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PACKET Town Board 2009-08-25
3S.Prepared8/14/09—*RevisedTOWNoESTESPARIçTheMissionoftheTownofEstesParkistoplanandprovidereliable,high-valueservicesforourcitizens,visitors,andemployees.Wetakegreatprideensuringandenhancingthequalityoflifeinourcommunitybybeinggoodstewardsofpublicresourcesandnaturalsetting.BOARDOFTRUSTEES-TOWNOFESTESPARKTuesday,August25,20097:00p.m.AGENDAPLEDGEOFALLEGIANCE.(Anypersondesiringtoparticipate,pleasejointheBoardinthePledgeofAllegiance).PUBLICCOMMENT.(Pleasestateyournameandaddress).TOWNBOARDCOMMENTS.1.CONSENTAGENDA:1.JointTownBoardandEPURASpecialMeetingMinutesdatedAugust3,2009,TownBoardMinutesdatedAugust11,2009andTownBoardStudySessionMinutesdatedAugust11,2009.2.Bills.3.CommitteeMinutes:A.CommunityDevelopment,August6,2009.1.CommunityDevelopmentAssessment,ZuckerSystems-$20,000.4.EstesValleyPlanningCommissionMinutesJuly21,2009(acknowledgementonly).5.EstesValleyBoardofAdjustmentMinutesJuly7,2009(acknowledgementonly).6.EstesParkUrbanRenewalAuthority,July15,2009(acknowledgementonly).7.DrainageEasement,Lot17,Block1,FallRiverEstates,FirstAddition.8.AppointmentstotheEstesValleyPublicLibraryDistrictBoard.a.PeterPlaut,4-yr.term,beginning1/01/10,expiring12/31/13.b.SharonPoggenpohltocomplete4-yr.termofKayKirkman,beginning8/25/09,expiring12/31/12.2.REPORTSANDDISCUSSIONITEMS:1.COUNTYWIDEANNEXATION.DeputyTownAdministratorRichardson. 42.SECONDQUARTERFINANCIALREPORT.FinanceOfficerMcFarland.3.TOWNADMINISTRATORREPORT.TownAdministratorHalburnt.3.PLANNINGCOMMISSIONITEMS.ItemsreviewedbyPlanningCommissionorstaffforTownBoardFinalAction.1.ACTIONITEMS:A.VacationHomesandBed&BreakfastAmendmentstotheEstesValleyDevelopmentCode—TabledandRemandedtotheEstesValleyPlanningCommission.B.LocationandExtent/SpecialReview#09-01StanleyParkGrandstand,MetesandBoundsParcellocatedat1209ManfordAvenue,ThorpAssociates/Applicant.C.WildlifeAmendmentstotheEstesValleyDevelopmentCode—PublicHearing—FirstReading.4.ACTIONITEMS:1.ORDINANCE#06-09SECTION14.04.020APPEALPROCEDURE.DirectorJoseph.2.AMENDMENTTOTHEARCHITECTANDENGINEERINGSERVICESCONTRACTFORTHEMULTI-PURPOSEEVENTCENTER(MPEC)ANDINDOORARENA.DirectorZurn.3.INITIATEDORDINANCEPETITION—ABOLISHESTESPARKURBANRENEWALAUTHORITY.TownClerkWilliamson.4.INTERGOVERNMENTALAGREEMENT(IGA)BETWEENTHETOWNOFESTESPARKANDLARIMERCOUNTYELECTIONSOFFICEFORTHE2009COORDINATEDELECTION—INITIATEDORDINANCE.TownClerkWilliamson.5.ADJOURN.NOTE:TheTownBoardreservestherighttoconsiderotherappropriateitemsnotavailableatthetimetheagendawasprepared. rJackieWilliamsonFrom:EPAdministration[ir3045estes.orgJSent:Wednesday,August19,20095:07PMTo:JackieWilliamsonSubject:JobDoneNotice(Send)***JobDoneNotice(Send)‘‘“JOBNO.1838ST.TIME@8/1916:58PGS.2SENDDOCUMENTNAMETX/RXINCOMPLETETRANSACTIONOK6672527GregWhite5869561KEPL5869532TrailGazette5861691Channel86353677ReporterHerald2247899Coloradoan5771590EPNewsERROR1 ..