanual,anddocumentationofbudgetprocess.•SustainableInfrastructure—Utilitybuildingspoweredwithwind,windtowerexhibit,renewableenergypurchaseplanforcitizens,recyclingcansdowntown,andcontinuationoftheLightingwithaTwistprogram.•CompleteStanleyParkRedevelopment—newgrandstandstobecompletedinMay2010,completionofthedesignandconstructiondrawingsfortheMPECandcompletionofthedesignfortheindoorarena.•DevelopEconomicStrategy—LMDpassedinNovember2008andcontinuetoworkwiththeLMDtodeveloprolesandresponsibilities.•DevelopmentCodeUpdates—PrioritizecodechangesidentifiedbythePlanningCommission,passedwildlifechanges,andPlanningCommissionrecommendingcodechangesforvacationhomesandaccessorykitchens.2010GoalsTheBoardagreedtoretainall2009goalsexceptfordocumentationofbusinessprocesses.Discussionfollowedontheneedtoclarifyinfrastructure(utilities,streets,bridges,etc.);addBondParkredevelopment;theneedtoinvestigategrantopportunitiestofundprojects;theadoptionofaFireCodeinlightoftherecentParkTheaterMallfire;andupdatingtheComprehensivePlan.AdministratorHalbumtrecommendedtheBoardstartoverwithanewComprehensivePlaniftheconsensusistoupdatetheplan.DiscussionwasheardamongsttheBoardonwhatanewplanwouldcontain/accomplish,howtofundanewplan,complexityoftheprocesstodevelopanewplan,andzoningconcernsisafewareascouldbeaddressedwithintheDevelopmentCode.TheBoardconsensuswasnottoaddtheComprehensivePlantothe2010goals.•ImproveTransportationInfrastructure•BondParkRedevelopment•SustainInfrastructure•ExploreStreetsandDrainageUtility•ContinueStanleyParkRedevelopment RECORDOFPROCEEDINGSTownBoardStudySession—October27,2009—Page2•DevelopEconomicStrategy•ExploreGrantOpportunities•UpdateDevelopmentCodes•ExploreImplementationofaFireCodeTheBoardstatedgoalsettingshouldbecompletedinconjunctionwiththebudgetprocesseachyearratherthanaftereachMunicipalelection.TheintentwouldbetodevelopabudgetaroundthegoalsstartinginJuly.PRIORITIZEDEVELOPMENTCODECHANGES.AlistofcodechangessubmittedbytheEstesValleyPlanningCommission(EVPC)wasreviewedandprioritizedbytheBoard.ThislistwouldbereviewedwiththeEVPCatthejointstudysessionattheNovember24thmeeting.TrusteeHomeiersuggestedwindandsolarpowershouldbeaddressedasrenewableenergyandnotasseparateissues.DirectorJosephstatedstaffwouldapproacharewriteofthePUDcodewiththeredevelopmentofdowntown.PUDsallowmixedusesthatwouldnototherwisebeallowed.Redevelopmentofthedowntowncoreshouldbemoreintensewithhigherdensitydevelopment.MISCELLANEOUSAdministratorRichardsonstatedEPURAwouldreviewtheTaylorKohrscontractfortheconstructionofthenewgrandstands.CornerstoneConstructionhascompletedthemajorityofthegrandstanddemolitionwithafinalpunchlisttobereviewed.TrusteeMillerrequestedtheGrandstandDesignAd-hocCommitteebereconstitutedtoconsiderchangeordersfortheproject.MayorPinkhamrecommendedstaffdiscusstheneedfortheCommitteetocontinueitsinvolvementintheproject.Therebeingnofurtherbusiness,MayorPinkhamadjournedthemeetingat6:52p.m.JackieWilliamson,TownClerk0 RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,October16,2009MinutesofaRegularmeetingoftheTOWNBOARDBUDGETSTUDYSESSIONoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinsaidTownofEstesParkonthe16thdayofOctober,2009.Committee:MayorPinkham,TrusteesBlackhurst,Eisenlauer,Ericson,Homeier,LevineandMillerAttending:MayorPinkharn,TrusteesBlackhurst,Eisenlauer,Ericson,HomeierandMillerAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,FinanceOfficerMcFarland,TownClerkWilliamsonAbsent:MayorProTernLevineMayorPinkhamcalledthemeetingtoorderat8:03am.2009BUDGETPRESENTATIONEachfundwasreviewedandrequestsforadditionalinformationarenotedbelow:FIRETheproposedbudgetwouldbeutilizediftheFireDistrictdoesnotpassinNovember.RevenuesconsistofatransferfromtheGeneralFund,FireServiceSubscriptionfees,investmentincome,grants,EPVFDcallresponseandfundbalance.Alargerolloveroccurredin2009forthepurchaseofanewfiretruckpurchasedin2008anddeliveredin2009.ThisrolloverdecreasedthetransferfromtheGeneralFundin2009.Personnellevelsremainthesamefor2010withanincreaseincostrelatedtohealthinsurance.Capitalincludesthereplacementof7SCBAunits.MaintenancecontractshaveincreasedwiththeadditionofanannualcontractforAEDsandthe800mhzradiosthroughNCRCN.ThedepartmentcontinuestoevaluateusingtheCountysystemforpagerstoreducecosts.Repairandmaintenancewouldbecompletedontheextricationequipment,whichisrequiredeverytwoyears.AMobileDataTerminalwouldbeaddedtothecommandvehicleforquickeraccesstomapsandneededinformationduringanincident.TrusteeBlackhurstrequestedtheupstairsair-conditioningunitbepostponedandthemoneyspentonpersonalbreathingmasksforthefirefighters.StaffstatedthemoneyallocatedtotheVehicleReplacementFundwouldremaininthefundlitheFireDistrictpasses.SubscriptionfeesandfeesforservicewouldalsoremaininplaceiftheDistrictdoesnotpass.Inanefforttoincreasethenumberofsubscriptions,staffhasdiscussedsendingoutasecondremindernoticetocountypropertyowners.COMMUNITYDEVELOPMENT2010personnelexpensesdecreasewiththevacancyintheBuildingPermitTech.position.ThispositionhasbeeneliminatedfromtheBuildingDepartmentbecauseofadecreaseinworkload.Revenuescontinuetodecreasewiththelackofdevelopmentandbuildingpermitapplicationsin2009.TheBoardcommentedontheneedtobemoreconservativewithrevenuesin2010.TheO&Min2009increasedwiththepurchaseofnewcodebooksfortheadoptionofthenewI-Codes.TherevenuesreceivedfromLarimerCountyforthesalaryofaplannerisprojectedtoincreasein2010bytheDenver/BoulderCPI.TheBoardquestionedtheincreasedsalaryandrequestedstaffreviewtheCounty’sprojectedplannersalarypaymentfor2010.In2010staff’sfocuswouldbeonimplementingtherecommendationsofthedepartmentaudit,revisionstotheDevelopmentCodeandtheSignCode,longrangeplanning,and RECORDOFPROCEEDINGS-_____________TownBoardBudgetStudySession—October16,2009—Page2recordkeeping.TheBuildingDepartmentplansoncontinuingeffortstoadoptthenewI-Codes.MayorPinkhamcalledabreakat9:40am.andreconvenedthemeetingat9:54am.PUBLICWORKSBuildingsThe2010proposedbudgetdecreasedby13%over2009withareductioninmaintenance.Buildingrentsincreasein2010andhavenotbeenincreasedinthepastfewyears.Staffhasbeensuccessfulatmaintaininglittletonoincreaseinmaintenancecontractsfor2010.EngineeringO&Mdecreasesin2010andincludes$20,000matchingfundsforthe$250,000enhancementgrantawardedtheTownforimprovementsalongMoraineAvenue.PublicWorkswouldworkwithAttorneyWhitetodraftaStreetandDrainageUtilityin2010forreviewanddiscussbytheBoard.StreetsTheproposedbudgetremainsflatwithincreasesinpersonnelcostsduetohealthinsuranceincreases.O&Mandcapitaldecreasein2010.TheannualSTIPfundsfor2010wouldbeusedtocompletethereconstructionofaquartermileofProspectAvenueadjacenttothehospitalwithfundsfromthehospitalandrolloverfundsfromthe2009SlIPfunds.Thisprojectwouldimprovetheroadway,undergroundutilitiesintheareaandmaketheareasaferwithnewsidewalks.Nootherstreetimprovementswouldbecompletedin2010.Thedepartmenthascompletedthesignageprogram;however,anewunfundedFederalregulationrequiressignsbetestedannuallyforreflectivityandcomeintocompliancewithina3to5yearperiod.Staffwouldtest,catalogandreplacesignsonanannualbasis.ParksTheproposedbudgetincreasesby7%in2010.Personnelcostsincreasewithhealthinsuranceandmarketadjustments.O&Mincreasesandcontainsfundstoreplaceandrepairbridgedecking,railingsandrepaintinginConfluencePark.Thebudgetcontainsfundstoreplace20oftheoldwhitetrashcanswithnewbear-resistantcansat$980/each.TheBoardquestionedifthereplacementoftrashcanscouldbedelayed.Dir.Zurnstatedconcernwithunderfundingthebarkbeetlekilldisposalandweedmanagement.ThecosttodisposeofonetreeonTownpropertyis$400.The2010budgetdoesnotcontainfundingfortheslashremovalprogrampaidforinthepastwithgrantfunds.TheBoarddiscussedthepossibilityofusingtheL&Pchipperandpossiblychargingafeepertruckloadasoptionstomaintainthecollection.Dir.ZurnstatedtheParksstaffwoulddevelopanin-houseplanfortherenovationofPeacockParkin2010.CONSERVATIONTRUSTRevenuesinthisaccountarefromtheStatelotteryandareestimatedat$32,000in2010.Thebarkbeetlemanagement($20,000),weedcontrol($20,000)andArborDaytreereplacement($13,500)wouldbefundedin2010.ThetreereplacementallowstheTowntomaintainitsTreeCitydesignation.SomeofthefundswouldbeusedforplantingsaroundtheCVBandforthesprayingofhighvaluetrees.OPENSPACEThe.25%salestaxsharefromLarimerCountyisestimatedat$230,000for2010.TheCountyisinvestigatingtheoptionofextendingthistaxthatisscheduledtosunsetin2018.TrusteeEricsonquestionedtheprojectedrevenuesandrequestedstaffverifywiththeCountypriortoadoptingthebudget.Capitalexpendituresfor2010 RECORDOFPROCEEDINGSTownBoardBudgetStudySession—October16,2009—Page3includeBondParkPhaseIimprovementsatacostof$240,000and$50,000fortheFallRiverTrailcontingentonGOCOgrantappliedforbytheEVRPD.FLEETThisinternalservicefundchargeseachdepartmentforservicesrelatedtovehiclesandrelatedequipment.Thefundmaintainsabalanceforthefutureexpansionofthebuildingatacostofapproximately$300,000toimproveefficienciesandsafetyforthestaff.TheBoarddiscussedthedecreasingfundbalanceofthisfundandtheneedtoallocatedappropriatefundsforthebuildingexpansion.ThisprojectshouldbeincludedintheCapitalImprovementPlan(CIP).MISCELLANEOUSTheTownhasrealizedasavingswiththeconstructionofthesandtentandtherecyclingofthesandandreducedsaltcontentof8%.TrusteeHomeierstatedthequalityoftheTown’sstreetshasbecomeanimportantissue.Hequestionedifcutsshouldbemadetootherfundstoprovideadditionalfundingforstreetimprovements.ThenextBudgetStudySessionisscheduledOctober23rd8:30am.—12:00p.m.Therebeingnofurtherbusiness,MayorPinkhamadjournedthemeetingat11:20am.JackieWilliamson,TownClerk RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,October23,2009MinutesofaRegularmeetingoftheTOWNBOARDBUDGETSTUDYSESSIONoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinsaidTownofEstesParkonthe23tddayofOctober,2009.Committee:MayorPinkham,TrusteesBlackhurst,Eisenlauer,Ericson,Homeier,LevineandMillerAttending:AllAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,FinanceOfficerMcFarland,TownClerkWilliamsonAbsent:None4MayorPinkhamcalledthemeetingtoorderat8:30am.2009UPDATEFinanceOfficerMcFarlandprovidedabriefupdateontheproposed2009cutsfromtheGeneralFundtooffsetthedecreaseinsalestaxandotherdecreasingrevenues,including:$62,000frompayroll,$70,000fromO&M,$46,000fromcapitalforapotholepatcherand$115,000intransfers.TheChristmaspartyandtheTownemployeeincentiveshavebeenaddedbackintothe2009budgetatacostof$26,000.TrusteeHomeierquestionedtheneedtomakeadditionalcutstothe2009budgetinordertomaintaina30%fundbalance.TrusteeBlackhurststatedthefundbalancehasbeenmaintainedinthepasttoweathereconomicconditionstheTowncurrentlyfacesandstatedthereservescouldbeusedtofundoperationssolongasitisdonecautiously.CATASTROPHICLOSSFUNDThisfundwascreatedafterthe1976floodandwasoriginallyfundedbyotherTownfundsinexistenceatthetimeitwascreated.Thefundwascreatedtocovercostsofadisasterforunforeseenlossesnotcoveredbyinsurance.The2009budgetincludesa$1milliontransfertotheCommunityReinvestmentFundtofundcapitalprojects.ThefundcontainsanemergencyreserveoftheTown’soperatingexpensesrequiredbytheTaboramendmentof$600,000andcouldbeheldintheGeneralFund.ThefundwasusedasasourceforaloantotheEstesParkHousingAuthorityforthepurchaseofthePinesapartmentswithabalanceof$515,067.In2010,theunrestrictedfundbalancewouldbe$393,541.TheBoardrequestedstaffconfirmtheguidelineforhowthemoneyinthisfundcouldbeused.BUILDINGAUTHORITYFUNDTheTownadministerstheCertificateofParticipation(COPs)issuedforthegolfcourseimprovementsthatareduetomaturein2009.Thisisastraightpassthrough.ThematurityofthedebtwouldallowtheTowntoissuenewdebt.TheEVPRDhasexpressedinterestinissuingadditionalCOPsforanewsprinklersystemforthegolfcourseinthefuture.ThisfundcouldbeusedtofundTownprojects.POLICEPENSION/FIREPENSIONFUNDS.FireFundThisfundreceivesrevenuesfromtheTown,Stateandequitiesandhasaprojectedfundbalancein2010of$1179million.ThisfundwouldbemanagedbytheFireDistrictifthedistrictpassesinNovember.TheTownwouldmaintainacontractual4 RECORDOFPROCEEDINGSTownBoardBudgetStudySession—October23,2009—Page2responsibilitytothefirefighterstoprovideapension;therefore,anIGAwouldbecreatedbetweentheTownandtheDistrict.PoliceFundThisfundwasformerlyofferedtotheEstesParklawenforcementpersonnelandwasclosedtoenrolleesin1988.Thereisonesurvivingspousereceivingabenefitof$214/month.The2010budgetincludesarequiredactuarialstudyatacost$900.THEATERFUNDThisisafiduciaryfundtobeusedtoraisefundsandbuildaperformingartstheater.ThepurposewouldbeupdatedtostateifconstructionofthefacilityisdeterminedbytheTowntonotbefeasiblebytheendof2011;allremainingfundswouldbedonatedtoalocalnon-profitorganizationdedicatedtothesupportoftheperformingarts.TheBoarddiscussedtheimportanceofdeterminingadefinitivedatewithSupporterofthePerformingArts(SOPA)toendtheMemorandumofUnderstanding(MOU)withtheTown.ThiswouldfreeupmoneybeingheldinabeyanceforthetheatersitepreparationsandthelandownedbytheTown.TheFeasibilityStudylineitemwouldberemovedfromtheO&Mdetail.BENEFITSSTheemployeeparties(picnic,holidayparty,andtwoothergatherings)andhomeownershipprogramarefundedwithinthisfund.Therearecurrently4employeesparticipatingwith1additionalparticipantanticipatedfor2010.TheTowncontributes$250/monthwithaminimumemployeecontributionof$95/payperiod.COMMUNITYREINVESTMENTFUNDThe2009budgethasbeenrevisedtoincludethegrandstandprojectatacostof$1,046,071andStanleyParkFairgrounddesignandconstructiondocumentsfortheMultiPurposeEventCenter(MPEC)andtheIndoorArenafor$275,000.Thefundhasapproximately$2millionavailableforprojectsin2010with$800,000transferredfromtheGeneralFund.In2009theTowntransferred$500,000fromtheGeneralFundand$1millionfromCatastrophicLossFund.Thefundcontains$434,250tocompleteinfrastructureimprovementsfortheproposedperformingarttheater.TheBoardrequestedthetheaterfundsberewordedfrom“Restricted”to“Earmarked”funds.ThedetailundercapitalfortheFairgrounds-grandstandsshouldbechangedto$1million.RevenuesshouldbeupdatedtoremoveLot4andContributions/donationslmisclsaleoffixedassets.DiscussionfollowedamongsttheBoardoniffundsfromCommunityReinvestmentshouldbeutilizedforstreetimprovements.AdministratorHalburntstatedpriortotheBoardallocatingadditionalfundsforstreetimprovements,staffshouldprioritizedalistofprojectsfortheBoardtoreview.TheBoardagreedthataprioritizedlistshouldbereviewedbythePublicWorksCommittee.TheBoarddiscussedtheneedtoreceiveschematicdrawingsandcostestimatesforprojectsatthefairgroundspriortocommittingCommunityReinvestmentfunds.TrusteeMilletstatedotherprojectsmaytakeprecedentin2010suchasstreetsorBondPark;therefore,itmaybeappropriatetochangethelineitemfromStanleyParkMasterProjecttoamoregeneralterm.TrusteeBlackhurstsuggestedtheBoarddiscussandreprioritizetheCapitalImprovementProject(CIP)listpriortodedicatingthefundsandincludeitemssuchasstreetimprovementprojects.CONTINGENCY&TRANSFERFUNDTheMayor’scontingencyfundwasmovedtothelegislativeaccountin2009andisusedtofundunforeseenexpenses.TransferstoSpecialRevenuefundswouldbereducedin2010toreflecta1%fundbalanceforallfundswithanestimatedsavingsof$40,000totheGeneralFund.TheproposedbudgetreflectsazerotransfertoEPURAin2010. RECORDOFPROCEEDINGSTownBoardBudgetStudySession—October23,2009—Page3EMPLOYEECOMPENSATIONDeputyTownAdministratorRichardsonstatedtheregionalcomparisonmunicipalities(Loveland,Longmont,FortCollins,Avon,Frisco,SteamboatSprings)arebudgetingnomeritandnoCOLAsfor2010withtheexceptionofFriscorecommendinga1.5%COLA.TheproposedbudgetcontainsnomeritandnoCOLAfor2010.TrusteeBlackhurstsuggestedaone-timebonusorapercentageincreasecouldbebudgetediftheTownrealizesasubstantialincreaseinsalestaxbythefourthquarterof2010.TheBoardrequestedstaffreviewoptionsforaone-timebonusintheeventsalestaxcomesinhigherthanbudgetedbythefourthquarter.MEDICALINSURANCEINTERNALSERVICEFUNDTrusteeHomeierrecusedhimselffromthediscussion.Thefocusofthisfundchangedin2009withtheTownmovingfrompartiallyselfinsuredtofullyinsured.Thisfundnowprovidesmedicalhealthinsurancebenefitsforeligibleretirees.Thefundhasadecliningfundbalancethatwouldneedtobeaddressedinthenearfuture.Themainexpensesincludethebenefitconsultant,actuarialstudyandpostemploymentinsurancebenefits.DeputyTownAdministratorRichardsonstatedtheproposedbudgetcontainsestimatedincreasesof10%forhealth,7%fordentaland8%forvision.Thebenefitconsultantwouldprovidefirmnumberspriortothebudgetadoption.AnemployeesurveywasconductedontheVisionbenefitsin2009withthefollowingresult:84%usetheVIPinsurance;78%haveannualvisionclaims;79%haveoutofpocketexpenses;and81%respondedthevisionplanisadequate.Hestatedanemployeehastheoptiontouseanout-of-networkproviderandpaythehigheroutofpocketexpenses.AnyprovidercansubmitclaimstoVSPatalesserreimbursementratethanthosebelongingtoVSP.Asdiscussedin2009,aself-insuredplanwouldcost’considerablymorethantheapproximately$20,000theTownpaysforVSPandwouldcoverlessexpensesthanVSPfortheemployee.TrusteeEricsonrequestedasupplementallistingoftheinsurancepremiumspaidbytheTownandtheemployeeforeachplan(health,dentalandvision)andaddafootnoteoftheaggregatecostsofinsuranceontheMedicalInsurancefundbudget.COMMUNITYSERVICESFUNDINGREQUESTS(GeneralFund)MayorProTernLevinereviewedthesub-committee’sprocessforassessingtheapplications.Hecommentedthatnoteveryprogramcouldbefundedandfundinglevelswerecutfor2010.TheTownofEstesParkspendsalargerpercentagepercapitathanothermunicipalities,includingthosewithmuchlargerbudgets.Hestatedalltheprogramsandprojectsareworthyoffunding,however,therearelimitedfunds.TrusteeBlackhurststatedhisresearchonothercommunitiesdemonstratesEstesParkspendsmorethanmostcommunities.HecommentedthatsomecommunitiessuchasTellurideareaskingthevoterstopassasalestaxtofundtheserequests.AdministratorHalburntstatedarequestforfundingimprovementstothebirdsanctuarywasreceivedaftertheformalapplicationprocess.EVIAhasrequested$12,500forelkfencingaroundthesanctuarytoenhancetheriparianvegetationdestroyedbytheelk.TheTowndidagreetoimprovethevegetationaroundthetrailafterconstruction.BobMichenerprovidedaprojectoverviewandstatedthetotalcostoftheprojectwouldbe$17,000.EVIAwouldfundaportionoftheprojectandEagleRockhasofferedvolunteerlabor.Hecontendsthebirdsanctuarywouldbeanaddedtouristattraction.TheBoardstatedmoteinformationwasneededinordertomakeadecisionandrequestedstaffdiscusstheprojectfurtherwiththeRecreationDistrict.TheBoarddiscussedthefundingfortheEstesValleyHistoricalSocietyforhistoricalpreservationprojects.ThisorganizationhasbeentheorganizationalentityfortheannualHeritageFestivalthatreceives$2,000infundingthroughtheSpecialEventsdepartment.Thisfestivalcontinuestogrowandbringsvisitorstotownduringaslow RECORDOFPROCEEDINGSTownBoardBudgetStudySession—October23,2009—Page4weekend.Theadditionalfundswouldbeearmarkedforpreservationandnotcostsassociatedwiththefestival.ORGANIZATION2010BUDGETArts&Education:$5,500ArtCenterofEstesPark,$800ChamberMusicFestival,$800CommunityJazzConcertSeries,$800EstesVillageBand,$800OratorioSocietyofEstesPark,$800EstesValleyHistoricalSociety,$1,500Transportation:$26,000SpecialTransit,$27,500Housing:$166,500EstesParkHousingAuthority,$161,500HabitatforHumanity,$5,000Youth:$42,000EstesValleyInvestmentinChildhoodSuccess,$26,000EstesLearningPlace,$2,000CircleofFriendsMontessoriSchool,$5,000PartnersofEstesPark,$3,800EPNon-ProfitResourceCenterInc.,$1,200PACK$4,000FoodTaxRefund$20,000HumanServices:$47,000AmericanLegion,$1,500Crossroads,$19,000E.P.Salud,$19,000EstesValleyVictimAdvocates,$4,000RadioReadingService,$500EstesParkGun&ArcheryClub,$3,000SisterCitiesInt’l.Conf.StudentParticipation,$8,500$8,500•VirgilGood/CrossroadsMinistrystatedtheeconomicclimatehasincreasedthenumberoffamiliesseekingassistancetoover400withapproximately1,000peopleaffected.FoundationfundingisbeingcutacrosstheboardandCrossroadsappreciatedthecontinuedsupportoftheTown.•MarkRichards/SaludFoundationstatedSaludhasalsoseenanincreaseinservicesprovidedwithapproximately3,000servedthispastyearwithanoperatingdeficitof$400,000.Thefundingprovidedwouldhelptooffset350patientvisits.TheSaludFoundationappreciatestheBoard’scontinuedsupport.-MaryMesropian/EstesValleyVictimAdvocatesappreciatestheBoard’ssupportofthesafehouseproject.Thehousehasbeenfullallsummerandpeoplehavehadtobeturnedaway.•JacquieHalburnUCommanderoftheAmericanLegionstatedtheLegionsendsoutover600packagestothetroopsservingourcountywithproductsdonatedbythecommunity.Thefundswouldhelpoffsetthecostofpostageforthepackages.•SharonGartner/EstesParkGun&ArcheryClubstatedtherequestwouldfundimprovementstotheindoorshootingrangeusedbytheGunClub,EstesParkPoliceDepartment,LarimerCountySheriffsDepartment,RockyMountainNationalParkRangersandthegeneralpublic.Thefundswouldbeusedmorespecificallytoupgradetheheatingsystem.•RitaKurelja/EstesParkHousingAuthorityDirectorthankedtheBoardforcontinuedfunding.ShestatedtheEPHAcontinuestoseekothersources00 RECORDOFPROCEEDINGSTownBoardBudgetStudySession—October23,2009—Page5offundingtodecreaseitsdependencyonTownfundingandhasdecreasedfundingrequestsbyover$106,000inthepast6years.InconjunctionwiththeBoardofRealtors,anewEstesValleyWorkforceHousingAssistanceFundhasbeencreatedtohelpassistlowerincomehouseholdswithdown-paymentsandwouldbeavailabletohouseholdswithhigherincomesthantheAuthoritycanhelp(80%to120%AMI).Theprogramiscurrentlyfundedbydonationsandfundraisingefforts.TheCleaveStreetprojectmayreceiveagrantfromEnergyOutreachofColoradotocompletelyrenovatetheheatingsystem.TheEPHABoardcontinuestoreviewthebestuseofapropertyintheNorthendforthecommunity,i.e.rentalunitsversushomeownership.MaryBolgeo/EVICSPresident,NancyAlmond/EVICS,JaniceNewman/ChildcareEndowmentFund,BeverlyThurber/EarlyChildhoodCouncilofLarimerCounty—Ms.BolgeostatedEVICShasprovided$14,000inscholarshipin2009andraisedover$17,000.ShethankedtheBoardfortheircontinuedsupportandformakingadifferenceforworkingfamiliesinEstesPark.JaniceNewmanstatedthegoalfortheChildcareEndowmentFundistoraise$500,000tosustainEVICSinthefuture.Ms.Almondstatedthescholarshipfundhelpsparentsmaintainjobsandsustaintheeconomicviabilityofourcommunity.4Concludingallpubliccomment,theBoardexpressedtheirappreciationtoallthoseinattendance,notingtheirgoodworkinthecommunity.MISCELLANEOUSMayorPinkhamcommentedontheneedtoeducatedthepubliconthefacttheTownonlyemployeestheneededstaffandhasbeenabletomaintainthecurrentstaffinglevelsbecauseofpastandcurrentBoard’sfiscallyresponsibledecisions.Blackhurstreiteratedemployeesalariesandbenefitsareonly57%oftheGeneralfundcomparedtoothermountaincommunitieswith65%-75%.MayorProTernLevinesuggestedthe$1900budgetedandnotallocatedforCommunityServicegrantsshouldbegrantedtotheEstesValleyWorkforceHousingAssistanceFund.MayorPinkhamstatedhewouldreviewthe2009contingencyfundtodetermineiffundswouldbeavailableforthisworthyeffort.TheBoardrequestedstaffprovidedinformationonhowemergencyfundscouldbeusedfordiscussionatthenextTownBoardmeeting.4TheBoarddiscussedthepossibilityofsellingLot4,StanleyHistoricDistrictandthevalueoftheproperty.Therevenuefromthepropertycouldhelptofundimprovementsatthefairgrounds.4ThebudgetwouldbepresentedtothepublicduringtwopublicmeetingstobeheldonNovember10,2009andNovember24,2009.Therebeingnofurtherbusiness,MayorPinkhamadjournedthemeetingat11:40am.JackieWilliamson,TownClerk COLORADOScottZurnNovember10,2009TownofEstesParkPublicWorksEngineeringRoom100,TownHallP.O.Box1200,EstesPark,CO80517970-577-3586,qsievers@estes.orgHonorableMayorPinkhamandBoardofTrusteesProspectAvenueBypass-EasementsBackground:ThePublicWorksDepartmentismovingaheadwithperipheralconstructioninanticipationofthisroadreconstructionprojectinthespring.AtthistimeutilitycompaniesarerequiredtoburyalltheoverheadlinesbetweenNovember2009andApril2010,priortoanyotherconstruction.Electricanddrainageeasementsneededforthisworkhavebeenacquiredbythedesignconsultant,CornerstoneEngineering&Surveyingandsignedbyresidentsaffectedbytheproject.Easementshavebeenacquiredas2-yeartermstoallowsufficienttimeforconstructionaswellasclean-upandthewarrantyperiod.Therearetworemainingeasementswherethepropertyownershaverequestedwaitingforactualconstructionactivitiestobegin.StaffisrequestingtheTownBoardacceptandrecordthetwolistedeasements(attached)forthecurrentutilityundergroundingportionofthisproject.1.Atemporary(construction)easementfortheundergroundingofoverheadutilityservicesintheNortheast¼oftheSoutheast¼ofSection25,Township5North,Range73West,ofthe6thP.M.onpropertydescribedasLot8,CumorrahSubdivision,LarimerCounty,locatedat520OurayDrive,EstesPark,Colorado.ForWayneLandwehr&StacyCollins.2.(onetemporaryconstructioneasement,andonepermanenteasementforDrainage,Access&Utilities)locatedat402DriftwoodAvenue,onaPortionofLot1,Block3,CountryClubManorAdditiontotheTownofEstesPark.ForThomas&AlyssaBergman.Budget/Cost:noneRecommendation:TheTownBoardrecommendsacceptanceofthePermanentDrainage,Access&UtilityEasementat402DriftwoodAvenueandthetwotemporaryconstructioneasementsat520OurayDriveand402DriftwoodAvenue.aESTESJPARKMemoTo:From:Date:Re: 1692BigThompsonAvenue,Suite200CORTEIsT0NEEstesParlçfax:(970)586-2459Email:ces@ces-ccc.com.iiGINEERJNG&SURVEYING,INC.October12,2009GregSieversPublicWorksDepartmentTownofEstesParkP.O.Box1200EstesPark,CO80517RE:EasementsforProspectAvenueBy-passReconstructionPlanDearGreg:PleasefindattachedeasementsfortheProspectAvenueBy-passReconstruction.TemporaryEasementsforundergroundingofoverheadelectricalservicesinclude:WayneLandwehr&StacyL.Collins520OurayDriveQTemporaryEasementsforconstructionofProspectAvenuerequiresignaturebytheTownofEstesParkandinclude:Thomas&AlyssaBergman402DriftwoodAvenuePermanentEasementsForAccess,UtilitiesandDrainage.ThefollowingeasementsrequiresignaturebytheTownofEstesParkandpaymenttotheGrantors.Owner&PropertyMailingAddressPaymentThomas&AlyssaBergman402DriftwoodAve.