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PACKET Town Board 2009-09-08
/:.Prepared8/31/09*Revised9/4/09tIOWNrfPARIçTheMissionoftheTownofEstesParkistoplanandprovidereliable,high-valueservicesforourcitizens,visitors,andemployees.Wetakegreatprideensuringandenhancingthequalityoflifeinourcommunitybybeinggoodstewardsofpublicresourcesandnaturalsetting.BOARDOFTRUSTEES-TOWNOFESTESPARKTuesday,September8,20097:00p.m.AGENDAPLEDGEOFALLEGIANCE.(Anypersondesiringtoparticipate,pleasejointheBoardinthePledgeofAllegiance).PROCLAMATION:“CONSTITUTIONWEEK”SEPTEMBER17—23,2009.PUBLICCOMMENT.(Pleasestateyournameandaddress).TOWNBOARDCOMMENTS.CONSENTAGENDA:TownBoardMinutesdatedAugust25,2009andTownBoardStudySessionMinutesdatedAugust25,2009.2.Bills.3.CommitteeMinutes:A.PublicSafety,August20,2009.1.NorthernColoradoRegionalCommunicationNetworkIntergovernmentalAgreement.B.PublicWork,August27,2009:1.TemporaryEasement,UndergroundingofOverheadUtilityServices:i.PortionofLot19,LittleProspectMountainAddition,631ProspectAvenue.ii.Lot2,PettitResubdivisionofaPortionofLot19,LittleProspectMountainAddition,675ProspectAvenue.iii.Lot1,MurphySubdivisionofAmendedPIatofaPortionofLot20,LittleProspectMountainAddition,707ProspectAvenue.2.TemporaryConstructionEasement:i.PortionofLot1,Block5,CountryClubManorAddition,400BirchAvenue.ii.PortionofLot7,Block2,CountryClubManorAddition,403DriftwoodAvenue.iii.PortionofLot1,Block2,CountryClubManorAddition,640ProspectAvenue. 3.PermanentAccess,Utility&DrainageEasement:i.Lot1,Block2,CountryClubManorAddition,640ProspectAvenue.ii.Lot1,Block5,CountryClubManorAddition,400BirchAvenue.4.ColoradoDepartmentofTransportationIntergovernmentalAgreementforHighway34BridgeTrusses.5.MobileColumnVehicleLift,$40,425—Budgeted.2.REPORTSANDDISCUSSIONITEMS:1.BONDPARKMASTERPLANUPDATE.DirectorZurn&WinstonAssociates.2.STANLEYFAIRGROUNDSPARKINGREPORT.DirectorZurn.3.TOWNADMINISTRATORREPORT.TownAdministratorHalburnt.3.ACTIONITEMS:1.RESOLUTION#17-09ESTESPARKLOCALMARKETINGDISTRICTBUSINESS&OPERATINGPLAN.LMDChairLarson.*2.REQUESTTOENTEREXECUTIVESESSION:24-6-402(4)(e)C.R.S.—Forthepurposeofdeterminingpositionsrelativetomattersthatmaybesubjecttonegotiations,developingstrategyfornegotiations,and/orinstructingnegotiatorsregardingEstesParkUrbanRenewalAuthorityIntergovernmentalAgreement.Motion:ImovetheTownBoardgointoExecutiveSession—Forthepurposeofdeterminingpositionsrelativetomailersthatmaybesubjecttonegotiations,developingstrategyfornegotiations,and/orinstructingnegotiatorsregardingEstesParkUrbanRenewalAuthorityIntergovernmentalAgreement,underC.R.S.Section24-6402(4)(E.3.ADJOURN.0NOTE:TheTownBoardreservestherighttoconsiderotherappropriateitemsnotavailableatthetimetheagendawasprepared. JackieWilliamsonFrom:AdminiR3O45Sent:Friday,September04,200912:02PMTo:JackieWilliamsonSubject:JobDoneNotice(Send)**JobDoneNotice(Send)*****************************JOBNO.1897ST.TIMEe9/0411:53PGS.2SENDDOCUMENTNAMETX/RXINCOMPLETETRANSACTIONOK6672527GregWhite5869561KEPL5869532TrailGazette5861691Channel86353677ReporterHerald2247899Coloradoan5771590EPNewsERROR1 •TownofEstesPark,LarimerCounty,Colorado,August25,2009MinutesofaRegularmeetingoftheBoardofTrusteesoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheTownHallinsaidTownofEstesParkonthe25thdayofAugust,2009.MeetingcalledtoorderbyMayorPinkham.Present:WilliamC.Pinkham,MayorMayorProTernChuckLevineTrusteesEricBlackhurstDoriaEisenlauerJohnEricsonRichardHorneierJerryMillerAlsoPresent:GregWhite,TownAttorneyJacquieHalburnt,TownAdministratorLowellRichardson,DeputyTownAdministratorJackieWilliamson,TownClerkMayorPinkhamcalledthemeetingtoorderat7:00p.m.andalldesiringtodoso,recitedthePledgeofAllegiance.PUBLICCOMMENTJudyAries/TowncitizenrequestedtheBoardaddressanindustrialcoffeeroastingoperationlocatedadjacenttopropertysheownsat550W.ElkhornAve.TheTownhaspermittedtheaccessoryuse.Shestatedtheroastingoperationcontinuestogrow,andtherefore,hasbecometheprimaryuseatthelocation.ToddJirsa/ParkR-3SchoolBoardPresidentinvitedtheTownBoardtotheirSeptember21,2009meetingat7:00p.m.tohearareportbytheDirectorofBusinessServicesontheeffectstheEstesParkUrbanRenewalAuthorityhasonthestatefundingfortheschooldistrict.DavidHabecker/Towncitizenreadapreparedstatementregardinghisprotestovertheuseofthe‘underGod’Pledge.HerequestedtheBoardnotreducethearchitecturalappearanceoftheproposedgrandstandsbyremovingthecopulas.HeurgedtheTowntorefrainfromspendingfundsortimeonfurtherdiscussionsrelatedtoannexingcountyproperties.Hestatedthenumberofvacationhomesisincreasingandcontinuestodrivedownthesalestaxcollectionbyaccommodationproperties.MarkElrod/TowncitizenexpressedconcernwiththeconsentagendaitemforaCommunityDevelopmentOrganizationalAssessmentcontractwithZuckerSystems.HequestionedtheneedfortheassessmentandwhethertheTownBoardwasusingfundsjudiciously.TOWNBOARDCOMMENTS.MayorProTernLevinethankedDirectorZurnforhiseffortsinpostponingtheroadconstructionworkonHighway36duringtheupcomingholidayweekendandtheScotsfestweekend.TrusteeBlackhurstsupportstheeffortsoftheTownAdministrationwiththeproposedevaluationsofTownDepartments.HerecognizedtheeffortsofboththePoliceDepartmentandtheTownClerk’sofficeforthesupportprovidedduringtheSenateHearing.Inresponsetoalettertotheeditorregardingthedictatorialprocessandevasiveinspectionsforcarbonoxidedetectors,hestatedtheTowninspectionsareconductedtoenforcetheStatelawthatwentintoeffectJuly1stHeremindedthepublicthatthePublicWorksCommitteemeetingtobeheldonThursday,August27that8:00am.intheTownBoardRoom. BoardofTrustees—August25,2009—Page2MayorPinkhamstatedtheBoardheldastudysessiontodiscussthecostestimatesoftheproposedMultiPurposeEventCenterattheStanleyFairgroundsandtoreviewthedraft2010LocalMarketingDistrictOperatingPlan.Heinvitedthecommunitytoa‘WetDown’partyforthenewfireengineattheFireStationonSaturday,August29,2009from11:30a.m.to2:30p.m.CONSENTAGENDA:1.JointTownBoardandEPURASpecialMeetingMinutesdatedAugust3,2009,TownBoardMinutesdatedAugust11,2009andTownBoardStudySessionMinutesdatedAugust11,2009.2.Bills.3.CommitteeMinutes:A.CommunityDevelopment,August6,2009.1.CommunityDevelopmentAssessment,ZuckerSystems-$20,000.4.EstesValleyPlanningCommissionMinutesJuly21,2009(acknowledgementonly).5.EstesValleyBoardofAdjustmentMinutesJuly7,2009(acknowledgementonly).6.EstesParkUrbanRenewalAuthority,July15,2009(acknowledgementonly).7.DrainageEasement,Lot17,Block1,FallRivetEstates,FirstAddition.8.AppointmentstotheEstesValleyPublicLibraryDistrictBoard.a.PeterPlaut,4-yr.term,beginning1/01/10,expires12/31/13.b.SharonPoggenpohltocomplete4-yr.termofKayKirkman,beginning8/25/09,expires12/31/12.Itwasmovedandseconded(Levine/Miller)toapprovetheconsentagenda,anditpassedunanimously.2.REPORTSANDDISCUSSIONITEMS:1.COUNTYWIDEANNEXATION.DeputyTownAdministratorRichardsonstatedalocalresident,TerryParenti,suggestedtheTownconsiderannexingtheentireEstesValleytoalleviatesomeoftheissuesthatresolvewithasmallcommunity.Thereportprovidesanoverviewoftheprocessesandcostsassociatedwithavalleywideannexation.AdiscussionfollowedwiththeTownBoardstatingannexationofthecountywouldnotbeactivelypursued;however,theTownwouldconsideranannexationapplicationbroughtforwardbyanycountyproperty,subdivisionorHOA.2.SECONDQUARTERFINANCIALREPORT.FinanceOfficerMcFarlandstatedthe2009salestaxreceiptstrails2008by1.7%afterthesecondquarter.Actualsalestaxcontinuestobedownatacurrent4.8%;however,salestaxcollectionhasbeendownbyasmuchas7.3%.Yearendprojectionsforsalestaxcollectionareestimatedat$7.14millionfor2009.ExpendituresforallGeneralandEnterprisefundsarebelow50%fortheyear.Investmentrateofreturncontinuestobelow;however,theTownmanagesreserveswithsafetyasthefirstpriorityandthenliquidityandyield. BoardofTrustees—August25,2009—Page33.TOWNADMINISTRATORREPORT.•Mayor’smonthlycoffeechatwillbeheldonWednesday,September2d,8:00am.attheSeniorCenter.•ThefirstoftwoopenhousesfortheBondParkMasterPlanwillbeheldonWednesday,September2nd6:00p.m.to8:00p.m.inTownHall.Thedesignconsultantwillprovidethreescenariostothepublicforcomment.