$1.00402DriftwoodAvenueEstesPark,CO80517CESrequestcopiesoftheeasementssignedbytheTownofEstesPark,sowemayprovidecopiestothegrantors.Pleaseletusknowifyouhaveanyquestions.Sincerely,CornerstoneEngineering&Surveying,Inc.MichaelS.Todd,P.E.Principal •WayneA.LandwehrStacyL.Collins520OurayDriveAugust13,2009\_JPage1of2GRANTOFTEMPORARYEASEMENTFORUNDERGROUNDINGOFOVERHEADUTILITYSERVICESPARCEL#3525409-008THISEASEMENTismadethisdayof2009byandbetweenWayneA.Landwehr&StacyA.Collinsasownersof520OurayDriv,E’tesPark,Colorado(hereinafierreferredtoas“Grantor”),successorsandassigns,andTownofEstesPark,Colorado,amunicipalcorporation(hereinafierreferredtoas“Town”).TheGrantorherebygrantsuntosaidTown,itssuccessorsandassigns,atemporaryeasementfortheundergroundingofoverheadutilityservices,therighttoenteruponthesaidpropertyhereinafierdescribed,followingnotificationoftheGrantortodiscussscheduleandalignmenitorelocateexistingoverheadutilities,includingelectric,telephone,andcable,belowground,withallfixturesanddevices,usedorusefulintheoperationofsaidutilities,assaidutilitiesmaybelocatedonthedescribedproperty,locatedintheTownofEstesPark,CountyofLarimer,StateofColorado,towit:AtemporaryeasementforundergroundingofoverheadutilityservicesintheNortheast‘AoftheSoutheast1/4ofSection25,Township5North,Range73Westofthe6thP.M.onpropertydescribedasLot8,CumorrahSubdivision,LarimerCounty,locatedat520OurayDrive,EstesPark,Colorado.Together,withtherighttoenteruponsaidproperty,survey,andconstructundergroundutilityservicesincludingbutnotlimitedtotrenching,installationofconduit,placementofwire,connectionofnewservicelines,removeexistingoverheadutilitiesandtoremoveobjectsinterferingtherewith.Theundergroundutilitiesshallbelocatedinadirectroutefromtheproposedtransformerstotheresidence,andwillberoutedtoavoidtreesandsignificantshrubs.Thiseasementwillbenullandvoiduponcompletedinstallationoftheundergroundutilityservices.Onabandonmentofthetemporaryeasementstheserviceswillbecomepropertyofthesaidgrantor,relievingtheTownofanyfinancialobligationoftheprivateutilities.Theworkonthesaidundergroundutilityservicesshallbedonewithcare,andalldamagetoanyimprovementsonsaidpropertycausedtherebyshallberestoredtopreconstructionconditionsattheexpenseoftheTown.Thesecondaryservicewireinstalledistobesizedadequatetosupporta200Ampservice.0 /WayneA.LandwehrStacyL.Collins520OurayDriveAugust13,2009Page2of2WITNESSmyhandandofficialsealtsdayoffk2009,atWayneA.Landwehrc4ayof,.2009,MyCommissionExpires:NotaryPublicStnvLCnltin.c(11LLl_t:a:dLe1frTheforegoinginstrumentwassubscribedandsworn(Signature)Theforegoinginstrumentwas(Signature)MyCommissionExpires:NotaryPublic LEGAL DESCRIPTION TEMPORARY CONSTRUCTION EASEMENT FOR UNDERGROUNDING OF OVERHEAD UTILP(SERVICES IN SE OF SECTION 25 T5N R73W OF THE BTH P.M., ON ThE PROPE6Th’DES&BEIJ AS LOT B.CUMMORAH SUBDFVISION,LARIMER COUNIr’,LOCATED AT 520 OURAY DRIVE.ESTES PARK.COLORADO. BASIS OF BEARING CONSIDERING THE NORTH LINE OF SAID LOT 8,CUMMDRAH SUBDMSION,BEARS SOUTH Z3O’EAST,WITH ALL BEARINGS RELATIVE THERETO: FOUND PC FOUND APPROXIMATE LOC EXISTING OHP SERVICE—-EXACT TO BE DETERMIN I CONTRACTOR PR/C j z REMOVE EXIS iiVi \Z POWER POLE I ______________ w 7 —t’3 / EXISTING ELECTRIC METER - EXHIBITA N 0 25 50 SCALE 1”=50’ —UU i/ON OF NEW ELECTRIC OCA T/ON AND OR/EN TA TION D BY GRANTOR AND TO CONSTRUCTIUON r29’E 11O.63 LOT B,CUMMORAH SUBDMSION,PART OF THE E OF ThE SE OF SEC11ON 25. ThNR73W OF ThE 6th PM.,TOWN OF ESTES PARK,COUNTY OF LP,RIMER,STATE OF COLORADO SBB4-6E 783.o•JOB No.203 056 EXHIBIT A 520 OURAY DRIVE TEMPORARY CONSTRUCTION iz tA p MT BY DPL DATE 11/0212009 r1oRNE$TONE & ____ oSok ‘\S//GW)58-g PAR CO.051?PAY (970) FILE.M/203_0N6/Eoenento\520 OorayleohEit .dwg TemporaryConstructionEasementQThomasWIAlyssaABergman402DriftwoodAvenueParcelNo.25303-09-001Page1of3TEMPORARYCONSTRUCTIONEASEMENTAGREEMENTIThomasW.Bergman&AlyssaA.Bergman(OWNERS),doesherebygrantaTemporaryConstructionEasementtotheTownofEstesParkanditsemployees,consultantsandcontractorspermissiontoenterthepropertydescribedbelowandgrantstheexclusiverightstoperformconstructionactivitiesnecessaryforthereconstructionofProspectAvenueandadjoiningsidestreetsandthatthepartiesagreeasfollows:Thetemporaryconstructioneasementisdescribedasfollows:locatedat402DriftwoodAvenue,onaPortionofLot1,Block3,CountryClubManorAdditiontotheTownofEstesPark,intheNorthwest1/4oftheSouthwest1/4ofSection30,Township5North,Range72Westofthe6thP.M.,theCountyofLarimer,StateofColoradoandbeingmoreparticularlydescribedasfollows:ConsideringtheNorthlineofBlock3ofsaidCountryClubManorAdditiontotheTownofEstesParkasbearingS89°11’OO”Eandallbearingsbeingrelativethereto:COMMENCINGatthenorthwestcornerofsaidLot1;Thencealongthenortherlypropertyline,South$9°l1’OO”Eastadistanceof10.00feet,saidpointbeingtheTRUEPOiNTOFBEGflSiNING;Thenceleavingsaidnortherlypropertyline,South20°19’45”Westadistanceof29.41feettoapointonthewesterlypropertylineofsaidLot1;Thencealongsaidwesterlypropertyline,North00°27’OO”Eastadistanceof17.72;ThenceleavingsaidwesterlypropertylineNorth45°37’25”Eastadistanceof14.10feetmoreorlesstotheTRUEPOINTOFBEGINNING.Theabovedescribedparcelcontains89squarefeet,moreorless.(SeeattachedExhibit‘A’)TheOwneralsograntstotheTown,itssuccessors,assigns,agents,contractors,andemployeestherighttoerectanduseconstructionequipmentwithintheeasementduringconstruction.ITISUNDERSTOODthattheEasementrightshereingrantedshallterminateupon2yearsfromthedatehereoforuponcompletionoftheabove-mentionedconstructionproject,whicheverissooner.ITISALSOUNDERSTOODthattheeasementhereingranteddoesnotconveyanyrightorinterestintheabovedescribedproperty,exceptasstatedherein,norpreventownerfromtheuseofsaidproperty;provided,howeverthatsuchusedoesnotinterferewiththerightshereingranted.C1 TemporaryConstructionEasementThomasWIAlyssaABergman402DriftwoodAvenueParcelNo.25303-09-001Page2of3Inaddition,theTown,itssuccessors,assigns,agents,contractors,andemployeesagreetothefollowingconditionofentry:I.DAMAGETOPROPERTY:Shallexercisecaretoavoiddamagingthepropertyinanymannernotconsistentwiththepurposeforwhichthisagreementisissued.2.COOPERATIONWITHOWNER:Shallatalltimescooperatewithowner(s)andcomplywithreasonablerequestsnotinconsistentwiththepurposeforwhichthisagreementisissued.3.CLEANUP:Shallspreadmaterialuniformlyovertheconstructionsite,seedandfertilize.Uponcompletion,shallcleanallthegroundoccupiedofallrubbish,excessmaterial,temporarystructuresandequipment.ACCEPTANCE:AllpartsofthesiteshallbeleftinacceptableconditionWITNESSmyhandandofficialsealthisi-2dayof2009,EstesPark,Colorado.I1iyv4(SEAL))AAiJii(SEAL)ThomasW.Bergman/STATEOFCOLORADO))SSCOUNTYOFLARIMER)Theforegoinginstrumentwassubscribedandswornbeforemethis.cdayof____________2009,byc..MyCommissionExpires:02 ‘SWITNESSmyhandandofficialsealthis,ayof___________2009,EstesPark,Colorado.A-(SEAL)STATEOFCOLORADO))SSCOUNTYOFLARIMER).Z%l/14cfr—(SEAL)AlyssatiA.BergmanUTheforegoinginstrumentwassubscribedandswornbeforemethis_______dayof0MyCommissionExpires:WITNESSmyhandandofficialsealthis_____dayof______________2009,EstesPark,Colorado.TownofEstesPark(SEAL)(SEAL)0TemporaryConstructionEasementThomasW/AlyssaABergman402DriftwoodAvenueParcelNo.25303-09-001Page3of32009,by0/2?/lc<-/7017cJJOSEPHW.COOPNOTARYPUBLICSTATEOFCOLORADO3 LEGALDESCRIPTIONPOINTOFCOMMENCEMENTATEMPORARYCONSTRUCTIONEASEMENTLOCATEDONAPORTIONLOT1BLOCK3,COUNTRYCLUBMANORADDITIONTOTHETOWNOFESIESPARK,COUNTYOFLARIMER,STATEOFCOLORADO,LOCATEDINTHENW1/4OFTHESW1/4OFSECTION30,T5N,R72W,6THP.M.BEINGMOREPARTICULARLYDESCRIBEDASFOLLOWS:EXHIBITAABASISOFBEARINGNCONSIDERINGTHENORTHLINEOFSAIDLOT1,BLOCK3,COUNTRYCLUBMANORADDITIONBEARSSOUTH891100”EAST,WITHALLBEARINGSRELATIVETHERETO:COMMENCINGATTHENORTHWESTCORNEROFSAIDLOT1;THENCEALONGTHENORTHERLYPROPERTYLINE,SOUTH89H100”EASTADISTANCEOF10.00FEET,SAIDPOINTBEINGTHETRUEPOINTOFBEGINNING;THENCELEAVINGSAIDNORTHERLYPROPERTYLINE,SOUTH2019’45”WESTADISTANCEOF29.41FEETTOAPOINTONTHEWESTERLYPROPERTYLINEOFSAIDLOT1THENCEALONGSAIDWESTERLYPROPERTYLINE,NORTH0027’OO”EASTADISTANCEOF17.72;THENCELEAVINGSAIDWESTERLYPROPERTYLINENORTH4537’25”EASTADISTANCEOF14.10FEETMOREORLESSTOTHETRUEPOINTOFBEGINNING.SAIDEASEMENTCONTAINING89SQUAREFEETMOREORLESS.EXHIBITA402DRIFTWOODAVENUETEMPORARYCONSTRUCTIONEASEMENTBYICROATE.QYBIOB01020SCALE1”=20’JOBN2C3.05RcORNEsTONE1692BOOTHOMPSON‘‘S/’(970)586-2458ISTESPARLCO.80517FAX(970)586—2459FILEMOOEm.nM4O2_Onftoddwg0Q0C’JF—.N4537’25”E14.10’S2cY19’45”W29.41’TEMPORARYCONSTRUCTIONEASEMENTU0C00ZCDBASISOFBEARING112.50’S89’Jl’OO”ELOT1,BLOCK3,COUNTRYCLUBMANORADDITIONTOTHETOWNOFESTESPARK,COUNTYOFLARIMER,STATEOFCOLORADOREC#20090021510DATED04/08/2009U ThomasW/AlyssaABergman402DriftwoodAvenueParcelNo.25303-09-001Page1of3EASEMENTFORACCESS,UTILITYANDDRAINAGERECEIVEDOfTHETOWNOfESTESPARK,COLORADO,thesumof1MODollar,inconsiderationofwhichThomasW.Bergman&AlyssaA.Bergman,herebygrantsuntosaidTown,itssuccessorsandassigns,apermanenteasementtoconstruct,operateandmaintainaccess,utilityanddrainagefortheuseofthepublicacrosslandsituatedinEstesPark,LarimerCounty,Coloradoandmoreparticularlydescribedasfollows:PERMANENTEASEMENTFORACCESS,UTILITIESANDDRAINAGESTRUCTURESCONSTRUCTIONANDMAINTENANCEApermanenteasementforaccess,utilityanddrainagestructures,locatedonaparceloflandasdescribedasbeinglocatedinLot1,Block3,CountryClubManorAdditiontotheTownofEstesPark,intheNorthwest¼oftheSouthwest¼ofSection30,Township5North,Range72Westofthe6thP.M.,theCountyofLarimer,StateofColoradoandbeingmoreparticularlydescribedasfollows:ConsideringtheNorthlineofBlock3ofsaidCountryClubManorAdditiontotheTownofQEstesParkasbearingS89°11‘OO”Eandallbearingsbeingrelativethereto:CommencingatthenorthwestcornerofsaidLot1,saidpointbeingtheTRUEPOINTOfBEG1NN1NG;Thencealongthenortherlypropertyline,South89°1I‘00wEastadistanceof10.00feet;Thenceleavingsaidnortherlypropertyline,South45°37’25”Westadistanceof14.10feettoapointonthewesterlypropertylineofsaidLot1;Thencealongsaidwesterlypropertyline,North00°27’OO”Eastadistanceof10.00feetmoreorlesstotheTRUEPOINTOfBEGINNING.Theabovedescribedparcelcontains50squarefeet,moreorless.(SeeattachedExhibit‘A’)C IThomasW/AlyssaABergman402DriftwoodAvenueParcelNo.25303-09-001Page2of3Uponthetermsandconditionshereinaftersetforth:1.Thetermsofsaideasementshallbeperpetual.2.ThomasW.Bergman&AlyssaA.Bergmanreservestherighttocultivate,useandoccupysaidpremisesforanypurposesconsistentwiththerightsandprivilegesabovegranted.Incaseofthepermanentabandonmentofsaideasement,allright,title,andinteresthereingrantedshallend,ceaseandterminate.3.ThomasW.Bergman&AlyssaA.BergmanbygrantoftheforegoingeasementdoesnotassumeanyresponsibiLityfortheconstruction,operation,andmaintenanceoftheaccess,utilityanddrainagestructureorliabilityfordamagesofanynaturearisingdirectlyorindirectlyfromtheconstruction,operation,maintenance,anduseofthetrailhereinprovided.WITNESSmyhandandofficialsealthis2dayof____________2009,EstesPark,Colorado.Towcvvv’(SEAL)U,(SEAL)ThomasW.Bergman/STATEOfCOLORADO))SSCOUISITYOFLARTMER)Theforegoinginstrumentwassubscribedandswornbeforemethi.’dayof____________,2009,bypMyCommissionExpires:‘O/Z.No’%_*2 ThomasW/AlyssaABergman402DriftwoodAvenueParcelNo.25303-09-001Page3of30STATEOFCOLORADO))SSCOUNTYOFLARIMER)_______________2009,byMyCommissionExpires:WITNESSmyhandandofficialsealthisColorado.TownofEstesPark(SEAL)(SEAL)AWITNESSmyhandandofficialseatthis)dayof12009,EstesPark,Colorado.J(SEAL)ti&kiAtilb‘1tJiA-(SEAL)AlyLA.BergmaiiLI0TheforegoinginstrumentwassubscribedandswornbeforemethisLdayofJOSEPHW.COOPNOTARYPUBLiCSTATOFPt.ORflO_____dayof______________2009,EstesPark,3 EXHIBITALEGALDESCRIPTIONTRUEPOINTOFBEGINNINGAPERMANENTEASEMENTFORDRAINAGEACCESSANDUTILITIESLOCATEDONAPORTIONLOT1,BLOCK3,COUNTRYCLUBMANORADDITIONTOTHETOWNOFESTESPARK,COUNTYOFLARIMER,STATEOFCOLORADO,LOCATEDINTHENW1/4OFTHESW1/4OFSECTION30,T5N,R72W,6THP.M.BEINGMOREPARTICULARLYDESCRIBEDASFOLLOWS:COMMENCINGATTHENORTHWESTCORNEROFSAIDLOT1,SAIDPOINTBEINGTHETRUEPOINTOFBEGINNING;THENCEALONGTHENORTHERLYPROPERTYLINE,SOUTH8911’OO”EASTADISTANCEOF10.00FEET;THENCELEAVINGSAIDNORTHERLYPROPERTYLINE,SOUTH4537’25”WESTADISTANCEOF14.10FEETTOAPOINTONTHEWESTERLYPROPERTYLINEOFSAIDLOT1;THENCEALONGSAIDWESTERLYPROPERTYLINE,NORTH0027’OO”EASTADISTANCEOF1D.0OFEETMOREORLESSTOTHETRUEPOINTOFBEGINNING.SAIDEASEMENTCONTAINING50SQUAREFEETMOREORLESS.PERMANENTEASEMENTBASISOFBEARINGCONSIDERINGTHENORTHLINEOFSAIDLOT1,BLOCK3,COUNTRYCLUBMANORADDITIONBEARSSOUTH8911‘00”EAST,WITHALLBEARINGSRELATIVETHERETO:01020SCALE1”=20’108No:203.056EXHIBITA402DRIFTWOODAVENUEPERMANENTEASEMENTACCESS,UTILITYANDDRAINAGEBY-JLRDATE.07/0109FILE.M:003_056IEoo3nont402_DAfNoood,dw9OOR8TONE1692BIGTHOMPSON‘‘S/(970)586-2458ESTESPARSCO.80517FAX(070)586—24590c0TBASISOFBEARING112.50’S89°J1‘OO”ES4537’25”W14.10’w00NN00zLOT1,BLOCK3,COUNTRYCLUBMANORADDITIONTOTHETOWNOFESTESPARK,COUNTYOFLARIMER,STATEOFCOLORADOREC#20090021510DATED04/08/2009ANUU SMemoTo:MayorPinkhamandTownTrusteesFrom:BobJosephCC:HalburnURichardsonDate:November10,2009Re:DeerRidgeSubdivisionCompanyNameHereTheattachedsummaryshowsthetimelineoftheworkthatwascompletedlastsummer.Ifthedeveloperhadnotbeenmakingprogressthenthetimeextensionswouldnothavebeengrantedbystaff.Infact,slowbutsteadyprogresswasbeingmadebythedeveloperduringthisperiodandstaffwasmonitoringthatprogressweekly,sostaffsawfittogranttimeextensionsaccordingly.Moretothepoint;thestreet,stormdrainageandutilityimprovementsthathavebeeninstalledonthisprojectthispastsummerdocomplywiththeapprovedconstructiondrawingspresentedatthetimeofTownBoardapproval.Assuch,theyalsocomplywiththerequirementsoftheDevelopmentCode.lithetimeextensionswouldnothavebeengrantedbystaffthissummer,theworkwouldlikelyhavecometoahaltandthelandownersthatusethisroadwouldnowbefacinganotherwinterwithaseriouslysub-standardroad.Byworkingwiththedeveloper,theworkgotdoneandthelandownersarenowenjoying(forthefirsttime)aproperlyengineeredpavedroad,upgradedsewerandupgradedwaterserviceandenhancedfireprotectionthataddsvalueandprotectslivesandpropertyintheentireneighborhood.4)Newcostestimate.ThisneedstoreflectoutstandingrequirementsandwarrantyforthoseNewdevelopmentagreement,reflectingchangestocostestimate,timing,etc.Digitalcopyoftheplat.Maintainerosioncontrolandaccomplishre-vegetation.Finishthepavingonthewestendofthenewroadway.(-220SY)InstallconcretedrivewayapronatSWdriveway(200sf)Itemsstillpendingonthisdevelopmentarelistedbelow:1)As-Builtplans.2)3)Engineer’scertificatefordrainage.Lettersofacceptanceforutilitiesthathavebeeninstalled.improvementsthathavebeenacceptedNewattorneycertificate.5)6)7)8)9)10)1 SUMMARYOFPROGRESS-DEERRIDGESUBDIVISIONApril28approvalbyTownBoardofthefinalplatApril29notifyXcelEnergyofapprovalanddiscussconstructiondetailsApril30provideXcelwithculvertlayoutandstubdetailorderlocatesMay6reviewapprovalsummarypreparedbyTownstaffcommencefinalplatsubmittalpreparationsMay15submitas-builtsewerdrawingstoTownstaffJune1JohnSkooginformsusofhisarrivaldateinEstesParkhehastoreviewdocumentsandsignJune9meetwithJohnSkoogtoreviewdocumentsInformedthestaffthatthepondiscompleteandtheoufflowisinprogressrequestanyinputto-dateonthefinalplatandsubmittalsstaffasksforcurrentplatinpdfformatforreviewsentplataspdfJune10staffasksforoneminorchangetotheplatJune16metwithJohnSkoogtoreviewagreementsmademinorchangesandsenttothestaffJune23finishedelectricinstallfinishedgaslinestubfinishedconcreteatoutflowsentdigitalcopyofplattothestaffJune24receivedpublicworkscommentsontheconstructionitemsandtheproposedbudgetamountsforthecollateralagreementJune25forwardedfinaldocumentstothebankincludingcollateralagreement,easements,plat,etcJune26banksentdraftofletterofcredithaddiscussionwithstaffconcerningoptionofcompletingallworkbeforetheplatisfiledandforgothecollateralagreementinformedthebanktoholdforthemomentJuly1setoutthestakesforbuildingthestreet July6awaitingFairbanksexcavatingtostartworkonstreetJuly9completedconcretepanatNeighborsdriveJuly14FairbanksstartedworkonthestreetJuly20completedculvertinstallationJuly27completedinitialgradingandditchpreparationandfoundsomeblastingwasneededAugust7BadgerpreparedandblastedasneededAugust14ditchcomplete,rockinstalled,graveldeliveredAugust20finalgradereset,finalgradingcomplete,testingcomplete,seedingaroundthepondareacompleteAugust28CoulsonindicateshewillbeinEstesParkinthenexttwoweeksashealsoispavinginthenationalpark,staffisinformedandaskedforafinalreviewofthestreetasconstructedSeptember14CoulsonisnotabletoconfirmanexactdateasyetweinstallasleeveforfutureutilitycrossingifneededSeptember28staffindicatesthehydrantcannotstayinanislandatthehammerheadandmustbemovedOctober1CoulsonpavesthestreetjustshortofthehammerheadOctober8FairbanksmovesthehydrantOctober19finalconcreteisinstalledatTheNeighborhoodwhichisneededtogetthepaverbacktocompleteDeerRidgeatthesametimeCoulsonagreeshecanpavenextweekOctober26badweathersetsinwithaseriesofstormsgivinglowtempsandsnowoffandonNovember3CoulsonagreestopaveonSaturdaythe7thNovember6finalgradingiscompletedforthehammerheadatDeerRidgeNovember7CoulsonpavesthehammerheadonSaturdayafternoon-greatweatherweekofNovember9to13thwewilldressuptheedgesaroundthenewasphaltandbegintheprocesswiththestafftodeterminewarrantycriteriaanddetermineanyworkthatcanbedoneyetthisfall 4.SUMMARYOFPROGRESS-DEERRIDGESUBDIVISION—\-(--April28approvalbyTownBoardofthefinalplatApril29notifyXcelEnergyofapprovalanddiscussconstructiondetailsApril30provideXcelwithculvertlayoutandstubdetailorderlocatesMay6reviewapprovalsummarypreparedbyTownstaffcommencefinalplatsubmittalpreparationsMay15submitas-builtsewerdrawingstoTownstaffMay28,2009Extensionof30daysgranted(tobringtheplatmylars,developmentagreementandformofguarantee)June1JohnSkooginformsusofhisarrivaldateinEstesParkhehastoreviewdocumentsandsignJune9meetwithJohnSkoogtoreviewdocumentsInformedthestaffthatthepondiscompleteandtheoufflowisinprogressrequestanyinputto-dateonthefinalplatandsubmittalsstaffasksforcurrentplatinpdfformatforreviewsentplataspdfJune10staffasksforoneminorchangetotheplatJune16metwithJohnSkoogtoreviewagreementsmademinorchangesandsenttothestaffJune23finishedelectricinstallfinishedgaslinestubfinishedconcreteatoutflowsentdigitalcopyofplattothestaffJune24receivedpublicworkscommentsontheconstructionitemsandtheproposedbudgetamountsforthecollateralagreementJune25forwardedfinaldocumentstothebankincludingcollateralagreement,easements,plat,etcJune26banksentdraftofletterofcredithaddiscussionwithstaffconcerningoptionofcompletingallworkbeforetheplatisfiledandforgothecollateralagreementinformedthebanktoholdforthemomentJune28,2009Extensionof30daysgranted(tosubmitletterofcredit)July1setoutthestakesforbuildingthestreetJuly6awaitingFairbanksexcavatingtostartworkonstreetJuly9completedconcretepanatNeighborsdriveJuly14FairbanksstartedworkonthestreetJuly20completedculvertinstallationJuly27completedinitialgradingandditchpreparationandfoundsomeblastingwasneeded July28,2009ConcernedcitizenraisesconcernatTownBoardMeeting.DirectorJosephreadse-mailfromapplicant“ImetwithBillFairbankslastevening.Hewillstartthefinalgradingnextweekandbereadyfortheasphaltbythe12thofAugust.CouslonExcavatinghasconfirmedthattheywillbereadytolaytheasphaltbytheweekofthe17thOurhydroseederisreadytocompletetheseedingassoonaseveryoneisoutofthearea.Also,wewillcleanupthelastbitsofthemiscellaneousmaterialslayingonthesite-thisweek”.Extensionof30daysgranted.August7BadgerpreparedandblastedasneededAugust14ditchcomplete,rockinstalled,graveldeliveredAugust20finalgradereset,finalgradingcomplete,testingcomplete,seedingaroundthepondareacompleteAugust28CoulsonindicateshewillbeinEstesParkinthenexttwoweeksashealsoispavinginthenationalpark,staffisinformedandaskedforafinalreviewofthestreetasconstructedAugust28,2009Extensionof30daysgranted.September1,2009DirectorJosephcomments“IhavebeencheckingthestatusofDeerRidgeregularly.Workisprogressingsteadily,althoughnotonschedule.Ifullyexpectpavementinthenext10daysbasedonmyobservation.IfthatdoesnotoccurthenIwillre-evaluatetheTownsposition.”September14CoulsonisnotabletoconfirmanexactdateasyetweinstallasleeveforfutureutilitycrossingifneededSeptember14,2009DirectorJosephcomments“IdoagreewithPaul(applicant)thatitwouldbeawasteofefforttoworkuptheLOCandthenturnrightaroundandreleaseit.”September28staffindicatesthehydrantcannotstayinanislandatthehammerheadandmustbemovedSeptember28,2009Extensionof30daysgranted.October1CoulsonpavesthestreetjustshortofthehammerheadOctober8FairbanksmovesthehydrantOctober19finalconcreteisinstalledatTheNeighborhoodwhichisneededtogetthepaverbacktocompleteDeerRidgeatthesametimeCoulsonagreeshecanpavenextweek(NotethatTheNeigbhorhood,whichhasnoconnectiontoDeerRidgeisreferenced)October22,2009queryastostatusofDeerRidgeSubdivisioncompliancewithconditionsofapproval.OutofofficeuntilOctober27noticereceivedinreply.October26badweathersetsinwithaseriesofstormsgivinglowtemps andsnowoffandonOctober27,2009TownBoardMeetingconcernraisedbytownresidentaboutnocomplyingwithconditionsofapproval.Suggestionthatapprovalberevoked,orconditionsofapprovalenforced.BoardaskedforupdateonDeerRidgeandconditionsofapproval.October28,2009Assumeanother30dayextensionwasgrantedbyCommunityDevelopmentDepartment.November3CoulsonagreestopaveonSaturdaythe7thNovember6finalgradingiscompletedforthehammerheadatDeerRidgeNovember7CoulsonpavesthehammerheadonSaturdayafternoon-greatweatherweekofNovember9to13thwewilldressuptheedgesaroundthenewasphaltandbegintheprocesswiththestafftodeterminewarrantycriteriaanddetermineanyworkthatcanbedoneyetthisfallPhotosofDeerRidgeSubdivisiontakenat3:14p.m.November9. ,.,. —I‘AL;;äbz :i rL.. 1•4ff’Ii --,-•S•— -S.p—.A,-.‘‘,t*.‘.——-..—wc_,.k it oCOLORADOMemoTownofEstesParkPublicWorksEngineeringRoom100,TownHallP.O.Box1200,EstesPark,CO80517970-577-3586,qsievers©estes.orqTo:From:Date:Re:HonorableMayorPinkhamandBoardofTrustees.ScottZurn(DaveMahany,GregSievers)November10,20092009ConcreteRehabilitation—requesttoacceptlowbid.Background:thePublicWorksDepartmentisplanningtodoconcretereplacementinthe300-500blocksofEastElkhornAvenueandtheRiverWalkin2009-2010.PWhopestoproceedwiththeworkassoonaspossible.Stafforganizedalistofprioritiesbasedonconcretesurfacequality,pedestriansafetyissues,plus:age,damageandwearofsidewalks,curbs,andtrails.Requestforpricequotepackageswereprovidedtoallfouroftheinsured,localconcreteconstructioncompanies,andtheresultsareasfollows:BrysonConcreteCompanyJonBrysonNobidCornerstoneConstructionConceptsKern,’ProchaskaIMikeTodd$43,478.00CornerstoneConcreteCompanyRobertPavlish$48,110.00MountainConcreteCompanyScottMiller$70,575.00•Staffrequestsauthorizationtoadjusttheconstructionquantities,dependantonconditions,uptothebudgetedamountof$50,000.fieldBudget:The2009budgetcontains$50,000forAnnualConcreteRehab.(#101-3100-431-35-51,Page80)Recommendation:TownBoardrecommendstoacceptthelowbidof$43,478.00fromCornerstoneConstructionConceptsInc.,fortheAnnualConcreteRehabilitationProject,andalsoapprovesstaffexpenditureuptothebudgetedamountof50,000. MemorandumTo:TownAdministratorHalburnt,TownBoard,andHonorableMayorPinkhamCC:DeputyTownAdministratorRichardsonFrom:FinanceOfficerMcFarlandDate:11/5/2009Re:PresentationofBudgetdocumentAttachedpleasefindtherevised2009-10budgetdocument.Theattached2009-10budgetdocumentistheresultofstaffpreparationsfromearlysummer—present,thebudgetsessionsofOctober2nd,9th,16th,and23td,anddevelopingeventsofthepastmonth.MiscellaneousrevisionsDiscoveriesweremadeduringthereviewprocessthatinvolved:1.misspellingsQ2.typographicalerrors3.clarificationofcategories4.updatesof2009data5.minormiscellaneouschangesinformat,etc.Appropriatecorrectionshavebeenmadebutthesechangesarenotdeemedmaterialandarenotitemizedhere.ChangesinaccordancewithOfficialMinutesfromOctober2nd9th16thand23rd:Changestothepresented2009-10Budgetdocumentsinclude:1.TheMuseumbudgethasbeenupdatedtoremovetheduplicateentryfortheCobbMacDonaldCabinroof($6,000).2.SpecialRevenueFundsthataresubsidizedbytheGeneralFund#101(Museum#207,SeniorCenter#217,CVB#222,FireServices#229)weredirectedtotargeta1%fundbalance.3.InvestmentincomeintheCVBFundwillbemovedfromtheAdvertising(#2200)totheVisitorsCenter(#2600)department.4.RevenuedetailshavebeenprovidedfortheCVB-Events(#5500)department.5.Cutspresentedwithoriginal2009Budgetrevision(Christmasparty-$13,000,employeeincentives-$10,000)werereinstatedasexpenseitems,asdirectedbyTownBoard.6.LarimerCountyOpenSpacewascontacted.Theyconfirmedflatrevenueexpectations,whicharereflectedintheOpenSpace(#220)account. November5,20097.ThePotholePatcherexpense($47,300)inStreets(#101-3100)hasbeenmovedfrom2009to2010.8.CatastrophicLoss(#605)fundbalancesubcategorieshavebeensummedtoprovideatotalfundbalance.9.CommunityReinvestmentFund(#204)fundbalancesubcategoryitemizingSOPAcommitmenthasbeenclarified,changingterminologyfrom“restricted”to“earmarked”.10.ThefeasibilitystudylineitemhasbeenremovedintheTheateraccount(#716).11.AlistingintheMedicalInsuranceFund(#606)hasbeenprovideddetailingaggregatecostsofeachoftheTown’smajormedicalplans.12.$1,900wasaddedtotheproposedCommunityService(#101-1900)budgetfortheEstesHousingAssistanceprogram,increasingthetotalfrom$315,500to$317,400.Changesfromsituations/eventsoccurringfollowingJindependentofOctoberBoardmeetings1.Theoriginal2009GeneralFundbudgetprojectedanetdecreaseinfundbalanceof$773,057.Therevised2009GeneralFundbudgetprojectsalargerdecreasethanoriginallyanticipated,intheamountof$920,459.Thisisaresultofrevenuelevelsbeinglowerthanbudgeted,includingbutnotlimitedtosalestax,communitydevelopment,andinterestincome(resultingfromlowerinterestrates).Intotal,revenueforecastshavebeendecreased$450,000.Expenditureshavebeendecreased$300,000.Fundbalancewilllikelydecreasefrom33%to32%,alevelwhichstillexceedstheTown’stargetof30%.For2010,revenueshavebeenbudgetedconservatively;flatinmostmajorcategories.2.2010propertytaxestimateshavebeenrefinedto$330,073from$326,614asnewinformationfromDOLA(DepartmentofLocalAffairs)hasbecomeavailable.3.Fund/Departmentreorganizationsa.In2010,theCVBFund(#222)willabsorbtheMuseum(#207)andSeniorCenter(#217)Funds.TheMuseumandSeniorCenterFundswillbecomedepartmentswithintheCVBFund.TheCVBFunditselfwillchangeitsnamefrom“CVBFund”to“CommunityServicesFund”.WiththecreationoftheLocalMarketingDistrict,theAdvertising(#222-2000)andVisitorsGuide(#222-2700)departmentswillbediscontinued.TheLMDdepartment(#222-2900)hasbeenaddedtoreflecttheagreementbytheTowntocontinuetofundstaffthatisnowemployedbytheLMD.b.OnNovember3,2009,theEstesValleyFireProtectionDistrict(EVFPD)wasformedbyelection.Withitsformation,theFireServicesFund(#229)willbediscontinuedasofDecember31,2009.Initsplace,theTownwilltransfer7%ofitsalestaxtotheEVFPDtoassistwithoperationalfunding.For2010,thedifferencebetweenwhatwasexpectedtobetransferredfromtheGeneralFundtotheFireServicesFund($455,000)andwhattheTownwillnowtransfertotheEVFPD($483,000)isa$28,000budgetincrease.AtthetimeofthisprintingtheeffectsofthecreationontheEVFPDontheFireman’sPensionFund(#709)isunknown,sonochangeshavebeenmadetoits2010Budget.However,nocostincreasesareexpected.4.Revisionscontinuetobemadeasnecessaryonthe2009end-of-yearestimatesastheyearprogresses,whichmayaffectthe2009endingfundbalancetoaveryminorextent.Staffiskeenlyawareoftheever-increasingchallengespresentedinaneconomywithflattodecliningrevenuescoupledwithincreasedexpenses.Staffispleasedtopresentabudgetthatattemptstoaddress(whereappropriate)statedTowngoals,whilecontinuingtomaintaina30%fundbalanceintheGeneralFund.0 2010ORGANIZATIONALCHARTTOWNOFESTESPARKORGANIZATIONALCHARTCitizensofEstesPark•UrbanRenewalAuthority•VolunteerFireDepartmentTheTownofEstesPark,astatutorymunicipality,operatesunderaCouncil/Managerformofgovernment.TheBoardofTrusteesandMayorarevotedinbytheelectoratewhoresidewithintheTownofEstesPark.TheMayorandTownBoardofTrusteesgovernourcommunityenactinglocallegislationandoverseeingexpenditureoffunds.PresentedinthisorganizationalchartaretheentitiesandemployeeswhoreportdirectlytotheMayorandTownBoardofTrustees.Boards,Commissions,andCommitteesareappointedbytheMayorwithapprovaloftheTownBoardofTrustees.TownstaffthatreportsdirectlytotheMayorandTownBoardofTrusteesaretheTownAdministrator,TownAttorneyandtheMunicipalJudge.OtherfunctionsappointedbyOrdinanceorspecialagreementbytheTownBoardofTrusteesandMayor,istheEstesParkUrbanRenewalAuthority,andtheLocalMarketingDistrict.TheTownBoardofTrusteesappointsfivemembersandtheLarimerCountyCommissionerstwomemberstotheLMDboard.BothboardsapprovetheLMDannualoperatingplan.IMayorandTrusteesIMunicipaliudgeIITownAdministratorIITownAttorneyIICommittees•CommunityDevelopment•PublicSafety•PublicWorks•UtilitiesBoardsandCommissions•BuildingCodeofAppeals•EstesValleyBoardofAdjustment•EstesvalleyPlanningCommissionAdvisoryBoards•FirePension•RooftopRodeo•TreeBoard1 2010ORGANIZATIONALCHARTSTownofEstesPark(Operations)OrganizationalChartCommunityPolicePublicCommunityUtilitiesTownFinanceDevelopmentWorksServicesClerkTheTownofEstesParkgovernmentoperationsaremanagedbytheTownAdministrator.Sevendepartmentheads,onedeputytownadministrator,110.5employees,and30-35seasonalemployeesareunderthedirectionoftheTownAdministrator.EachdepartmentisledbyadepartmentheadwhoanswersdirectlytotheTownAdministrator.DepartmentheadsareresponsibleforensuringTownservicesareprovidedatthehighestlevelandcontainthehighestqualityofservicepossible.TheTownAdministratorisresponsibleforensuringTownservicesareprovidedwithinestablishedbudgetsandTownpolicy.02 