•RecognizedthePoliceDepartmentandtheTownClerk’sofficefortheirservicesduringtherecentSenatehearingheldintheTownBoardroom.3.PLANNINGCOMMISSIONITEMS.ItemsreviewedbyPlanningCommissionorstaffforTownBoardFinalAction.1.ACTIONITEMS:A.VacationHomesandBed&BreakfastAmendmentstotheEstesValleyDevelopmentCode—TabledandRemandedtotheEstesValleyPlanningCommission.B.LocationandExtent/SpecialReview#09-01,StanleyParkGrandstand,MetesandBoundsParcellocatedat1209ManfordAvenue,ThorpAssociates/Applicant.PlannerChilcottreviewedthestaffreportstatingtherequestisfortheredevelopmentoftheexisting62-yearold2,100seatgrandstandsattheStanleyFairgrounds.Theproposedgrandstandwouldseatapproximately2,700withafootprintof15,500squarefeetthatwouldincludenewrestrooms,concessionareaandticketboothspaceunderthestructure.TheEstesValleyPlanningCommissionrecommendedconditionalapprovalattheirAugust18,2009meeting,requestingaparkingstudy,drainageplanandreport,andatrafficimpactanalysisbecompleted.DiscussionfollowedwiththeBoardrequestingacomprehensivereportontheparkingneedsattheStanleyFairgrounds,andmemosforallconditionstobeincludedwiththeTownBoardpacketmaterial.Itwasmovedandseconded(Homeier/Ericson)toapprovetheSpecialReview09-01fortheStanleyFairgroundsgrandstandredevelopment,anditpassedunanimously.C.WildlifeAmendmentstotheEstesValleyDevelopmentCode—PublicHearing—FirstReading.DirectorJosephstatedtherevisiontoChapter7.8WildlifeHabitatProtectionhasbeenrevisedtosimplifythelanguageandremovetheColoradoDivisionofWildlife(CDOW)fromthereviewprocessasrequestedbytheagency.Thedecision-makingbodieswouldbetheEstesValleyPlanningCommission,TownBoardofTrusteesandBoardofCountyCommissioners.TheneedforaWildlifeConservationPlanhasbeenredefinedandshallbesubmittedforsitescontaininganendangeredorthreatenedspecies,bighornsheeporbighornsheephabitatorriparianareas,adjacenttorivetsandstreamsidentifiedonthewildlifehabitatmap.PubliccommentagainsttheproposedcodechangeswereheardfromSandyLindquistrrowncitizen,SandyOstermanfTowncitizen,EvanLloyd/Countycitizen,JoanDarden/TowncitizenandDaveAlbee/TowncitizenandARDPresident.Thecoderevisionsshouldberejectsaswrittenandmodifiedtoincludeanexplicitlistofrequirements,listofmitigationmethods,requirementthatmitigationplansbeeffectiveandaddbackthehabitatsremoved.Theproposedrevisionsweakenthecode.Developmentshouldaccommodatewildlife.DavidHabecker/Towncitizenstatedovertheyearswildlifeprotectionhasbecometheprimaryuseoflandandhumanuseasthesecondary.He BoardofTrustees—August25,2009—Page4statedadditionalrestrictionsarebeingunfairlyplacedonthefewpropertieslefttobedevelopedinthevalleywithoutcompensationforthevalueoftheland.MarkElrodrrowncitizenstatedthemapsincludedintheEVDCareoutdated,staticandnotscientificallyverified.Boardcommentsaresummarized:TheCDOWrequestedtheirreviewofanapplicationforsignificantadverseimpacttowildlifeberemovedfromtheEVDC;thisrevisionwouldaddressthemajorissueswithadditionalissuessuchasmappingtobeaddressed;andthiscomprehensiveissueshouldbereviewedthoroughlytoaddressallfacetsincludingopenspace.Itwasmovedandseconded(Homeier/Blackhurst)tocontinuethepublichearingtoSeptember22,2009,anditpassedunanimously.4.ACTIONITEMS:1.ORDINANCE#06-09SECTION14.04.020APPEALPROCEDURE.DirectorJosephstatedtheTownappointedaBoardofAppealstohearadministrativeappealsunderthebuildingcode.MunicipalCodeSection14.04.020AppealProcedureshasnotbeenupdatedtoclarifythedistinctionbetweenappealsunderthebuildingcodeandothercodes.TheOrdinancewouldclarifytheMunicipalCodeandwouldplaceallfeesintheCommunityDevelopmentpolicymanual.AttorneyWhitereadtheOrdinance.Afterdiscussion,itwasmovedandseconded(Eisenlauer/Homeier)toapproveOrdinance#06-09,anditpassedunanimously.2.AMENDMENTTOTHEARCHITECTANDENGINEERINGSERVICESCONTRACTFORTHEMULTI-PURPOSEEVENTCENTER(MPEC)ANDINDOORARENA.DirectorZurnstatedcontractnegotiationshavebeencompletedwithKenneyAssociatesInc.fortheengineeringandarchitecturalservicesfortheMultiPurposeEventCenter,IndoorArenaandsiteworkatthefairgrounds.TheTownBoardapprovedatotalcostof$270,900witha10%contingencyattheirJuly14,2009meeting.AfterfurthernegotiationswithKenneyAssociatesInc.,staffrequestsapprovalofarevisedcontractfor$267,974.00witha$25,000contingencyfortheMPECandIndoorArena.ThecontractalsocontainsanoptionalfeeforPhaseIIoftheMPECfor$135,000thatcouldbeapprovedatalaterdate.Afterfurtherdiscussion,itwasmovedandseconded(Levine/Eisenlauer)toapprovetherevisedcontractwithKenneyAssociatesInc.for$292,974asstatedabovefromaccount#204-5900-459-35-61,anditpassedunanimously.3.INITIATEDORDINANCEPETITION—ABOLISHESTESPARKURBANRENEWALAUTHORITY.TownClerkWilliamsonreviewedtheInitiatedOrdinancestatingthepetitionswerereceivedonJuly8,2009.WhentheInitiatedOrdinancewassubmittedtotheClerkforapprovaloftheformonApril28,2009,LarimerCountyadvisedtheTown’stotalregisteredelectorswas4,522.Statestatute31-11-104requiresapetitiontobesignedbyaleast5%oftheregisteredelectors;thetotalnumberofsignaturesrequiredwas226.AStatementofSufficiencywasdeliveredtothepetitionersonAugust6,2009with229verifiedsignatures.TownClerkWilliamsonreviewedtheTownBoard’soptionsstatingthatwithin20daysfromtheStatementofSufficiency,theTrusteesmusteither:(1)adopt,withoutalteration,theInitiatedOrdinanceasproposed,Ordinance07-09,or(2)refertheInitiatedOrdinancetotheregisteredelectorsofthemunicipalityataregularorspecialelection,heldnotlessthan60daysandnotmorethan150daysaftertheStatementofSufficiencybyadoptingResolution16-09. BoardofTrustees—August25,2009—Page5BillVanHorn/petitionerrequestedtheTownBoardadopttheInitiatedOrdinanceandstatedEPURAhasdoneitsworkforthetown.Hecommentedthelocalgovernmentneedstofocusonessentialservices.Boardcommentsaresummarized:EstesParkhasbenefitedfromthepast25yearsofEPURA;thepassageoftheOrdinancewouldnotbeinthebestinterestoftheTown;EPURAcancompleteprojectsthattheTowncannot;theTownmayfailtokeepupwithoutthefundingforprojectsthatEPURAcanprovide;EPURAhasincreasedsalestaxrevenuewhichinturnhaskeptpropertytaxeslowforEstesPark;andEPURAofferstheTownflexibilitytoreacttounknownneeds.TrusteeHomelerspokeinfavorofthepetition.HestatedEPURAhasdonegreatworkandbenefitedtheTown;however,pastperformanceisnoassuranceoffutureresults.TherenewalofEPURAin2008didnothavethesupportofthecommunityortheothertaxingentitieswithintheEstesValley.HeassertedthereareothermeansforaccomplishingtheresultsofanUrbanRenewalAuthority.Itwasmovedandseconded(BlackhurstlEisenlauer)tonotadopttheInitiatedOrdinance07-09,anditpassedwithTrusteeHomeiervoting“No”.Itwasmovedandseconded(BlackhursUHomeier)toapproveResolution#16-09fortheCoordinatedElectiononNovember3,2009,andthemotionfailedwithBlackhurstandHomeiervotingYes”.TrusteeEisenlauerandMilletstatedtheFireDistrictballotquestionsandtheInitiatedOrdinanceshouldnotbeonthesameballot,andtherefore,theOrdinanceshouldbeconsideredataspecialelection.TrusteeMillerstatedtheestimatedcostdifferenceofaCoordinatedElectionandSpecialElectionisinsignificant.Afterfurtherdiscussion,itwasmovedandseconded(Levine/Eisenlauer)toapproveResolution#16-09foraSpecialElectiononJanuary12,2010,andthemotionpassedwithTrusteeBlackhurstvoting“No”.4.INTERGOVERNMENTALAGREEMENT(IGA)BETWEENTHETOWNOFESTESPARKANDLARIMERCOUNTYELECTIONSOFFICEFORTHE2009COORDINATEDELECTION—INITIATEDORDINANCE.NotrequiredbecausetheEPURAelectionwassetforaspecialelectiononJanuary12,2010.WhereuponMayorPinkhamadjournedthemeetingat9:25p.m.WilliamPinkham,MayorJackieWilliamson,TownClerk RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,August25,2009MinutesofaStudySessionmeetingoftheTOWNBOARDoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinRooms202&203insaidTownofEstesParkonthe25thdayofAugust,2009.Board:MayorPinkham,TrusteesBlackhurst,Eisenlauer,Ericson,Levine,HomeierandMillerAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,TownAttorneyWhite,TownClerkWilliamson,DirectorPickering,Mgr.Winslow,DirectorJosephandPlannerChilcottAbsent:NoneMayorPinkhamcalledthemeetingtoorderat4:30p.m.COSTESTIMATESFORTHEMULTIPURPOSEEVENTCENTER(MPEC)&INDOORARENA.RogerKenney/KenneyAssociatesInc.reviewedtheschematicsfortheMPEC,IndoorArenaandpurposedsecondphaseadditiontotheMPEC.Aconcessionareawasaddedtothe34,900sq.ft.MPECbuilding,whichconsistsof28,000sq.ft.ofshowspace,3,748sq.ft.ofofficeandmeetingspace,2,392sq.ft.ofstorageareaand760sq.ft.secondfloorconferencearea.PhaseIIoftheMPECconsistsofaproposed30,000sq.ft.buildingthatwouldbeconnectedtotheMPEC.PhaseIIwasincludedintheRFP.TheIndoorArenaentrancewaspulledback8ft.reducingtheoverallsizeofthebuilding.TheBoarddiscussedthesecondphaseoftheMPEC,statingtheoriginalbuildingwasreducedfrom60,000sq.ft.to30,000sq.ft.duringdiscussionsin2008.TheBoardalsodiscussedtheadditionoflivestockbarnsinthefutureduringdiscussionsin2008.TrusteeBlackhurststatedconcernwiththeMPECbuildingexceeding30,000sq.ft.andprojectcreep.TrusteeMillerquestionedtheorientationofthemainMPECbuildingandtheneedforittobeclosertotheotherfacilitiesonthesite.Mr.KenneystatedthecurrentlocationoftheproposedMPECwouldtakeadvantageofthenewparkinglottobedevelopedwiththeprojectandthedevelopmentofawalkwaytoandfromtheSeniorCenter.DirectorZurnstatedtheplacementoftheproposedfacilitieshasbeencarefullyconsideredtoallowforfutureexpansion.Mr.KenneysuggestedtheMPECcouldbereducedby20showbooths/stallstobringthebuildingto30,000sq.ft.DirectorPickeringstatedconcernwithdecreasingthefloorspaceofthebuildingbecauseitwouldreducetherevenuegeneratingportionofthebuilding.HecommentedtheMPECwouldbeaneconomictoolusedtoincreasethelocaleconomy.DirectorMcFarlandstatedtheCommunityReinvestmentFund(CRF)hasafundbalanceof$2.9millionattheendof2009andwithtransfersandexpenseswouldhaveafundbalanceof$2705millionin2010.TheestimatedcostoftheMPECwithfurnitureandfixtures,civilsiteworkandparkinglothasbeenestimatedat$3.65million,notincludingtapfeesofapproximately$250,000.TheIndoorArenawithfurnitureandfixturesandcivilsiteworkwouldbe$3.04million.ThetotalcosttocompletetheMPEC,IndoorArenaandPhaseIIoftheMPECwouldbeanestimated$8.525million.Theentireprojectcouldbefinancedwithcashonhandat5.5%for20yearswithanannualdebitpaymentof$483,060.The2010CRFfundbalancewouldbe$1millionshortoffundingtheMPECbuildingandfinancingtheprojectat5.5%for20yearswouldrequire -RECORDOFPROCEEDINGS-_____________TownBoardStudySession—August25,2009—Page2anannualdebtpaymentof$78,435.DelayingtheconstructionoftheMPECbyayearcouldincreasethecostofconstructionbyanestimated$400,000.Boarddiscussionfollowed:theissueofbuildingtheMPECwithfinancingshouldbevotedonbythecitizensiftheTowncannotfundtheproject;theprojectcouldbefundedbyEPURAifthegrandstandprojectwasplacedonhold;theMPECbuildingshouldbecomethepriorityovertheIndoorArena;thegrandstandsshouldbecompletedaswellastheMPECin2010;finishthedesignoftheIndoorArenaandmoveforwardoncetheTownhasaccumulatedfunding;andcompletetheMPECwithouttheparkinglot.TownAdministratorHalburntstatedfinancingtheprojectcouldalsobedonethroughCOPsanddoesnotneedvoterapproval.Voterapprovalcouldbesoughtforasalestaxpledgeorageneralpropertytaxpledgetofinancetheproject.AdditionalfinancingoptionsincludereducingtheGeneralFundbalancebelow30%orborrowingfundsfromtheCatastrophicLossFund.SheremindedtheBoardtheMPEConcecompletedwouldrequireadditionaloperationalfundingandstaffing.ThegeneralconsensusoftheBoardwastomoveforwardwiththeproposedlayoutoftheMPECwiththesecondstoryandnottoreducethefootprintofthebuilding.REVIEWDRAFTLOCALMARKETINGDISTRICTOPERATINGPLAN.TrusteeBlackhurstrecusedhimselffromthefollowingdiscussion.LMDChairLarsonreviewedthedraftLMD2010OperatingPlanandBudgettobepresenttotheTownBoardatanupcomingmeeting.CommentsfromtheTownBoardaresummarized:StakeholderfeesshouldremainwiththeTowniftheTownispayingfortheemployeethatproducestherevenue;concernedwiththemanagementoftheCVBemployeesbytheLMD;theplanexceedsexpectations;revisetheorganizationalcharttoreflectthe4CVBemployeesthatwillbemanagedbytheLMD;questionedtheimplementationofthegroupsales;ananalysisshouldbecompletedtodeterminehowthestakeholderfeesaregeneratedbeforecostsharingcouldbeconsidered;andquestionwhethertheLMDwouldpayfortheadditionalLMDDirectorsalary.TownAdministratorHalburntquestionedwhethertheLMDwouldcontractwiththeTownforaccountingservicesandiftheLMDwouldcontinuetorequireadministrativesupportfromtheTownClerk’soffice.ShestatedtheLMDBoardshouldestablishanappropriatefundbalanceandfundscollectedin2009couldbeusedtofundonetimeexpenses.TheLMDBoardhasdiscussedafundbalanceandtheproposedbudgethasa10%fundbalanceproposed.TheadditionalsalaryfortheLMDDirectorwouldbefundedbytheLMD.OnceaDirectorhasbeenhired,theDirectoralongwiththeBoardwillmakestaffingdecisiontodetermineadministrativetasks.TheLMDBoardthankedtheTownBoardfortheirsupport.Therebeingnofurtherbusiness,MayorPinkhamadjournedthemeetingat6:22p.m.JackieWilliamson,TownClerk0 RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,August20,2009MinutesofaRegularmeetingofthePUBLICSAFETYCOMMITTEEoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheTownHallinsaidTownofEstesParkonthe20thdayofAugust,2009.Committee:ChairEisenlauer,TrusteesHomeierandEricsonAttending:ChairEisenlauerandTrusteeHomeierAlsoAttending:DeputyTownAdministratorRichardson,ChiefKufeld,ChiefDormanandRecordingSecretaryPetrieAbsent:TrusteeEricsonandTownAdministratorHalburntChairEisenlauercalledthemeetingtoorderat8:00a.m.*PUBLICCOMMENTNonePOLICEDEPARTMENTNorthernColoradoRegionalCommunicationNetworkIntergovernmentalAgreement.TheNorthernColoradoRegionaI’mmunicationNetwork(NCRCN)wascreatedtohelpensureconsistentinteroperablecommunicationsinNorthernColoradobycoordinatingandfacilitatingregionalsystemactivitiesandmodifications.MoneycollectedthroughyearlymembershiptotheNCRCNpaysforanyrepairsorupdatestothesystem.TheTownismigratingtothe800MHzsystem,andtheEstesParkPoliceDepartmentrecognizesthenecessityoftheNCRCNtomaintaincommunications.Currently,thePoliceDepartmenthas51radios.Theannualmembershipcostis$50perradioperyear,withaninitialregistrationfeeof$250perradio.TheNCRCNwillallowtheinitialregistrationfeetobebrokenoutover3years.TheCommitteerecommendsapprovaloftheNorrnColoradoRegionalCommunicationNetworkInteovernmentaIAree’REPORTS.1.NorthernColoradrugTaskForceReport.Lt.JerrySchiageroftheFortCollinsPolice0mentdiscussedtherecentactivitiesandfocusoftheNorthernCobraoDrugTaskForce,whichemployspoliceandadministrativepersonnelfromFt.CollinsandLoveland.TheyarealsosupportedbytheColoradoNationalGuard.Thetaskforceutilizesa3-prongapproachtodwgenforcement:investigatingandaffectingthesupply-sideofnarcoticsatthemiddleandtoptiersofthedrugsupplychains;educatingthecommunity;andparticipatinginthedrugtreatmentsidethroughtheBackonTrackprogram.Thetaskforceconductsmultipleinvestigationsatanytime,whicharedrivenbyinformationfromthecommunityandparticipatingagencies.Fundingisprovidedbyparticipatingagencies,andfromseizuresofcashandpropertiesfromdrugarrests.Themedicalmarijuanaissuehasmadedrugenforcementincreasinglydifficult.Approximately1,000newnamesareaddedtothemedicalmarijuanaregistryinColoradoeachmonth,anditisbelievedthemajorityoftheregistrantsarefraudulent.Thetaskforceisinvolvedinastate-wideefforttoinvestigateabuseofthesystem. RECORDOFPROCEEDINGSPublicSafetyCommittee—August20,2009—Page2FIREDEPARTMENTREPORTS1.FireHydrantRecallRepairs.InSeptember2008,theFireDepartmentreceivedarecallnoticefromAmericanFlowControlregardingapotentialsafetyissuewithsomeWaterousfirehydrantsmanufacturedbetweentheyears1999and2004.Itwasdiscoveredthatgreaseusedintheassemblyofthehydrantscausedcorrosionofinternalpartshinderingoperationofthehydrants.TheWaterDepartmentdeterminedthattheTownhadatotalof48Waterousfirehydrantsthatweremanufacturedduringtherecallyears.TheWaterDepartmentworkedwithDanaKepnerCompanyofFortCollinstorepairthehydrants.RepairsbeganJuly29,2009andwerecompletedAugust6,2009.Allaffectedhydrantsarenowrepairedandoperational.2.2ndQuarterReports.ChiefDormangaveapresentationontheyear-to-dateincidentrunreports.ChairEisenlaueraskediffireservicefeeshadbeenreimbursedtothoseeligiblesincetheapprovalofthenewreducedfireservicesfeestructure.DeputyTownAdministratorRichardsonconfirmedthatrefundshadbeenmadetothoseindividuals.TheCommitteerequestedacopyofChiefDorman’spresentationbeincludedintheTownBoardpacket.Therebeingnofurtherbusiness,ChairEisentaueradjournedthemeetingat8:52a.m.SandraPetrie,RecordingSecretaryQ0 RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,August27,2009MinutesofaRegularmeetingofthePUBLICWORKSCOMMITTEEoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinsaidTownofEstesParkonthe27thdayofAugust,2009.Committee:ChairmanBlackhurst,MayorProTernLevineandTrusteeMillerAttending:ChairmanBlackhurst,MayorProTernLevineandTrusteeMillerAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,PublicWorksDirectorZurn,Supt.Mahany,Supt.Steichen,DeputyTownClerkDeatsAbsent:NoneChairmanBlackhurstcalledthemeetingtoorderat8:00am.PUBLICCOMMENT.NonePROSPECTAVENUEBYPASSEAEInpreparationtomoveforwardwiththeProspenueimprovementsLight&PowerstaffplanstoproceedwithPhaseOneoftheprojectwhichhasbeenidentifiedasburyingtheoverheadpowerandothercables.BidresultsforPhaseOnewillbereviewedbytheUtilitiesCommittee.Staffworkedwiththedesignengineer,aswellaswithpropertyownersfortheacquisitionofbothpermanentandtemporaryeasementstoallowthisphaseoftheprojecttomoveforward.Theeasementswith2-yeartermsareasfollows:1TemporaryEasementUndergroundingofOverheadUtilityServices—dedicatedtotheTownofEstesParkbyDanielR.DeBlasioandKathleenKase,631ProspectAvenue.2.TemporaryEasement,UndergroundingofOverheadUtilityServices—dedicatedtotheTownofEstesParkbyMarieBruner,675ProspectAvenue.3.TemporaryEasement,UndergroundingofOverheadUtilityServices—dedicatedtotheTownofEstesParkbyProspectMountainSide,LLC,707ProspectAvenue.4.TemporaryEasement,ConstructionofProspectAvenue—dedicatedtotheTownofEstesParkbyBrianKremler,400BirchAvenue.5.TemporaryEasement,ConstructionofProspectAvenue—dedicatedtotheTownofEstesParkbyGeraldandCherylBert,403DriftwoodAvenue.6.TemporaryEasement,ConstructionofProspectAvenue—dedicatedtotheTownofEstesParkbyJohnandLauraGulliksen,640ProspectAvenue.7.PermanentEasement,Access,Utilities,Drainage—dedicatedtotheTownofEstesParkbyJohnandLauraGulliksen,640ProspectAvenue.8.PermanentEasementAccess,Utilities,Drainage—dedicatedtotheTownofEstesParkbyBrianKremler,400BirchAvenue.AlthoughtheProspectAvenueimprovementprojecthasbeendelayeduntil2010,Supt.Steichenstatedstaffwillbedoingin-houseprepworkrelatedtotheundergroundingofutilities.Trenchingandconduitworkwillbecontractedwithstaffperformingtheremainderofthework.TheCommitteerecommendsapprovalofthetemporaryandpermanenteasementsrelatedtotheProspectAvenueimprovementsasoutlinedabove. RECORDOFPROCEEDINGSPublicWorksCommittee—August27,2009—Page2INTERGOVERNMENTALAGREEMENTFORTHEADOPTIONOFTWOTRUSSBRIDGES.PublicWorksstaffhasbeenworkingwiththeColoradoDepartmentofTransportation(CDOT)toacquiretrussesfromtwobridgeslocatedonHighway34whicharescheduledtobereplacedin2010.Thebridges,whichwerebuiltinthe1930s,aretwoofthelastrivetedtrussbridgesintheStateofColorado.ThroughtheAdopt-A-BridgeMarketingPlantheTownofEstesParkwilltakeownershipofthehistoricbridgeswhichwillbepreservedforutilizationwithintheTown’spedestriantrailsystem.AnIntergovernmentalAgreement(IGA)betweenCDOTandtheTownofEstesParkfortheadoptionofthesestructureshasbeenreviewedandapprovedbyAttorneyWhite.ChairmanBlackhurstinquiredastowhether$250,000inenhancementfunds,previouslyslatedforimprovementsalongMoraineAvenue,couldbeusedforpreservationofthebridges.Dir.Zurnstatedthatmaybeanoptionsinceenhancementmoneycanbeutilizedinatrailsystemorlandscapingalongastatehighway.Dir.ZurnalsonotedthatheandDir.Kilsdonkareincontactwithanengineeringschoolbackeasttodetermineifthereisinterestinthestudentstakingonthepreservationofthetrussesasaschoolproject.TheCommitteerecommendstheapprovaloftheIntergovernmentalAgreementwiththeColoradoDepartmentofTransportationfortheacquisitionoftwotrussbridgesforutilizationwithintheTown’strailsystem.MOBILEVEHICLELIFTPURCHASE.AThe2009Fleetmaintenancebudgetincludes$49,000forthepurchaseofa4-columnmobilevehiclelift.Newerequipment,suchasbucketandfiretrucks,isnowlargerandheavierthantheequipmentwasinthepast.Thevehicleliftcurrentlybeingusedisover20yearsold,haslimitedpartsavailability,anddoesnothaveaweight-ratingadequatetoliftthenewequipment.Bidsweresolicitedwiththefollowingresults:AceEquipmentCompany,Henderson,CORotaryHeavyDuty4-PostPortableLift$35,750FrameEngagingLiftKit$1,995HeavyDutyJackStands(setof4)$2,780BidPrice$40,425TheHardwareShop,IndianHills,COMohawkMP-18BidPrice$56,329(receivedafterbiddeadline)GrayManufacturing,St.Joseph,MOGrayWPLS-160NoresponseStaffrecommendspurchasingaRotaryMobileLiftandaccessoriesfromAceEquipmentCompanyatacostof$40,425.TheCommitteenotedthatthebidpriceislowerthantheamountbudgeted;andTownAdministratorHalburntstatedthat,duetosafetyconcerns,thepurchaseofthehoistwasnotselectedtobedelayeduntilfourthquarter.TheCommitteerecommendsthepurchaseoftheLiftasoutlinedaboveatacostof$40,425fromaccount612-4300-610-34-43,budgeted.Therebeingnofurtherbusiness,ChairmanBlackhurstadjournedthemeetingat8:19am.CynthiaDeats,DeputyTownClerk TOWNoiESTESPARKMEMOTo:TheHonorableMayorPinkham,TownTrustees,TownAdministratorHalburntFrom:ScottZurn,P.E.,PublicWorksDirector&PaulKuhn,WinstonAssociatesDate:September8,2009RE:BondParkMasterPlanDevelopmentUpdateBACKGROUNDWinstonAssociates,Inc.andPUMA(ProgressiveUrbanManagementAssociation)haveconductedavarietyofpublicoutreachmeasurestodeterminedesigncriteriaforthedevelopmentoftheBondParkMasterPlan.AnonlinecommunitysurveywasconductedinJulyresultedin356responsesandonJuly21,fourfocusgroupsmettodiscusswhattheywouldliketoseeinBondPark.Inaddition,theconsultantsconductedavarietyofone-on-onediscussionswiththepublic.Theinformationwascompiledintoareportwhichidentifiedsomekeyconcepts.Themajorityoftherespondentssaidtheoverallparkdesignshouldbe:•Sustainable•Createacommunitycenterpiece•Supportthedowntownbusinessdistrict•CreateatietothenaturalsettingofEstesParkInregardtothepublic’sopiniononBondPark’skeyuse,thosepolledsaiditwasveryimportanttomaintainBondParkforprimarily“passiveuse”(relaxation,picnics,etc.).Fortypercentofthosewhowerepolledsaidtheycurrentlyusetheparkthisway.Seventypercentofthosepolledrankedthefollowingfeaturesasmostimportant:•Opengrass(of#1importance)•Sittingandviewingareas•BenchesandtablesInadditiontopassive,usetheparkmuststillbeahomeforcommunityevents,accordingtothepollsconducted.BondParkwasidentifiedbytherespondentsasthe#1reasonguestsvisittheparkandtheonlypublicgatheringspaceintheheartofdowntown.Thosepolledbelievedthatalthoughthelevelofuseontheless-than-one- acreparkwasoverburdening,plannersshouldfindawaytocontinuetohostevents.Thosepolledsuggestedperhapstheeventscouldbesmaller,community-focusedeventswithyear-roundactivationandcivicsquareprogramming.Basedonthisinput,theconsultantsdevelopedthreeconceptplanswhichincorporatedspecificdesignelementsdeterminedtobemostimportanttothemajorityoftherespondents.Eachdesignincluded:•Specialeventplacementonpavedsurface,includingMacGregorAvenuewhichwouldbeclosedduringspecialevents•Afirepit•Aniceskatingrink•Bandshelterorstage•BenchesandpicnictablesAcommunityopenhousewasheldonSeptember2toshowcasethesethreeconceptsandallowforadditionalinput.AttheLaborDayCraftsFairSeptember4-7,PublicWorksemployeesgatheredadditionalpublicinput,includingdemographicsthathadbeenunder-representedinpreviousoutreachevents—visitorstoEstesParkandBondParkvendors.Whentheresultsofthepublicinputonthethreedesignshavebeenanalyzed,theconsultantswilldeveloponedesignwhichwillalsobepresentedtothepublicbeforerefinementofthedraftmasterplan.Upcomingscheduleincludes:September14th—October2:MasterPlanRefinementOctober8—2ndCommunityOpenHouse(onedesign)Mid-November—DraftMasterPlantoTownBoardMid-December—FinalMasterPlanBUDGETThisprojectisbudgetedintheConservationTrustFund:211-5900-459.35-6120082009$20,000$30,000RECOMMNEDATIONN/A0 ___TOWNofESTESPARKESTEsPARKPublicWorksDepartmentC0L0RA00INTER-OFFICEMEMORANDUMDATE:September01,2009TO:HonorableMayorPinkham,TownTrustees,TownAdministratorHalburntFROM:ScottZurnP.E.DirectorofPublicWorksSUBJECT:StanleyParkParkingLotStatusBackground:ThePublicworksDept.iscurrentlyassistinginthedevelopmentofseveralprojectswhichareinvariousstagesofconceptanddesignatStanleyParkfairgrounds.ThecurrentsitehastheSOPAprojecttentativelysetatthecornerofCommunityDr.andManfordAve.with600hundredparkingstallsplanned.Anotherprojectunderwayisthereplacementofthecurrentgrandstands.Thisprojectisunderdesignandcurrentlybeingbid.Theproposednewfacilitywouldaccommodate2700seatsmainlyforsummerRodeoandEquesfrianevents.AlsounderdesignisanIndoorArenaandMulti-PurposeEventCenter.Thesefacilitiesasproposeddevelopwestofthegrandstandsandaresitedprogressivelywestonthesitetowards4thSt.Inadditiona408-stallparkinglothasbeendesigned.TheparkinglotdesignwrapsaroundtheMPECandIAstartingattheSeniorCenterlotthensouthtoManfordAvetheneasttowardthegrandstandlocation.ParkinglotrequirementsfortheseproposedfacilitiesareestablishedintheEstesValleyDevelopmentCode.TheEstesParkPlanningDept.statesthefollowingcoderequirementsforparking.EVDC7.11.DMinimumOff-StreetParkingRequirementsdoesnotprovideasimpleformulaforcalculatingtherequirednumberofparkingspacesforfairgroundusesincethisisnotpossible.Instead,itprovidesamoreappropriatemethodofdeterminingparkingneedsforthefairgrounds,i.e.,preparingaparkingstudyinaccordancewithEVDC7.1i.EParkingStudies.Aparkingstudycouldevaluatethefullrangeofusesatthefairgrounds,thepotentialforsharedparkingbetweeneachoftheuses,andthepossibilityofusingoff-siteparkingcombinedwithpublictransit.Completionofaparkingstudyisthebestoptionforensuringthatparkingneedsareadequatelyaddressed.ThePublicWorksDept.agreeswiththeserecommendations.However,intheabsenceofsuchaparkingstudystaffwouldstatethatthesituationisfairlyobvious. Currentlythereisa408-stallparkinglotthatisdesigned(currentlyunfunded)asatransithub.AdditionalproposedparkingservingtheSOFAfacilitywouldadd600spacestothesite.Thereareseveralundevelopeddirtareaswhichcurrentlyaccommodateinformalparkingduringevents.Itisestimatedapproximately900stallswillberequiredwhenthegrandstandsarefullof2700spectators.IftheTowndesiresthatthevariousprojectshaveformalpavedparkingareaswhichmeetcodecriteria,thelogicalareabeyondthe408-stalldesignistheSOFAlocation.Itisveryprobablethatthe1008stallscreatedbythesetwolotswouldbesufficientformostactivitiesandevents.PleasenotethattheexistingstallswouldhavetobereplacedattheSOFAlocation.Wehavesummarizedthesecostsandcriteriaontheattachmenttothismemo.Staffhaspositionedthe408-stallparkinglotinafavorableaspectforFederalandStatefunding.Politicalawarenessanddiligencemayhavepositiveresults;howeveritmaybeyearsbeforefundingisrealized.IftheTownwishestohaveformalparkingfacilitiesbyopeningdayofthesenewprojectsin2010,theTownwillhavetofundtheparkingfacilitieswithitsownfunds.0 StanleyParkFairgroundsParkingAnalysisPerformingArtsCenterCurrentspaces:0/currentlystallbarnareaRequiredspaces:600Requiredimprovements:surfacelot/landscaping/lighting/drainageRequiredstudy:TrafficimpactstudybySOPA.DrainagestudybyTown.Parkingimprovementsestimatedcosts:$1,500,000.00Potentialfundingsources:ThetownhasagreedtopayforsitepreparationandparkingimprovementsintheMemoofUnderstandingGrandstandsCurrentSpaces:20paved/500informaldirtandonstreetspacesRequiredspaces:897spacesRequiredimprovements:Surfacelot/landscaping/lighting/drainageRequiredstudy:TrafficimpactstudyanddrainagebyEPURA(complete),parkingstudyParkingimprovementsestimatedcosts:40$stalllot$1,300,000.00/sharedw/MPECPotentialfundingsources:EPURAandTownGeneralFundMPEChACurrentSpaces:80paved/500informaldirtandonstreetparkingspacesRequiredspaces:200Requiredimprovements:surfacelot/landscaping/lighting/drainage/CDOTturnlaneoncommunityDr.Requiredstudy:TrafficimpactanddrainageParkingimprovementsestimatedcosts:$700,000.00(Halfof408lot)/sharedw/grandstandsPotentialfundingsources:Currently13thonCDOT’slistforFederalStimulusFunding(currentlyunfunded).FHAgrantresultingfromNEPAstudy*NOTE:estimatesofcostdonotincludelandscapingorlighting RESOLUTION#17-09WHEREAS,theEstesParkLocalMarketingDistricthasfiledwiththeTownClerktheEstesParkLocalMarketingBusinessandOperatingPlanfor2010alongwithitsproposedbudgetforthe2010calendaryear;andWHEREAS,pursuanttoSection29-25-110C.R.S.andtheapplicableprovisionoftheIntergovernmentalAgreementdatedAugust26,2008,betweentheTownofEstesParkandtheBoardofCountyCommissioners,LarimerCounty,theTownBoardshallapproveordisapprovetheOperatingPlanwithinthirty(30)daysafterreceiptofsaidPlan,theproposedbudgetandalladditionaldocumentationrequestedbytheTown;andWHEREAS,theBoardofTrusteesrequiresnoadditionaldocumentationfromtheEstesParkLocalMarketingDistrictforitsreviewoftheOperatingPlanandproposedbudget;andWHEREAS,theTownBoardhasreviewedtheOperatingPlanandproposedbudgetandhasdeterminedthattheOperatingPlanwillprovideefficientandcosteffectivemarketingandpromotionservicesfortheEstesParkLocalMarketingDistrictServiceArea.NOW,THEREFORE,BASEDUPONTHERECITALSSETFORTHABOVEWHICHAREINCORPORATEDHEREINBYREFERENCE,BEITRESOLVEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADOASFOLLOWS:1.TheEstesParkLocalMarketingDistrictBusinessandOperatingPlanfor2010asfiledwiththeTownClerkisherebyapproved.Datedthis,2009.MayorATTEST:TownClerk MedatEstcs.argLMDSeptember3,2009MayorPinkham&BoardofTrusteesEstesPark,CO80517DearMayorPinkhamandBoardofTrustees,TheEstesParkLocalMarketingDistrictBoardispleasedtosubmitour2010OperatingPlanandBudgettoyouforreviewandapproval.ScottWebermeierandIplanonattendingyourmeetingonTuesdaySeptember8thtomakeourselvesavailableshouldtherebeanyquestionsregardingtheOperatingPlanandBudget.Wehavesubmittedtwocopiesoftheplan,oneshowingthechangesmadesinceourjointmeetingtomakeyourrevieweasierandtheotheristhefinaldocument.Welookforwardtoreceivingyourapprovalandsupportaswecontinuetomakeprogresstowardscompletingouryearoforganizationandtransition,movingintoourfirstyearofofficialoperation!AsolidpartnershipwiththeTownofEstesParkandLarimerCountyisparamounttoourongoingsuccess.PleasefeelfreetocontactmedirectlyoranyofourBoardmembersshouldyouhaveanyquestions.Sincerely,Zec%aoKenLarson—ChairpersonandtheEP-LMDBoardCoryBlackman—ViceChairpersonElizabethBlanchardKathyPalmedScottWebermeier—Secretary/TreasurerBillAlmondLeeLassonESTESARKCOLORADO EstesParkLocalMarketingDistrictBUSINESSandOPERATINGPLANDateAugust2009Preparedby:EPLMDBoard OperatingPlanTABLEOFCONTENTSPageTheLMDModelOverviewTheMissionandVisionStrategicMarketingPlanGoalsObjectivesandPerformanceMonitoringExecutiveSummaryRecommendedMarketingBudgetStrategiesandTacticsMarketingBudgetTheTimelineTheManagementStructureKeyPlayersOrganizationChartDirectorJobDescriptionStaffingCostsPolicies2009AnnualProjection2070AnnualBudgetCVBAssessment(ProvidedbyHannahMarketing)0 OperatingPlanTheLMDModelTheLocalMarketingDistrict-AllowedbyStateStatuteByStateStatutetheLMDmay:Provideanyofthefollowingserviceswithinthedistrict:(A)Organization,promotion,marketing,andmanagementofpublicevents;B)Activitiesinsupportofbusinessrecruitment,management,anddevelopment;(C)(C)Coordinatingtourismpromotionactivities.(II)Norevenuecollectedfromthemarketingandpromotiontaxleviedundersection29-25-112maybeusedforanycapitalexpenditures,withtheexceptionoftouristinformationcenters.(t)Tohavethemanagement,control,andsupervisionofallthebusinessandaffairsofthedistrictandoftheoperationofdistrictservicestherein;(g)Toappointanadvisoryboardofownersofpropertywithintheboundariesofthedistrictandprovideforthedutiesandfunctionsthereof;(h)Tohireemployeesorretainagents,engineers,consultants,attorneys,andaccountants;(i)Toadoptandamendbylawsnotinconflictwiththeconstitutionandlawsofthestateorwiththeordinancesofthelocalgovernmentaffectedforcarryingonthebusiness,objectives,andaffairsoftheboardandofthedistrict;and(j)Toexerciseallrightsandpowersnecessaryorincidentaltoorimpliedfromthespecificpowersgrantedinthisarticle.Suchspecificpowersshallnotbeconsideredasalimitationuponanypowernecessaryorappropriatetocarryoutthepurposesandintentofthisarticle.