2010GENERALFUNDTransportation$177,5552.1%Parks$960,64511.6%Streets$1,497,96218.1%1.2%EXPENDITURES($11,201,324)AlargeportionoftheTown’sfundsareadministeredthroughtheGeneralFund.TheGeneralFundincludesthelegislative,judicial,executive,financialandtransportationarmsofTowngovernment.Italsoincludespublicsafetyandcommunitydevelopment,buildings,engineering,streets,andparks.Thegeneralfundanticipatesexpendituresofapproximately$8,293,324(withanadditional$2,908,000transfertootherfunds)for2010.TheTownseekstoretainafundbalancethatisequaltoaminimumof30%ofbudgetedannualexpenditures(justslightlymotethan3monthsworthofoperatingcosts).Transfers$43,772Legislative$2,908,000$180,355Finance4.3%Cornmunity$399,5914.8%Buildings—$486,0165.9%Engineering$99,4481Police$2,935,911ProtectiveInspections26.2%$356,941EmployeeBenefits\$34,0000.4%Subsidies$317,4003.8%4.3%3 2010SPECIALREVENUEFUNDSEXPENDITIURES($4,984,214)TheSpecialRevenuefundsincludeCommunityReinvestment,ConservationTrust,LarimerCountyOpenSpaceandtheCommunityServicesDepartment.Thisfund-typegeneratesrevenuetocoveraportionoftheiroperatingexpensesandreceiveatransferfromtheGeneralFundforanyshortfall.Therearereallythreesub-categoriesofSpecialRevenueFunds.Onesub-categoryistheCommunityReinvestmentFund(CRF).TheCRFistheTown’scapitalprojectfund,andisfundedbydirecttransfersfromtheGeneralFund.Asecondsub-categoryistheConservationTrustandOpenSpaceFunds.ThesefundsreceivemoniesfromlotteryandsalestaxproceedsfromtheState/County,respectively,andtherevenuesareearmarkedforpreservation/maintenanceofparksandopenspaceareas.Newfor2010isthefinalsub-categoryCommunityServiceswhichincludesMuseum,SeniorCenter,VisitorServices(CVB),SpecialEvents/FairgroundsandConferenceCenter.ThesefiveaccountsareactualworkingfacetsoftheTownandbearpersonnel,operations&maintenance,andcapitalexpendituresjustlikeGeneralFundDepartments.Asagrouptheirexpensesaresupportedbyself-generatedrevenues,whiletheremainingfundingtakestheformoftransfersfromtheGeneralFund.0CommunityReinvestment$2,00000040%LarimerCountyOpenSpaceFund$211,3714%ConservationTrustFund$85,5002%CommunityServices,$2,687,34354%4 2010ENTERPRISEFUNDSWaterFundEXPENDITURES($18,210,203)LightandPower$12,173,26281.3%TheEnterpriseFundsincludeLight&PowerandWater.days(or25%)ofoperatingexpenses.TherecanalsobeTheutilityfundsarefundedthroughuserfeesandfundbalancerestrictionsresultingfrombond/debtoperateverymuchlikeaprivatesectorbusiness.Townissuances.policyistomaintainfundbalancesthatareequalto9018.7%5 2010INTERNALSERVICEFUNDSEXPENDITURES($1,171,346)VehicleReplacement$370,50031.6%MedicaLInsurance$68,2405.8%—.....FleetMaintenance$281,81524%TheInternalServiceFundsincludeCatastrophicLoss,MedicalInsurance,Fleet,InformationTechnologyandVehicleReplacement.EachofthesefundsprovideservicestoTowndepartmentsandthereforereceiveincomefromthedepartmentsserved.TherearenotargetfundbalancesintheInternalServicefunds,however,threeofthesefunds(Fleet,InformationTechnologyandVehicleReplacement)havecapitalequipmentandbuildingsthatdepreciateandrequirereinvestment.Therefore,fundbalancesareexpectedtobesufficienttoreplacecapitalasnecessary.TheVehicleReplacementfundisspecificallyearmarkedforthefuturereplacementofvehicleswithinTowndepartments.00InformationSystemsTechnology$450,79138.4%6 2010FIDUCIARYFUNDSEXPENDITURES($153,237)PolicePension$3,4652%TheaterFund$21,0007784%TheFiduciaryFundsincludeFireandPolicePensionsandtheTheaterfundsarecurrentlyheldunderanagreementwithTheaterFund(formerlyknownasFriendsofStanleyHall).theTheaterorganizationandareearmarkedforthebenefitFiduciaryfundsareheldforathirdparty.Inthepensionoftheperformingarts.funds,theassetsareownedbytheplanparticipants;the\FirePension$128,7727 2010GENERALFUNDDEPARTMENTSTownAdministrationTownAdministrator—]P.T.SecretaryIIIDeputyTownAdministratorDeputyTownClerk0•5.5(FTE’s)FullTimeEmployeeso(1)TownAdministratoro(1)DeputyTownAdministratoro(1)TownClerko(1)DeputyTownClerko(1)PublicInformationOfficero(.5)ExecutiveAssistant 2010GENERALFUNDDEPARTMENTSCommunityDevelopmentCommunityDevelopmentDirectortaiii}tChiefBuildingPlannerIIPlannerIIOfficialPlansExaminer—ilnspedr7FulltimeEmployees(FTE’s)o(1)CommunityDevelopmentDirectoro(2)PlannerIIo(1)ChiefBuildingOfficialo(1)PlansExaminero(1)BuildingInspectoro(1)SecretaryIll9 2010GENERALFUNDDEPARTMENTS•9FulltimeEmployeesfETE’s)o(1)FinanceDirectoro(1)HRManagero(1)PayrollTechniciano(1)AccountingManagero(1)Accountanto(1)AccountsPayableClerko(2)UtilityBillingSpecialisto(.75)AdministrativeClerk0FinanceDepartmentAccountsPayableUtilityBillingSpecialists0(.25)AdministrativeClerk 2010GENERALFUNDDEPARTMENTSPoliceDepartmentSergeantSergeantIInvestigationsTeamATeamB____________SupportServicesSergeantDispatchRecordsCodeEnforcement•28.5FulltimeEmployees(FTE’s)o(1)PoliceChiefo(1)Secretarylllo(1)PoliceCommandero(2)PatrolSergeantso(2)Investigatorso(10)PatrolOfficerso(1)SupportServicesSergeanto(6)Dispatcherso(1)RecordsTechniciano(1)CodeComplianceOfficero(1)CommunityServicesManagero(.50)RestorativeJusticeCaseManager(PartTimeGrantFundedPosition)o(1)SchoolResourceOfficer•(4)SeasonalEmployeeso(4)CommunityServiceOfficers11 2010GENERALFUNDDEPARTMENTSPublicWorksPublicWorksSuperintendentParksForeman[StreetsForemanFleetLeadMechanicPublicWorksProje7______________________LManagerMunicipalServicesMunicipalServices7MechanicIWorkerIllWorkerIllMunicipalServicesMunicipalservicesWorkerIWorkerI(13)SeasonalWorkers(1)Seasonal13FulltimeEmployees(FTE’s)o(1)PublicWorksDirectoro(1)PublicWorksSuperintendento(1)ParksDepartmentForemano(1)PublicWorksProjectManagero(1)StreetDepartmentForemano(1)FleetDepartmentLeadMechanico(2)MunicipalServiceWorkerIllo(4)MunicipalServicesWorkerl’so(1)MechanicI•(14)SeasonalEmployeeso(13Seasonal)ParksDepartmento(1Seasonal)StreetDepartment 2010SPECIALREVENUEFUNDDEPARTMENTtS)(1)MuseumCurator•(1)FairgroundsForeman(1)FairgroundsSupervisor•(1)EventSupportCoordinator•(2)InformationSpecialisto6SeasonalEmployees•(3Seasonalemployees)Fairgrounds•(3Seasonalemployees)VisitorServicesCommunityServicesDepartmentEstesParkSeniorcenter,Inc.EstesParkMuseumFriendsFoundationInc.o12.5FulltimeEmployees(FTE’s)•(1)Director•(1)SalesandMarketingManager•(1)SeniorCenterManager•(1)MuseumManager•(1)EventsManager•(1)VisitorServicesCoordinator•(.50)SeniorCenterProgramCoordinator13 2010ENTERPRISEFUNDDEPARTMENT(5)0014UtilityDepartments ENTERPRISEFUNDDEPARTMENT(S)Cont...UtilityDepartments35FulltimeEmployeesfFTE’s)o(1)UtilitiesDirectoro(1)WaterSuperintendento(1)UtilitiesMeterForemano(1)AssistanttoLightandPowerDirectoro(1)ElectricalEngineer(Vacant)o(1)LightandPowerSuperintendento(1)InformationTechnologyManagero(1)AssistantWaterSuperintendento(1)WaterQualityManagero(1)WaterLabTechniciano(3)H20PlantOperatorIV’so(1)CrossConnectionControlSpecialisto(2)MunicipalServiceWorkerIll’so(1)MeterSpecialistIVo(1)MeterSpecialistIIIo(1)MeterSpecialistIIo(1)MeterSpecialistIo(1)MeterReaderGroundmano(1)MeterReadero(1)CrewChiefo(2)LinemanIVo(1)LinemanIIIo(2)LinemanIIo(1)LinemanIo(1)LineEquipmentSpecialisto(1)GroundmanIllo(1)MaterialsManagementSpecialisto(1)Secretarylllo(1)InformationTechnologyManagero(1)InformationTechnologySupportSpecialisto(1)PC/GlSSupportSpecialist•2SeasonalEmployeeso(2SeasonalReaderCalibrators)Meters15 TABLEOFCONTENTSGeneralFund(101)RevenuesExpendituresandOtherUsesLegislative(1100)Judicial(1200)Executive(1300)Elections(1400)Finance(1500)CommunityDevelopment(1600)Buildings(1700)EmployeeBenefits(1800)CommunityServiceGrants(1900)Police/Patrol(2100)Communications/Dispatch(2155)CommunityServices(2175)ProtectiveInspections(2300)Engineering(2400)Streets(3100)Parks(5200)Transportation(5600)Transfers(9000)SpecialRevenueFundsCommunityReinvestment(204)Museum(207)—fundending12/31/09ConservationTrust(211)SeniorCenter(217)—fundending12/31/09OpenSpace(220)CommunityServices(summary—222)—formerly“CVB”Advertising(2000)—departmentending12/31/09VisitorsCenter(2600)VisitorsGuide(2700)—departmentending12/31/09GroupSales&Marketing(2800)LMD(2900)—created01/01/10SeniorCenter(5304)—created01/01/10withterminationofFund#217SpecialEvents(5500)Museum(5700)—created01/01/10withterminationofFund#207ConferenceCenter(5800)FireServices(229)—fundending12/31/09DebtServiceFundBuildingAuthority(419)EnterpriseFundsLight&Power(502) Water(503)InternalServiceFundsCatastrophicloss(605)MedicalInsurance(606)FleetMaintenance(612)InformationSystemsTechnology(625)VehicleReplacement(635)FiduciaryFundsFirePensionFund(709)PolicePensionFund(710)Theater(716) REVENUETaxesGeneral(PILOTs,cigrtte,rent,etc)DepartmentalInterestTotalOperatingRevenuesOthersourcesTransfers-InfromotherfundsTOTALREVENUESEXPENDITURESPersonnelOperating&MaintenanceCapitalTotalOperatingExpendituresDebtServiceOtherusesContingenciesTransfer-CommunityReinvestmentTransfer-MuseumTransfer-SeniorCenterTransfer-CVBTransfer-FireServicesFundTransfer-EPURATOTALEXPENDITURESNETSOURCE(USE)OFFUNDSDEPT./FUNDBALANCES,BeginningDEPT.IFUNDBALANCES,EndofYearTOWNOFESTESPARKFinancialOverview-GeneralFund-2010BudgetGeneralLegislativeJudicialExecutiveElectionsCommunityBuildingFinanceDevelopmentMaintenance10001100120013001400150016001700$7,919,485$-$-$-$-$-$-$-261,672--------317264317,101-27,32863,949191,65142,280-------8,223,437317264317,101027,32863,949191,6511,115,162-------9,338,599317264317,101-27,32863,949191,651064,50141,705218,0160279,351327,21533,9870115,8542,067212,12918,60075,62672,376452,029000000000180,35543,772430,14518,600354,977399,591486,0160000000000000000800,0000000000285,0000000000160,00000000001,180,0000000000483,0000000000000000002,908,000180,35543,772430,14518,600354,977399,591486,0166,430,599(180,038)(43,508)(113,044)(18,600)(327,649)(335,642)(294,365)-$(180,038)$(43,508)$(113,044)$(18,600)$(327,649)$(335,642)$(294,365)0 TOWNOFESTESPARKFinancialOverview-GeneralFund-2010BudgetEmployee--ProtectiveBenefitsSubsidiesPoliceInspectionsEngineeringStreets18001900—-2100-75230024003100%ofParksTransportation52005600TotalTotal04,680,336[.43%177,5553,057,18836.86%0555.8006.70%177,5558,293,324100.00%0034,000317,4002,935,911356,94199,4481,497,968960,645177,55511,201,324(34,000)(317,400)(2,546.078)(220.059)(98.972)(1,150,604)(954,620)(177,555)(381,535)_________3,710,785$-$-$-$-$-$-$-$389,833136,882476347,3646,025$7,919,485261,6721,481,19042,28000389,833136,882476347,3646,02509,704,627--------1,115,162--389,833136,882476347,3646,025-10,819,78981.61%2.70%15.26%0.44%100.00%002,434,542306,16651,077382,117541,65934,000317,400496,36950,77548,371578,551405,486005,00000537,30013,50034,000317,4002,935,911356,94199,4481,497,968960,645000000000000000000000000800,00000000000285,00000000000160,000000000001,180,00000000000483,000000000000$(34,000)$(317,400)$(2,546,078)$(220,059)$(98,972)$(1,150,604)$(954,620)$(177,555)$3,329,250 TOWNOFESTESPARKFinancialOverview-AllFunds-2010BudgetREVENUETaxesIntergovernmentalCurrentMiscellaneousChargesforServicesInterestTotalOperatingRevenuesOthersourcesTransfers-InfromotherfundsSaleofassetsBond/LoanProceedsTOTALREVENUESEXPENDITURESSourceofSupplyPersonnelOperating&MaintenanceCapitalTotalOperatingExpendituresDebtServiceGeneralFund4,680,3363,057,188555,8008,293,324$-$-$-$32,000230,0009,33500000238,66600785,9291,4004,0002,55033,400234,0001,036,480000000SpecialRevenueFundsCommunityConservationOpenReinvestmentTrustSpaceCVBDebtServiceBuilding000027,00027,000$7,919,485$35,14512,500214,0271,481,19042,2809,704,6271,115,16210,819,789InternalServiceCatastrophicLossMedical$-$-000002,0100023,0004,00023,0006,01023,0006,010800,000--1,625,000827,00033,400234,0002,661,480--32,4451,474,864-49,500-1,151,4792,000,00013,500290,00061,0002,000,00063,000322,4452,687,343$068,26R240OtherusesTransfers-outtootherfunds2,908,000----TOTALEXPENDITURES11,201,3242,000,00063,000322,4452,687,343NETSOURCE(USE)OFFUNDS(381,535)(1,173,000)(29,600)(88,445)(25,863)FUNDBALANCES,Beginning3,710,785$1,665,47761,124308,26249,323FUNDBALANCES,EndofYear$3,329,250$492,477$31,524$219,817$23,460Fundbalance/totalexpenditures30%1%-68,24023,000(62,230)1,485,608274,182$1,508,608$211,9520 TOWNOFESTESPARKFinancialOverview-AllFunds-2010BudgetInternalServiceFundsFiduciaryFundsInformationVehicleFirePoliceFleetTechnologyReplacementPensionPensionTheaterEnterpriseFundsLight&PowerWaterTotal%ofTotal$-$-$-000000000270,000468,629488,2463,8001,30017,000273,800469,929505,246223,333227,389-58,482223,402---370,500$-$48,605081,00005000028.36%1.27%0.04%2.74%66.64%0.95%100.00%--998,897116,2654,023,1623,46521,00013,923,7273,435,39234,957,81450(18,300)(1,757,376)(176,763)(3,493,360)-$-$-$-7,919,4850000355,085000012,5003,4650216,26610,250765,6840011,900,0853,213,37918,607,458502,70050,00035,000264.080273,800469,929505,246179,6053,5152,70012,166,3513,258,62927,924,292-----3,540,162179,6053,5152,70012,166,3513,258,62931,464,454281,815450,791370,500128,7723,46521,0005,541,308160,5615,701,86919.22%2,159,7871,193,8459,991,99933.67%2,426,3441,322,9338,510,80528.68%___________________________________2,045,823131,0005467.6j18.43%128,7723,46521,00012,173,2622,808,33929,672,296I100.00%281,815450,791370,500(8,015)19,138134,746751,568510,7881,262,356128,77250,833232,00565,8761,770,2591,168,711$223,990$85,014$1,905,005$1,219,544362435,9286038,5341,340,09518,606,531$412$417,628$4,281,158$1,163,332$15,113,17131%34% 11/03/09ProjectedStatementofRevenues,Expenditures,andFundBalanceGeneralFundTownofEstesPark-2010BudgetOriginalBudgetRevisedBudgetBudget2008200920092010Revenues$10,295,275$10,003,760$9,545,292$9,704,627ExpendituresPersonnelServices4,191,3524,505,3164,442,8114,680,336OperationsandMaintenance2,900,7893,201,9513,265,9903,057,188TotalCurrentExpenses7,092,1417,707,2677,708,8017,737,524Capital499,497533,100587,481555,800Subtotal7,591,6378,240,3678,296,2828,293,324Rollovers/Appropriations(02/10/09)0222,95600TotalExpenses$7,591,637$8,463,323$8,296,282$8,293,324Excess(deficiency)ofrevenuesoverexpenditures2,703,6381,540,4371,249,0101,411,303Otherfinancinguses(cont/transfersout)(4,068,202)(3,405,754)(3,271,254)(2,908,000)AdjtoCAFR(rounding)/proceedsfromEPHA*918,505000Otherfinancingsources(transfersin)1,039,3821,092,2601,101,7851,115,162Increase(decrease)infundbalance593,323(773,057)(920,459)(381,535)(Estimated)beginningfundbalance4,037,9224,631,2444,631,2443,710,785CAFRadjustment0000(Estimated)endingfundbalance$4,631,244$3,858,187$3,710,785$3,329,250*GeneralFundportionofEPHAloanrepaidin2008.BalancesremaininL&P,Water,andCatastrophicLossFunds.Genfundbal/(TotalExpenses+TransfersOut)40%33%32%30%02% GeneralFundRevenueDetailTownofEstesPark-2010BudgetOriginalBudgetRevisedbudgetBudget2008200920092010Taxes$8,113,581$8,283,968$7,836,257$7,919,485Intergovernmental31,58030,75040,58435,145(cigarette,mineral)Current11,61312,50012,50012,500(rentals)Miscellaneous200,543220,599207,401214,027(lieuoftaxes)Interest180,35890,00040,00042,280Departmentalrevenues1,757,6001,365,9431,408,5501,481,190Subtotal10,295,27510,003,7609,545,2929,704,627Proceedsfrom:EPHAloan918,500000Transfer-L&P993,705982,161970,135908,897Transfer-Water105,677110,099110,099116,265Transfer-FireFund0021,5510TotalRevenue$12,313,157$11,096,020$10,647,077$10,819,789inc/decoverprioryear-1%-10%-14%2%RevenuedetailTaxesProperty$288,195$309,000$308,946$330,073Ownership-licenseplatefees25,76630,00030,00031,710Sales-General7,183,9977,250,0006,900,0006,900,000Sales-vehiclessoldinEP2,7236,0003,0003,171Use-vehiclessoldoutsideEP186,294205,000175,000184,976Proptax-latepmntfees1,3621,2501,2501,321Telephonefranchise16,36320,00020,00021,140Naturalgasfranchise127,375150,000100,000137,411CableTVfranchise41,70660,00050,00052,850Electricfranchise186,242192,716193,114198,809Waterfranchise53,55860,00254,94758,0248,113,5818,283,9687,836,2577,919,485DepartmentalRevenuesLegislative349300615317Judicial331250250264Executive331,926302,500322,024317,101Elections024,00018,9720Finance/Administration36,39624,76424,76427,328CommunityPlanning105,84879,50085,51763,949Buildings159,953165,000165,058191,651CommunityService201,000020,0000Police274,060266,902282,227389,833ProtectiveInspections295,707204,000157,050136,882Engineering696450561476Streets346,981295,277325,812347,364Parks4,3533,0005,7006,025$1,757,600$1,365,943$1,408,550$1,481,190 GeneralFundExpensebyDepartmentTownofEstesPark-2010BudgetOriginalBudgetRevisedbudgetBudgetZ008200920092010Legislative(1100)$108,9941.4%$197,2572.3%$174,1282.1%$180,3552.2%Judicial(1200)41,2180.5%41,5850.5%41,5990.5%43,7720.5%Executive(1300)339,1344.5%437,0495.2%4359635.3%430,1455.2%Elections(1400)24,0070.3%40,7000.5%18,6000.2%18,6000.2%Finance(1500)261,0643.4%330,5133.9%325,4643.9%354,9774.3%CommunityDevelopment(1600)378,0135.0%390,3134.6%386,4094.7%399,5914.8%Buildings(1700)413,0525.4%565,3606.7%559,3616.7%486,0165.9%EmployeeBenefits(1800)25,0240.3%35,0000.4%35,0000.4%34,0000.4%CommunityServiceGrants(1900)578,8507.6%362,4904.3%382,4914.6%317,4003.8%PolicePatrol(2100)1,702,94022.4%1,867,95522.1%1,84508822.2%1,866,36222.5%Dispatch(2155)668,0158.8%742,6238.8%72g,6188.8%781,7569.4%CommunityService(2175)217,6702.9%230,6282.7%235,3352.8%287,7933.5%ProtectiveInspections(2300)377,9595.0%399,4474.7%381,8664.6%356,9414.3%Engineering(2400)112,6181.5%147,8221.7%146,1171.8%99,4481.2%Streets(3100)1,261,46516.6%1,543,99618.2%1,509,05018.2%1,497,96818.1%Parks(5200)925,29512.2%905,57510.7%903,76610.9%960,64511.6%Transportation(5600)156,3192.1%225,0092.7%186,4272.2%177,5552.1%Subtotal7,591,637100.0%8,463,322100.0%8,296,282100.0%8,293,324100.0%Transfers/ContingenciesMayorsFund31,7570.3%00.0%00.0%00.0%CommunityReinvestment650,0005.6%500,0004.2%500,0004.3%800,0007.1%Museum240,84921%244,9502.1%244,9502.1%285,0002.5%SeniorCenter149,5691.3%155,8041.3%155,8041.3%160,0001.4%CVB1,875,00016.1%1,870,00015.8%1,870,00016.2%1,180,00010.5%FireServices921,0277.9%435,0003.7%300,5002.6%483,0004.3%EPURA200,0001.7%200,0001.7%200,0001.7%00.0%4,068,20234.9%3,405,75428.7%3,271,254283%2,908,00026.0%TotalExpenditures$11,659,839100.0%$11,869,076100.0%$11,567,536100.0%$11,201,324100.0%inc/decoverprioryear2%-1%*movedto1100includesrolloversof$99,956and02/10/09appropriationof$123,000014 GeneralFundLegislative,#101-1100(Mayor&TownBoard)TownofEstesPark-2010BudgetSCOPEOFSERVICESMayorandBoardof6TownTrusteesprovidebroadpolicydirection.DevelopstrategicplansasnecessaryServeasthequasijudicialbodyinmattersrelatedtotheEstesValleyDevelopmentCodeandasthelocolliquorlicensingauthorityReappointadvisorycommitteesannuallyTownBoardapprovesbudgetannuallyOriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$51,581$57,652$58,472$64,501Operations&Maintenance57,413137,655115,656115,854TotalCurrentExpenses108,994195,307174,128180,355Capital0000Rollovers01,95000TotalExpenses$108,994$197,257$174,128$180,355inc/decoverprioryear4%81%60%4%Revenues349300615317PersonnelLevelsMayor1.001.001.001.00Trustees6.006.006.006.00Operations&MaintenanceOrd./Plans/studiesasneeded3,8159,0007,0008,200VolunteerRecognition12,66912,00012,00010,800Education/Training18,14641,45021,78324,500Citizen’sInformationAcademy1,1331,1331,1331,500Dues/subscriptions10,02810,63110,63110,454PrideAwards4,9905,0002,5254,000MayorscontingencyfundseeGF#101-900050,00050,00045,000(movedfromGenFund#101-9000) TownofEstesParkDetailbudgetinformationLegislative1014100-411(MayorandBoard)2010AccountAccountNameBudgetNumberDetail221-01Property19821-02LiabilityInsurancePremiums2003,00022-04OrdinanceRevisionFees5,20022-98Plans/studiesasneededProfessionalServices/Fees8,2002,70026-01OfficeSupplies10026-02Postage50026-03Printing/Forms10,80026-17VolunteerRecognitionLuncheon6,50026-17Catering/SpecialCircumstancesMaterialsandSupplies20,60024,50027-04Education/Trainingdetails027-04Misc(CAST,CML,etc)12,50027-045outofstate10,50027-047instate1,50027-04CIAclass10,45427-05Dues/subscriptionsdetails7,37827-05CML1,11727-05NLC1,65027-05CAST30927-05Otherdues/subasneeded1,00027-06EmployeeRecognition75027-07MileageReimbursementJobPerformanceExpenses36,704UtilityExpenditures1,15028-01TelephoneOtherCurrentExpenses4,00029-40PrideAwardsMayorsContingency45,00060-01ContingencyFundforMayorTotalOperations&_________MaintenanceCosts115,854CapitalEquipment00 GeneralFundJudicial,#101-1200(MunicipalCourt)TownofEstesPark-2010BudgetSCOPEOFSERVICES‘ProvidefairandimpartialapplicationofTowncodestoincludethemodeltrafficcodeManageandreviewsentencingofoffenders‘AssistwithcertificationofmunicipalelectionresultsProvidefortheswearing-inofTownelectedofficialsOriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$40,404$39,537$39,543$41,705Operations&Maintenance8142,0482,0562,067TotalCurrentExpenses41,21841,58541,59943,772Capital0000TotalExpenses$41,218$41,585$41,599$43,772inc/decoverprioryear6%1%1%Revenues331250250264PersonnelLevelsJudge0.500.500.500.50CourtClerk0.500.500.500.50AssistantJudgecontractedcontractedcontractedcontracted5%salaryincreasebyordinanceineven-numberedyears(next=10) TownofEstesParkDetailbudgetinformationJudicial101-1200-412(MunicipalCourt)002010AccountAccountNameBudgetNumberJustification29621-02LiabilityInsurancePremiums296Profservices/fees25022-98Translatorfees16726-01OfficeSupplies12826-02Postage6926-17Printing/FormsMaterialsandSupplies36448127-04Education/Training57627-05MemberDues/Subscriptions(BarAssoc,Clerk/JudgeAssoc)10027-06Employeerecognition(1@$80)empreccontingencyforcont.judgeJobPerformanceExpenses1,157TotalOperations&MaintenanceCosts2,067CapitalEquipment0 GeneralFundExecutive,#101-1300TownofEstesPark-2010BudgetSCOPEOFSERVICESImplementationofTownBoardgoalsandstrategicplan(s)ProvideoperationaloversightofTawnDepartmentsSuperviseenforcementoflowsandordinancesMaintainofficialdocumentsandrecordsOversightoflegalpublicationsMinutesfarTownBoardandCommitteemeetingsPreparationandmonitoringofannualbudgetManagebusinessandliquorlicensingOversightofpublicinformationprogramsandpublicationsServeorfacilitateasliaisonbetweenTownandcommunitygroupsasneeded‘StoffsupporttotheMayorandTownBoardofTrusteesOriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$164,194$214,373$202,602$218,016Operations&Maintenance163,254222,676233,361212,129TotalCurrentExpenses327,448437,049435,963430,145Capital11,686000Rollovers0000TotalExpenses$339,134$437,049$435,963$430,145inc/decoverprioryear-11%29%29%-1%Revenues331,926302,500322,024317,101Liquoroccupationlicenses56,97250,00050,00052,851Generaloccupationlicenses268,054250,000250,000264,250Other6,9002,50022,0240PersonnelLevelsTownAdministrator0380.380.380.38DeputyTownAdministrator0.380.380.380.38ExecutiveAssistant(PT)0.190.190.000.00TownClerk0.380.380.380.38DeputyTownClerk0380.380.380.38PublicInformationOfficer0.000.380.380.38SecretaryIll(PT)0.000.000.380.38Operations&MaintenanceLegal86,117100,00090,00090,000ITServices27,68729,65229,65240,699Newsletter5,00015,0005,0005,000Annualreport03,5001,7001,700LMDExpenses0017,7500Departmentassessment0020,0000Furniture/fixtures1,17310,1002,1640Education/training7,85117,50017,50023,000CapitalCopier11,686000 TownofEstesParkDetailbudgetinformationExecutive101-1300-4132010AccountAccountNameBudgetNumberJustification15121-01Property1,22821-02LiabilityInsurancePremiums1,37950022-07RecordingFees90,00022-08Legal40,69922-09ITServices3,70022-98Publicinformationasneeded5,00022-98Newsletter1,70022-98Annualreport022-98DepartmentassessmentProfessionalServices/Fees141,599PublicationFees2,50023-01Publishing7,82925-01Phone50025-01Clerksindex1,10025-01CopymachinemaintenanceMaintenanceContracts9,4296,80026-01OfficeSupplies7,00026-02Postage(md.Newsletter-$2,700)1,00026-03Printing/Forms10026-04Freight/Shipping6,00026-17Catering/SpecialCircumstances026-23OfficeFurniture(TA)5,40026-33DataProcessingEquipment_________(BoardClerk,Podium)MaterialsandSupplies26,30023,00027-04Education/Training11,50027-04Outofstate11,50027-04Instate2,42227-05MemberDues/Subscriptions20227-05Newspapers9027-05CMCA25027-05IIMC1,00027-05ICMA6527-05CCCMA(2)21527-05CASTA27527-05Rotary-TA(J3D TownofEstesParkDetailbudgetinformationExecutive101-1300-4132010AccountAccountNameBudgetNumberJustification7527-05COPlO25027-05Misc2,20027-06EmployeeRecognition80027-0610Deptheads20027-062.5employees@$801,20027-06120employees@$1070027-07MileageReimbursementJobPerformanceExpenses28,322UtilityExpenditures2,60028-01TelephoneTotalOperations&MaintenanceCosts212,129CapitalEquipment0 GeneralFundElections,#101-1400TownofEstesPatk-2010BudgetRevenuesReimbursementfromLocalMarketingDistrictElection-Nov20080PersonnelLevelsnoneSCOPEOFSERVICESProvideadministrativeoversightofallmunicipalelectionstoincluderegularelectionsandspecialelectionsascalledOriginalBudgetRevisedBudgetBudget200$200920092010PersonnelServices$0$0$0$0Operations&Maintenance24,00740,70018,60018,600TotalCurrentExpenses24,00740,70018,60018,600Capital0000TotalExpenses$24,007$40,700$18,600$18,600inc/decoverprioryear1302%70%-23%0%24,000ScheduledelectionforNovember09:FireDistrict18,972000 TownofEstesParkDetailbudgetinformationElections101-1400-4142010AccountAccountNameBudgetNumberJustificationProfessionalServices/Fees1,20022-25JudgesPublicationFees20023-01Publishing26-01OfficeSupplies5,80026-01URAElection8,00026-01Municipalelection3,00026-02PostageMaterialsandSupplies16,800Catering/SpecialCircumstances40026-17CateringTotalOperations&MaintenanceCosts18,600CapitalEquipment0 GeneralFundFinance,#101-1500TownofEstesPark-2010BudgetSCOPEOFSERVICESActasa‘frontdesk”forTownHall-information/billingrequests,phoneansweringGenerate,processandmanageutilitybillingprocessProcesspersonnelactivity,riskmanagement‘Provideinternal/externalreportstostaffpublic,board,otherinterestedpartiesBudgetandCAFRpreparation/presentationManagecashflaw,accountspayable/receivablefunctionsProvideservicesforothergovernmentalentities(EPURA,EVRPD,EVPLD),includingFireServicesOriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$212,888$251,279$249,004$279,351Operations&Maintenance48,17679,23476,46075,626TotalCurrentExpenses261,064330,513325,464354,977Capital0000TotalExpenses$261,064$330,513$325,464$354,977inc/decoverprioryear19%27%25%9%Revenues36,39624,76424,76427,328EVRPDaccounting12,312000EVPLOaccounting20,52921,14521,14521,780LETAadminfee3,1353,3193,3193,474Miscellaneouscountersales/services4203003002,074PersonnelLevelsFinanceOfficer0.450.500.500.55AdministrativeClerk0.240.190.190.14AccountsPayable/UtilityBillingSpecialist0.520.540.540.57AccountantI0.450.500.500.55AccountingManager0.450.500.500.55HumanResourcesManager0.240.360.360.48Payroll/HRTechnician0.520.600.600.60Operations&MaintenanceAuditing4,3757,4537,453(splitbetweenFinance,L&P,Water)ITServices11,15029,65229,65228,729Education/training2,8555,2205,2206,020Dues/Subscriptions6,2862,8172,1471,909003+ TownofEstesParkDetailbudgetinformationFinance101-1500-4152010AccountAccountNameBudgetNumberJustification721-01Property1,48521-02LiabilityInsurancePremiums1,4927,45322-01Auditing25022-08Legal28,72922-09ITServices70022-10Bankfees6,30022-11CountyTreasurer4,55622-98Other53122-98GFOAApplicationfee3,90022-98Courierservice12522-98WorkerscomppolicyfeeProfessionalServices/Fees47,988PublicationFees1,25023-01Publishing5,15325-01PhoneSystem31025-01QrepPRModule-maintfeesMaintenanceContracts5,4632,00026-01OfficeSupplies3,24426-02Postage2,50026-03Printing/Forms(Budgets)11526-04Freight/Shipping1,00026-17Catering/SpecialCircumstances50026-23OfficeFurniturefilecabinets,counterefficiency10026-33DataprocessingequipmentMaterialsandSupplies9,4596,02027-04Education/Training4,00027-04GFOA/RMLeadership1,13627-048in-stateclasses10027-04GFOAresourcematerial28427-04HRclass50027-04H.T.E.conference1,90927-05MemberDues/Subscriptions9027-05GFOAnational15027-05GFOAstate TownofEstesParkDetailbudgetinformationFinance101-1500-4152010AccountAccountNameBudgetNumberJustification16427-05SHRM48027-05Cob/Nt!HRissues45027-05FMLAHandbook50027-05HRCafé(21Buspublishing)7527-05Notaryrenewal64027-06EmployeeRecognition(8@$80)25027-07MileageReimbursementJobPerformanceExpenses8,819UtilityExpenditures1,15528-01TelephoneTotalOperations&MaintenanceCosts75,626CapitalEquipment0003’ GeneralFundCommunityDevelopment,ProtectiveInspectionSummary(1600,2300)TownofEstesPark-2010BudgetSCOPEOFSERVICES*see1600and2300fordepartmentaldetailsOriginalBudgetRevisedBudgetBudget2005200920092010PersonnelServices$638,947$664,981$637,485$633,381Operations&Maintenance117,025124,779130,790123,151TotalCurrentExpenses755,972789,760768,275756,532Capital0000TotalExpenses$755,972$789,760$768,275$756,532inc/decoverprioryear9%4%2%-2%RevenuesCommunityDevelopment(1600)105,84879,50085,51763,949Protectiveinspections(2300)295,707204,000157,050136,882Total401,555283,500242,567200,8311 0GeneralFundCommunityDevelopment,#101-1600TownofEstesPark-2010BudgetSCOPEOFSERVICESAdministerDevelopmentCode*AdministerImprovementAgreementsCodeComplianceCodeMaintenanceGIS:zoning,annexotions,existingland-useinventory,parcelmap,newsubdivisions,hozordsmoppingLand-useConsultation(walk-inandby-appointment)Long-RangeCommunityPlanning(asworkloadallows)MaintainWebPagesMaintainZoningMopPublicInformationServices:mailingsandpublicnotices,publicationsRecordskeeping:land-useapprovals,annexations,rezoning,variancesStafftoPlanningCommissionandBoardofAdjustmentOriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$305,205$317,255$312,921$327,215Operations&Maintenance72,80873,05873,48872,376TotalCurrentExpenses378,013390,313386,409399,591Capital0000TotalExpenses$378,013$390,313$386,409$399,591inc/decoverprioryear-11%3%2%3%Revenues(totals)LarimerCountyIGAplanner’ssalaryLarimerCountyIGAplanreviewsApplicationfeesLarimerCtyBldgPermittransferfeeOtherPersonnelLevelsCommunityDevelopmentDirectorPlannerIISecretaryIllPlansExaminer(movedto101-2300)Operations&MaintenancePlanningOutsourcingLegalITServicesApplicationpublicationsMaintenancecontractsDateprocessingsoftware/equipmentEducation/trainingMemberdues/subscriptionsInterestondeposits105,84839,0603,32757,9875,47400.752.000.750.0010528,1258,6441,7293,8392,1084,7603,5842,06079,50042,000037,00050000.752.000.750.00031,5009,88415,0006,78704,3803,80000085,51742,0002,51737,0001,5002,5000.752.000.750.00031,5009,8841,5006,78704,3803,8002563,94944,000018,4495001,0000.752.000.750.00031,5009,5761,0006,63404,3803,800500 TownofEstesParkDetailbudgetinformationCommunityDevelopment101-1600-4162010AccountAccountNameBudgetNumberJustification12521-01Property2,02121-02LiabilityInsurancePremiums2,14631,50022-08Legal9,57622-09ITServices1,00022-35Applications(TownandCountynotices)ProfessionalServices/Fees42,076Lease2,50024-03Copymachinelease2,95025-01Copycharges-planningdept25025-01Copycharges-otherusers2,23425-01Telephonesystem1,20025-01OCEprinterMaintenanceContracts6,6342,00026-01OfficeSupplies1,50026-02Postage50026-03Printing/Forms2,00026-17Catering/SpecialCircumstances1,60026-32Software(ARC9mtc)MaterialsandSupplies7,6004,38027-04Education/Training1,00027-04AICPContinuingEd2,79027-04RMLandUseconference59027-04Educationalvideos/supplies3,80027-05MemberDues/Subscriptions1,56027-05APA-staff50027-05APA-PC1,30027-05APA-subscriptions37527-05ASIA4527-05EPTG2027-05Otherdues/subscriptionsasneeded24027-06EmployeeRecognition(3@$80)1,50027-07MileageReimbursementJobPerformanceExpenses9,920UtilityExpenditures1,00028-01Telephone TownofEstesParkDetailbudgetinformationCommunityDevelopment101-1600-4160+0 GeneralFundBuildings,#101-1700TownofEstesPark-2010BudgetSCOPEOFSERVICESServicesinclude:exteriorandinterior,HVACUtilitiesandElevatormaintenance,cleaningcontracts.Recordsmanagement:maintenancerecords,as-built,mechanicalequipment,warrantiesOriginalBudgetRevisedBudgetBudget200$2009Z0092010PersonnelServices$36,622$33,872$33,327$33,987Operations&Maintenance376,430455,874518,365452,029TotalCurrentExpenses413,052489,746551,692486,016Capital007,6690Rollovers*075,61400TotalExpenses$413,052$565,360$559,361$486,016inc/decoverprioryear-10%37%35%-13%Revenues(totals)159,953165,000165,058191,651Buildingrent126,360126,360126,360153,011Employeehousingrent33,55238,64038,64038,640Other410580PersonnelLevelsDirectorofPublicWorks0.160.140.140.14PublicWorksProjectManager0.200.160.160.16Operations&MaintenanceInsurancepremiums(prop/liab)18,04818,95018,82519,578Maintenancecontracts178,919190,850192,730195,000(windows,restrooms,policedept,munibldg&boardroom,mechanical,carpets,elevator,smallcopier)Buildingmaintenance64,716122,687147,74396,000Janitorialsupplies15,45225,00025,00025,000Utilities86,532112,500102,600102,600Capital007,6690*combinationofrollovers($27,614)andsupplementalappropriation02/10/09($48,000) TownofEstesParkDetailbudgetinformationBuildings101-1700-4172010AccountAccountNameBudgetNumberJustification17,68221-01Property1,89621-02LiabilityInsurancePremiums19,578Rentals12,50124-02Realproperty(rentalpropfromL&P/H20)195,00025-01Maintenancecontracts67,26025-01Municipalbuildings(janitorial)64,00025-01Publicrestrooms(janitorial)3,50025-01Shops35,00025-01Mechanical11,00025-01Carpets2,40025-01Elevators1,50025-01Copiers1,06025-01Telephonesystem9,28025-01Minor/miscmaintenance/janitorial96,00025-02BuildingsMaintenanceContracts291,00050026-01OfficeSupplies25,00026-05Janitorialsupplies50026-23Furniture/fixturesMaterialsandSupplies26,000EducationandTraining35024-04EducationandTraining2,50028-02Naturalgas85,00028-03Electricalenergy5,10028-04Water10,00028-05SewerUtilityExpenditures102,600TotalOperations&_________MaintenanceCosts452,029CapitalEquipment032-22Buildingremodeling04)- GeneralFundEmployeeBenefits,#101-1800TownofEstesPark-2010BudgetPURPOSEThisdivisionprovidesforemployeerecognition,motivationandevents.Thereare4employeeeventsperyearOriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$0$0$0$0Operations&Maintenance25,02435,00035,00034,000TotalCurrentExpenses25,02435,00035,00034,000Capital0000TotalExpenses$25,024$35,000$35,000$34,000inc/decoverprioryear24%40%40%-3%PersonnelLevelsnoneOperations&MaintenanceCatering(4events)17,50018,00018,00017,000Employeerecognition(longevity)1,2152,0002,0002,000EmployeeHomeOwnership5,75015,00015,00015,000(2009:Towncontributes$250/participant/month;currently4participants-1additionalparticipantanticipated.Employeemustcontributeminimumof$95/payperiod)4 TownofEstesParkDetailbudgetinformationEmployeebenefits101-1800-4182010AccountAccountNameBudgetNumberJustification26-17catering/specialCircumstances4,00026-17Picnic13,00026-17HolidayParty026-17Spring/FallEventsMaterialsandSupplies17,0002,00027-06Employeerecognition(longevity)15,00027-11EmployeehomeownershipJobPerformanceExpenses17,000TotalOperations&MaintenanceCosts34,000CapitalEquipment00 GeneralFundCommunityServices,#101-1900TownofEstesPark-2010BudgetRevenues(fromgrantfunding)201,000020,000BudgetCommentsCurrentfundinglevelsdonotguaranteefundinginfuturebudgets.Continuedfundingiscontingentuponfullandopendisclosureoffinancialinformationbyfundedgroups/agencies2010aggregateestimateis5%of2009projectedsalestax($6,900,000).Libraryconcluded,foodtaxdonationinclusiveAllocationtobedeterminedArts&EducationArtCenterofEPChamberMusicSocietyofEstesParkCulturalArtsCouncilofEPEPHistoricalSociety(HeritageFest)EPRepertoireTheaterCompanyEstesParkJazzBigBandEstesParkVillageBandOratorioSocietyofEstesParkTransportationSpecialtransitHousingEstesParkHousingAuthoritySCOPEOFSERVICESTheCommunityServicesdivisionisthesourceofTownassistancetovariouscommunityorganizations.Contingentuponfundingavailability,theTownwillprovidesubsidiestoorganizationsrepresentingobroadspectrumofculturalandhumanservices.Thebroadcategoriesincludeartsandeducation,transportation,youthprograms,varioushumanservice5,thefoodtaxrefundprogramandcontinuingsupportoftheEstesParkLibraryDistrict.Fundappropriationis“5%ofprioryear’ssalestaxcollectionestimate.OriginalBudgetRevisedBudgetBudget2008200920092010Arts&Education$5,000$6,000$6,000$5,500Transportation26,00027,50027,50026,000Housing*213,000177,000177,000168,400E.P.LibraryOistrict27,60027,59927,6000Youth41,00049,89149,89142,000FoodTaxRefund16,75020,00020,00020,000HumanServices240,50045,50065,50047,000SisterCityProgram9,0009,0009,0008,500“5%ofprioryear’ssalestaxcollectionestimate0000subtotal:$578,850$362,490$382,491$317,400Total$578,850$362,490$382,491$317,400inc/decoverprioryear52%.37%-34%-17%(notcountingEPHAloan)Foodtaxestimatecalculatedatsamerate(0.0%)asincreasein2008-09salestax.Libraryfundingisper1990GA,endingin2009.2008200920092010313,500313,703313,703317,4000008001,0001,0001,0008001,0001,0001,00000001,50001,0001,00001,0001,0001,0008001,0001,0001,0008001,0001,0001,0008005,0006,0006,0005,50026,00027,50027,50026,00026,00027,50027,50026,000175,000170,000170,000161,500 I,MatchingGrantforEPHAEstesHousingAssistanceProgramHabitatforHumanityofEstesValleyE.P.libraryDistrictYouthCircleofFriendsMontessoriSchoolCubandBoyScoutProgramEstesParkLearningPlaceEstesValleymvinChildhoodSuccessPACKPartnersMentoringofLarimerCountyPartnershipofEPNonprofitResearchFoodTaxRefundHumanServicesAmericanLegionPost119AudioInformationNetworkofCOCrossroadsMinistryofEstesParkEstesParkGun&ArcheryClubtstesParkSaludFoundationEstesValleyVictimAdvocatesGeneralFundCommunityServices,#101-1900TownofEstesPark-2010BudgetSCOPEOFSERVICESTheCommunityServicesdivisionisthesourceofTownassistancetovariouscommunityorganizations.ContingentuponfundingavailabiitytheTownwillprovidesubsidiestoorganizationsrepresentingabroadspectrumofculturalandhumanservices.Thebroadcategoriesincludeartsandeducation,transportation,youthprogromsvarioushumanservices,thefoodtaxrefundprogramandcontinuingsupportoftheEstesParkLibraryDistrict.Fundappropriationis‘5%ofprioryear’ssolestaxcollectionestimate.OriginalBudgetRevisedBudgetBudget200820092009201031,0000000001,900700070007.0005.000213,000177,000177,000168,40027,60027,60027,600004,8004,8005,00002,5912,59102,5002,5002,5002,00028,00028,00028,00026,0006,5006,5006,5004,0004,0004,0004,0003,80001,5001,5001,20041,00049,89149,89142,00016,75020,00020,00020,0000001,50050050050050020,00020,00020,00019,00005,0005,0003,00020,00020,00020,00019,000200,000020,0004,000240,50045,50065,50047,0009,0009,0009,0008,500$578,850$362,491$382,491$317,400EstesParkSisterCitiesAssociation004’, GeneralFundPolice,#101-2100,2155,2175(summary)TownofE5te5Park-2010BudgetSCOPEOFSERVICESSummaryof2100,2155,2175OriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$2,137,919$2,300,491$2,278,849$2,434,542Operations&Maintenance423,690514,385505,062496,369TotalCurrentExpenses2,561,6092,814,8762,783,9112,930,911Capital27,01626,00026,1305,000Rollovers033000TotalExpenses$2,588,6252,841,206$2,810,041$2,935,911inc/decoverprioryear0%10%9%4%RevenuesPolice(2100)Communications(2155)CornSvcs(2175)$96,178140,03437,848$274,060$84,083126,78556,034$266,902$96,908126,78558,534$282,227$108,907174,571106,355$389,83347 0,GeneralFundPolice(Patrol),#101-2100TownofEstesPark-2010BudgetSCOPEOFSERVICESPatrol:24-hourpatrolservices,criminalinvestigations,accidentinvestigation,trafficenforcement,Dulenforcement,zonepolicing,neighborhoodwatch,vocationchecks,crimeprevention,trafficstudies,specialevents,accidentinvestigationfarTown,ERT/SEU(specialtyunit)Investigations:felonycrimes,internalaffairs,drugtaskforceassignment,juvenilecrimes,missingpersons,internalinvestigations(asneededforTown),liquorlicenseinspections,evidencestorage-management-invento,y,indigenttransportation,frontcounterPOT’s,recruitpoliceofficertraining,parkingenforcement•PoliceAdministration:LCMHboardmember,communitypresentations,employeerecruitmentstrategies.distributeandassesscommunitysatisfactionsurveys,developmutualaidagreementsOriginalBudgetRevisedBudgetBudget20082009Z0092010PersonnelServices$1,352,139$1,434,356$1,418,265$1,484,452Operations&Maintenance330,285407,269400,693376,910TotalCurrentExpenses1,682,4241,841,6251,818,9581,861,362Capital20,51626,00026,1305,000Rollovers033000TotalExpenses1,702,9401,867,9551,845,0881,866,362inc/decoverprioryear-6%10%8%1%Revenues(totals)96,17884,083Licenses/permits/fines608200Federalgrants00Capitalgrants5,9463,500Chargesforservices1,3001,000Courtfines55,70040,000Othereventcoverage,charities,(Chief’sgolftourney*)32,62439,383TheChief’sGolfTournamentisapass-througheventwhererevenuesandexpensesoffsettoanet$0.PersonnelLevels96,9081,873011,0381,14043,47439,383108,9071,800001,00055,00051,107Operations&Maintenance00PoliceChief1.001.001.001.00Secretarylii1.001.001.001.00PoliceCommander1.001.001.001.00PatrolSergeant2.002.002.002.00Investigator(s)2.002.002.002.00PatrolOfficers10.0010.0010.0010.00Insurance(prop/liab)40,45842,50236,12837,625Veterinary/Boarding7,2007,2007,2007,200Labtesting060060016,000ITServices62,66771,65971,65969,428Victimadvocates7,5007,5007,5007,920MaintenanceContracts10,45327,00627,00626,313 GeneralFundPolkefPatro),#101-2100TownofEatenPark-2010BudgetSCOPEOFSERVICES•Patrol:24-hourpatrolservices,criminalinvestigations,occidentinvestigation,trafficenforcement,DUIenforcementzonepolicing,neighborhoodwotch,vocationchecks,crimeprevention,trafficstudies,specialevents,accidentinvestigationforTown,ERT/SEU(specialtyunit)*Investigations:felonycrimes,internalaffairs,drugtaskfarceassignment,juvenilecrimes,missingpersons,internalinvestigations(asneededforTown),liquorlicenseinspections,evidencestorage-management-inventory,indigenttransportation,frontcounterP8Ts,recruitpoliceofficertraining,parkingenforcement*PoliceAdministrotion:LCMHboardmember,communitypresentations,employeerecruitmentstrategies,distributeandassesscommunitysatisfactionsurveys,developmutualaidagreementsOriginalBudgetRevisedBudgetBudget2008200920092010Vehiclemaintenance/equipment79,46887,50087,50075,500Futurevehiclepurchases36,61648,98748,98736,984Equipment&supply4,01712,56012,56015,195Catering/specialcircumstances13,75514,35014,35014,850Dataprocessingequipment4,92417,70017,7009,600Uniforms10,4996,5106,5106,910Education/training17,69425,35026,28823,200CapitalPatrolvehicle0000Equipment20,51626,00026,1305,000*G-98B(‘00JeepCherokee4x4)tobereplacedfromVehicleReplacementFundin2010.Valuedat$27,50049 TownofEstesParkDetailbudgetinformationPatrol101-2100-4212010AccountAccountNameBudgetNumberJustification2,18421-01Property35,44121-02LiabilityInsurancePremiums37,6257,20022-05Veterinary/boarding30022-06Medical(shots/physicals/evals)3,00022-08Legal69,42822-09ITServices16,0001,00022-14Labtesting15,00022-14MOU-hospital10,27022-98Other7,92022-98Victimadvocateservice1,80022-98HUBservice/fees35022-98Jobfairs20022-98SeizedvehicletowingProfessionalFees/Services106,198Publishing50023-01Publicationsfees26,31325-01Maintenancecontracts10,00025-01Tiburonagreement-LarimerCo5,50025-01Wirelesscitation1,80025-01Copier8,71325-01Phone(16)30025-01Radarcertification(6)75,50025-04VehicleEquipment39,50025-04Fuelcosts34,40025-04Maintenance/Repair/Upkeep1,60025-04Segwaybatteries(2)36,98425-44FuturevehiclepurchasesMaintenance&repair138,7977,00026-01OfficeSupplies1,00026-02Postage3,45026-03Printing/forms(mdbi-annualreport)25026-04Freight/shipping10026-06Smalltools10026-07Smallhardware15,19526-11PoliceEquipment&Supply2,80026-11Ammunition-Patrol1,00026-11Ammunition-SEU/ERT15026-11Fingerprintpadrefills TownofEstesParkDetailbudgetinformationPatrol101-2100-4212010AccountAccountNameBudgetNumberJustification5026-11Markingpaint5026-11Policebarriertape40026-11Evidencebags3,50026-11Taser(3)replacements20026-11Digitalcameraforcar35026-11Portablecommandpost1,75026-11Replaceradarspeedgun25026-11Batteries19026-11CoPeaceOfficershandbook25026-11Evidencecollectionssupplies10026-11Transportbelt60026-11Tasercartridges20026-11PBTsupplies30026-11Taserbatteries28026-11RollATapes35026-11ThermalPaperforWirelessCitations5026-11Dogtags37526-11Pepperspray2,00026-11800mz-6unitcharges30026-13Medical14,85026-17Catering/specialcircumstances11,00026-17Chiefsgolftourney3,50026-17Specialmtgs/staffmeetings35026-17Strategicplanningretreat85026-23Furniture/fixtures50026-23Filecabinet(adminasst)3S026-23Motivationalpictures9,60026-33Dataprocessingequipment9,60026-33Toughbookreplacements(2)MaterialsandSupplies52,695investigations)2,90027-01PersonalSafetyEquipment2,90027-01Bulletresistantvests(4)6,91027-02UniformAllowance5,88027-0214uniforms40027-02Investigationsallowance(2)35027-02ClassApatches28027-02laserholsters(4)23,20027-04Education/training2,50027-04IACPconference1,20027-04CACPconference5,00027-04Tuitionreimbursementf5 TownofEstesParkDetailbudgetinformationPatrol101-2100-4212010AccountAccountNameBudgetNumberJustification1,00027-04Defensivetacticsinstructorcourse6,50027-04Fitnessmemberships1,50027-04ERTCommandSchool1,50027-04Adminassistanttraining2,00027-04Basicpoliceservices2,00027-04Supervisor/Managementtraining2,68527-05Memberdues/subscriptions24027-05CACP12027-05IACP50027-05Firearmsrangefee4027-05EPTG17527-05NTOA15027-05RMIN13027-05Ragancommunications67527-05Characterfirst3527-05Notary27027-05Thompsonemploymentlaw20027-05QuinIanlegalupdates12527-05PublicEmploymentReport2527-05NCPAA1,50027-06Employeerecognition(17@$80),annualawards($240)50027-07MileagereimbursementJobPerformance37,69522-01Telephoneservice2,40028-01Blackberry50022-01cellphones(3)UtilityExpenditures2,90050029-25Recruitment&promotionOtherCurrentExpenses500TotalOperations&_________MaintenanceCosts376,9105,00034-41ICOPcameraCapitalEquipment5,0000 GeneralFundPolice(Dispatch),#101-2155TownofEstesPark-2010BudgetSCOPEOfSERVICES*SupportServices:911services(Estesvalley),radiocommunications(EPPD,EPFD,LCSO,EPMC,GHFD,RMNP),recordsmanagement,fingerprinting(government,childcareproviders,daycamps,schools,businesses),documentphotocopying(public,governmentagencies,etc.),crimedataentry,CBImonthlyreports,departmentquarterlyandannualreports,receivewalk-incustomersOriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$576,366$648,961$642,034$686,889Operations&Maintenance91,64993,66287,58494,867TotalCurrentExpenses668,015742,623729,618781,756Capital----TotalExpenses$668,015$742,623$729,618$781,756inc/decoverprioryear6%11%9%7%Revenues140,034126,785126,785174,571LETAfunding15,00018,78513,78518,785LETAdirectorsalaryandbenefits125,034108,000108,000115,786MOUwithHospital00040,000PersonnelLevelsAdministrativeSergeant1.001.001.001.00Dispatchers5.006.006.006.00LETAExecutiveDirector(paidbyLETA)1.001.001.001.00RecordsTechnician1.001.001.001.00CodeComplianceOfficer1.001.001.001.00Operations&MaintenanceITServices28,09232,12332,12331,123Digitalimaging/archiving1,5251,5001,5002,500Maintenancecontracts14,96618,99117,79120,586Dataprocessingequipment26,23611,10011,10011,300Education/training9,28210,70010,70010,700Utilities5,03112,0007,50012,000Capital63 TownofEstesParkDetailbudgetinformationDispatch101-2155-4212010AccountAccountNameBudgetNumberJustification76321-01Property4,13021-02LiabilityInsurancePremiums4,89331,12322-09ITServices2,50022-98DigitalarchivingProfessionalFees/Services33,623Publicationfees150Publicationfees25-01Maintenancecontracts2,65425-01Dispatchphone9,28225-01Wirelessadvanced$5025-01Heroncommunicationsite(LETA)15025-01Poudrefireauthority2,00025-01Coplink90025-01Caremaintenanceprogram4,25025-01NCRCNMaintenanceagreement50025-01800mhzpacsetprogrammingMaintenanceandrepair20,586026-07Smallhardware026-23Furniture/fixtures11,30026-33Dataprocessingequipment2,70026-33Recordscomputerreplacement2,70026-33CBIcomputerreplacement2,70026-33IEexplorer2,70026-33Cameraviewer50026-33PrinterMaterialsandSupplies11,30010,70027-04Education/training1,20027-04Recordsclerkconference3,60027-04NENA(LETA)1,80027-04APCO(LETA)1,80027-04Navigator(LETA)10027-04CPR(LETA)20027-04EMDre-certtraining(LETA)40027-04EMD-QAcertifications(LETA)80027-04CACOtraining80027-04Codeenforcementtraining49027-05Memberdues/subscriptions TownofEstesParkDetailbudgetinformationDispatch101-2155-4212010AccountAccountNameBudgetNumberJustification1,12527-06Employeerecognition(9x$80,emd,leta)027-07MileagereimbursementJobPerformance12,31512,00028-01TelephoneUtilityExpenditures12,000TotalOperations&MaintenanceCosts94,867CapitalEquipment06i ,.GeneralFundPolice(CommunityServices),#101-2175TownofEstesPark-2010BudgetSCOPEOFSERVICESRestorativejustice:juvenilestatusoffenders,juvenilecrimes,adultcrimes,parolereintroductionprogram,probationre-introduction,LarimerCountycommunitycorrections,SB-94(grantfunding),deportmentgrantwriting,manage(35)volunteersOriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$209,414$217,174$218,550$263,201Operations&Maintenance1,75613,45416,78524,592TotalCurrentExpenses211,170230,528235,335287,793Capital6,500000Rollovers0000TotalExpenses$217,670$230,628$235,33S$287,793inc/decoverprioryear33%6%8%22%RevenuesFederalGrantsOperatingGrantsOther(schoolresourceofficerprogram)PersonnelLevelsManagerSchoolResourceOfficerRestorativeJusticeCoordinator(pendinggrantfunding)SeasonalCommunityServiceOfficers(4in‘09)37,84819,432018,4161.001.000.501.3756,03427,5808,45420,0001.001.000.631.3358,5342,50027,58028,4541.001.000.631.33106,35560,35521,00025,0001.001.001.001.33Operations&MaintenanceEducation/trainingCapital(usedcar,citizensonpatrol,JAGgrant)4,6006,500536004,0437,13000 TownofEstesParkDetailbudgetinformationPolice(CommunityServices)101-2175-4212010AccountAccountNameBudgetNumberjustification1621-01Property1,66821-02LiabilityInsurancePremiums1,684Other50022-98OMNIServices-grantresor95022-98OMNIdatacollectiongrantrestor4,55022-98LarimerCenterforMHgrantrestorOther6,000Publishing25023-01PublicationsfeesPrinting/Forms50023-01Brochures(offsetbygrant)57526-11Policeequipment&supply5026-11Parkingpermitsupplies5026-11Thermalpaperfortickets5026-11Chalk5026-11Fingerprintgloves29326-11newauxiliarysupplies-pdaux8226-11may5i-2manual-resoroffsetbygrantMaterialsandSupplies575Catering/Special1,10023-01SchoolsuppliesforRO(1000)/CERT(100)58023-01ComputerequipmentJAGgrant1,00023-01DisplayBoardJAGgrantDataprocessingequipment1,5802,85027-02CSO/Aux(20)uniforms1,00027-02CPA/AUXAcademyPDAUX7,13027-04Education/training50027-04Drug/alcoholpreventionmaterials1,25027-04SROtraining(NASRO)50027-04RJtraining(casemanager/volunteers)50027-04AuxtrainingPdaux1,25027-04CSmanagertrainingjuv(conf)42027-04SROphysicalfitnessmembership8027-04Mileagetraininggrantrpting-grntrest4027-04Perdiemtraininggrantrpt-grntrest2,59027-04Sexoffendertraining-JAGgrantrestor17527-05Memberdues/subscriptions61 TownofEstesParkDetailbudgetinformationPolice(CommunityServices)101-2175-4212010AccountAccountNameOnEmployeerecognition(3@$80)annualrecognitions/awards($408)MileagereimbursementJobPerformanceTelephoneUtilityExpendituresTotalOperations&MaintenanceCostsBud27-0627-0628-01CapitalEquipment GeneralFundProtectiveInspections,#101-2300TownofEstesPark-2010BudgetSCOPEOFSERVICES*Addressing(GIS)*AdministerBuildingCode*AdministerFloodPlainOrdinance*CodeCompliance:Muni/l-code/EVDC*CodeMointenonce*Coordinatewithutilityproviders,sanitationdistricts,andhealthdepartment*Issuebuildingpermits*MaintainWebpage*PlanReviewsandInspections*Recordskeeping:permits,complaints,violations,codecopies,addressing,variancesOriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$333,742$347,726$324,564$306,166Operations&Maintenance44,21751,72157,30250,775TotalCurrentExpenses377,959399,447381,866356,941Capitala000TotalExpenses$377,959$399,447$381,866$356,941inc/decoverprioryear40%6%1%-7%Revenues(totals)295,707204,000157,050136,882Buildingpermitfees287,648200,000150,000132,382Signfees4,4252,5005,5503,000Other3,6341,5001,5001,500PersonnelLevelsDirectorofCommunityOevelopment0.250.250.250.25ChiefBuildingOfficial1.001.001.001.00BuildingInspectorI1.001.001.001.00PlansExaminer1.001.001.001.00PermitTechnician1.001.001.000.00SecretaryIll0.250.250.250.25Operations&MaintenanceITServices10,80512,35512,35511,970Contract/skilledservices3,6615,0005,0005,000Vehiclefuel/mtc3,2416,0006,0007,000Futurevehiclereplacements4,6004,6004,6002,300Dataprocessingequipment2,1085,0005,0004,700Education/training4,4684,8457,9964,850 TownofEstesParkDetailbudgetinformationProtectiveinspection101-2300-4232010AccountAccountNameBudgetNumberJustification28721-01Property2,45021-02LiabilityInsurancePremiums2,73711,97022-09ITServices5,00022-13Contractbuildinginspection022-13GISwindspeedmapProfessionalFees/Services16,970Publishing50023-01PublicationsfeesRentals2,34024-03Copier1,81325-01Telephonesystem1,00025-01Copiercharges7,00025-04Vehiclemaintenanceandfuel2,30025-44FuturevehiclepurchaseRepairandMaintenance12,1131,50026-01OfficeSupplies39026-17IBCcodeadoptionworkshops4,70026-33Computers(BldgOff,ChiefOfflaptop)2,40026-47Buildingcodebooks(IBC)MaterialsandSupplies8,9904,85027-04Education/training2,85027-04IBCtraining55027-04Floodplainadmin1,45027-04ChiefBldgofficialtraining1,20027-05Memberdues/subscriptions(ICB,ICC,Bldg/Mech,BIdPermitLaw,IAEI,CAPT,NEPA,ACED,EEAssoc)24027-06Employeerecognition(3@$80)8527-07mileagereimbursementJobPerformance6,37575028-01TelephoneUtilityExpenditures750TotalOperations&_________MaintenanceCosts50,77520 GeneralFundDirectorofPublicWorksPublicWorksProjectManagerEngineering,#101-2400TownofEstesPark-2010BudgetSCOPEOFSERVICESServices:Projectengineering/management,contractadministration,rightofwaymanagementdevelopmentreviewpublicinformation,drainage,pavementmanagement,phonesystemRecordsmanagement:certificateofliabilityinsuronce,requestforproposals,pressreleases,salemopsandpublications,complaintdatabaseOriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$56,067$51,209$50,163$51,077Operations&Maintenance56,55195,24095,95448,371TotalCurrentExpenses112,618146,449146,11799,448Capital0000Rollovers01,37300TotalExpenses$112,618$147,822$146,117$99,44Sinc/decoverprioryear36%31%30%-32%RevenuesSaleofMaps/Publications696450561476PersonnelLevels0.040.040.040.040.600.480.480.48Operations&MaintenanceEngineering0000(detailsbelow)gasmonitoring3,885000transportationstudy(rollover)19,000000annexations15,000000CDOTenhancementstudy(20%MG)050,00050,0000Transportationimpactteestudy015,00015,0000MoraineAve.Design(grantmatch)00020,000Legal00010,000ITservices12,99114,82614,8269,576Maintenancecontracts1,2205,8085,8081,813Dataprocessingequipment2,1082,7002,7002,7000071 TownofEstesParkDetailbudgetinformationEngineering101-2400-4242010AccountAccountNameBudgetNumberJustification3021-01Property44221-02LiabilityInsurancePremiums47220,00022-02MoraineAveDesign(Grantmatch)10,00022-08Legal9,57622-09ITServicesProfessionalFees/Services39,576Publicationfees10023-01Publicationfees1,81325-01Phone(4)RepairandMaintenance1,8131,00026-01OfficeSupplies20026-06Smalltools13026-17Catering/specialcircumstances20026-23Furniture/fixtures2,70026-33ComputerreplacementMaterialsandSupplies4,2301,00027-04Education/training70027-05Dues-APWAmicropaver30027-05Dues-other8027-06Employeerecognition10027-07MileagereimbursementJobPerformance2,180TotalOperations&__________MaintenanceCosts48,371CapitalEquipment0 GeneralFundt.Streets,#101-3100TownofEstesPark-2010BudgetSCOPEOFSERVICES‘Services:snowremovol,streetsweeping,Streetsigns,parkinglotmaintenanceondstriping,potching(potholes),crockseoling,drainage,specialprojects,rightofways,seasonaltrash.