-OrganizedbyIntergovernmentalAgreement(TownofEstesParkandLarimerCounty)-MarketingDistrictandTaxapprovedbyDistrictVote—Nov.4,2008-Theseven(7)MemberBoardisappointed.(5byTownBoardofTrusteesand2byLarimerCounty,BoardofCountyCommissioners)OverviewDuring2009TheLMDBoardmet3to4timespermonthtobecomeeducatedonCVBmailersandtocompleteallstartupdutiesforthenewMarketingDistrict.Inaddition,theLMDBoardworkedtocompilethefollowingOperatingPlanfor2010.Thisplanoutlinesallareasofoperationsfortheupcomingyear.ItiswithgreatrespectthatwesubmitthisplantotheTownofEstesParkTrusteesandTheLarimerCountyCommissionersforapproval. OperatingPlanFundingforthedistrictisprovidedviathe2%lodgingtaxforallstaysoflessthan30days.Thistaxiscollectedbylodgingestablishments,paidtotheColoradoDepartmentofRevenueonaquarterlybasisandthendistributedtotheEPLMD.Estimatesforthisfundingarestilltooearlyintheprocesstoaccuratelyforecast2009lodgingtaxrevenuesasonlythe1stQuarter’sdistributionhavebeenreceivedtodate.Itshouldbenoted,however,thatitwassignificantlylowerthanestimatesandprojections.Amajorityofthe2010OperatingPlanisbasedontheCVBAssessmentconductedbyHannahMarketingAssociatesincludingtheirrecommendationsintheStrategicMarketingPlantheysubmittedaspartofourcontract.Thismethod(utilizingaconsultant)wasselectedtoaugmenttheexpertiseoftheLMDBoardandexistingCVBStaffwithaqualifiedexternalexpert,andbringoutside‘eyesandears”toourprocessanddecisions.TheLMDhasreachedagreementwiththeTownofEstesParkTrusteestotakeoverthemanagementoffourcurrentCVBemployeesandtheTownwillcontinuetoprovidecompensationandbenefits.TheseemployeesareresponsiblefortheMarketing,Advertising,PublicRelations,Website,VisitorsGuide,StakeholderSalesandServicesandGroupSales.Therefore,theyincludetheareascurrentlyreferredtoasCommunications,PublicRelations,StakeholderSalesandGroups.Ourplanistostaff2010withfourfulltimeemployees(allcurrentlyemployedattheCVB).TheLMDplanstointerviewtheinterestedandqualifiedexistingemployeestoselectaDirectortomanagetheother3employeesonadailybasis,andberesponsiblefortheproperleadership,managementandexecutionofthePlanascommunicatedbytheEPLMDBoard.Thispositionisa“workingDirector”asotherdaytodaydutieswillstillbearequiredpartofthejob.ThismodelisbasedonthepercentoftimethecurrentDirectorspendsonCVBduties,therecommendationofHannahMarketingAssociatesfollowingtheirassessmentandthefactthatwesimplydonothavefundstohireandpayafulltimeDirector.TheDirectorwillreportdirectlytotheEPLMDBoard.Inplanningfor2010,thegoodnewsis,astheassessmentclearlystates,theCVBisnotbrokenanddoesnotrequireradicalchanges,however,afewareasofopportunitydoexistwhichwebelievewillbolsterourcurrentMarketingandAdvertisingtoproduceimprovedresults.Theseinclude:•IncreasedGroupSalesFocusandadvertising.•ArelationshipwithaPublicRelationsFirmtoaugmentandincreasecurrentefforts.•Arevised/enhancedornewrelationshipwithanInternetSearchEngineOptimizationfirmtoimproveEstesPark’swebsiterankings.•Andperhapsmostimportant,aYearAroundResearchProjecttoprovidecustomerresearch,checkexistingBrandingandgivefeedbackonanychangesthatwerecommendtoassistusincontinuingtomakedecisionstochangeforthebetterorstaythecourse.Additionally,theLMDBoardhasorganizedaregularmeetingofanAssociationsForumtoprovidecommunicationavenues,cooperationandmorefocusedefforts •$OperatingPlanonimportanttopicsandevents,aswellastoperhapsbethefeedinggroundfornewideasandpossibleeventstoassistwithouryeararoundeconomicmission.AseparategrouphasalsobeeninitiatedtopulltogetherDistrictbusinessesinterestedin“Groups”.TheeffortwascreatedtogainvaluableinsightandgarnerideasthatwillhelpguideusinimprovingourGroupsinitiatives.WehavecompiledabudgetaspartoftheOperatingPlanandbydesigntheabsolutemostsignificantpartofthisbudgetismarketingandadvertisingexpenditures.WearestillexploringcostoptionsforutilizingtheTown’sFinancedepartmenttohandleourfinancial/accountingneeds,aswewanttheTaxDollarstobefocusedandspentonMarketingandAdvertisingandnotservices.EducatedestimatesonannualLodgingTaxRevenuehavebeenbetween$800,000and$1,100,000.Dependingonsalestaxnumberswemaycontinuetoadjustourbudget.Weplantoputsomefundsasideforemergency/contingenciesandwehavesetaYearEndFundBalanceReservefor2009andforoneyearoutwhencompletingtheFiscalYear2010.However,wedoplantoutilizesomeofthe2009collectionstofundsomeinitialstartup,onetimeinfrastructurecosts,justmakingsurethattheYearEndFundBalanceReserveisadequatetocarryontheMarketingandAdvertisingexpenditureswithgrowththeTownhashistoricallyprovided.Thisisaonetimeanomalythatwefeelweshouldusetofundunusualexpenses.ItshouldbenotedthatifLodgingTaxRevenuesfalllowerthanthe$829,900TownBudgetof2009,weplantomeetwiththeTownTrusteestodiscusspossiblefinancialinvolvementbasedonexpectationssetduringtheelectionprocess.AswasdiscussedinoneofourjointBoardMeetings,theLMDBoardwouldliketoproposetoTheTownTrusteesarevenuesharingoftheStakeholderSalesRevenue.WeagreethefirstpriorityiscoveringtheoverheadexpensesattheVisitorCenter.WealsothinkitwouldbeveryconvolutedtohavepartofthefundingandbudgetdecisionsbeingmadebytheTownforaDepartmentreportingtotheLMD.Additionally,webelievethesefundswererolledbackintoMarketingandAdvertisinghistoricallybytheCVBandwouldliketocontinuewiththatuse,oncetheoverheadispaid.TheBoardwillplanourstandingmeetingfortheLMDwillbethesecondTuesdayofeachMonthat3:00pm(TownHall).Additionalmeetingsorworksessionsmaybeneededandwillbescheduledasrequired.Inclosing,itisourcommitmenttospendthelodgingtaxdollarsonmarketingandadvertising,notonsupport,legalorotheritems.Wewanttodomore,hopefullywithmore(taxdollars),buttofollowourMissionof:AttractvisitorstotheDistrictthrougheffectiveandefficientmarketinginordertodriveyear-roundeconomicgrowth. OperatingPlan•TheMission:AttractvisitorstotheDistrictthrougheffectiveandefficientmarketinginordertodriveyear-roundeconomicgrowth.CoreValues:•Accountable•Ethical•Proactive•Respectful•Responsive•TransparentOurVision:Tobeayear-roundtourismandgroupdestinationthatsupportsourhealthymountaincommunitywithabalanceoffinancialsuccess,memorableexperiencesforvisitorsandqualityoflifeforourresidentsandemployees.OurStakeholders:•CommunityMembers•CustomersNisitors•CVBStaff•LocalBusinesses•Localgovernmentalagencies0 OperatingPlanStrategicMarketingPlanMarketingStrategies:WewillfocusourfutureMarketingstrategyonthefindingsoftheCVBAssessmentandtheStrategicMarketingPlanpreparedbyHannahMarketingAssociates.Basically,theCVBhasdoneagoodjobandmajorchangesareinmarketingstrategiesarenotrecommended.However,thereareafewadditionsandadjustmentstocurrentprogramsthatshouldbeimplementedandtrackedtomonitorandmanagetheeffectivenessofanychanges.Witheachchangeitisimportanttotrackresultssothatwecancontinuetomakeappropriateadditionalchangesorreversals.Branding:BasedontheCVBassessmentitappearstheEstesParkBrandneedsresearchedandreviewedforpossibleimprovement.ThegoalistoresearchthisduringtheyeararoundresearchandthenconsiderinvolvingaBrandingexperttomakerecommendations.StrategicMarketingPlan:LMDMktgPlanJuly31.pdfRevisedMarketingBudget2010:AdvertisingBudgetHannahReviseChangeMedia—Traditional$545,244Media--Online$116,751Production$97,000WebsiteUpgrades(interim,priortonewsitedevelopment)$9,200SearchMarketingFirm$25,000TotalAdvertising$793,195PublicRelationslMediaRelationsIn-State(CVBstaffexpenses)$3,750PRFirmforOut-of-State(fees+expenses)$44,000FilmCommission$1,200TotalPublicRelations/MediaRelations$48,950ResearchConversionStudy$9,320VisitorsStudy$23,000120-DayLodgingForecast$4,500$3,600$900TotalResearch$36,820BrochureDistributionRealRocky$8,300VisitorsGuide(excludingpostage)$20,000Eventsbrochure$4,000TotalBrochureDistribution$32,300 OperatingPlanGroupSales(transferEducation&Membershipstosep.category)$38,955VisitorsGuide(off-setbyadvertising)$-0-StakeholderSales&Services(off-setbyStakeholderrev.)