‘Recordsmanagement:workordertracking,timecardtracking,invoices•Inspections:patholescrock5eallng,signs,trash,sweeping,droinage,curbsFAssistsotherdepartments:museum(picnicgrounds),seniorcenter(parkinglot/drainage),park5,library(booksole),police(porking/signs/barricades),specialevents,fire(barricades,sandingcleanup),water(sanding),specialties(cuiverts,signs,curbs/drainage)OriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$379,522$365,800$376,336$382,117Operations&Maintenance511,900572,644602,714578,551TotalCurrentExpenses891,422938,444979,050960,668Capital370,043502,300530,000537,300Rollovers0103,25200TotalExpenses$1,261,465$1,543,996$1,509,050$1,497,968inc/decoverprioryear6%22%20%-1%RevenuesPersonnel(.evelsOperations&Maintenance346,981295,277325,812347,364Ucense5andpermits4,7554,5004,5004,500FederalGrant0000HUTF(HighwayUsersTrustFund)215,266210,699239,968243,131MotorVehicleregistrations25,49828,47828,47828,500Road&Bridge99,17550,00050,00050,000Other(recyclingrebates,workorder5)2,2871,6002,86621,233DirectorofPublicWorks0.420.380.380.38PublicWorksSuperintendent0.250.250.250.25MunicipalServiceWorker2.002,002.002.00MunicipalServiceForeman1.001.001.001.00ProjectManager0.200.160.160.16SecretaryIll0.700.700.700.70SeasonalMaintenance(FTEs)1.241.801.801.80SeasonalTechnician(FTE)0.460.000.000.00ITservices2,1612,4712,4712,394Equipment(materialscreenproject)5,0008,5008,5009,000Maintenancecontracts2,1456,5236,5236,463Vehiclemaintenance&fuel115,392120,000120,000120,000Streets(maincenance&repair)62,050108,337108,33783,500Stormdrainage015,00015,00015,000Trafficsigns14,35717,61517,61516,700Futurevehiclepurchases/replacements131,813123,971123,971114,138Materialsandsupplies11,38024,45024,72428,375Education&training6,4958,0008,41910,2S0Utilities72,566139,670138,879144,70000 GeneralFundStreets,#101-3100TownofEstesPark-2010BudgetSCOPEOFSERVICES*Services:snowremoval,streetsweeping,streetsigns,parkinglotmaintenanceandstriping,patching(potholes),cracksealing,drainage,specialprojects,rightofwaysseasonaltrash.*Recordsmanagement:workordertracking,timecardtracking,invoices*Inspections:potholes,cracksealing,signs,trash,sweeping,drainage,curbs*Assistsotherdepartments:museum(picnicgrounds),seniorcenter(parkinglot/drainage),parks,library(booksale),police(parking/signs/barricades),specialevents,fire(barricades,sandingcleanup),water(sanding),specialties(culverts,signs,curbs/drainage)OriginalBudgetRevisedBudgetBudget2008200920092010(sanitation#3200absorbedinto#3100in07)53,665mcIabovemciabovemciaboveCapitalNewbuildings11,652000Heavyequipment/machineryStreetsweeper190,475000Othermachinery/equipment2,975000Potholepatcher047,300047,300JetPatcherfromEPSO010,00010,0000Asphaltroller00025,000StreetsAnnualSTIPoverlayindudingconfctr164,941395,000470,000415,000Annualconcreterehab050,00050,00050,000Parkinglots_________________________________________________________________________________370,043502,300530,000537,300*combinationofrollovers($27,614)andsupplementalappropriation02/10/09($75,000)“VehicleG-97A(‘96ElginPelican)tobereplacedthroughVehicleReplacementFundin2010($185,000). TownofEstesParkDetailbudgetinformationStreets101-3100-4312010AccountAccountNameBudgetNumberJustification2,47421-01Property5,75421-02LiabilityInsurancePremiums8,2286,00022-02Engineering40022-08Legal2,39422-09ITServices5,00022-26Insurancedamageclaims022-98Professionalfees/svsasneededProfessionalFees/Services13,794Publishing1,70023-01PublicationsfeesRentals9,00024-0130-daymaterialscreenproject(annual)6,46325-01Maintenancecontracts1,23825-01Phonet2)37525-01HeronTrust(Radiosite)1,40025-01Motorola(radiomtc)90025-01OCEprinter85025-01Copier1,20025-01Seasonaltrashcancleaning50025-01Other2,40025-02Buildingmaintenance120,00025-04VehicleMaintenanceandFuel35025-05Machinery/tools83,50025-20Streets47,50025-20Materialsformaintenance/repair10,00025-20Curb/gutter6,00025-20Sidewalks2,00025-20Guardrails10,00025-20Salt8,00025-20Snowplowblades15,00025-24Stormdrainage(culvertrepair/cleaning)16,70025-25Trafficsigns5,20025-25Delineators/reflectors/materials10,00025-25Replacement-MUTCD(1of6yrs)1,50025-25Stencils(replacewornout)114,13825-44FuturevehiclereplacementRepairandMaintenance358,5512,70026-01OfficeSupplies7526-03Printing/forms5026-04Freight/shipping5,25026-06Basesmalltools1,60026-07Smallhardware3,60026-08Lumber/paint65026-13COOTphysicals1,00026-17Catering/specialcircumstances5,00026-21Bridges(footperCIRSA)4,75026-23School/signalsmaterials(1,750),trashcans(3,000) TownofEstesParkDetailbudgetinformationStreets101-3100-4312010AccountAccountNameBudgetNumberJustification3,20026-46Communicationequipment50026-48ShopequipmentMaterialsandSupplies28,37540027-01PersonalSafetyEquipment1,65027-02UniformAllowance10,25027-04Education/training1,05027-04Snow&Ice90027-04APWA-Gunnison1,80027-04CoAsphalt3,50027-04APWAoutofstate1,20027-04APWA-GrandJunction1,80027-04CIRSAFlagging/winterdriving1,48327-OSMemberdues/subscriptions65027-05Micro-paver20027-05APWA20027-05CoAsphaltPavingAssoc5027-05CoAssocofRoadMtc7527-05CDLrenewals4827-05BetterRoadsmagazine26027-05Additionalasneeded32027-06Employeerecognition(4@$80)10027-07MileagereimbursementJobPerformance14,2033,75028-01Telephone7,00028-02NaturalGas2,90028-03Electrical40028-04Water90028-05Sewer62,50028-06Trashdisposal67,25028-09StreetlightelectricitychargeUtilityExpenditures144,700TotalOperations&MaintenanceCosts578,55125,00034-98Asphaltroller47,30034-98Potholepatcher415,00035-51AnnualSlIP50,00035-51AnnualconcreterehabCapitalEquipment537,300‘C, •bGeneralFundParks,#101-5200TownofEstesPark-2010BudgetSCOPEOFSERVICESServices:flowerplanting,irrigation,groundsmaintenanceandlandscaping,benches/tables/trashcons,parks/bridges/picnicgrounds,walkways/riverwolk/sidewolks/troils,playgroundinspectionandmaintenance,Christmastreedrop,snowremovoltreeboardContractmanagement:sidewalkcleaning,BureauofReclamationGroundsmtc,weedcontrol,sculpturemaintenanceandcleaning,annualbockfiowmaintenance/testing,treetrimmingRecordsmanagement:workordertracking,timecardtracking,invoices•Miscellaneous:police(graffiti/waspnestremoval),library(booktransport/sale),specialevents(tent/paradeassistance),,SeniorCenter,picnicgroundsclean/maintenance,TownHallroofmaintenanceOriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$473,208$526,122$517,030$541,659Operations&Maintenance361,335334,216363,054405,486TotalCurrentExpenses834,543860,338880,084947,145Capital90,7524,80023,68213,500Rollovers040,43700TotalExpenses$925,295$905,575$903,766$960,645inc/decoverprioryear18%-2%0%6%Revenues4,3533,0005,7006,025PersonnelLevelsDirectorofPublicWorks0270.240.240.24PublicWorksSuperintendent0.410.410.410.41MunicipalServiceForeman1.001.001.001.00MunicipalServiceWorkers4.004.004.004.00SeasonalParkPersonnel(FtEs)5.987.047.047.04Workstudystudent0.000.000.050.05seasonalemployeenumbersatecalculatedbytakingtotalbudgetedseasonalwagesanddisidingbyPIEunits.Itdoesnotnecessarilyreflectthenumberofactualseasonalworkershired.Operations&MaintenanceITServices6,4837,4137,4137,182Deadtreeremoval010,00010,00010,000Maintenancecontracts60,54450,27850,27856,616Furniture/fixtures33,32941,63241,63295,600VehicleEquipment53,24050,00050,00050,000Futurevehiclereplacement36.08830,43330,43327,691Lawn12,69312,00012,86212,000Walkways19,9787.9677,8006,000Maintenance,trees,plants42,74951,541S1,S4142,500Education/training5,8805,9005,9006,850Utilityexpenditures40,12140,35040,35340,300CapitalBuildings2,200000Equipmenc17,000000Vehicles6.890000Bobcatexchanges3,6904,2004,2003,500Smalltrailertohaulgrinder06006000Riversiderockbridgerailings0000DairyQueenPlanter60,972000Rolloversfrom2008018,88218,8820PeacockParkrenovation00010,00090,75223,68223,68213,500ParksvehicleG-59A(‘97CushmanWhiteTruck)tobereplacedthroughVehicleReplacementFundin2010($22,000) TownofEstesParkDetailbudgetinformationParks101-5200-4522010AccountAccountNameBudgetNumberJustification3,48421-01Property4,61321-02LiabilityInsurancePremiums8,0977,18222-09ITServices10,00022-98Deadtreeremoval50022-98Speakerfees-treesymposiumProfessionalFees/Services17,682Publishing1,00023-01Publicationsfees2,50024-02Storagebuildingrental1,00024-02HolidayInn-treesymposiumRentals3,50056,61625-01Maintenancecontracts2,36625-01Phone16,00025-01Sidewalkcleaning60025-01Motorola11,00025-01BureauMaintenance5,00025-01Sculpturemaintenance4,50025-01TreeTrimming7,50025-01AnnualBackflowmaintenance2,15025-01Brickplanterrepair7,50025-01Irrigationmaintenance3,00025-02Shop/greenhouse95,60025-03Furniture/fixtures50025-03Normalrepair/fountains19,60025-03Trashcans(20@$980)4,00025-03Tables2,00025-03TreeGrates7,00025-03Benches20,00025-03TrailRepair2,50025-03Seasonaltrashcans20,00025-03Trailtailingrepaint/refinishWoodpedbridgerepaint/replace(2)20,00025-03RiversidePlaza50,00025-04Vehiclemaintenance/upkeep/fuel27,69125-44FuturevehiclereplacementRepairandMaintenance232,9071,20026-01OfficeSupplies6,02026-06Smalltools1,50026-07Smallhardware2,00026-08Lumber/paint50026-09Chemical12,00026-10Lawn(irrigation/turfmat/sup75026-13Medical(CDLphysicals)1,55026-17Catering/specialcircumstances6,00026-22Walkways6,00026-22Pavingrepair/materials TownofEstesParkDetailbudgetinformationParks101-5200-4522010AccountAccountNameBudgetNumberJustification-2,00026-23Equipment/fixtures4,00026-27Aggregate8,00026-30Mulch42,50026-36Maintenance,trees,plants40,00026-36Flowers,flower-relatedsupplies2,50026-36CVBplantings3,00026-48Shopequipment2,00026-48Sprayer/pumpwithtank50026-48Grinder50026-48PlanerrepairMaterialsandSupplies91,0201,00027-01PersonalSafetyEquipment2,25027-02UniformAllowance6,85027-04Education/training1,25027-04Backflowpreventioncertification1,20027-04Turfconference(3)2,75027-04Progreenexpo(5)15027-04Pesticideconference1,50027-04Horticulture48027-05Memberdues/subscriptions40027-06Employeerecognition(5@$80)JobPerformance10,98060028-01Telephone3,10028-02NaturalGas9,20028-03Electrical25,50028-04Water20028-05Sewer1,70028-06TrashdisposalUtilityExpenditures40,300TotalOperations&________MaintenanceCosts405,48634-98Othermachinery/equipment1,10034-98Annual553bobcatexchange2,40034-98Annuals220bobcatexchange10,00035-61PeacockparkrenovationCapitalEquipment13,5000(A aGeneralFundTransportation(#101-5600)TownofEstesPark-2010BudgetSCOPEOFSERVICESSeosonalshuttleservicefor3routes.OriginalBudgetRevisedBudgetBudget2008200920092010ExpensesPersonnelServices$0$0$0$0Operations&Maintenance156,319225,009186,427177,555TotalCurrentExpenses156,319225,009186,427177,555Capital0000TotalExpenses$156,319$225,009$186,427$177,555inc/decoverprioryear-9%44%19%PersonnelLevelsnoneOperations&MaintenanceShuttlecontract$153,979ShuttleservicesprovidedforScotfest,ChristmasParade,andothermiscellaneousrequestsOfficesupplies2,007Trafficsigns333Capitalnone$220,5092,0002,500$180,5092,0633,855$171,6552,1003,80070 TownofEstesParkDetailbudgetinformationTransportation101-5600-4562010AccountAccountNameBudgetNumberJustification22-60Transportationfees171,65522-60Maincontract022-60Additionalhours022-60Additionalfuelcosts022-60Lease3busses022-60Mileageoverages022-98Transportationstudy(grant-match)ProfessionalFees/Services171,6552,10026-01OfficeSupplies3,80026-52TrafficsignsMaterialsandSupplies5,900TotalOperations&MaintenanceCosts177,555CapitalEquipment0() GeneralFundTransfersfromGeneralFund,#101-9000TownofEstesPark2010BudgetPURPOSEtoprovideforcontingencyinthegeneralbudgetandtransfersbetweentheGeneralandotherFundsOriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServices$0$0$0$0Operations&Maintenance0000TotalCurrentExpenses0000Capital0000TotalExpenses$0$0$0$0Mayor’sContingencyFund*31,757000Transfersout/to:CommunityReinv.650,000500,000500,000800,000Museum240,349244,950244,950285,000SeniorCenter149,569155,804155,804160,000CVB1,875,0001,870,0001,870,0001,180,000FireservicesFund921,027435,000300,500483,000EPURA200,000200,000200,0000Total:4,068,2023,405,7543,271,2542,908,000inc/decoverprioryear51%-16%-20%-11%*movedtoGeneralFund,#1100(legislative)in200971 CommunityReinvestmentFundTotalRevenuesExpensesPersonnelServicesOperations&MaintenanceTotalCurrentExpensesCapitalDebtservice(leasepayment)LoancostsSubtotalRolloversTotalExpenses%changefromprioryearExcess(deficiency)ofrevenuesoverexpendituresOtherfinancingsources(transfersin-GeneralFund)TransferfromCatastrophicLossFundProceedsfromloanfornewbarnatFairgroundsSaleoffixedasset(Lot4)Increase(decrease)infundbalanceBeginningFundbalanceEarmarkedFundBalance(SOPA)4EndingFundbalanceSpedalRevenueFund,#204TownofEstesPark-2010Budget*$434,250(2yrs)ofFundBalanceisreservedforSOPAsiteprep,parkinganddrainageRevenuesInterestincomeContribution/donation/misc/saleoffixedasset27,00027,000110Purpose:TheCommunityReinvestmentFundprovidesfundsforGeneralFund,SpecialRevenueFundandInternalServiceFundcapitalprojects.FundingcomesfromtheGeneralFundandTABORexcesses(pervoterapprovalin2000)whenapplicable.Additionalfundingmayincludegrantsandloanproceedswhenappropriate.OriginalBudgetRevisedBudgetBudget200$200920092010$51,164$27,000$27,011$27,0000000217,494055,3160217,494055,3160144,99301,275,0002,000,00000000000362,48701,330,3162,000,000024,51016,0710362,48701,346,3872,000,000-17%-100%N/A49%(311,323)27,000(1,319,376)(1,973,000)650,000500,000500,000800,00001,000,0001,000,0000650,0001,500,0001,500,000800,00000000000338,6771,527,000180,624(1,173,000)1,146,1761,484,8531,484,8531,665,477434,250$1,484,853$3,011,853$1,665,477$58,227***050,80436027,00007, CommunityReinvestmentFundSpecialRevenueFund,#204TownofEstesPark-2010BudgetPurpose:TheCommunityReinvestmentFundprovidesfundsforGeneralFund,SpecialRevenueFundandInternalServiceFundcapitolprojects.FundingcomesframtheGeneralFundandTABORexcesses(pervoterapprovalin2000)whenapplicable.Additionalfundingmayincludegrantsandloanproceedswhenappropriate.OriginalBudgetRevisedBudgetBudget200820092009201051,16427,00027,01127,000Operations&MaintenanceEngineering,proffees,etc.50,000055,3160Conferencecenterpayment217,125000CapitalBuildings&BuildingsremodelFairgrounds-grandstandsWIEPURA001,000,0000StanleyParkMasterProject00275,0002,000,000Streets(Chipseals,ParksShoppaving)Trafficimprovements100,000000WalkwaysandBikewaysFishCreekTrail18,954000Stormdrainagemasterplan50,000000CVB-engineering(sitestudy)-riverbankstabilization2,250000171,20401,275,0002,000,000 MuseumFund*SpecialRevenueFund,#207TownofEstesPark2010BudgetScopesofservices*fr72010,theMuseumFundwillmergewiththeSeniorCenter(#217)andCVB(#222)FundstobecometheCommunityServicesFund.TheCommunityServicesFundwillretaintheCVBsFundnumber(#222).TheMuseumFundwillbecomeadepartmentundertheCommunityServicesFund,retainingthesameaccountcodes.OriginalBudgetRevisedBudgetBudget2008200920092010RevenuesTotalRevenues$35,688$61,838$46,062$0ExpendituresPersonnel181,073210,986197,2130Operations&Maintenance113,773120,338110,6160TotalCurrentExpenses294,846331,324307,8290Capital13,45519,60019,6000Subtotal308,301350,924327,4290Rollovers0000TotalExpenditures308,301350.924327,4290inc/decoverprioryear20%14%-7%-100%Excessofrevenuesover(under)expenditures(272,613)(289,086)(281,367)0Otherfinancingsources(transfersin-GeneralFund)240,849244,950244,9500Otherfinancinguses(transfersout-CornSvcsFund#222)008,4550Increase(decrease)inFundbalance(31,764)(44,136)(44,872)0BeginningFundbalance76,63644,87244,8720RolloveradjustmentEndingFundbalance$44,872$736($0)$0%offundbalance14.6%0.2%0.0%0.0%PersonnelMuseumDirector0.900.900.900.00Curator-Education1.001.001.000.00Curator-Exhibits1.001.001.000.00Seasonalgrant-fundedDigitalTechnician0.000.260.380.00RevenuesGrants$0$19,013$8,205$0Chargesforservices2,4771,9253,1250Interest2,2311,1005000Miscellaneous(buildings,donations)10,50310,70012,1590Contributionsfrom‘Friends’20,47729,10022,0730 MuseumFund*SpecialRevenueFund,#207TownofEstesPark-2010BudgetScopesofservices*ln2010,theMuseumFundwillmergewiththeSeniorCenter(#217)andCVB(#222)FundstobecometheCommunityServicesFund.TheCommunityServicesFundwillretointheCl/B’sFundnumber(#222).TheMuseumFundwillbecomeodepartmentundertheCommunityServicesFund,retainingthesomeaccountcodes.OriginalBudgetRevisedBudgetBudget2008200920092010Rotarygrant0000Totalrevenues35,68861,83846,0620Operations&MaintenanceInsurancepremiums4,2994,5014,6730ITServices1g,44822,23922,2390Contract/skilledservices013,9505,9500Advertising/publishing5,6163,0522,2320Maintenancecontracts17,22520,75619,6780Buildings16,2736,9006,9000Futurevehiclereplacements2,2202,2202,2200Exhibit/displays13,6182,7002,7000Programs2,9483,3003,1750Furniture/fixtures5,0064004000Dataprocessing(computerreplacements)2,3074,7004,7000Education/training1,3762,1008350Utilities14,33516,17516,6750CapitalBuildingsremodeling/upgrades13,45519,60019,6000Cobb-MacDonaldCabinRoof-FRIENDS000013,45519,60019,60007’ pConservationTrustFundSpecialRevenueFund,#211TownofEstesPark-2010BudgetOriginalBudgetRevisedBudgetBudget2008200920092010RevenuesIntergovernmental$30,254$32,000$32,000$32,000Investmentincome4,4042,3001,4001,400TotalRevenues34,65834,30033,40033,400ExpensesPersonnelServices0000Operations&Maintenance072,00062,10049,500TotalCurrentExpenses072,00062,10049,500Capital10,22213,50043,50013,500Subtotal10,22285,500105,60063,000Rollovers0000TotalExpenses10,222$5,500105,60063,000%changefromprioryear-77%736%933%-40%Increase(decrease)inFundbalance24,436(51,200)(72,200)(29,600)BeginningFundbalance108,888133,324133,32461,124RolloveradjustmentEndingFundbalance$133,324$82,124$61,124$31,524Scopeofservices:TocollectanddistributetheproceedsofStateatteryrevenuesforthepurposeofacquiring,constructingandmaintainingparksandfacilities.Operations&MaintenanceBarkBeetleMgmtWeedControlOperatingsuppliesTreereplacementShrubreplacementCapitalBondParkMasterPlanArborDay/treereplacementtEst.populationx$2.00,tobeusedforTreeCitydesignation)015,00015,00020,000017,50017,50020,00000100009,5009,5007,0000002,500042,00042,10049,500030,00050,000010,22213,50013,50013,50010,22243,50063,50013,50007? TownofEstesParkDetailbudgetinformationSpecialRevenueFund,#211-5900-459ConservationTrustFund2010AccountAccountNameBudgetNumberDetail20,00025-01BarkBeetleMgmt20,00025-01WeedControl7,00026-36Treereplacement2,50026-36ShrubreplacementOperation&Maintenance49,50035-61ParkImprovements12,000Treereplacement(annual)1,500ArborDayplanting(annual)CapitalEquipment13,500 SeniorCenterFund*SpecialRevenueFund,#217TownofEstesPark-2010BudgetScopeofServices:1n2010,theSeniorCenterFundwillmergewiththeMuseum(#207)andCVB(#222)FundstobecometheCommunityServicesFund.TheCommunityServicesFundwillretaintheCVBsFundnumber(#222).TheSeniorCenterFundwillbecomeadeportmentundertheCommunityServicesFund,retainingthesomeaccountcodes.OriginalBudgetRevisedBudgetBudget2008200920092010RevenuesIntergovernmental(county)$2,475$2,475$2,475$0Programs42,03647,24550,0600TotalRevenues44,51149,72052,5350ExpensesPersonnelServices101,480104,318105,6530Operations&Maintenance98,841107,835103,5640TotalCurrentExpenses200,321212,153209,2170Capital0000TotalExpenses200,321212,153209,2170inc/decoverprioryear5%6%4%-100%Excess(deficiency)ofrevenuesover(155,810)(162,433)(156,682)0expendituresOtherfinancingsources(transfersin)149,569155,804155,8040Otherfinancinguses(transfersouttoCVB)006,0380Increase(decrease)infundbalance(6,241)(6,629)(6,916)0BeginningFundbalance13,1576,9166,9160EndingFundbalance$6,916$287$0$03%0%0%0%Budgetcomments2008200920092010Revenues(totals)44,51149,72052,5350Interest13650500CountyAwards2,4752,4752,4750Services12,60816,26016,2600Current(buildings,fundraisers,UnitedWay)16,05917,80017,2000Other(SCmc)12,68211,63515,0500Coffeefund01,0001,0000Vanusagefees5515005000 SeniorCenterFund*SpecialRevenueFund,#217TownofEstesPark-2010BudgetScopeofServices:*ln2010,theSeniorCenterFundwillmergewiththeMuseum(#207)andCVB(#222)FundstobecometheCommunityServicesFund.TheCommunityServicesFundwillretaintheCVBsFundnumber(#222).TheSeniorCenterFundwillbecomeadepartmentundertheCommunityServicesFund,retainingthesameaccountcodes.OriginalBudgetRevisedBudgetBudget2008200920092010PersonnelServicesMuseumDirector0.100.100.100.00SeniorCenterManager1.001.001.000.00VanDrivers0.100.100.100.00SeniorCenterCoordinator0.500.500.500.00Operations&MaintenanceITServices8,6449,8849,8840Foodservicecontract22,40022,40022,4000Maintenancecontracts16,22920,06016,1010Buildings5,9103,0003,4000Programexpenses8,23610,96010,9600Furniture/Fixtures1965005000Dataprocessingequipment02,7005,2350Operatingsupplies(MealsonWheelsmcI)6,7437,5007,7000Education&training3381,8006500Utilities12,65713,95512,5050Capital0000 RevenuesIntergovernmentalGrantOther(cashinlieuofpmnts)InvestmentTotalRevenuesExpensesPersonnelServicesOperations&MaintenanceTotalCurrentExpensesCapitalSubtotalRolloversTotalExpensesExcess(deficiency)ofrevenuesoverexpendituresOtherfinancingsources(transfersin)Otherfinancinguses(transfersout)Increase(decrease)infundbalanceBeginningFundbalanceRolloveradjustmentEndingFundbalancePersonnelservicesDirectorofPublicWorksPublicWorksProjectManagerSeasonalengineerOperations&MaintenanceHabitatassessmentLarimerCountyOpenSpaceFundSpecialRevenueFund,#220TownofEstesPark-2010BudgetI.PURPOSEIn1996,LarimerCountyvotersapprovedaone-quarterofonepercentsalestaxincreasetobeusedfortrailsandopenspacepurchasesthrough2018.ThisfundaccountsfortheTown’sportionofthetax.OriginalBudgetRevisedBudgetBudget2008200920092010$255,630$230,000$230,000$230,00000140,00000028,247016,35711,0004,0004,000$271,987$241,000$402,247$234,0008,70432,37148,07232,44521,26500029,96932,37148,07232,445287,923179,000319,000290,000317,892211,371367,072322,4450118,666118,6650317,892330,037485,737322,445(45,905)(89,037)(83,490)(88,445)00000000(45,905)(89,037)(83,490)(88,445)437,657391,752391,752308,262$391,752$302,715$308,262$219,81700.100.100.100.100.200.200.200.200.000.000.760.0021,2670000 LatimerCountyOpenSpaceFundSpecialRevenueFund,#220TownofEstesPark-2010BudgetPURPOSEIn1996,LarimerCountyvotersapprovedaone-quarterofonepercentsalestaxincreasetobeusedfortrailsandopenspacepurchasesthrough2018.ThisfundaccountsfortheTownsportionofthetax.OriginalBudgetRevisedBudgetBudget2008200920092010CapitalWalkwaysandBikewaysBondParkPhase000240,000FallRiverTrail287,923000FallRiverTrail(grantcontingentW/EVRPD)00050,000FallRiverTrailPhaseIVB00140,0000FishCreekTrailPhase316,648000Trails/walkways0179,000179,0000Total304,571179,000319,000290,000 COMMUNITYSERVICESFUNDSpecialRevenueFund,#222SUMMARYTownofEstesPark-2010BudgetSCOPEOFSERVICES*In2010,theCVBFund(#222)willabsorbtheMuseum(#207)andSeniorCenter(#217)Funds.TheMuseumandSeniorCenterFundswillbecomedepartmentswithinFund#222,whichwillchangeitsnamefrom“CVB”toCommunityServicesFund.WiththecreationoftheLocalMarketingDistrict(LMD),theAdvertising(#222-2000)andVisitorsGuide(#222-2700)departmentswillbediscontinued.TheLMDdepartment(#222-2900)hasbeenaddedtoreflecttheagreementbetweentheTownandLMDregardingtheTowncontinuingtofundstaffthatisnowemployedbytheLMD.OriginalBudgetRevisedBudgetBudget2008200920092010REVENUESBYDEPARTMENTAdvertising(2000)$0$0$0$0VisitorsCenter(2600)000309,250VisitorsGuide(2700)0000FacilitySalesandMarketing(2800)0006,000LMD(2900)00049,266SeniorCenter(5304)00054,745Events(5500)000549,584Museum(5700)00043,635ConferenceCenter(5800)00024,000TotalRevenues0001,036,480ExpendituresPersonnel0001,474,864Operations&Maintenance0001,151,479TotalCurrentExpenses0002,626,343Capital00061,000Lessrollovers____________________________________________________________________________Subtotal0002,687,343Rollovers0000TotalExpenditures0002,687,343inc/decoverprioryearExcess(deficiency)ofrevenuesover000(1,650,863)expendituresOtherfinancingsources(transfersin-General)0001,625,000Otherfinancingsources(transfersin-Mus/SrCtr)0000Otherfinancinguses(transfersout)0000Increase(decrease)infundbalance000(25,863)BeginningFundbalance00049,323EndingFundbalance$0$0$0$23,460iso CVBREVENUESBYDEPARTMENTAdvertising(2000)VisitorsCenter(2600)VisitorsGuide(2700)FacilitySalesandMarketing(2500)LMD(2900)SeniorCenter(5304)Events(5500)Museum(5700)ConferenceCenter(5800)TotalRevenuesExpendituresPersonnelOperations&MaintenanceTotalCurrentExpensesCapitaltessrolloversSubtotalRolloversTotalExpendituresinc/decoverprioryearExcess(deficiency)ofrevenuesoverexpendituresOtherfinancingsources(transfersin-General)Otherfinancingsources(transfersin-Mus/SrCtr)Otherfinancinguses(transfersOut)Increase(decrease)infundbalanceBeginningFundbalanceEndingFundbalanceSpecialRevenueFund,#222SUMMARYTownofEstesPark-2010BudgetSCOPEOFSERVICES*In2010,theCV8Fund(#222)willabsorbtheMuseum(#207)andSeniorCenter(#217)Funds.TheMuseumandSeniorCenterFundswillbecomedepartmentswithinFund#222,whichwillchangeitsnamefrom“CVB”to‘CommunityServicesFund”.WiththecreationoftheLocalMarketingDistrict(LMD),theAdvertising(#222-2000)ondVisitorsGuide(#222-2700)departmentswillbediscontinued.TheLMDdeportment(#222-2900)hasbeenaddedtoreflecttheagreementbetweentheTownandLMDregardingtheTowncontinuingtofundstaffthatisnowemployedbytheLMD.OriginalBudgetRevisedBudgetBudget2008200920092010$7,657$5,000$2,160$0280,161305,763304,1570182,364180,318179,385010,18111,0005,344000000000509,674559,079543,2600000021,00021,00021,00001,011,0371,082,1601,055,3060896,9081,038,6341,033,70201,962,7251,968,8092,000,92102,859,6333,007,4433,034,623016,5605,0005,00002,876,1933,012,4433,039,6230018,935002,876,1933,031,3783,039,62305%6%-100%(1,865,156)(1,949,218)(1,984,317)01,875,0001,870,0001,870,00000014,493000009,844179,218)(99,824)0139,303149,147149,14749,323$149,147$69,929$49,323$49,3235%2%2%ck COMMUNITYSERVICESFUNDSpecialRevenueFund,#222-2000Advertising(toLocalMarketingDistrict)TownofEstesPark-2010BudgetSCOPEOFSERVICESadvertising:national,state/regional,Internet.Includesmagazines,television,radioadvisories,police/businesspartnerships),Town(Bugle,AnnualReportTownWebTeam,VisitorsCenterSupport)OriginalBudgetRevisedBudgetBudget2008200920092010RevenuesInvestmentincome$7,556$5,000$2,000$0Miscellaneousioi01600TotalRevenues7,6575,0002,1600ExpendituresPersonnel147,281154,559154,3120Operations&Maintenance826,977829,892863,9940Capital0000TotalExpenditures$974,258$984,451$1,018,306$0inc/decoverprioryear4%1%-100%PersonnelCommunicationsManager0.500.500.500.00CommunicationsCoordinator1.001.001.000.00DirectorofCVB0.250.250.250.00Operations&MaintenanceAdvertisingmediapurchases633,588604,580631,8350Eventpromo/pressreleases54,10362,08562,0850Design/photo/print/prod.79,64097,05997,0590VisitorGuideMail/shipping39,33641,12441,1240Marketingresearch5,0499,18913,4390Dataprocessingequipment(computerreplacement)2,108000Education&training2,1194572,9010Memberdues/subscriptions2,5922,5921,5920Capitalnone*CostsassumedbytheLocalMarketingDistrict-20100 COMMUNITYSERVICESFUNDSpecialRevenueFund,11222-2600VisitorsCenterTownofEstesPark-2010BudgetSCOPEOFSERVICESAnswerwalk-invisitorquestionsandinquiries,answertelephoneinquiriesfromvisitors/potentialvisitors,promoteEPbusinessesviawebsite,brochureracks,etc.promotebusinessreferrals,distributeEPVisitorsGuide,promoteEPeventsandactivities,distributeEPpromotionalmaterials,provideafter-hoursLodgingAvailabilityReportstopublic,retailsalesOriginalBudgetRevisedBudgetBudget200$200920092010RevenuesChargesforservices$273,554$302,763$292,000$297,500Investmentincome0002,550Miscellaneous1,6073,00012,1579,200TotalRevenues280,161305,763304,157309,250ExpendituresPersonnel271,108372,364377,111258,939Operations&Maintenance238,425196,679195,470152,685Capital0000TotalExpenditures$509,533$569,043$572,581$411,624inc/decoverprioryear5%12%12%-28%PersonnelVisitorCenterCoordinator/Manager1.001.001.001.00VisitorInformationSpecialist(2PT,2FT)3.003.003.003.00CommunityServicesDirector0.250.250.250.20CommunicationsManager0.500.500.500.00SeasonalPhoneOperators(5)1.311.682.102.10StakeholderSales&ServiceCoordinator1.001.001.000.00Operations&MaintenanceITServices30,25334,59434,59426,335Bank(creditcard)fees1,8483,0003,0002,000CVBServicesSupport(internalandexternal)0001,139WebSEOmaintenance6,0006,1266,1260Webmaintenance5,8125,6545,6542,000Webhostingfee2,2003,0003,0000Adproductioncosts1,3142,4002,4002,400Equipment(copierlease,otherrentals)5,4594,3124,3125,512Maintenancecontracts27,82529,36829,98030,249Buildings5,8252,0604,5492,500Exhibits/displays1,6314,0844,0842,457Furniture/fixtures1,4831,5004,0000Promotionalmatprinting8,0029,0119,0115,972 