$-0-0Re-branding*$30,000NewWebsite(@50%)$22,500MembershipsandEducationMemberships$6,630Education/Conferences$7,650TotalMembershipsandEducation$14,280Pre-paidExpenseElectionexpenses$24,0000$24,000Consultant$22,0000$22,000120-DayLodgingForecast$4,5000$4,500MiscellaneousQQ0$500TotalPre-paidExpenses$51,0000$51,000UnallocatedReserve$32,000____________Total$1,100,000$102,900Timeline:TheLMDplanstohavethenewDirectorselectedandinplacetostartbyOct1st2009.Orderingofadvertisingandotherrequireddutieswillcommenceimmediatelyafterthat.0TheManagementStructureKeyPlayers-TheLocalMarketingDistrictBoard(7Members)-TheCVBStaff-RMNPLiaison-TownofEstesParkVisitorServicesandEventsPersonnelOrganizationTheLMDBoardwillfocusdirectiondirectlytotheDirectoroftheLMDStaff.AllLMDBoarddirectionwillbefocusedthroughtheDirector,otherthanordinaryinvolvementincommittees,inordertokeepreportingdirectandfocusedwithoutconfusion.Webelievethisisveryimportanttokeepindividualagendasfromgettinginvolvedinthedirectlineofreportinganddirectionthatcouldcauseconfusion.AnynecessarycommunicationanddirectiontobegiventotheDirectorduringperiodsbetweenBoardmeetingswillbehandledbytheLMDChairmanwithafollowupsummarytotheentireBoard.IntheabsenceorincapacitationoftheChairman,thisresponsibilitywillbehandledbytheViceChairman.AllpayrollandbenefitswillbehandleddirectlythroughtheTownofEstesParkinconcertwiththeLMDBoard.0 OperatingPlanOrganizationChart:fTBDwithinputfromthenewDirector)DirectorJobDescriptionAddendumJobTitle:JobCategory:ReportsTo:Summary:Duties&Responsibilities:Director,EstesValleyLocalMarketingDistrictExecutiveLevel,FLSAExemptLMDBoardofDirectorsDirectsandleadsthefourdepartmentsoftheLMDsectionoftheConventionandVisitorsBureautowarditsmission.WorksdirectlywithBoardonpolicymakingandstrategyfororganization.Actsasprimaryspokespersonfororganization.DirectreportsarethedepartmentheadsfortheCommunications,GroupSales&Marketing,VisitorsGuide,andStakeholderServicesteams.Overseesadministrative,operatingandmarketingfunctionsoftheLMD,includingexecutionoftheannualmarketingandcommunicationsplanforthedistrict.AdvisestheChairmanoftheBoard,theBoardandsuchothercommitteesasdesignated.CVB-VisitorServices OperatingPlanOverseesthecreationoffinancialreportsandannualauditreportsinaccordancewithproceduresapprovedbytheBoard.Developsandsupervisestheimplementationofanannualoperatingandmarketingplan,inordertopromotethedestinationtolocal,state,regional,nationalandinternational.audiences.DirectsthepreparationoftheannualbudgetthatsupportstheseactivitiesandpresentsittotheBoardforapproval.AttendsallmeetingsoftheBoardandotherdesignatedcommitteesinanadvisory,non-votingcapacity.Establishesandmaintainsongoingeffectivecommunicationswithstakeholders,media,governmentleaders,businessandculturalinstitutionleaders,conventionandeventplanners,andthelocaltourismindustry.RepresentstheLMDatselectedlocal,state,regionalandnationalconventionsthatservetofosterthebettermentoftheLMD’smission.DevelopsandmaintainseffectiveorganizationalpoliciesandensuresallLMDactivitiesateimplementedwithintheseestablishedpolicies,guidelines,lawsandethicalstandards.Selects,trains,supervisesandevaluatesassignedpersonnel;coordinatesstafftraining;implementationofdisciplineandterminationproceduresforallstaffmembersviatheadoptedTownofEstesParkEmployeeManual.Establishesgoalsforindividualdepartmentsandassistsstaffinordertomeetthosegoals.Preparesandsubmitsapplicationsforexternalfunding.Requirements:•Four-yeardegreefromanacademicinstitution;marketing,salesorbusinessmajorpreferred•Severalyearsofrelatedexperience•Knowledgeofmarketing,businesstheories,practices,andprocedures•Knowledgeofbudgetdevelopment•Excellentverbal,written,andpresentationskills•Stronginterpersonalskillsandanabilitytoprovideleadership•Experienceinsupervisionwithprovenabilitytorecruit,train,anddevelopstaff•Abilityanddesiretoworkinaresults-drivenenvironment0 OperatingPlanStaffingCostsPayrollandbenefitsforthe4CVBStaffMembersreportingtotheLMDBoardwillcontinuetobepaidbyTheTownofEstesPark.ThisagreementwillbedetailedinanIGAbetweentheTownofEstesParkandtheEPLMD.TheLMDBoardintendstooperatetheplanwiththe4fulltimeemployeesfromtheCVBplusthehiringofexternalfirmsasnecessarytoenhancecertainareas.AdministrativesupporttotheLMDBoardwillbedeterminedwiththeinputofthenewDirector.PoliciesTheLMDwillusetheexistingCVBPolicies.AnychangesthatarerequiredtothepolicieswillbebroughttotheLMDBoardforreviewand/orpossibleaction.2009AnnualProjectionEstesParkAreaLocalMarketingDistrict(ModifiedAccrualMethod)StatementofIncomeandExpenses15-Jul-2-Sep-0930-Jun-0915-Jul-0909ProjectedYTDYTD%ofyearBudgetActualBudgetEnd2009Revenue3alesTax$1,000,000.00$68,540.59$68,540.596.85%$1,100,000.00nterest$1,495.00$4.65$4.650.31%$500.00DashonHandasofJanuary1,009$0.00$0.00$0.00#DIV/0!4iscellaneousRevenues$0.00$0.00$0.00#DIV/0!Total$1,001,495.00$68,545.24$68,545.246.84%$1,100,500.00 OperatingPlanExpendituresNDperatingSupplies$2,000.00$0.00$37.741.89%$5dministration$20,000.00$0.00$0.000.00%$5,00u.U0udit$2,500.00$0.00$0.000.00%0_egalorConsultantFees$20,000.00$0.00$17,750.0088.75%$22,000.00120DayLodgingForecast$4,500.003oardFees$0.00$0.00$0.00#DIV/0!$0.00Election$24,000.00$0.00$18,971.7379.05%$18,791.73ilisitorsStudy**$5,750.00Meetings&Travel$414.78$800.00Postage$28.42$50.00Aisceltaneous$2,000.00$0.00$443.2022.16%$600.00Dontingencies$50,000.00$0.00$0.000.00%$0.00Total$120,500.00$0.00$37,202.6730.87%$57,991.73tabor3%$3,615.00$0.00$3,615.00100.00%$3,615.00EndingFundBalance$880,995.00$68,545.24$31,342.573.56%$1,042,508.27_esslaborHoldBack$877,380.00$68,545.24$27,727.573.16%$1,038,893.2725%AnnualCostin2009Includes4thquartercollectionsCollectedwithin60daysofendofyear2010AnnualBudgetEstesParkAreaLocalMarketingDistrictBudget201020-Aug-09(ModifiedAccrualMethod)Budget$1,042,508.2FundBalanceCarryForward7Revenue$1,060,000.0SalesTax0Interest$1,600.00MiscellaneousRevenues$0.00$2,104,108.2Total7ExpendituresAdvertisingBudget$545,244.0MediaTraditional0$116,751.0MediaOnLine0Production$97,000.00WebSiteUpGrade$9,200.00SearchMarketingFirm$25,000.00TotalAdverting$793,195.000 OperatingPlanPublicRelations!MediaRelationsInState(CVBstaffExpenses$3,750.00PRFirmforOutofState(feesandExpenses)$44,000.00FilmCommission$1,200.00TotalPR!MediaRelations$48,950.00ResearchConversionStudy$9,320.00VisitorsStudy**$17,250.00120DayLodgingStudy$3,600.00TotalResearch$30,170.00BrochureDistributionRealRocky$8,300.00VisitorsGuide(excludingpostage)$20,000.00EventsBrochure$4,000.00TotalBrochureDistribution$32,300.00GroupSales$38,955.00VisitorsGuideso.ooStakeholderSalesandServices$0.00Rebranding$30,000.00NewWebSite@100%*$45,000.00MembershipandEducationMemberships$6,630.00EducationandConferences$7,650.00TotalMembershipsandEducation$14,280.00Miscellaneous$500.00OperatingExpensesLegal$5,000.00Administration$20,000.00AdministrationAssistant$8,000.00ITSupport$9,000.00BookeepingSupport$5,000.00Audit$5,000.00Contingencies$10,000.00$1,095,350.0TotalExpensesoTaborReserves3%$32,860.50UnallocatedReserves(10%Revenues)$106,000.00$1,234,210.5$1,234,210.5Total00EndingFundBalance12/31!2010***$869,897.77 OperatingPlan*Expensedin2010maybe2011Expenses**75%AnnualExpensein2010TheLMDBoardanticipatesprudentutilizationofthesefundsoveramultiyearperiodtoaddressspecificneedsastheymayariseCVBAssessmentShortcuttoEPAssessmentReportMays.pdf.Ink0 