COMMUNITYSERVICESFUNDSpecialRevenueFund,#222-2600VisitorsCenterTownofEstesPark-2010BudgetSCOPEOFSERVICESAnswerwalk-invisitorquestionsandinquiries,answertelephoneinquiriesfromvisitors/potentialvisitors,promoteEPbusinessesviawebsite,brochureracks,etc.promotebusinessreferrals,distributeEPVisitorsGuide,promoteEPeventsandactivities,distributeEPpromotionalmaterials,provideafter-hoursLodgingAvailabilityReportstopublic,retailsalesOriginalBudgetRevisedBudgetBudget2008200920092010Dataprocessingsoftware/equipment3,00012,80012,8005,185Education/training2,2242,0002,0002,000Utilities23,98024,99224,35023,350Resalepurchases18,10429,31322,00022,010Ambassadorexpenses7641,5003,3223,000CapitalFundsremainingforcapprojects00000 TownofEstesParkDetailbudgetinformationVisitorCenter(222-2600-426-)2010AccountAccountNameBudgetNumberJustification18421-01Property2,55921-02LiabilityInsurancePremiums2,7431,00022-02Legal26,33522-09IT2,00022-10Bankservice1,13922-13Freelanceasstannualreport022-40WebSeomaintenance2,00022-41WebsiteUpgrades2,40022-45RevenuegenerationproductsProfessionalFees/Services34,874Publishing1,16623-01Publicationfees(resortmap,empads)1,166Equipment5,51224-01Copierlease5,51230,24925-01Maintenancecontracts(janitorial,windowwashing,elevator,mats,phone,hvac)2,50025-02Buildings,FFE24625-98Otherequip/machineryRepair&Maintenance32,9953,81126-01OfficeSupplies2,00026-02Postage31526-03Printing/forms36126-04Freight/shipping68626-05Janitorialsupplies2,45726-15Exhibit/display1,09226-17Catering/specialcircumstances5,97226-29Promotionalmatprinting(countermaterials/annualreport)5,18526-32Access/specialtycomputersoftware26326-42Officeequipment1,35526-46CommunicationequipmentMaterialsandSupplies23,4972,00027-04Education/training1,00027-05Memberdues/subscriptions TownofEstesParkDetailbudgetinformationVisitorCenter(222-2600-426-)2010AccountAccountNameBudgetNumberJustification41227-06Employeerecognition(5.15x$80)12627-07MileagereimbursementJobPerformance3,5385,60028-01Telephone2,75028-02NaturalGas8,70028-03Electrical2,35028-04Water1,15028-05Sewer80028-06Trashdisposal2,00028-15TelephonelinesUtilityExpenditures23,35022,01029-20Resalepurchases3,00029-24AmbassadorsclubOtherCurrentExpenses25,010TotalOperations&MaintenanceCosts152,6850CapitalEquipment00 COMMUNITYSERVICESFUNDSpecialRevenueFund,#222-2700VisitorGuideTownofEstesPark-2010BudgetSCOPEOFSERVICEStoaccountforproductionanddistributionofannualVisitor’sGuide(akaSecondWind)OriginalBudgetRevisedBudgetBudget2008200920092010RevenuesChargesforservicesTotalRevenuesExpendituresPersonnelOperations&MaintenanceCapitalTotalExpendituresinc/decoverprioryear$182,364$180,318$179,385$0182,364180,318179,38500000141,543180,318179,38500000$141,543$180,318$179,385$0N/A27%27%-100%0Excess(deficiency)ofrevenuesover40,8210expendituresPersonnel0.000.000.00Operations&MaintenancePublicationfees58,96077,96339,066Officesupplies02,6003,500Postage25,68737,25586,250Printing/forms56.89662,50050,569Capitalnone00.000000141,543180,318179,3850*RevenuesandexpendituresassumedbytheLocalMarketingDistrict-2010 COMMUNITYSERVICESFUNDSpecialRevenueFund,#222-2800FacilitySales&MarketingTownofEstesPark-2010Budget0SCOPEOFSERVICESCityWide:tradeshows,advertising,education,salescallsLeadsandreferrals:tradeshows,advertising,familiarizationtours,leads,referralsServices:Snow&Ice,Quilts,RedHats,transportation,groupsupportOriginalBudgetRevisedBudgetBudget2008200920092010RevenuesMiscellaneous(roomnightfees)$10,181$11,000$5,344$6,000TotalRevenues10,18111,0005,3446,000ExpendituresPersonnel99,887105,751106,470118,525Operations&Maintenance34,20440,14240,97733,627Capital0000TotalExpenditures$134,091$145,893$147,447$152,152inc/decoverprioryear7%9%10%3%PersonnelGroupSalesandMarketingManager1.001.001.001.00CommunityServicesDirector0.250.250.250.10Seasonal0.000.000.090.00Operations&MaintenanceITServices4,3224,9424,9422,394Publishing7,44710,35310,89410,000Printingforms7,3715,0005,0004,000Education/training1,5823,7473,7474,000Memberdues/subscriptions2,0702,5172,7852,000Mileagereimbursements8111,2001,2001,000Marketingexpenses5,4675,5005,5005,000Specialmarketing(transit)2,8562,0002,0002,000Capitalnone0 TownofEstesParkDetailbudgetinformationFacilitySales&Marketing(222-2800-428-)2010AccountAccountNameBudgetNumberJustification1521-01Property63$21-02LiabilityInsurancePremiums653ITServices2,39422-099,00023-01Publicationfees1,00023-03AdvertisingproductionPublishing10,00050026-01OfficeSupplies50026-02Postage4,00026-03Printing/forms(ConfCtrphotos)30026-04Freight/shippingMaterialsandSupplies5,3004,00027-04Education/training4,00027-04ConfCtr,StateTourismconferences2,00027-05Memberdues/subscriptions2,00027-05IAAM,PCMA,CSAE$027-06Employeerecognition1,00027-07MileagereimbursementJobPerformance7,0801,20028-01TelephoneUtilityExpenditures1,2005,00029-32Marketingexpense2,00029-35Specialmarketing(transit)OtherCurrentExpenses7,000TotalOperations&__________MaintenanceCosts33,627 COMMUNITYSERVICESFUNDSpecialRevenueFund,#222-2900LocalMarketingDistrictAssistanceTownofEstesPark-2010BudgetSCOPEOFSERVICESNEEDINFOOriginalBudgetRevisedBudgetBudget2008200920092010RevenuesMiscellaneous(personnelreimbursement)$0$0$0$49,266TotalRevenues00049,266ExpendituresPersonnel000400,853Operations&Maintenance0001,021Capital0000TotalExpenditures$0$0$0$401,874inc/decoverprioryear0%0%0%0%PersonnelCommunicationsManager0.000.000.001.00CommunicationsCoordinator0.000.000.001.00StakeholderSales/ServiceCoordinator0000.000.001.00GroupSales&Marketing0.000.000.001.00AdministrativeAssistant0.000.000.000.50Operations&MaintenanceInsurance-liability0001,021Capitalnone00 COMMUNITYSERVICESFUNDSpecialRevenueFund,#222-5304SeniorCenterTownofEstesPark-2010BudgetScopeofServices:*VisitorServices:customerinteraction,fitnessclasses,off-siteculturalactivities,publicrelations,websitemanagement*NutritionSen/ices:congregatedining,take-outmeals,mealsonwheels*Education:educationprograms,newsletter*Miscellaneous:facilityrental/publicmeetingspace,SCInc.fundraisingsupportOriginalBudgetRevisedBudgetBudget2008200920092010RevenuesGrants/Awards$0$0$0$2,475ChargesforServices00018,320Miscellaneous00033,950TotalRevenues00054,745ExpensesPersonnelServices000108,382Operations&Maintenance000108,929TotalCurrentExpenses000217,311Capital0000TotalExpenses000217,311inc/decoverprioryearBudgetcomments200$200920092010Revenues(totals)54,745CountyAwards2,475Services18,320Current(buildings,fundraisers,UnitedWay)15,700Other(SCmc)16,750Coffeefund1,000Vanusagefees500PersonnelServicesCommunityServicesDirector0.100.100.100.10SeniorCenterManager1.001.001.001.00VanDrivers0.100.100.100.10SeniorCenterCoordinator0.500.500.500.50Operations&MaintenanceITServices8,6449,8849,88411,970Foodservicecontract22,40022,40022,40022,400Maintenancecontracts16,22920,06016,10119,155 COMMUNITYSERVICESFUNDSpecialRevenueFund,#222-5304SeniorCenterTownofEstesPark-2010BudgetScopeofServices:*VisitorServices:customerinteraction,fitnessclasses,off-siteculturalactivities,publicrelations,websitemanagement*NutritionServices:congregatedining,take-outmeals,mealsonwheels*Education:educationprograms,newsletter*Miscefloneous:facilityrental/publicmeetingspace,SCInc.fundraisingsupportOriginalBudgetRevisedBudgetBudget2008200920092010Buildings5,9103,0003,4001,000Programexpenses8,23610,96010,96014,060Furniture/Fixtures1965005006,500Dataprocessingequipment02,7005,2350Operatingsupplies(MealsonWheelsmcI)6,7437,5007,7007,500Education&training3381,800650700Utilities12,65713,95512,62011,670Capital000000f3,— TownofEstesParkDetailbudgetinformationSpecialRevenueFund,#222-5304-453SeniorCenter2010AccountAccountNameBudgetNumberDetail95621-01Property1,06321-02LiabilityInsurancePremiums2,01910022-08Legal11,97022-09ITServices22,40022-71FoodservicecontractProfessionalServices/Fees34,47019,15525-01Maintenancecontracts80025-01Carpetcleaning60025-01Floors6,36025-01Janitorial3,61125-01MechanicalServicescontract1,50025-01Largecopierprinting36025-01Smallcopiercontract3,07425-01Telephone(7)60025-01Pestcontrol80025-01EntryMats60025-01Windowwashing85025-01ValleyFireInspections1,00025-02Buildings3,70025-04Vanmaintenance3,30025-98Other2,00025-98Kitchenequipment1,30025-98MeetingroomandprogramequipmentMaintenance&repair27,1551,20026-01OfficeSupplies50026-02Postage1,00026-10Lawn14,06026-16Programs3,96026-16Daytripticketing(participantcovered)4,00026-16Instructorfees(participantcovered)1,50026-16Membershipevents50026-16Guestmeals50026-16Volunteerrecognition80026-16Fitnessclass2,80026-16Generalprograms/supplies27526-17Catering/specialcircumstances6,50026-23FF&E TownofEstesParkDetailbudgetinformationSpecialRevenueFund,#222-5304453SeniorCenter2010AccountAccountNameBudgetNumberDetail1,50026-23Bulletinboards/chairs(SCINC)1,40026-23Elecgames/furniture(SCINC)3,60026-23Foldingchairs,rollingracks(SCNC)026-33Dataprocessing1,00026-96Coffee(passthroughfromSCmc)7,50026-97Operatingsupplies3,00026-97Meals-Wheels(passthru)1,00026-97Fundraisingsupplies2,00026-97Foodservice1,50026-97JanitorialMaterialsandSupplies32,03570027-04Education/Training10027-04CASCworkshops(2)40027-04Computertraining(2)20027-04Sitevisits11027-05MemberDues/Subscriptions12027-06EmployeeRecognition(1.5@$80)65027-07MileageReimbursementJobPerformanceExpenses1,5801,02028-01Telephone30028-02Naturalgas7,00028-03Electricalenergy1,60028-04Water60028-05Sewer1,15028-06TrashDisposalUtilityExpenditures11,670TotalOperations&_________MaintenanceCosts108,929CapitalEquipment0 COMMUNITYSERVICESFUNDSpeci&RevenueFund,#222-5500EventsTownofEstesPark-2010BudgetSCOPEOFSERVICES*Providedestinationeventmanogementtie,woolmarket)*Planandexecuteone-dayTowneventstie,CatchtheGlowChristmascelebrationandparade)*Provideeventandfacilitysupportfordestinationshowstie,Hunter-JumperHorseShow)*Provideassistancetolocaleventorganizationtie,LongsPeakScottish-IrishHighlandFestival)*Providerentalofpublicfacilitiestie,StanleyParkFairgroundsandPerformancePark)*Activelysolicitnewshows,events,andrentaloffacilities*ActivelybookperformancesandeventsattheTownsfocilitiesOriginalBudgetRevisedBudgetBudget2008200920092010RevenuesChargesforservices$435,649$484579$451,094$468,484Miscellaneous74,02574,50092,16681,100TotalRevenues509,674559,079543,260549,584ExpendituresPersonnel370,149405,960395,809450,866Operations&Maintenance570,457608,304612,162619,376Capital10,0000050,000TotalExpenditures$950,606$1,014,264$1,007,971$1,120,242inc/decoverprioryear0%7%4%11%Revenues$509,674$559,079$543,260$549,584SpecialEventvendorpermits0004,500Arena18,22025,00022,53619,500Stall84,322105,000106,284106,284Camper16,42916,00020,16117,000CommercialVendors24,07025,00022,26524,000Storage1,6992,0002,3582,500Parking6,2296,5007,9368,100Foodconcessions10,82012,00012,00012,000Dance04,0793,6574,000Admissions120,530120,000110,000121,000EntryFees17,73135,0008,56210,000Workshopfees34,85037,00035,00037,000Feedsales93,11990,00091,33595,000Retail7,6307,0009,0007,600Buildings3,8804,00012,9017,000Realproperty-eventvenues004,0501,600Donations19,00020,00017,00018,000Other3,1262,5004,5642,500Sponsorship35,56436,00036,00036,000 COMMUNITYSERVICESFUNDSpecialRevenueFund,#222-5500EventsTownofEstesPark-2010BudgetSCOPEOFSERVICES*Providedestinationeventmanagementtie,woolmarket)*Planandexecuteone-dayTowneventstie,CatchtheGlowChristmascelebrationandparade)*Provideeventandfacilitysupportfordestinationshowstie,Hunter-JumperHorseShow)*Provideassistancetolocaleventorganizationtie,LongsPeakScottish-IrishHighlandFestival)*Providerentalofpublicfacilitiestie,StanleyParkFairgroundsandPerformancePark)*Activelysolicitnewshows,events,andrentaloffacilities*ActivelybookperformancesandeventsattheTownsfacilitiesOriginalBudgetRevisedBudgetBudget2008200920092010Programsales3,7154,0008,8938,000PRPA-NCED8,7408,0008,7588,000PersonnelFairgrounds/SpecialEventsManager1.001.001.001.00MunicipalServicesForeman1.001.001.001.00SpecialEventsCoordinator1.001.001.001.00SpecialEventsWorker1.001.001.001.00Seasonalworkers(FTES)*3.103.293.894.06CommunityServicesDirector0.250.250.250.46*seasonalemployeenumbersatecalculatedbytakingtotalbudgetedseasonalwagesanddividingbyFTEunits,Itdoesnotnecessarilyreflectthenumberofactualseasonalworkershired.Operations&MaintenanceITServices÷6,4837,4137,4137,182Contractservices(Christmas,JazzFest,ElkFest,WoolMarket)34,69141,20036,70042,500Entertainment(JazzFest,ScandinavianFest,PerformancePark,RiversidePark,ElkFest,Fireworks,RooftopRodeo,WoolMarket,ScottishFest,AutoShow,HeritageDays)109,19397,20098,996101,550Advertising4,2204,5864,5863,786Equipment(Tent/tables,Bobcat)27,41724,20018,87021,400Maintenancecontracts7,3269,5398,0399,806Buildings(generalrepairandmaintenance)12,28417,70030,75020,000Vehiclemaintenance&upkeep37,17430,00030,10530,000Futurevehiclereplacement26,56334,74734,74730,900Feedcosts66,62143,00065,55850,000Exhibits/displays14,91615,00010,00015,000Programs8,0866,5005,8466,500Catering(WoolMarketlunches)7,1756,7506,7506,750Trophies/awards5,1024,3503,7494,350Education&training9,0049,2229,2228,023Dues&subscriptions6,4147,2497,2493,322Marketingexpenses3,S625,0005,0000Utilitiesexpenses(includestrashdisposal)47,80043,16054,36049,800Pursemoney(Rodeo,WoolMarket)26,52228,62525,92528,625Volunteerbanquet3,3063,7503,7503,750RooftopRodeo77,61082,00077,00091,420Resalepurchases3,9926,2506,2506,250Manuredisposal24,99820,00014,00020,000 COMMUNITYSERVICESFUNDSpecialRevenueFund,#222-5500EventsTownofEstesPark-2010BudgetSCOPEOFSERVICES*Providedestinotioneventmonagementtie,woolmorket)*Planandexecuteone-dayTowneventstie,CatchtheGlowChristmascelebrationandparade)*Provideeventandfacilitysupportfordestinationshowstie,Hunter-JumperHorseShow)*Provideassistancetolocaleventorganizationtie,LongsPeakScottish-IrishHighlandFestival)*Providerentalofpublicfacilitiestie,StanleyPorkFairgroundsandPerformancePark)*Activelysolicitnewshows,events,andrentaloffacilities*ActivelybookperformancesandeventsattheTown¶sfacilitiesOriginalBudgetRevisedBudgetBudget2008200920092010Capital(sitework-arenafloor)00050,00000050,000 TownofEstesParkDetailbudgetinformationEvents(222-5500-455-)2010AccountAccountNameBudgetNumberJustification5,80421-01Property4,15021-02LiabilityInsurancePremiums9,95430022-08Legal7,18222-091,20022-10BankServicefees42,50022-12ContractServices11,500ChristmasParade3,100JazzFest5,100ElkFest22,788WoolMarket-judgestees12DowntownSoundcontracts101,55022-20Entertainment18,500JazzFest-bands5,300PerformancePark7,500RiversidePlaza30,000Fireworks/4thJuly1,600RooftopRodeo1,500WoolMarket35,000ScottishFest/Hotelrooms150AutoExtravaganza2,000HeritageFestival1,00022-26Insurancedamageclaims11022-98OtherprofservicesasneededProfessionalFees/Services153,84257923-01Publicationfees3,78623-02Advertisingproduction1,200FilmingofRodeoParade1,086Rodeo200WoolMarket700Magazines300ElkFest300BannerDateChangesPublishing4,36521,40024-01Equipment1,400Bobcat19,000Tents/tables-WoolMarket1,000Panelrental-WoolMarket3,70024-02Schoolrental-WoolMarketj0( aTownofEstesParkDetailbudgetinformationEvents(222-5500-455-)2010AccountAccountNameBudgetNumberJustificationEquipment25,1009,80625-01Maintenancecontracts2,786Phone(6)2,100Copier420Hand-heldradios4,500SoundSystems(downtown/fairgrounds)20,00025-02Buildings15,000General5,000Dirt-stalls/alleys1,00025-03Furniture/fixtures1,000Miscrepair/supplies30,00025-04Vehiclemaintenanceandfuel1,05025-05Machinery/tools30,90025-44Futurevehiclepurchase90025-98Otherequipment/machineryasneededRepair&Maintenance93,6563,20026-01OfficeSupplies1,35026-02Postage1,00026-03Printing/forms10026-04Freight/shipping2,50026-05Janitorial2,00026-06Smalltouts1,25026-07Smallhardware2,50026-08Lumber/Paint50,00026-12Feedcosts50026-13Medical15,00026-15Exhibit/Display6,50026-16Programs(Rooftop,Wool)6,75026-17Catering/specialcircumstances5,800WoolMarketluncheons450Rodeo500Other4,35026-18Trophies/Awards100RooftopPresident650ElkFestBugling3,200WoolMarketRibbons400AutoExtravaganza3,00026-23Equipment-Tables(8,picnic)2,70026-33DataProcessingEquipment80026-46Communicationequipment2,90026-48ShopEquipment TownofEstesParkDetailbudgetinformationEvents(222-5500-455-)2010AccountAccountNameBudgetNumberJustification1,00026-52TrafficSignsMaterialsandSupplies107,40015027-01PersonalSafetyEquipment1,50027-02Uniformallowance2,02327-04Education/training50Farmshow300Computertraining$7Marketingbook243InStateconference93StockShow450CFEA4,300PRCARodeo2,500Footingacademy,equiptraining3,32227-05Memberdues/subscriptions22WesternHorsemen315ASCAP100IAFE150ALSA50CFEA150TownBusinessLicense500PRCA300BMI260SESAC500AOBA150CulturalArtsCouncil275LEAC50CAFS500CDLLic.-New/Renewal32027-06Employeerecognition(4x$80)82027-07MileagereimbursementJobPerformance14,1354,10028-01Telephone4,20028-02NaturalGas12,00028-03ElectricalEnergy10,50028-04Water6,00028-05Sewer13,00028-06TrashDisposalUtilityExpenditures49,80050029-12Parade3,50029-13Dance(rodeo) TownofEstesParkDetailbudgetinformationEvents(222-5500-455-)2010AccountAccountNameBudgetNumberJustification3,500Queen’sDanceroomrental1,50029-14Sponsors’dinner28,62529-15Addedpursemoney18,900Rodeo9,725WoolMarket2,37929-16Security/TicketLabor3,75029-17Volunteersbanquets2,100Rooftop1,000WoolMarket425ElkFest225AutoShow91,42029-18Rodeo6,25029-20Resalepurchases4,700Woolmarket1,550ElkFest3,20029-25Promotion(Queens/ponies)20,00029-30Manure/beddingOtherCurrentExpenses161,124TotalOperations&MaintenanceCosts619,376Capital50,00033-32Sitework-arenafloor0 COMMUNITYSERVICESFUNDSpecialRevenueFund,#222-5700MuseumTownofEstesPark-2010BudgetIScopesofserviceVisitor&researchservices:customerinteraction&tours,photoorders,oralhistories,researcherassistance,websitemanagementEducation:educationprograms,newsletter,Stoffresearch&publicationExhibits:permanentexhibits,temporaryinstallations,off-siteinstallationsCollectionsmanagement:collectionsprocessing,objectcare&conservation,collectionsdatabasemanagementMiscellaneous:facilityrental&publicmeetingspace,communitycase,FriendsfundroisingsupportOriginalBudgetRevisedBudgetBudget2008200920092010RevenuesGrantso006,860ChargesforServices0001,625Other00035,150TotalRevenues$0$0$0$43,635ExpendituresPersonnelo00137,299Operations&Maintenance000113,808TotalCurrentExpensea000251,107Capitalo006,000Subtotal000257,107Roltovers0000TotalExpenditures000257,107inc/decoverprioryear2008200920101PersonnelCommunityServicesDirector014Curator-Education1.00Curator-Exhibits/Manager1.00Seasonalgrunt-fundedDigitalTechnician0.33RevenuesGrants$6,860Chargesforservices1,625Interest0Miscellaneous(buildings,donations)11,850Contributionsfrom“Friends”22,800Rotarygrant500Totalrevenues43,635Operations&MaintenanceInsurancepremiums4,860ITServices21,547Contract/skilledservices8,000Advertising/publishing2,150Maintenancecontracts19,917Buildings9,600Futurevehiclereplacements2,220Exhibit/displays2,700Programs3,300Furniture/fixtures400Dataprocessing(computerreplacements)5,400Education/training1,600Utilities18,494CapitalBuildingsremodeling/upgrades0Cobb-MacDonaldCabinRoof-FRIENDS6,0006,000 TownofEstesParkDetailbudgetinformationSpecialRevenueFund,#222-5700-457MuseumandHydroplant2010AccountAccountNameBudgetNumberDetail3,08521-01Property1,77521-02LiabilityInsurancePremiums4,86020022-08Legal21,54722-09ITServices80022-10Bankschgs(reimbbyFRIENDS)22-13Contract/skilledservices8,000Storagepredesign(FRIENDS)ProfessionalServices/Fees30,547Publishing2,15023-02Advertising25-01Maintenancecontracts19,9172,657Tranemechanical2,786Telephonesystem(6)6,500CleaningEPM450Pastperfectsoftwaremtc3,000Copier100Fireextinguisher500Enviropest500ADTSecurityHydro2,000CleaningHydro500EnviropestHydro924Blackberry25-02Buildings9,6004,000AddfirealarmtoL&Pstorage(FRIENDS)1,100Hydpicrentalmaintenance1,000EPMShedroof(FRIENDS)2,000EPMlandscaping(FRIENDS)500EPMlights/ballasts1,000EPMShedPaint(FRIENDS)0Hydto-repl2kiosksigns(HYDROP)0Hydro-roadsigns(5)(HYDROP)0Hydro-visitorcentersigns(HYDROP)2,60025-04VanMaintenance2,22025-44FuturevehiclepurchaseMaintenance&Repair34,3373,70026-01OfficeSupplies1,80026-02Postage TownofEstesParkDetailbudgetinformationSpecialRevenueFund,#222-5700-457MuseumandHydroplant2010AccountAccountNameBudgetNumberDetail30026-03Printing/Forms10026-04Freight/Shipping15026-05Janitorial2,70026-15Exhibit/Display350Artistinresidence500Stirling1,000IsabellaBird500Exhibitrepairs350EPMart3,30026-16Programs500Education(Rotaryfunded)125Archaeology(CHSgrant)1,875Speakerexpense300Programsupplies500Vantrip1,90026-17catering/specialcircumstances550carclubbreakfast750Exhibitopenings(3)250Volunteerbrunch/potluck200Volunteerrecognition150Meetingrefreshments40026-23Furniture/fixtures60026-26conservationsupplies500Photodigitization(MEAgrant)100conservationmaterials5,40026-33Dataprocessingequipment2,700Frontdesk2,700collectionsMaterialsandSupplies20,3501,60027-04Education/Training800CWAMconference(HOST)300FrontRangeeducators300ANFRM(curator)200Referencematerials1,06027-05MemberDues/Subscriptions225AAM(Philadelphia-Director)100AASLH50MPMA30CWAM100CACEPC:) TownofEstesParkDetailbudgetinformationSpecialRevenueFund,#222-5700-457MuseumandHydroplant2010AccountAccountNameBudgetNumberDetail65CHS35EPTG55NatAssocInterpretation300ASCAP/BMI/SESAC100Domainnameregistration16027-06EmployeeRecognition25027-07MileageReimbursementJobPerformanceExpenses3,0701,55028-01Telephone2,90028-02Naturalgas9,90028-03Electricalenergy1,50028-04Water50028-05Sewer2,14428-06TrashDisposalUtilityExpenditures18,494TotalOperations&MaintenanceCosts113,80833-22Buildingremodeling6,000Cobb-MacDonaldCabinRoof(FRIENDS)CapitalEquipment6,000 1COMMUNITYSERVICESFUNDSpecialRevenueFund,#222-5800ConferenceCenterTownofEstesPark-2010BudgetSCOPEOFSERVICESOperationofconferencecenter.See#2800farfurtherdetailsonscopeofservices.OriginalBudgetRevisedBudgetBudget2008200920092010RevenuesMiscellaneous(HolidayInnF&Bconcession)$21,000$21,000$21,000$24,000TotalRevenues21,00021,00021,00024,000ExpendituresPersonnel0000Operations&Maintenance101,872113,474102,933122,033Capital16,5605,0005,0005,000TotalExpenditures118,432118,474113,933127,033inc/decoverprioryear-50%0%-4%11%PersonnelnoneOperations&MaintenanceInsurance/property&tealtaxes39,27941,15233,25236,250(proptaxexpoffsetsHolidayInnlease)GeneralBuildingMaintenance6,58410,00010,00020,000UtilityExpenditures56,00962,12257,92557,925CapitalReplaceconferencecenterlobbyfurniture16,5605,0005,0000Stackingchairsreplacementprogram0005,0000 ¼TownofEstesParkDetailbudgetinformationConferenceCenter(222-5800-458-)2010AccountAccountNameBudgetNumberJustification7,85821-01PropertyInsurancePremiums7,85824,00024-02RealpropertyEquipment12,25024-04Landtaxes36,25020,00025-02Buildings(repairsasneeded)Repair&Maintenance20,000027-05Memberdues/subscriptionsJobPerformance097528-01Telephone1,20028-02NaturalGas50,00028-03ElectricalEnergy3,25028-04Water2,50028-05SewerUtilityExpenditures57,925TotalOperations&MaintenanceCosts122,033Capital5,00033-31FF&E(100conferencechairsreplacement)800totalchairsininventory/10 FireServicesSpecialRevenueFund,#229TownofEstesPark-2010BudgetScopeofservices:TheEstesValleyFireDistrict(EVFD)wascreatedbyelectiononNovember3,2009.AsofJanuary1,2010,theTownwillparticipateinfireprotectionservicesbytransferring7%ofprojectedsolestaxtotheEYFD.ThiscanbereviewedunderDeportment101-9000intheGeneralFund.OriginalBudgetRevisedBudgetBudget2008200920092010Revenues$230,689$187,500$228,206$0TotalRevenues230,689187,500228,2060ExpensesPersonnelServices312,425354,17600Operations&Maintenance271,288288,643641,9650TotalCurrentExpenses583,713642,819641,9650Capital4,95070,000428,2430Subtotal588,663712,8191,070,2080Rollovers0359,43100TotalExpenses588,6631,072,2501,070,2080%changefromprioryearN/A82%82%-100%Otherfinancingsources(transfersin)921,027435,000300,5000Otherfinancinguses(transfersout)0021,5510Increase(decrease)inFundbalance563,053(449,750)(563,053)0BeginningFundbalance0563,053563,0530RolloveradjustmentEndingFundbalance$563,053$113,303$0$096%11%0%0%Revenues(totats)230,689187,500228,2060Fireservicesfees165,800175,000210,0000Emergencyresponsefees34,56401,4700Investmentincome16,7592,5004,0000Miscellaneous(Wildland,perfeecalls)13,56610,00012,7360PersonnelLevelsFireChief1.001.001.000.00Secretary1.001.001.000.00AdminTrainingCaptain1.001.001.000.00WildlandCoordinator(Grantfunded)0.500.500.000.00VolunteerFirefighters33.0033.0035.000.00Firepensioncontribution81,00081,00081,0000tofundtomaxlevelin2008Operations&MaintenanceITServices15,12617,29717,2970lit FireServicesSpecialRevenueFund,#229TownofEstesPark-2010BudgetScopeofservices:TheEstesValleyFireDistrict(EVFD)wascreatedbyelectionanNovember3,2009.AsofJanuary1,2010,theTownwillparticipateinfireprotectionservicesbytransferring7%ofprojectedsalestaxtotheEVFD.ThiscanbereviewedunderDeportment101-9000intheGeneralFund.OriginalBudgetRevisedBudgetBudget2008200920092010Maintenancecontracts17,99326,72427,8370Buildings3,8708,03512,0310Vehicleequipment/fuel47,31143,60047,9600Futurevehiclepurchases/replacement111,17396,03196,0310Otherequipment/machinery1,1412,2001,0000Dataprocessingequipment(PCs)4,216000Communicationequipment2,2062,0001,2000Otherequipment(firehoserplcmnt-‘08;mobiledata10,9671501500terminal-10)PersonalSafetyequipment19,04339,01337,0130Education/training8,55618,30018,2000Utilities13,88818,31016,0430CapitalEquipment(thermalimagingcamera)4,950000ReplacepamperMackG-80(truckonly)00358,2430EquipmentfornewpumperMackG-80070,00070,00004,95070,000428,2430/1)— BuildingAuthorityFundDebtServiceFund,#419TownofEstesPark-2010BudgetPURPOSEToadministerCertificatesofParticipationissuedforgolfcourseimprovementsbytheTownofEstesParkandtheRecreationDistrict,duetomaturein2009.Thefundremainsopen,butnoactivitiesorescheduledfor2010.OriginalBudgetRevisedBudgetBudget2008200920092010RevenuesTotalRevenues$93,459$92,840$92,840$0ExpensesPersonnelServices0000Operations&Maintenance0000TotalCurrentExpenses0-000Capital0000Debtservice93,45992,84092,8400TotalExpenses93,45992,84092,8400Excess(deficiency)ofrevenuesover0000expendituresOtherfinancingsources(transfersin)0000Otherfinancinguses(transfersOut)0000Increase(decrease)infundbalance0000BeginningFundbalance0000EndingFundbalance$0$0$0$00/13 4Light&PowerFundEnterpriseFund,#502TownofEstesPark2010BudgetSCOPEOFSERVICESServices:multi-agencyswitching,maintain2substationsand300milesofdistributionsystem,constructelectricalinfrastructurefornewdevelopment,promoteenergyefficiency,promoterenewableenergythroughPlatteRiverPowerAuthority,wheelingpowertoRMNP,readbothelectricandwatermeters,maintainstreetlightsspecialevents(flogs,banners,Christmasdecorations),lightningprotectionRecordsmanagement:integratedresourceplan,energyinformationadministration,consumerusage/billinginformation,loadsheddingplanOriginalBudgetRevisedBudgetBudget2008200920092010OPERATINGREVENUESChargesforServices$11,005,740$11,556,409$11,582,509$11,900,085Other627,549213,617244,059216,266TotalOperatingRevenue511,633,28911,770,02611,826,56812,116,351OPERATINGEXPENSESSourceofSupply4,863,2855,310,1825,311,3555,541,308DistributionPersonnel1,119,0521,264,8441,203,0241,241,454OperationsandMaintenance508,678584,467609,491696,164CustomerAccountsPersonnel548,794632,048567,296545,919OperationsandMaintenance106,674114,282114,759129,925Administration/GeneralPersonnel303,538359,415346,435372,414OperationsandMaintenance1,107,8821,668,1291,535,4061.600,255Capitalmovedtobalsht2,242,5001,558,7422,045,823Depreciation678,207000TOTALOPERATINGEXPENSES9,236,11012,175,86711,246,50812,173,262changefromprioryear6%24%-8%8%OPERATINGINCOME(LOSS)2,397,179(405,841)580,060(56,911)NONOPERATINGREVENUES(EXPENSES)Investmentincome362,755110,000110,00050,000Debtservicepayments(326,848)(746,008)(746,008)(751,568)InterestExpense(Bonds)hidabovemciabovemciabovemdaboveTOTALNON-OPERATINGREVENUES(EXPENSES)35,907(636,008)(636,008)(701,568)NETINCOME(LOSS)BEFORECAPITAL2,433,086(1,041,849)(55,948)t758,479)CONTRIBUTIONSANDTRANSFERSRollovers0526,38400CapitalContributions0000TransfersOut(933,705)(982,161)(970,135)(998,897)CHANGEINAVAILABLEFUNDS1,499,381(1,497,627)(1,026,083)(1,757,376)Rolloveradjustment0000AVAILABLEFUNDS*,Beginning,asRestated5,565,2367,064,6177,064,6176,038,534AVAILABLEFUNDS*,Ending$7,064,617$5,566,991$6,038,534$4,281,158*Fundavailabilityiscalculatedas“netcurrentassetslessinventories”,(source:auditedfinancialstatements,page6,forthefiscalyearendedDec.31,2008).Amountsfor2008endingbalanceareunrestrictedcurrentassets($8,194,885)lesscurrentliabilities($2,394,156)lessinventories($700,361)foranavailablefundbalanceof$5,100,368. Light&PowerFundEnterpriseFund,#502TownofEstesPark2010BudgetSCOPEOFSERVICESServices:multi-agencyswitching,maintain2substationsand300milesofdistributionsystem,constructelectricalinfrastructurefornewdevelopmentpromoteenergyefficiency,promoterenewableenergythroughPlatteRiverPowerAuthority,wheelingpowertoRMNP,readbothelectricandwatermeters,maintainStreetlights,specialevents(flogs,banners.Christmasdecorations),lightningprotectionRecordsmanagement:integratedresourceplan,energyinformationadministration,consumerusoge/billinginformation,loadsheddingplanOriginalBudgetRevisedBudgetBudget20082009Z0092010“Availablefundsin2008columnissumofendingbalancein2008($5,100,368)plusrestrictedcashheldfrom2007bondproceedsasof12/31/08($1,964,249).Seepage6of2008CAFR.EPHAloan,repaymentdueJune2010.$372,764offundbalanceisinformofNoteReceivablefromEPHA(12/31/08).COVERAGEDATADebtservicecoverageratio8.442.613.012.71Bondcovenantrequirements1.251.251.251.25Revenue2.5%/yrrateincreaseimplementedperHDRfinancialPlan(2008-10).PRPAincreasefor2010is6.2%.ExpendituresSummaryofexpendituretypesSourceofSupply4,863,2855,310,1825,311,3555,541,308Personnel1,971,3842,256,3072,116,7552,159,787OperationsandMaintenance1,723,2342,366,8782,259,6562,426,344Capitalmovedtobalsht2,242,5001,558,7422,045,823Depreciation678,207000DebtService326,848746,008746,008751,568Transfersout(toGeneralFund)933,705982,161970,135998,897Rollovers0526,3840010,496,66314,430,42012,962,65113,923,727SourceofSupplyIncludesPRPApurchasedpowerincreaseof6.2%.Windpowerincluded,projectedat$25,000,$40,000in20104,863,2855,311,3555,311,3555,541,308Wheelingcharges(hydra)2010-$10,000PersonnelDirectorofUtilities0.580.580.580.58AssistanttoDirectorofUtilities0.800.800.000.00LineSuperintendent1.001.001.001.00CrewChief1.001.001.001.00Linemen7.007.008.008.00Groundman0.000.001.001.00MaterialMgmt.Specialist1.001.001.001.00LineEquipmentSpecialist2.002.000.000.00UtilitiesMeterForeman1.001.001.001.00MeterSpecialist2.002.002.001.00MeterReader1.001.001.002.00SecretaryIII0.501.000.500.50ElectricalEngineer0.800.800.800.80ITSpecialist0.500.500.500.50Util/PWOfficeManager0.000.000.500.50HumanResourceManager0.700.560.560.41Payroll/HRTechnician0.260.260260.26SeasonalGIS0.000.000.000.83115 Light&PowerFundEnterpriseFund,#502TownofEstesPark2010BudgetSCOPEOFSERVICESServices:multi-agencyswitching,maintain2substationsand300milesofdistributionsystem,constructelectricalinfrastructurefornewdevelopment,promoteenergyefficiency,promoterenewableenergythroughPlatteRiverPowerAuthority,wheelingpowertoRMNP,readbothelectricandwatermeters,maintainstreetlights,specialevents(flags,banners,Christmasdecorations),lightningprotectionRecordsmanagement:integratedresourceplan,energyinformationadministration,consumerusage!billinginformation,loadsheddingplanOriginalBudgetRevisedBudgetBudget2008200920092010FinanceOfficer0.340.310.310.29AccountingManager0.340.310.310.29AccountantI0.340.310.310.29Accts.Payable/UtilityBillingSpecialist1.021.001.000.97AdministrativeClerkII1.131.181.181.24TownAdministrator0.480.480.480.48DeputyTownAdministrator0.480.480.480.48TownClerk0.4$0.480.480.48DeputyTownClerk0.480.480.480.48SecretaryIII0.240.240.480.48PublicInformationOfficer0.000.480.480.48OperationsandMaintenanceDistributionIGA-Engineeringservice5(Loveland)11,02925,00025,61325,000Streetlights31,50535,00035,00035,000Substation29,88825,00025,04640,000TreeTrimming(overheadlines)188,696175,911175,911225,911Undergroundconduit41,26345,00045,00050,000Metermaintenance&replacement99,828101,127101,127123,955StreetlightUpgrade46,89060,00060,00060,000Personalsafetyequipment13,66132,68635,00032,686CustomerAccountsITServices10,113000Maintenancecontracts6,3557,6007,6057,515MaterialsandSupplies55,84668,75068,75074,250Education&Training1605,5005,5005,500AdministrationEngineeringFinancialPlanandratestudyupdate00045,000DistributionsVstemupgrade(15%of$2Mproject)0200,000125,000100,000ITServices38,89744,47844,47845,487Realproperty(MuniBldgofficespace)77,25085,00085,00085,000Maintenancecontracts33,76041,12041,12091,157Buildings9,97610,00010,00010,000VehicleMaintenance140,508150,000150,000150,000Futurevehiclereplacement133,286137,491137,491137,963Eshibits/displays71,454107,500107,500107,500Energyefficiency1,210125,000125,000130,000DataProcessingSoftware13,48835,0003S,0005,000DataProcessingEquipment12,79434,60034,60010,700HeavyEquipment085,00085,0005,000CommunicationEquipment5,40012,00012,00010,000Education/Training28,04429,50029,50034,200Memberdues/subscriptions8,71517,82517,82517,825Utilities86,72689,32591,37594,8001ft2 Light&PowerFundEnterpriseFund,#502TownofEstesPark2010BudgetSCOPEOFSERVICESServices:multi-agencyswitching,maintain2substationsand300milesofdistributionsystem,constructelectricalinfrastructurefornewdevelopment,promoteenergyefficiency,promoterenewableenergythroughPlatteRiverPowerAuthority,wheelingpowertoRMNP,readbothelectricandwatermeters,maintainstreetlights,speciolevents(flags,banners,Christmasdecorotions),lightningprotectionRecordsmanagement:integratedresourceplan,energyinformationadministration,consumerusage/billinginformation,loadsheddingplanOriginalBudgetRevisedBudgetBudget2008200920092010Paymentinlieuoftax(2.5%UrbanRevenue)155,201160,597160,928165,674FranchiseFee(3.0%UrbanRevenue)186,242192,716193,114198,809TransfersGeneralFund(8.5%in2009)933,705982,161970,135998,897DebtServiceSeries1999revenueBonds,2004couponrate4.60%2006couponrate4.80%Finalmaturity2014,callable2009,finalinterestrate5.45%NewbondsBondprincipal0435,000435,000435,000Bondinterest326,848311,008311.008311,008CapitalBuildingremodeling20,05015,00015,00015,000MLsubstation(2008-09),Lineupgrades(2010)4,024,8761,925,365675,3651,250,000OfficeEquipment025,00025,00025,000DataProcessingEquipment56,89867,50055,00067,500Transformers252592225,000197,554180,000CommunicationEquipment49,30143,32343,32343,323Otherequipment72,697000Trucks211,451000Othermachinery/equipment31,61040,000137,50015,000StreetLights41,53420,00020,00020,000Pales/Towers/Fixtures5,36240,00040,00040,000OverheadLines73,887100,000100,000150,000UndergroundConductors235,788250,000250,000240,000‘08-MLsubstationupgradenecessitatesAccumulatedPlantDepreciation(S,103,225)000TotalCapital(27,179)2,751,1881,558,7422,045,823*L&Pvehicle93314C(‘05JeepLiberty)scheduledforreplacementinVehicleReplacementFundin2010,valuedat$25,000.L&Pvehicle93315A(‘97FordF1504x4)scheduledforreplacementinVehicleReplacementFundin2010,valuedat$26,000.0it1 TownofEstesParkDetailbudgetinformationLightandPower502-6301-540Distribution2010AccountAccountNameBudgetNumberJustification8,46121-02LiabilityInsurancePremiums8,4611,00022-14Labtesting2,00022-30Landusefees25,00022-98GA-LovelandEngineeringProfessionalFees/Services28,000Rentals2,40024-01ProspectMtnaccesslease5,00025-01Shopcleaning12,50025-02Buildings6,00025-05Machinery/tools25025-06Meters14,00025-07Transformers-repaintgroundmounts4,00025-08Lab-testsafetyequipment35,00025-30Streetlightmaintenance40,00025-31SubstationperIGAw/PRPA225,91125-32AdditionaltreetrimmingperUSDA/NPS50,00025-33Undergroundconduit2,00025-34Customerservicelines8,00025-98Otherequipment/machineryRepairandMaintenance402,66125026-01OfficeSupplies2,75026-05Janitorialsupplies22,50026-06Smalltools/newchainsaws6,00026-07Smallhardware5,00026-20Electrical123,95626-34Meters60,00026-55StreetlightprogramMaterialsandSupplies220,45632,68627-01PersonalSafetyEquipment1,00027-03VehicleAllowance50027-07MileagereimbursementJobPerformance34,186TotalOperations&_________MaintenanceCosts696,164 TownofEstesParkDetailbudgetinformationLightandPower502-6401-550CustomerAccounts2010AccountAccountNameBudgetNumberJustification4,18021-02LiabilityInsurancePremiums4,1801,00022-98ZipcodeclasscertificationProfessionalFees/Services1,000Rentals12,00024-01Townrecordsdisposal($2000)!OfficeEquipment($10,000)7,51525-01Maintenancecontracts5,50025-01Minoltacopier52525-01Checkencoder1,36525-01Folder/inserter12525-01Letteropener15025-03Furniture/fixturesRepairandMaintenance7,66515,35026-01OfficeSupplies27,50026-02Postage12,50026-03Printing/forms1,70026-04Freight/shipping1,30026-17Catering/specialcircumstances2,00026-23Furniture/fixtures8,40026-33FO/AP/HRdesktopreplacements5,50026-42OfficeequipmentMaterialsandSupplies74,2505,50027-04Education/training-HUGconferences21027-05Dues-HUG12027-07MileagereimbursementJobPerformance5,830Uncollectibleaccounts25,00029-07UncollectibleaccountsTotalOperations&_________MaintenanceCosts129,9250 TownofEstesParkDetailbudgetinformationLightandPower502-6501-560Administration/General2010AccountAccountNameBudgetNumberJustification23,63921-01Property6,53621-02LiabilityInsurancePremiums30,17511,25022-01Auditing22-02Engineering45,00022-02Financialplanandratestudyupdate100,00022-02Distributionsystemupgrade(bondfunds)5,00022-08Legal45,48722-09IIServices(19)2,00022-10BankService22,00022-98Otherengineering/legal/proffeesasneededProfessionalFees/Services230,737Publishing3,00023-01Publicationsfees85,00024-02Realproperty3,00024-03CopierleaseRentals$8,00091,15725-01Maintenancecontracts13,52025-01Itronhandheldreadingequipment6,20025-01ItronMVPsupport70025-01MV-90Xlsupport2,00025-01Minoltashopcopier5,00025-01HVAC3,00025-01ESRISoftware2,90025-01Milsoft3,40025-01ARCFM22,00025-01WonderwareSCADA1,80025-01OCEplotter20,00025-01ITcontracting10,63725-01Telephonesystem(25)10,00025-02Buildings15,00025-03Furniture/fixtures(remodeng/shop)150,00025-04Vehiclefuel&maintenance10025-05Machinery/tools137,96325-44Futurevehiclepurchases50025-98Repaironminorequipment/machineryRepairandMaintenance404,72015,00026-01OfficeSupplies7,40026-02Postage TownofEstesParkDetailbudgetinformationLightandPower502-6501-560Administration/General2010AccountAccountNameBudgetNumberJustification1,00026-03Printing/forms2,00026-13Medicine5,00026-14Laboratory107,50026-15Exhibit/display58,50026-15Basecontract-Christmasdisplay/install15,00026-15Supplies/mtc22,50026-15XmasDecReplicaAlumBoard1,50026-15Flags10,00026-15LEDlights3,50026-17Catering/specialcircumstances2,00026-23Furniture/fixtures130,00026-25Energyefficiencyprogram5,00026-32Dataprocessingsoftware(Navaline09)26-33Dataprocessingequipment10,70026-33Network,Meter(1),LPShop(2)replacements26-43Heavyequipment5,00026-43HeavyEquipment10,00026-46CommunicationequipmentMaterialsandSupplies304,1004,63527-02Uniformallowance4,00027-03Vehicleallowance34,20027-04Education/training1,10027-04RMEMAmeterschool2,50027-04ITRONusersconference1,00027-04RMEMAFalltechconference6,40027-04MesaHotlineSchool1,55027-04RMELclasses7,50027-04Safetytraining1,80027-04IEEEConference1,55027-04RMELSpring/Fallconference5,00027-04Apprenticetraining2,00027-04Meterforemantraining2,00027-04Locatertraining1,80027-04Energyefficientbuildingsconference17,82527-05Membershipdues/subscriptions1,48027-06Employeerecognition2,50027-07Mileagereimbursement50027-10Mealreimbursement-emerg.JobPerformance65,14035,00028-01Telephone18,00028-02NaturalGas34,00028-03Electrical12-i TownofEstesParkDetailbudgetinformationLightandPower502-6501-560Administration/General2010AccountAccountNameBudgetNumberJustification2,50028-04Water30028-05Sewer5,00028-06TrashdisposalUtilityExpenditures94,8006,00029-06Interestondeposit165,67429-08PILOTS9,10029-09PUCGrossreceipts198,80929-10FranchisefeesOthercurrentexpenses379,583TotalOperations&MaintenanceCosts1,600,255 TownofEstesParkDetailbudgetinformationLightandPower502-7001-580Capital002010AccountAccountNameBudgetNumberJustification15,00032-22Buildingremodeling1,250,00033-30Lineupgrades25,00033-32Officeequipment67,50033-33Dataprocessingequipment180,00033-35Transformers43,32333-36Communicationequipment15,00034-98Othermachinery/equipment20,00035-55Streetlights40,00035-56Poles/towers/fixtures150,00035-57Overheadlines240,00035-58UndergroundconductorCapitalEquipment2,045,823 WaterFundEnterpriseFund,#503TownofE5tesPark-2010BudgetSCOPEOFSERVICESServices:Order/purchase/leasewoteGcontractreview,easements,planningandforecasting,augmentationplan,watershedmanagement,reporttoRiverCommissioner,producewaterforpublic,waterplantanddistributionsystemmaintenance,maintainwatermainsandfirehydrants,customerbilling,metermaintenance,maintainbockflowpreventionprogram,troubleshootcustomerPSIandvolumeproblems,locatewatermainsandservicelines,mointoinsystemmopsRecordsmanagement:COOHreports,EPAreports,operationsandhistoricaldataStbterequiredpersonnel:ClassAwateroperators,Class3distributionsystemoperators,CertifiedbackflowpreventiontechnicianOriginalBudgetRevisedBudgetBudget2008200920092010OPERATINGREVENUESChargesforServicesMiscellaneousTotalRevenuesOPERATINGEXPENSESSourceofSupplyPurificationPersonnelOperationsandMaintenanceDistributionPersonnelOperationsandMaintenanceCustomerAccountsPersonnelOperationsandMaintenanceAdministration/GeneralPersonnelOperationsandMaintenanceCapitalDepreciationTOTALOPERATINGEXPENSESchangefromprioryearOPERATINGINCOME(LOSS)NONOPERATINGREVENUES(EXPENSES)InvestmentincomeDebtservicepaymentsInterestexpense(loans)TOTALNONOPERATINGREVENUES(EXPENSES)NETINCOME(LOSS)BEFORETRANSFERSRolloversCapitalContributionsTransfersOutCHANGEINAVAILABLEFUNDS137,984502,463131,000$2,816,150$3,425,231$3,108,871$3,213,37954.73410.25042,21810,2502,870,884-3,435,4813,151,0893,223,629141,471160,561160,561160,561272,099288,317287,840291,638290,643407,743393,031359,828577,548606,613626,621630,582280,718417,794321,723269,360129,956164,172149,440133,641166,656189,141189,588191,282121,287138,676136,552251,534398,679649,689movedtobalsheet910,7345,636,571467,721002,699,6333,682,4308,551,6162,808,3392%36%217%-24%171,251(246,949)(5,400,527)415,290163,59571,00040,00035,000(115,224)(513,638)(556,846)1510,788)mciabovemciabovemciabovendabove48,372(442,638)(514,846)(475,788)219,623(689,587)(5,915,373)(60,498)04,644,56300311,853000(105,677)(110,099)(110,099)(116,265)425,7993,844,877t6,025,472)(176,763)00006,939,7687,365,5677,365,5671,340,0957,365,56711,210,4441,340,0951,163,332RolloveradjustmentAVAILABLEFUNDS*,Beginning,asRestatedAVAILABLEFUNDS,Ending WaterFundEnterpriseFund,#503TownofEstesPark-2010BudgetSCOPEOFSERVICESServices:Order/purchase/leasewater,contractreview,easements,planningandforecasting,augmentationplan,watershedmanagement,reporttoRiverCommissioner,producewaterforpublic,waterplantanddistributionsystemmaintenance,maintomwatermainsondfirehydrants,customerbilling,metermaintenance,maintainbackflowpreventionprogram,troubleshootcustomerPSIandvolumeproblems,locatewatermainsandservicelines,maintainsystemmapsRecordsmanagement:CDOHreports,EPAreports,operationsandhistoricaldataStaterequiredpersonnel:ClassAwateroperators,Class3distributionsystemoperators,CertifiedbackfiawpreventiontechnicianOriginalBudgetRevisedBudgetBudget2008200920092010*Fundavailabilityiscalculatedas‘netcurrentassetslessinventories”,(source:auditedfinancialstatements,page6forthefiscalyearendedDec.31,2008).Amountsfor2008endingbalanceareunrestrictedcurrentassets($4,416,953)lesscurrentliabilities($1,181,848)lessinventories($119,077)forafundbalanceof$3,116,028.Availablefundsin2008columnissumofendingbalancein2008($3,116,028)plusrestrictedcashheldfrom2008CWRPDAloanasof12/31/08($4,249,539).Seepage6of2008CAFR.*EPHAloan,repaymentdueJune2010.$292,168offundbalanceisinformofNoteReceivablefromEPHA(12/31/08).COVERAGEDATADebtservicecoverageratio6.971.43LiS1.14Bondcovenantrequirements1.101.101.101.101Ratiofor2009revisedremoves$300,000+fromratio(engineeringfeesinO&Mrelatedtocapitalproject-503-6500-560-22-02).Revised2009ratioburdenedby2008rollovers.RevenuenoneExpendituresSummaryofexpendituretypesSourceofSupply141,471160,561160,S61160,561Personnel1,100,8901,197,7781,200,4531,193,845OperationsandMaintenance989,5511,413,3571,554,0311,322,933Capitalmovedtobalsheet910,7345,636,571131,000Depreciation467,721000DebtService115,224513,638554,846510,788Transfersout(toGeneralFund)105,677110,099110,099116,265Rollovers04,646,563002,920,5348,950,7309,216,5613,435,392PersonnelDirectorofUtilities0.370.370.370.37AssistanttoUtilitiesDirector0.200.200.000.00WaterSuperintendent1.001.001.001.00AssistantWaterSuperintendent1.001.001.001.00WaterPlantOperators2.004.002.002.00WaterQualityManager1.001.001.001.00ParttimeLabTechnician0.701.001.001.00MunicipalServiceWorker3.001.003.003.00Seasonalmetercalibration(2)0.620.620.620.00CrossConnectionControlSp.1.001.001.001.00SecretaryIll0.070.070.150.15ElectricalEngineer0.200.200.200.20 WaterFundEnterpriseFund,#503TownofEstesPark-2010BudgetSCOPEOFSERVICESServices:Order/purchase/leasewater,Contractreview,easements,planningandforecasting,augmentationplan,watershedmonagementreporttoRiverCommissioner,producewaterforpublic,waterplantanddistributiansystemmaintenance,maintainwatermainsandfirehydrants,customerbilling,metermaintenance,maintainbackflawpreventianprogram,troubleshootcustamerPSIandvolumeproblems,locatewatermainsandservicelines,maintainsystemmopsRecordsmanagement:CDOHreports,EPAreports,operationsandhistoricaldataStaterequiredpersonnel:ClassAwateroperators,Class3distributionsystemoperators,CertifiedbockfiowpreventiontechnicianOriginalBudgetRevisedBudgetBudget2008200920092010Util/PWOfficeManager0.000.000.150.15HumanResourceManager0.060.080.080.11PayrollTechnician0.140.140.140.14FinanceOfficer0.210.190.190.16AccountingManager0.210.190.190.16AccountantI0.210.190.190.16AccountsPay/UtilbillSpec0.460.460.460.46AdministrativeClerk0.630.630.630.62TownAdministrator0.140.140.140.14DeputyTownAdministrator0.140.140.140.14TownClerk0.140.140.140.14DeputyTownClerk0.140.140.140.14SecretaryIll0.150.000.140.14PublicInformationOfficer0.000.140.140.14Purificationtabtesting20,72935,26035,26020,900Buildings4,63443,00043,0007,000Storagetankmaintenance8,29511,50011,5008,500Equipment/machinery1,45626,80026,80017,000Chemicals130,830125,000125000150,000Utilities87,324134,193112,736116,045DistributionBuildings36,349118,80023,3288,000Vehiclesmaintenanceandupkeep76,56357,17357,17359,500Watersystem57,78872,35072,35052,000Pump13,3433,9504,5003,000CustomerServiceLines2,99816,50016,5002,500Futurevehiclereplacement51,68249,30049,30039,600Otherequipment/machinery6,22911,35011,35012,350Dataprocessingequipment21,75038,60014,6007,500Utilities14,94315,86620,00019,428CustomeraccountsL&P-meterreading33,00034,00034,00034,000Meters106,766125,000125,000127,000A&GEngineering5,852251,399360,213104,500Legal12,30010,53211,51060,822ITServices26,27724,71024,71035,911UtilityFinancialStudies015,41315,41327,500Propertyrental42,81447,07447,07445,201Maintenancecontracts4,3538,4998,49917,735Education/training15,63421,70021,70023,900PaymentinLieuofTax(2.5%UrbanRevenue)44,63145,78945,78948,353FranchiseFee(3.0%UrbanRevenue)53,55860,00254,94758,024i.-’ pWaterFundEnterpriseFund,#503TownofEstesPark-2010BudgetSCOPEOFSERVICESServices:Order/purchase/leasewater,contractreview,easements,planningandforecasting,augmentationplan,watershedmanagement,reporttoRiverCammissianerproducewaterfarpublic,waterplantanddistributionsystemmaintenance,maintainwatermainsandfirehydrants,customerbilling,metermaintenance,maintainbockflowpreventionprogram,troubleshootcustomerPSIandvolumeproblems,locatewatermainsandservicelines,maintainsystemmopsRecordsmanagement:CDOHreports,EPAreports,operationsandhistoricaldataStaterequiredpersonnel:ClassAwateroperators,Class3distributionsystemoperators,CertifiedbockflawpreventiontechnicianOriginalBudgetRevisedBudgetBudget2008200920092010TransfersGeneralFund(4.0%ofsales,lessbulkwater,in2009)105,677110,099110,099116,265DebtService1990SeriesAColoradoWaterResources,2006rate4.40%Finalmaturity2010,4.85%coupon19978SeriesAColoradoWaterResources,2006Rate4.75%114,049Finalmaturity2011,4.75%rateNewbond/loan413,377413,377419,409Interest—100,261141.46991.379CapitalBuildingremodeling08-MarysLakeWTFExpansion/treatmentmodificationCommunicationequipmentPurificationequipmentWatersystemWatersystemmasterplanAccumulatedplantTotalcapital114,049513,638554,846510,7882,462,5194,839,0995,260,5638,50039,20651,00017,00010,0006,61335,00017,30012,50026,218471,000341,70850,00000050,000(2,574,344)000(39,788)5,396,0995,636,571131,00000 TownofEstesParkDetailbudgetinformationWater503-6200-530Purification2010AccountAccountNameBudgetNumberJustification1,93321-02LiabilityInsurancePremiums1,93320,90022-14LabtestingProfessionalFees/Services20,900Publishing1,00023-01Publicationsfees7,00025-02Buildings7,00025-02Repairandmaintenance15025-05Machinery/tools3,00025-08Laboratory2,05025-23Pumptreatment8,50025-26Storagetank(cleaning/panelreplacements)17,00025-98Maintenance/samplestationsRepairandMaintenance37,70020026-01OfficeSupplies3,50026-02Postage2,95026-03Printing/forms30026-05Janitorialsupplies65026-06Smalltools2,80026-07Smallhardware150,00026-09Chemical21,85026-14LaboratoryMaterialsandSupplies182,2504,86628-01Telephone25,00028-02NaturalGas43,67928-03Electrical37,50028-05Sewer5,00028-11PropanegasUtilityExpenditures116,045TotalOperations&MaintenanceCosts359,828 TownofEstesParkDetailbudgetinformationWater503-6300-540Distribution2010AccountAccountNameBudgetNumberJustification3,89921-02LiabilityInsurancePremiums3,899022-26InsuranceclaimsProfessionalFees/Services0Rentals9,71324-01Realproperty9,00025-01Maintenancecontracts2,00025-02Buildings59,50025-04VehicleEquipment55025-05Machinery/tools1,00025-06Meters52,00025-21Watersystem47,00025-21Maintenance5,00025-21Distributionsystemleaksurvey3,00025-23Pumps2,50025-34CustomerServicelines39,60025-44Futurevehiclepurchase12,35025-98Maintenance/safetyblockinspectionRepairandMaintenance187,5006,60026-01OfficeSupplies20026-04Freight/shipping27026-05Janitorialsupplies11,90026-06Smalltools1,50026-07Smallhardware2,20026-08Lumber/paint32526-13Medical45026-17Catering/specialcircumstances2,20026-23Furniture/fixtures3,00026-32Dataprocessingsoftware7,50026-33Dataprocessingequipment2,10026-42Officeequipment2,70026-48ShopEquipmentMaterialsandSupplies40,9457,87527-01PersonalSafetyEquipmentJobPerformance7,8752,92828-01Telephone TownofEstesParkDetailbudgetinformationWater503-6300-540Distribution2010AccountAccountNameBudgetNumberJustification6,00028-02NaturalGas9,00028-03Electrical25028-04Water1,25028-06TrashUtilityExpenditures19,428TotalOperations&MaintenanceCosts269,360 pTownofEstesParkDetailbudgetinformationWater503-6400-550CustomerAccounts002010AccountAccountNameBudgetNumberJustification1,08221-02LiabilityInsurancePremiums1,08234,00022-09ITServicesProfessionalFees/Services34,00013,00026-02Postage10,00026-03Printing/forms20026-04Freight/shipping127,00026-34NewmetersMaterialsandSupplies150,2006,00029-07UncollectibleaccountsOtherCurrentExpenses6,000TotalOperations&MaintenanceCosts191,282 TownofEstesParkDetailbudgetinformationWater503-6500-560AdministrationandGeneral2010AccountAccountNameBudgetNumberJustification17,49121-01Property4,83521-02LiabilityInsurancePremiums22,3264,36622-01Auditing104,50022-02Engineering80,000Feasibilitystudy7,500GCWTPdischargepermitrenewal17,000Conservationplanupdate15522-07Recordingfees60,82222-08Legal(NCWCDinclusions)35,91122-09ITServices1,08222-10Bankservice27,50022-89Utilityfinancialstudies16,50122-98OtherfHazmatroundup)ProfessionalFees/Services250,837Publishing3,24723-01Publicationsfees45,20124-02Realproperty3,16824-03Xeroxlease(sharedwithL&P)Rentals48,36917,73525-01Maintenancecontracts2,60025-01Copiers1,00025-01Radio4,86525-01Telephone(10)2,10025-01HPplotter2,40025-01LIMS4,20025-01ESRI/modelingsoftwarelicense57025-01TokaysoftwareagreementRepairandMaintenance17,7351,70026-01OfficeSupplies1,00026-02Postage1,00026-03Printing/forms1,50026-17Catering/specialcircumstances1,00026-42OfficeequipmentMaterialsandSupplies6,2008,00027-02Uniformallowance TownofEstesParkDetailbudgetinformationWater503-6500-560AdministrationandGeneral2010AccountAccountNameBudgetNumberJustification23,90027-04Education/training1,20027-04LabClasses3,50027-04AWWA-outofState2,00027-04Pumpclasses1,65027-04Crossconnectionsclasses50027-04Licenserenewalfees4,60027-04Standard/advancedwater2,60027-04Distributiontraining1,00027-04Miscseminars1,30027-04AWWAcollateral30027-04CrossConnectionmanuals1,75027-04MOSCADinState3,50027-04MOSCADoutofState13,85027-05Membershipdues/subscriptions2,30027-05AWWAresearchfoundation1,00027-05AWWAindividuals45027-05AWWAstandards1,22527-05NFRWQPA47527-05CDPHE-dischargepermit2,00027-05BTWatershedforum40027-05MarysLakeHOA10027-05TopofRockiesRoadAssoc1,10027-05CDLPhysicals/licensefees4,10027-05CDPHEPublicWaterSystemfee/labcert40027-05CRWA30027-05ABPA-ASSEbackflow80027-06Employeerecognition(10@$80)75827-07MileagereimbursementJobPerformance47,3086428-01TelephoneUtilityExpenditures6448,35329-08PILOTS58,02429-10FranchisefeesOtherCurrentExpenses106,377TotalOperations&_________MaintenanceCosts502,46301)3 4.TownofEstesParkDetailbudgetinformationWater503-7000-580Capital2009AccountAccountNameBudgetNumberJustification8,50032-22MLWTFExpansion/modification10,00033-36Communicationequipment-base12,50033-40MLWTP-Screenhousingmonorail50,00035-54PWproject,ProspectAve50,00035-62WatersystemmasterplanCapitalEquipment131,000 4BudgetcommentsBookedvalueon12/31/OSCAFR562,997600,000562,997Calculationvalue:(Expendituresfromallgovernmentalfunds+transfersout)x3%($14,113,238÷4,653,322)*3%=$562,997(pg4of200$CAFR)*EPHAloan,repaymentdueJune2010.$515,067offundbalanceisinformofNoteReceivablefromEPHA(12/31/08).CatastrophicLossFundlnternaServiceFund,#605TownofEstesPark-2010BudgetPURPOSEToprovideareserveaccountintheeventthatanunforeseenlosswouldnotbecovetedbytheTown’sinsurancecoverages.TheFundalsoincludesthe3%emergencyreserverequiredbytheTaboramendment.OriginalBudgetRevisedBudgetBudget2008200920092010RevenuesInvestmentincome$92,180$36,000$23,000$23,000TotalRevenues92,18036,00023,00023,000ExpensesPersonnelServices0000Operations&Maintenance0000TotalCurrentExpenses0000Capital0000TotalExpenses0000Increase(decrease)inFundbalance92,18036,00023,00023,000RepaymentofEPHAloan0000TransfertoCommunityReinvestment01,000,0001,000,0000BeginningFundbalance2,333,4252,425,6052,425,605370,541Restrictedbalance-TABORcalc00562,997600,000Restrictedbalance-EPHAloan00515,067515,067UnrestrictedFundBalance2,425,6051,461,605370,541393,541TotalFundBalance$2,425,605$1,461,605$1,448,605$1,508,60800600,000I,5 MedicalInsuranceFundInternalServiceFund,#606TownofEstesPark-2010BudgetPURPOSEToprovideaRetireeMedicalHealthInsuranceFundforeligibleemployeesuponretirementuntilage65.