CommentsbyGeorgeHockmantotownboard,9-8-09.IhavebeenattendingtownboardmeetingsinEstesParkonandoffforatleast15years,andthemayorsandboardmembershavealwaysbeenwillingtolistentocitizen’sconcerns.However,myobservationisthatthisboardnotonlylistens,buthasshownawillingnesstoactonlegitimateconcernsmorethansomepreviousboards.Icommendyouforthat,andIsuspectthatmayorPinkhamdeservesmuchofthecreditforthat.Ido,however,haveseveralconcernsabouthowthisboardhasfunctionedrecently.Oneconcernsyouruseofpre-meetingstudysessions.Thereiscertainlyvalueinusingsuchsessionstogetinformationandtodiscusscomplexissues.However,thesesessionsdonotallowpubliccomment,andshouldnotbetheplaceforboarddecisionstooccur.Atthelasttownboardmeeting,itwasannouncedthattheboardhadreachedconsensusintheirstudysessiononseveralissues.Thatsoundstomelikeboarddecisionswithouttheopportunityforpubliccomment.Several(perhapsmost)ofyouhavestatedthatyouwanttransparencyingovernment,andyoudesirepublicattendanceandparticipationatboardmeetings.Doyousincerelymeanthat?Ifso,adefinitesequenceofstepsshouldbefollowedforallactionitemsatboardmeetings,asfollows:1.Staffreportsandexplanationsasappropriate.2.Opportunityforboardmemberstoaskquestionsofstaff,orreceiveinformationfromothersourcesifappropriate.3.Opportunityforpubliccommentpriortoacceptingmotionsfromboardmembers.4.Opportunityforboardmemberstoexpressopinionsandtomakeandsecondmotions.5.Votebyboardmembers.Ifstep3(publiccomment)iseliminatedordelayeduntilafterstep4,thatwillonlydiscouragepublicattendanceandparticipation,andIconsiderthatinappropriateforelectedofficialswhoaresupposedtorepresentthepublic.Thepeoplewhocareenoughtoattendthemeetingsshouldbegivenachancetohavetheiropinionsconsideredbytheboard.Thankyou.GeorgeHockman1625ProspectEstatesDrive,EstesPark IamBobAyres—550W.Elkhorn:TheKCroastingoperationat552WestElkhomisanextremeperversionoftheEVDC.Theroastingoperation(coffeeprocessing,nottheonsiteshop),attheyçendofdowntown,processescoffeealmostexclusivelyforfinalsaleatother,offsitelocations.Productthatmovesoutthebackdoorforfinalsaleelsewherehastoaccountforatleast98%ofallrevenuesgeneratedatthislocation,yettheroasterexists,FORZONINGPURPOSES,ASANACCESSORY![Websterdefinesthewordaccessoryas:subordinateorsupplemental.1Theroastedproductfromthisfacilityisactuallysoldthroughwholesaleandinternetsalesacrossthecountry,andattheKCshopattheeastendoftown.Inotherwords,itisANINDUSTRIALFACILITYTHATPROCESSESMATERIALSALMOSTEXCLUSIVELYFOREXPORTTOOTHERLOCATIONS-NOT,REPEAT,NOTFORONSITESALES!!Initsadvertising,KCoftenreferstothislocationasits“rostery”withoutanymentionoftheonsitecoffeeshop!•TheBoardneedstotakeactiononthismatter.Thisisavirtuallypurelymanufacturingfacility,whichobviouslybelongsinanindustrialzone,butisinsteadoperatingonatinysiteintheCOzone.•Asyouarewellaware,theroastingoperationemitsverystrongodorsandhighlynoxious,gassesdirectlyintoourresidences.Ithasdrivenonenearbyownercompletelyoutofherhome,andtherestofussufferbyhavingtoshutourwindows&doorsforhoursagainstthestench.Itisoftentimesnecessarytovacatethepremises.And,whenKCisnotoperating,youcanforgetleavinghomewiththewindowsopen,becauseyourisksufferingforadayortwothereafterifKCcranksupwhileyou’regone.Sections3.6,5.2and13.1oftheEVDCclearlydealwithconsiderationofobjectionableNOISEandODORSinthemakingofzoningdeterminations.However,thesecomponentsofthecodewerecompletelydisregardedbytheCDDwhenitapprovedthesiting.TheCDDwaswellawareofthesubstantialODORandNOISEissuesthatareinvolvedherewhenheapprovedthesiting.•Tothecontrary,theCDDsqueezeditsapprovalofthisroasterthroughaloopholethatit,itselfcreated.CoffeeroastingisNOTapermitteduseinCO.buttheCDDjudgedthatroastingcouldbeconsideredtobesimilartoabrewpub,ifacoffeeshopweretobelocated,onsite,referencingSection5.2ofthecode,AccessorUsesandStrucwres.(Abrew-pubisapermitteduseASANACCESSORYunderconditionsdefinedinthecode,andisallowedasanaccessoryuseconditionaltotherestaurantuseonly.)UsingtheprovisionsofSection5.2,CDDunbelievablyclassifiedtheonsiteshopastheprimaryuse,andtheroastingoperationasthesecondary.ItappearsNOTtohavematteredthatsuchcoffeeshop,whichwouldbeconsideredtobetheprimaryoperationunderthisstmtegem,isnowherenearaviablebusinessoperation.Thisshopisopenlessthan90daysayear(MemorialDaytoLaborDay),andoperatesonlyabbreviatedhourswhenopen,sometimesonlyonweekends,duringsummer.Salesthroughtheshophavetobenexttonothing!DuringthelastyearofdiscussionofthismatterwithTownofficials,asthetruenatureoftheonsitecoffeeshopbecamebetterexposedforwhatitis,theCDDandtheTAhaveMORFEDfromdescribingtheroastingoperationasanaccessorytotheonsiteretailshop,toitbeingANACCESSORYTOANOFFICE!Letmerepeatthatone,Townofficialsarenowjustifyingthisfacility,whichisalmostexclusivelymanufacturing,tobeproperlysitedintheCOzonebecause,itisANACCESSORYTOANOFFICE!! •Iwasinindustryfornearly40years,duringwhichtimeIvisitedmanyindustrialsites.Eachandeveryoneofthesesitescontainedanoffice,andIamconfidentthatnonewouldhavebeenallowedtooperateinacommercialzoneonthebasisthattheywereanaccessorytoanoffice.THEPOSITIONEXPRESSEDBYTHESETOWNOFFICIALSISPROPESTEROUSINTHEEXTREME!!Noreasonablezoningregimewillallowabusinesstoconductanyoldoperationonthesolebasisthattheyagreetomaintainanofficeon-site.Letmeclosewithanexampleofthehypocrisyofwhat’sgoingonhere,andkeepinmindthatwe’retalkingaboutafacilitythatexistsintheCOzoneonthebasisofitsbeinganACCESSORY.IwasatthetopofTrailRidgeonSundayandsawashelfofKCforsale.Iphotographedthelabelononeofthepackages.Thelabelreads,“Ouroperationsspanthecountry—fromthesubtropicalswamplandsoftheevergladestothen;agicaldesertofDeathValley.”{KeepinmindherethatTOWNadministrative/enforcementofficialsviewtheoperationthat’sprocessingthisproductthatissoldfromthesubtropicalswamplanctstothemagicaldesertasanACCESSORYFACILITYtoabarelyfunctioningon-siteshop!!}Backtothelabel.Ourbusinessdecisionsbalanceeconomicviabilitywithecologicalresponsibility.Wereduceandrecyclewaste.conserveenergyandwater,andeducateourguestsandemployeesonenvironmentalstewardship.Webelievethatincreasingthesustainabilityofnaturalsystemsisnotjustgoodbusiness:itistherightthingtodo.”THESEARETHEPEOPLETHATAREGASSTNGUSOUTOFOURHOMES!!WhataninterestingpieceofnegativepublicityfortheTown—willingtobendtherulespastthebreakingpointtosupporta“green”companythatinactualitymakespeoplesick!Thisisnotanewcomplaint—theCDDhasessentiallyblownitoffasonlyanoccasionalinconvenience,likeningittoarestaurantvent.Thisisaridiculousanalogy,particularlyinthiscase,sincethistiny(1,084sq.ft)buildingwithonlyaveryfewparkingspacescouldneverbeaviablerestaurant!(Icanprettywellguaranteethatifthissituationexistedinthemiddleofthedowntownbusinessarea,theBoardwouldbetakingactioninshortorder!)Wellnow,accordingtotheLarimerCountyDeptofHealth&Environment,KCisintheprocessofacquiringapermittoprocess45,000lbs.ofcoffee.Whatdoesittaketogetthisstopped?It’snotlikeKC’sbusinesswouldsufferfromrelocatingtoasiteintheindustrialzone,whereitobviouslybelongs—roastingandofficingwouldbeunaffected,andlossofthecoffeebarwouldlikelybeanetgainonthebottomline.It’sprettyapparentthattheprimaryreasonKCresistsrelocatingisthatthecurrentlocationismoreconvenienttotheowner—zoningrealitiesanddeleteriouseffectsonresidentialneighborsbedamned!!Insum,allofthisisdirectedattheincrediblyflaweddecisionsmadebytheCDD,asrelatedtozoningissues,andinactionbytheTownBoard,SOFAR,torectifytheissuebysimplyenforcingtheexistingEVDC.I’MASKINGTHATYOU,THETOWNBOARD,TOPLEASESTEPUPTOTHELINEANDCAUSETHESEEGREGOUSVIOLATIONSTOCEASE!Thankyou. —i’?([xr--spvualoVoOLS)LfLuLi/PrnnoI—4(IypIcI)FetINJ)Piorn,’naduBONDPARKMASTERPLANE5TE5PARK,COLORADOCONCEPTAVlNSTONVoiiHeRo[NeINEERINGANNSiRVEYTOWNMERRINGA000aATrSPRoGREsEVEURBANM0005EMOBAAssocWTRsSEPTEMBER2,2009 -JuJC-<0LJ-JCrn-<ccuOccQ>cF-OuJuJLizCU WINSTONVow[loRN[NOINERONGANDSURVEYABNOcIATRAPR0GRENNNEURBANMANW,fMtwTAssociATEsCONCEPTBBONDPARKMASTERPLANESTESPARK,COLORADOTOWNMEEnsi;SERTEMBER2,2009ConceptBPlanWinterBANlentConfigurationDuringSpecialEvents(+1-100tents) eIViewEViewHCONCEPTB-ViEwsFROM3DMODELWINSTONBONDPARKMASTERPLANVA;HooE,GINENGANDSUNDAYIO%N’MLtDNUMSOcIATLSPNotssrURS;MANA’McInAOcTESSEPTEMANA2,2009ESTEsPARK,COLORADO WINSTONVowHowwENGINEERINOANDSUAVEAwssociousPR0GRESVvEUREANMANAGEMENTAocoitsCONCEPTCBONDPARKMASTERPLANE5TEsPARK,COLORADO:::R4L)‘94’tVTentConfigurationDuringSpecialEvents(+1-100tents)TOWNMEE000SEPTEMEAR2,2009 CONCEPTC-VIEwsFROM3DMODELBONDPARKMAsTERPLANTowNMEEtINGSLpttMBEn2,2009_rViewAWINSTONVoltHotElCEIGINEERINGANDSURVEYASSOCIATESPYoGRESorAlURESOMooAoEMtrASSOCIATEsViewHE5TE5PARK,COLORADO