(Eligibleemployeesmusthoveatleast15yearsofserviceandbeatleast60yearsofageatthetimeofretirementtobeeligibletocontinue(untilage65)coverageundertheTawnsmedicalplan.)OriginalBudgetRevisedBudgetBudget200$200920092010RevenuesChargesforservices$366,553$0$0$0Investmentincome19,6329,7004,0004,000Miscellaneous6,9833,9607,8002,010TotalRevenues393,16813,66011,8006,010ExpensesPersonnelServices0000Operations&Maintenance418,12599,915107,43568,240TotalCurrentExpenses418,12599,915107,43568,240Capital0000Subtotal418,12599,915107,43568,240Rollovers0000TotalExpenses418,12599,915107,43568,240in/decoverprioryear:10%-76%3%-36%Increase(decrease)inFundbalance(24,957)(86,255)(95,635)(62,230)BeginningFundbalance394,773369,817369,817274,182adjtoCAFR1000EndingFundbalance$369,817$283,562$274,182$211,952EXPENSESINCLUDE:418,12599,915107,43568,240Postemploymentinsurancebenefits45,47060,73035,90042,440Benefitconsultantfeeforbiddingcoverage25,00025,00025,00025,000Actuarialstudy(requiredbyGASB45far442507,600500post-employmentbenefits)Cobra/Flexfees03,9353,9350Other15000300Healthbenefitspayments347,46110,00035,0000TOTALPREMIUMS(Townportion):Medical821,306945,110925,3901,117,349Dental94,16076,53476,79289,885Vision18,28419,82319,32522,951 TownofEstesParkDetailbudgetinformationMedicalFund606-4200-6352010AccountAccountNameBudgetNumberJustification14-60PostEmploymentInsurance18,7222currentparticipants23,7183eligibleparticipants014-65GASB45accrualperactuarialstudyEmployerbenefits42,44025,00022-28Benefitconsultantfee50022-90Actuarialstudy30022-98RunoutfeespendingplanchangeProfessionalFees/Services25,800Othercurrentexpenses029-11HealthbenefitpaymentTotalOperations&MaintenanceCosts68,24000 FleetMaintenanceFundInternalServiceFund,#612TownofEstesPark-2010BudgetSCOPEOFSERVICESServices:vehicle/equipmentrepair/mtc,aerial/fireinspections,DOTregulatians/inspectians,equipmentspecificationsandacquisitions,equipmentcasttracking,communicationequipmentfireextinguisher/Istaidkitinspections,licensing,fueling,equipmentpurchase/maintenancebudgets,warranty/recallmanagement,billingretvehicles,ASEcertifiedmechanicsRecordsmanagement:w/otracking,equipmentcosts,fueltracking,DOTrecords,replacementrecommendationsSpecialprojects:equippolicevehicles,equipmenttrainingMiscellaneous:L&Pspecialconst.weldbrackets,buildtransformermounts/cable,pullerclamps/guidewheels,StanleyPorkbleachers/stalls/doors,bannermounts,WaterDept.shutoffkeys,ParksDept.signbrackets,bridgerepair,trashcanrepairInspections:PreventativeMaintenanceinspectionsOriginalBudgetRevisedBudgetBudget2008200920092010RevenuesChargesforservices$263,699$270,000$272,226$270,000Investmentincome7,7063,8002,5003,800Miscellaneous77909250TotalRevenues272,184273,800275,651273,800ExpensesPersonnelServices190,901218,242217,420223,333Operations&Maintenance62,58867,09565,80158,482TotalCurrentExpenses253,489285,337283,221281,815Capital049,00049,0000Subtotals253,489334,337332,221281,815Rollovers066300TotalExpenses253,489335,000332,221281,815increase/decreasefromprioryear13%32%31%-15%Excess(deficiency)ofrevenuesover18,695(61,200)(56,570)(8,015)expendituresOtherfinancingsources(transfersin)0000Otherfinancinguses(transfersout)0000Increase(decrease)infundbalance18,695(61,200)(56,570)(8,015)BeginningFundbalance269,875288,575288,575232,005adjtoCAFR5000EndingFundbalance$288,575$227,375$232,005$223,990PersonnelDirectorofPublicWorks0.110.100.100.10PublicWorksSuperintendent0.340.340.340.34 FleetMaintenanceFundInternalServiceFund,#612TownofEstesPark-2010BudgetSCOPEOFSERVICES*Services:vehicle/equipmentrepair/mtc,aerial/fireinspectians,DOTregulatians/inspectians,equipmentspecificationsandacquisitions,equipmentcasttracking,communicationequipment,fireextinguisher/Istaidkitinspections,licensing,fueling,equipmentpurchase/maintenancebudgets,warranty/recallmanagement,billingre:vehicles,ASEcertifiedmechanics*Recordsmanagement:w/otracking,equipmentcosts,fueltracking,DOTrecords,replacementrecommendations*Specialprojects:equippolicevehicles,equipmenttraining*Miscellaneous:L&Pspecialcanst.weldbrackets,buildtransformermounts/cable,pullerclamps/guidewheels,StanleyParkbleachers/stalls/doors,bannermounts,WaterDept.shutaffkeys,ParksDept.signbrackets,bridgerepair,trashcanrepair*Inspections:PreventativeMaintenanceinspectionsOriginalBudgetRevisedBudgetBudget2008200920092010LeadMechanic1.001.001.001.00Mechanic1.001.001.001.00SeasonalMechanic(FTE)0.4$0.510.500.50OperationsandMaintenanceexpensesinclude:ITServices8,6449,8849,8847,182Maintenancecontracts10,0526,9246,9247,090Buildings6,3074,8634,8634,200Machinery/tools3,5751,6501,6501,650Futurevehiclereplacement3,6003,6003,6000ShopEquipment5,22911,80011,80010,000Education&training3,3203,5803,5804,580Utilities6,3709,2407,2627,265Depreciation3,039000Capitalincludes:columnarvehiclelift-49,00049,0000buildingexpansion00000 TownofEstesParkDetailbudgetinformationInternalServiceFund#612FleetServices,612-4300-6102010AccountAccountNameBudgetNumberDetail51421-01Property1,47621-02LiabilityInsurancePremiums1,9907,18222-09ITServicesProfessionalServices/Fees7,18210023-01PublicationfeesPublishing1007,09025-01Maintenancecontracts2,234Telephone400Motorola4,456H.T.E.4,20025-02Buildings3,200Generalmaintenance/repair1,000ElectricalUpgradeforHoist1,10025-03Furniture/fixtures3,75025-04VehicleMaintenanceandfuel1,65025-05Machinery/tools025-44FuturevehiclepurchaseMaintenance&repair17,7902,85026-01OfficeSupplies5026-02Freight/shipping50026-06Smalltools40026-13Medical55026-17Catering/specialcircumstances1,00026-23Furniture/fixtures1,20026-33Dataprocessing10,00026-48Shopequipment3,500Diagnosticsoftwareupgrade2,500Alldata-onlineservicemanual4,000DiagnosticequipmentupgradeMaterialsandSupplies16,5501,20027-01Personalsafetyequipment1,17527-02Uniformallowance4,58027-04Education/Training630Snow&Iceconference650APWA-Gunnison/4C TownofEstesParkDetailbudgetinformationInternalServiceFund#612FleetServices,612-4300-610002010AccountAccountNameBudgetNumberDetail750RMFMAConference1,200Sweeper/aerialtraining1,000Equipmentdiagnostictraining350DOTregulatorytraining41027-05MemberDues/Subscriptions24027-06EmployeeRecognition(3@$80)JobPerformanceExpenses7,60560028-01Telephone4,20028-02Naturalgas1,80028-03Electricalenergy20028-04Water46528-05SewerUtilityExpenditures7,265TotalOperations&MaintenanceCosts58,4820BuildingExpansionCapitalEquipment0HI InformationSystemsTechnologyFundInternalServiceFund,#625TownofEstesPark-2010BudgetSCOPEOFSERVICES*Services:PCsupport,replacementinstallation,managementandsoftwaremaintenancePrinter,capierfaxscannermultifunctiansupportPDA,cellphone,phonehandsetssupportA/V-boardroom,firehouse,trainingroams,museumUsertraining,networkplant/equipment,facilitysecurity,light&power/waterSCADAsuppartA5400*Recordsmanagement:softwarelicenses,externalconnectivity,networksecurity,maintenancecontracts,databasemanagementOriginalBudgetRevisedBudgetBudget2008200920092010Revenues$369,970$458,669$458,869$469,929ExpensesPersonnelServices207,558220,909219,454227,389Operations&Maintenance125,651221,428231,044223,402TotalCurrentExpenses333,209442,337450,498450,791Capital056,50056,5000Subtotal333,209498,837506,998450,791Rollovers09,29200TotalExpenses333,209508,129506,998450,791inc/decoverprioryear27%52%0%-11%Increase(decrease)inFundbalance36,761(49,460)(48,129)19,138BeginningFundbalance77,245114,005114,00565,876adjtoCAFR(1)000EndingFundbalance$114,005$64,545$65,876$85,014*****FundbalanceisaccumulatingforfuturephonesystemreplacementPersonnelServicesDirectorofUtilities0.050.050.050.05ITManager1.001.001.001.00SupportAnalyst1.001.001.001.00ITSupport0.500.500.500.50Revenues369,970458,669458,869469,929ITServices339,265387,947337,947399,307Phonemaintenancefees26,88268,82268,82263,822Interestincome2,6381,9001,3001,300Other1,13508000 IInformationSystemsTechnologyFundInternalServiceFund,#625TownofEstesPark-2010BudgetSCOPEOFSERVICES*Services:PCsupportreplacement,installation,managementendsoftwaremaintenancePrintercopier,fax,scannermultifunctionsupportPDA,cellphonephonehandsetssupportA/V-boardroom,firehouse,trainingrooms,museumUsertraining,networkplont/equipmentfacilitysecurity,light&power/waterSCADAsupportA5400*Recordsmanagement:softwarelicenses,externalconnectivity,networksecurity,maintenancecontracts,databasemanagementOriginalBudgetRevisedBudgetBudget2008200920092010Operations&Maintenanceincludes:Softwaremaintenancecontracts70,93898,87298,372107,097Futurevehiclereplacement0001,000Dataprocessingsoftware015,00015,00015,000Dataprocessingequipment83147,92047,92032,920Dataprocessing15,02214,00014,00014,000(electricalandcoolingneeds,FrontRangeInternet)Communicationequipment2,38012,00012,00012,000Education/training1,7923,1203,1202,500Telephoneservice25,62230,00030,00030,000Depreciation6,343000CapitalDataprocessingequipmentD2Dbackup05,0005,0000DVR08,5008,5000LANMGRPCreplacement03,0003,0000OtherequipmentDigitalcaptureboardroom020,00020,0000Communicationsequipment0000AVBoardrmrepl(Syrplan,‘09firstyr)020,00020,0000056,50056,50000 TownofEstesParkDetailbudgetinformationInformationTechnologyFund625-2500-4252010AccountAccountNameBudgetNumberJustification9421-01Property1,39621-02LiabilityInsurancePremiums1,490Contract/skilledservices022-13107,09725-01Maintenancecontracts52,253H.T.E.software10,000ISeriesmaintenance1,500HJ.E.graphicallicense2,500IBMsupportline300IBMalertoptions10,000AnnualDigitronsecuritymtc10,000Cisco/WebsensefirewallcontentIDS3,000McAfeeVirus/spyware1,500Netmotion3,000Quantumtapebackup4,000Qualyslnt/Extsecurityscan2,000Plottermaintenance1,125Blackberryservermaintenance2,400Cyberneticsvirtualtapedrive2,919Phone(6)2,50025-04VehicleMaintenance1,00025-44FutureVehiclePurchaseRepairandMaintenance110,5971,00026-01OfficeSupplies50026-04Freight/shipping15,00026-32Dataprocessingsoftware10,000H.T.E.Navaline5,000Windows08upgrades/misc32,92026-33Dataprocessingequipment10,000Networkingequipment10,000Networkservers5,000AS400upgrades5,000Cellextender/subscriberunits2,920Blackberryservice14,00026-35Dataprocessing5,000Electrical/coolingneeds9,000FrontRangeInternetISP1,00026-42Officeequipment12,00026-46Communicationequipment TownofEstesParkDetailbudgetinformationInformationTechnologyFund625-2500-4252010AccountAccountNameBudgetNumberJustification7,000AVroommiscequipment/upgrades5,000Securityexpansion(doorlocks,cameras)MaterialsandSupplies76,42019527-02Uniformallowance2,50027-04Education/training1,50027-05Memberdues/subscriptions20027-06Employeerecognition(2.5@$80)50027-07MileagereimbursementJobPerformance4,89530,00028-01TelephoneUtilityExpenditures30,000TotalOperations&MaintenanceCosts223,40233-36Otherequipment0CommunicationsEquipment0AVBoardroomreplacementCapitalEquipment00/41 4’VehicleReplacementFundinternalServiceFund,#635TownofEstesPark-2010BudgetPURPOSETofunddepreciationofvehiclesandaccumulatefundsforthescheduledreplacementofvehicle5.Thetargetbalanceofthefundistogatherfundsupto125%ofdepreciationofvehicles.OriginalBudgetRevisedBudgetBudget2008200920092010RevenuesRevenues-futurevehiclepurchases$537,641$531,380$531,380$488,246Interest/otherincome59,07733,50017,00017,000TotalRevenues596718564880548,380505,246ExpensesPersonnelServices0000Operations&Maintenance0000TotalCurrentExpenses0000Capital178,771391,000391,000370,500TotalExpenses178,771391,000391,000370,500Excess(deficiency)ofrevenuesover417,947173,880157,380134,746expendituresOtherfinancingsources(transfersin)0000Otherfinancinguses(transfersout)0000Increase(decrease)infundbalance417,947173,880157,380134,746BeginningFundbalance1,194,9321,612,8791,612,8791,770,259EndingFundbalance$1,612,879$1,786,759$1,770,259$1,905,005Otherfinancingsources(transfersin,pre-2008)RevenuesRevenuesRevenuesRevenuesTransfers-inconsideredrevenuesbeginningin2008General320,290207,991207,991181,113Museum2,2202,2202,2202,220SpecialEvents(CVB)26,56334,74734,74730,900Fire096,03196,03195,450LightandPower133,286137,491137,491137,963Water51,68249,30049,30039,600Fleet3,6003,6003,6000IT0001,000537,641531,380531,380488,246Vehiclesscheduledforpurchase/replacementSummaryofvehiclespurchased178,771000101-2100(Police),G1O2C-‘02FordCrownV000101-2100(Police)G39A-‘95FordTaurus000101-3100(Streets),G63-‘98Chevy4x41ton000 ‘aVehicleReplacementFundInternalServiceFund,#635TownofEstesPark-2010BudgetPURPOSETofunddepreciationofvehiclesandaccumulatefundsforthescheduledreplacementofvehicles.Thetargetbalanceofthefundistogatherfundsupto125%ofdepreciationofvehicles.OriginalBudgetRevisedBudgetBudget2008200920092010101-5200(Parks),G45A-‘95Ford4x4000502(L&P),933.168-‘01GMCUtilityVan4x4000503(Water),903.2A-‘00FordF3504x4000101-2100(Police),G102-C-‘02FordCrownVic024,50024,5000101-2100(Police),G78A-‘03DodgeIntrepid024,50024,5000101-3100(Streets),G-70C-‘05JohnDeere(2yrlease)020,00020,0000101-5200(Parks),G-22A-‘93FordF3504x2040,00040,0000101-5200(Parks),G-42-‘97CushmanTruckster022,00022,0000502(L&P),93327A-‘98F700Bucket(4x4)0235,000235,0000502(L&P),93334A-‘03JeepLiberty025,00025,0000101-2100(Police),G-98B-‘00JeepCherokee4x400027,500101-3100(Streets),G-97A-‘96ElginPelican000185,000101-5200(Parks),G-59A-‘97CushmanWhiteTruck00022,000502(L&P),93314C-‘OSJeepLiberty00025,000502(L&P),93315A-‘97FordElSO4x400026,000503(Water),9037-‘03GMC2SOOHD4x400040,000222(CVB),G-103-‘88FordS45ATractor00045,000178,771391,000391,000370,5000/47 FirePensionFundFiduciaryFund,#709TownofEstesPark-2010BudgetPURPOSEToprovideapensiontoretiredvolunteerfirefightersthathoveservedtheTownofEstesPork.OriginalBudgetRevisedBudgetBudget200$200920092010RevenuesAdditions:State:$48,605$48,605$48,605$48,605Town:81,00081,00081,00081,000Investmentincome:(135,582)25,000125,00050,000TotalRevenues($5,977)$154,605$254,605$179,605ExpensesPersonnelServices0000Operations&Maintenance115,210127,940129,095128,772TotalCurrentExpenses115,210127,940129,095128,772Capital0000TotalExpenses115,210127,940129,095128,772in/decoverprioryear:17%11%12%0%Excess(deficiency)ofrevenuesover(121,187)26,665125,51050,833expendituresBeginningNetAssetbalance1,164,3881,043,2011,043,2011,168,711EndingNetAssetbalance$1,043,201$1,069,866$1,168,711$1,219,544Revenuesmaybefundedat0.50mills/totalmillsxpropertytaxcollection;StatefundsatformulaasprovidedbyDOLA.Operations&MaintenanceCurrentbenefitpayment(29in2009)DeathbenefitpaymentActuarialstudy114,5400670122,2407005,000122,2407006,155TheFirefighter’spensionplanisasingleemployerdefinedbenefitpensionplanasauthorizedbyStateofColoradostatute.TheplanisadministeredbyaboardofTrusteescomposedofTownelectedofficials,staffandfirefighters.Afirefighterisqualifiedtoreceivethecurrentmaximumbenefitof$400permonthafterreachingage50with20yearsofservice.Attheendof2009,therewere29retireesandbeneficiariesand35activemembers.Actuarialstudiesareconductedeverytwoyears.127,372700700Revenues143 0PolicePensionFundFiduciaryFund(Closed),#710TownofEstesPark-2010BudgetPURPOSEThePolicePensionFundisaplanthatwasformerlyofferedtotheTownofEstesPorkslowenforcementpersonnel.Theplanwasclosedtonewenrolleesin1988,and0401(a)definedcontributionplaniscurrentlyofferedOriginalBudgetRevisedBudgetBudget2008200920092010RevenuesAdditions:State:$0$0$0$0Town:01,6426503,465Investmentincome:151256050TotalRevenues$151$1,667$710$3,515ExpensesPersonnelServices0000Operations&Maintenance(benefitpayment)3,3782,5652,5653,465TotalCurrentExpenses3,3782,5652,5653,465Capital0000TotalExpenses3,3782,5652,5653,465Excess(deficiency)ofrevenuesover(3,227)(898)(1,855)50expendituresOtherfinancingsources(transfersin)0000Otherfinancinguses(transfersout)0000Increase(decrease)infundbalance(3,227)(898)(1,855)50BeginningNetAssetbalance5,4442,2172,217362EndingNetAssetbalance$2,217$1,319$362$412TheTownadministersthesingleemployerPoliceDefinedBenefitPensionPlan.Currently,onlyonesurvivingspouseisreceivingbenefits.Themonthlybenefitis$214withnofutureincreasesscheduled.ExpensesCurrentbenefitpayment2,5652,5652,5652,565Actuarialstudy813009000 TheaterFund(formerlyknownasFriendsofStanleyHallFund)FiduciaryFund,#716TownofEstesPark-2010BudgetPURPOSETheFriendsofStanleyHalldonatedfundstotheTownofEstesParkforthepurposeofconstructionofaperformingartsfacility.Ifconstructionofthefacilityisnotfeasible,by12/31/201;thefundsaretobedonatedanon-profitorganizationdedicatedtothesupportoftheperformingarts.Ifconstructionisdeemedfeasible,FriendsofStanleyHallhas8additionalyearstousefunds.OriginalBudgetRevisedBudgetBudget2008200920092010RevenuesInvestmentincome$11,901$9,000$2,700$2,700TotalRevenues$11,901$9,000$2,700$2,700ExpensesPersonnelServices0000Operations&Maintenance25621,00021,00021,000TotalCurrentExpenses25621,00021,00021,000Capital0000TotalExpenses25621,00021,00021,000in/decoverprioryear:-99%8103%0%0%Increase(decrease)inFundbalance11,645(12,000)(18,300)(18,300)BeginningFundbalance442,582454,228454228435,928adjtoCAFR1000EndingFundbalance$454,228$442,228$435,928$417,628Budgetcomments2008200920092010Operations&MaintenanceLegal01,0001,0001,000Otherprofessionalfees07,5007,5007,500Publicationfees01,0001,0001,000Materials&supplies011,5001150011,500Postage256000i’5O 0011/27/2009ECONOMICREVIEWDPriorto2008/09marketcrash:•Growthrates(income,debt)werehigh•Capacitywasup,tokeeppacewithincreasingdemand.•Peoplepaidforincreasingdemandwithdebt.•Thiswasunsustainable—debtgrowthcannotexceedincomegrowthindefinitely.DPostcrash,peopleare:•Payingdowndebt.•Consumingless.ciThisphaseisgoodforindividuals,butbadfortheeconomyfie,unemploymentincreases—currently10.2%).1 11/27/2C091.6MoneyandCredit:ALooseningLink1.4‘64•ppss,ss.r-,-1.At5CrQWroCr’CCCCCNNCC0000CC.QC.’C.’C.’C.’.‘C.’CCCC———4.—4,——1.—4n.jr.4r4ejSourcesFederalReserve.MorganStanleyResearchEconomycontinued...DIntheory,theeconomicenginewillrevive,butataslowerpace/growth.WITHTHISINMIND,DOneofthemanifestationsoftheeconomyissalestax,ourleadingrevenuesource(65%ofourrevenue).Whatareothercommunitiesdoingfor2010?2 •‘11/27/2009-.-- --- --Economy—whatareotherColoradomunicipalitiesdoing?DPolledmunicipalitiesviaCMLlistserve.26responses(varioustypesofcommunities)•Avg:2009Salestax8%downfrom2008•Avg:2010forecastedflat(0%increase)•Fundbalancesvarywithsalestax/propertytaxratiosDEstesParkisforecasting5%decreasein2009,withaflat(0%increase)2010._,-_;__GENERALFUND-2009DRevenuesreviseddownwardduetodropinSalestax,interestincome(rates),andCornDevelopment.Tooffset:DBudgetcutsto2009Budget:•Personnel$62,505•O&M/Capital$$2,304•Transfersreduced$115,000•Total2009Budgetcuts$259,809DWhy?Topreservefundbalancegoal(30%)3 p411/27/2O9,oAWORDABOUTFUNDBALANCESDFundbalancesaredefinedasfundbalance/annualexpenditures.•Ex:Ifyouhave$50inafundandyourexpendituresare$200,youhaveafundbalanceof($50/200)25%.•Anotherview:theabovefundhas25%ofitsannualexpendituresinitsfundbalance.Differenttypesoffundshavedifferentfundbalancegoals(morelater).BUDGET-2010D16Funds•General(1fund)•SpecialRevenue(4)•Debt(1)•Enterprise(Utilities)(2)•InternalService(5)•Fiduciary(3)DTotal:$32.5minexpenditures4 11/27/2009—-.1-;:2010BUDGETHIGHLIGHTSLayout-nomajorchanges•ChartsandGraphs•OrganizationalCharts•Easier-to-followdescriptions/detailsDFinancial•GeneralFundmaintaining30%Fundbalance•GenFund-assistedSpecialRevenuefundslessdependentuponsubsidy(2009-66%;2010-63%)2010BUDGETHIGHLIGHTS(Cont)CommunityReinvestmentFundcontinuestoescrowfundsuntilfinancialtimingisrightforgrandstands,MPECcomplex,orotherproject.CVBFundtransferreducedduetoLMD.InternalServiceFunds(Fleet,IT,Vehicle)continuetoshoreupfundbalancesforcapitalpurchases.DEnterpriseFundsmetabolizingcapitalprojectsanddebtservicewhilemaintaininghealthyratios.5 ‘4I11/27/2@09’I.2010BUDGETHIGHLIGHTS(Cont)Changes:•CVBFundchangedtoCommunityServicesFundoMuseumandSeniorCenterFundsdiscontinuedandrolledintoCSFasdepartments(5700,5304)0Ad(2000)andVisitorGuideFund(2700)eliminated.0CMD(2900created).•FireServicesFunddiscontinued.EstesValleyFireProtectionDistrictFundedviatransferoutofGeneralFund(7%ofsalestax).14000000GeneralFundbalancesGENERALFUNDPROGRESSION12000000100060068.000006OfundbaIane•Eprnnfrn0%6000000—4060060—2.000.000OFd6I410523026490374037022403124437107853329250•Ep!OnfsIi6548371195332110.231808116598391156753611.2013240%35%24%39%40%---32%30%6 11/27/2009—GENERALFUNDDHousescoreelementsofgovernment:•PublicSafety,PublicWorks,CommunityDevelopment,Administration•Fundedbytaxes,fees,services•Nodebt•Approximately$llminrevenues/expenses•Attemptstomaintain30%fundbalanceDInEnglish,about3monthsofoperationsinbankGENERALFUND$14000000512000.000010.000,00058,000.000$6,000,00054,000000$2000.000,Revenues•ExpendluresDFundBeIDrund%—,6ev2O.,,2010-$10647077910819,789-•Expen,lurex511567536-511201324DFund8l53710785$3329250DFund%32%30%7 i11/27/2009GENERALFUND-2010REVENUESEXPENDITURES%$10,819,729$11,201,324Sales/usetax65.8%PublicWorks27.2%Departmental13.7%Police26.2%Transfersin10.3%Transfersout26.0%Franchisefees4.3%Administration11.0%PropertyTax3.1%ComDevelopment6.8%Miscellaneous2.8%Grants/subsidies2.8%100.0%100.0%•$....SPECIALREVENUEFUNDSDTracksRevenuesforspecificpurpose:•CommunityServicesFund(CVB,Museum,SeniorCenter).ciFundedthroughfees,GeneralFundciMaintains1%fundbalance•ConservationTrust,OpenSpaceciFundedthroughStateLottery,taxesciMoniesdesignatedforspecificpurposeciNotargetfundbalance•CommunityReinvestmentFundciActsasTownCapitalaccountciFundedbyGeneralFund8 411/27/2009SPECIALREVENUEFUNDS(ASSISTEDBYGENERALFUND)MuseumSeniore°CVBFireSeruinesnos1.500000_ENTERPRISEFUNDSOperatelikeabusiness(self-sufficient):•Light&Power,WaterFundsDDohavedebt(infrastructuremaintenance/upgrades)OHavefundbalancerequirementsduetoregulatoryagencies•Comprisenearly47%ofTownexpenditures9 _,.11/27/2009ftOR511936508512166351SEpd8U1eS$12962651513923,727OFd665603853454281158-OF,,d%47%31%W6t8rIwE___—,..-.—ENTERPRISEFUNDSLight&P6W6r$500000_____________•EpOHrl-F—iDFB•E0pe.,dl,%58,21650153435.392OF,,,d6151.34009551163.332OF,d%15%S4INTERNALSERVICEFUNDSDCostcentersforTown-wideexpenditures:•CatastrophicLoss,MedicalInsurance,Fleet,IT,VehicleReplacementoRevenuesarefromotherTowndepartments/fundsoAttempttobuildfundbalancessoastoaddressfuturecapitalneeds.10 1%11/27/2009INTERNALSERVICEFUNDSM.dIOSIFleet5300.000-262$5DFl,,dX255%-311%ITEi1rUE0.420082010CR,4.ll5$275681$27380053322219261.8150F,,U8.152320055224990---DFd%70%79%—VEHICLEREPLACEMENTEu.,FLLfl112009204054565684f9929U05o,0141..5506590450791001111d8.I565676$15014-07052%13%18%$0005800—no52000COO__________________________54.0907000.20092010C0.4.114.$55483805505246•€.p.d*l.5$39180053705000711108*1SI770259SI905005004,144%354%514%LOOKINGAHEADDNOVEMBER24TI•ADOPT2010BUDGET/RESOLUTIONS:DMilllevyciApproveexpendituresciCitingrevenueavailabilityforexpendituresDECEMBER8th•SUPPLEMENTALAPPROPRIATIONSciAnynecessaryadjustmentsto2009budgetFEBRUARY2010•ROLLOVERSci2009expendituresrolledoverinto2010budget11 ClerKBoardofTrusteesTownofEstesParkNovember10,20092010BudgetPublicHearingComments—MarkElrodBudgetinghasbeendescribedasamethodofworryingbeforeyouspendinsteadofafterwards.Whichwhenyouthinkaboutitisaprettygooddescription.FromhavingbeeninvolvedincorporatebudgetingfordecadesbeforeretirementIcanappreciatetheprocessbeingmucheasieringoodeconomictimesinsteadofrecessionarytimes.Withcurrenteconomicconditionsfacingusandrevenueshortfallsbecomingrealityhardlineshavetobedrawn;harddecisionshavetobemade;andwiseandwellreasonedjudgmentshavetobeexercised.AllexpendituresmustbeviewedinthelightofachievingtheTown’sMission...“toprovidereliable,high-valueservicesforthebenefitofourcitizens,visitorsandemployeeswhilebeinggoodstewardsofpublicresourcesandournaturalsetting.”Howdoeseachdollarexpendedbringusclosertoachievingthesegoals?AttheBudgetStudySessionofOctober23tdtheMayorsaidthekeysofthisbudgetingprocessare“safety”;“infrastructure”;“qualityoflifeofresidents”and“touristmoneywellspent”.Againhowdoeseachdollarexpendedaddressthesekeyissues?Youallwerekeenlyinvolvedwiththebudgetingprocess.Youundertookthejobseriously.Youallhadgoodquestionsrequiringclarificationandjustification.Youallchallengedtheparticipantstothinkintermsofwhatcouldbecutfromtheirproposals.Youspentagreatdealoftimeontheprocess.Thishasbeenmyfirstexperiencewithamunicipalbudgetingprocess.SoinadvanceIaskyourindulgenceforwhatmayappeartobethenaivetyinsomeofmyobservationsandcomments.Iwillattempttomakemycommentsgeneralinnature,butwilloccasionallyneedtobemorespecificinordertoillustratepoints.1 -dDuringtheBudgetStudySessionsthedraftbudgetsthatwereexaminedandavailabletothepublicwerenotpagednumbered.Oftentheresultwasconfusionwhenreferencingamountsorlineitems.Iwouldsuggestthateachpagebenumbered,andperhapsevensuggestthateachlineofthepagebenumbered,forreferencingpurposes.NextIwouldsuggestthatthemanynotationsofinitialsorabbreviationsusedbemorefullyidentified.Perhapsyougenerallyrecognizewhattheinitialsstandfor,butoccasionallyyouevenhadtoaskwhattheymeant.Considerthepublicingeneralnotknowingexactlywhatisbeingreferencedwithsuchcrypticnotations.BaseduponattendingallfourofyourBudgetStudySessionsIbelievetherearethreegeneralcategoriesofexpensesthatrequireyourmorecarefulreview.Thoseare“education/training”;“memberdues/subscriptions”;and“catering/specialcircumstances”.Oftenthesecategorieswerenotdetailedoritemized,buttherewerenoquestionsastowhynot.Oftenifthecategoriesweredetailedtherewerenoquestionsastowhethersuchexpenseswerecriticalandnecessary,orwhethertheywerejustniceorgoodtoincur.Ifitemizedtherewerenoquestionswhethertheseexpenseswerenecessaryforaccreditationsorcertifications.Oftenifitemizedtherewerenoquestioningastowhethersomanystaffersneededtoparticipateatthistime?Iamcertainlynotsayingthattheseexpensesarenotnecessary,butIjustdidn’thearyoutakeadeepdiveintothecriticalneedoftheexpenditurescurrently.Forexample“education/training”has$208,034allocated.Ofthisamount$154,203wasitemizedand$53,831wasnot.Forthatwhichwasdetailedtherewerefewquestionsofwhethertheywere“necessary”atthistime,otherthanperhapsfortuitionrelatedexpenses.Forsomeofthenon-detailedseeLegislative(Mayor&Board)therewas$12,500for“5outofstate”and$10,500for“7instate”astheonlydescription.ForExecutivetherewas$11,500for“outofstate”and$11,500for“instate”astheonlydescription.Canyoudeterminefromthisdescriptionwhethertheyarenecessary?Youneverreallyaskedhowmanyoftheseexpensesarejustroutinelyincurredversushowmanyarecriticallyneeded.Next“memberdues/subscriptions”has$67,961allocated.Ofthisamount$42,395wasitemizedand$25,556wasnot.UnderExecutivetherearetheexpendituresofhundredsofdollarsforRotaryDues(anon-professional2 -‘Vassociationororganization)andnewspapers.Arethesenecessary?Sometimesmemberduesandsubscriptionsjustbecomeautomaticexpendituresbaseduponhistoricalexperienceinsteadofnecessity.IftheywerenotpreviouslyjustifiedsomewhereinthebudgetingprocessIthinktheyshouldhavebeen.AndforthosewhichwerenotitemizedIthinktheyshouldbeandthesameprocessofdetermining“necessity”applied.Thefinalcategory“catering/specialcircumstances”has$61,547allocated.Iammakinganassumptionthatthisisprimarilyforfoodandrefreshments.Ofthisamount$34,300isitemizedand$27,247wasnot.Forthatwhichwasdetailedtherewereagainfewquestionsraisedastoappropriatenessornecessity.Whynot?Considerthe$10,800budgetedforVolunteerRecognitionLunches.Isthisnecessaryduringthisrecessionaryenvironment?Inthenon-itemizedexpendituresforexamplewhataboutthe$6,500forallocatedtoLegislative(Mayor&Board);$6,000forExecutive;$2,000forCommunityDevelopment;and$3,500forLight&Power.Isnowtimetoquestiontheadvisabilityofsomany“free”meals,cokes,coffeeandbottledwaters?Ifthesefundsareexpendedbecauseemployeesarebeingrequiredtoworkthroughmealtimesshouldn’tweverifywhy?Evenifthesefundsareusedonlyduringofficialmeetingsorstudysessionsshouldtheybe?Canonebenourishedbeforeorafterone’smeetingsonone’sown?Canyouscheduleyourmeetingssothattheyarenotatamealtime?Andcertainlyifanyofthesebudgeteddollarsarespentfornon-officialreasonsorjustfordailyrefreshmentsIwouldquestiontheproprietyofsuchexpenditures.Soallinallforthesethreecategoriesthereisatotalof$337,542,whichIgrantyouisarelativelysmallamountoftheoverallofexpendituresbudgeted,forwhichIbelievethereshouldbefurtherjustificationorconfirmationofnecessityoftheseexpendituresinmeetingtheTown’sMissionortheMayor’skeypointsofbudgeting.BenjaminFranklinwasoncequotedassaying“becauseoflittleexpenses;asmallleakwillsinkagreatship.”IendbynotsuggestingthattheBoardbecheapbutjustmorefrugalinthesedifficulttimes.Thankyouforyourpatienceinlisteningtomythoughts.3