-TownBoardMeeting,August25,2009(#32)Goodevening,Intryingtoimprovetheeffectivenessofmyprotestovertheuseofthe‘underGod’Pledge,IsoughttoincludesomeofthetacticsusedtounderminethesupportofHealthCareReform.Carryinginateabagacoupleofmonthsagodidn’taccomplishmuchsomaybesomethingnewmightwork.Bringinginagroupofpeopletoscreamandshoutnonsensicalslogansandtauntswouldcertainlygetyourattentionandmaybescareyouintosubmission.Butformingwordsintosentencesandthenintocompellinglogicshouldbethedebatestyleofintelligentfree-thinkingadults.MaybeIshouldtellliesandmakeupridiculousstoriesaboutGod,religion,theclergy,andmostcertainlytherabidfundamentalistsofeveryreligion:Butthatwouldberedundantasit’sallbasedonalie.PuttingaHitlerstylemoustacheonapictureofthemayoralongwiththewordsNaziandFascistwouldbeaconvincingtacticforchange.SoIdownloadedthemayor’spicturefromthetown’swebsiteanddidjustthat;butasyoucansee,itjustdoesn’twork;evenafterdrawingindarkhairheonlylowerstothelevelofusedcarsalesman.Actually,Iratherenjoycominginhereeverycoupleofweeksandhavingthisone-sidedconversation.InfactIthinkfromnowonI’mgoingtorequestthatyoucontinuesayingthePledgewhichgivesmethisgreatopportunitytoexposethedelusionofreligiousbeliefandspreadthegospelofscience,reason,andfreethought.Thankyou,DavidHabec 0TownofEstesPark,LarimerCounty,Colorado,August3,2009MinutesofaSpecialmeetingoftheBoardofTrusteesandtheEstesParkUrbanRenewalAuthorityoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheTownHallinsaidTownofEstesParkonthe3rddayofAugust,2009.MeetingcalledtoorderbyMayorPinkham.Present:WilliamC.Pinkham,MayorMayorProTemChuckLevineTrusteesEricBlackhurstDorIaEisenlauerJohnEricsonRichardHomeierJerryMillerWayneNewsom,EPURAChairCommissionersArtBlumeJacquieHalburntIreneLittleJimMartinsenSharryWhiteRonWilcocksAlsoPresent:LowellRichardson,DeputyTownAdministratorWilSmith,EPURADirectorGregWhite,TownAttorneyJackieWilliamson,TownClerkMayorPinkhamcalledthemeetingtoorderat5:00p.m.PUBLICCOMMENT.None.APPROVALOFGRSTANDDESIGNANDCOSTESTIMATE.TrusteeMillerreviewedtherecommendationbytheGrandstandsDesignCommitteeconsistingofCommissionerBlume,CommissionerWhite,TrusteeEisenlauerandTrusteeMiller.TheCommitteereviewedtheprojecttodetermineifthedesignwassuitableandwhatcostsavingscouldberealized.TheCommitteereviewedthestructuralsystem,mechanicalsystems,concessionarea,restroomsandexteriorfinishes.Theprojectwouldbeabasebidfortheminimumprojectwithbidalternatesthatcouldbeaddedorremovedfromthefinalprojectdependentoncosts.Therestroomsandtheconcessionareaswerere-evaluatedwiththetotalnumberoffixturesincreasedtomeetthebuildingcodestandardsandafinishedconcessionareaincludingfinishedwalls,floor,ceiling,lighting,waterheater,janitor’ssink,kitchenrangehoodandwalk-incoolerandfreezer.Theoriginalbidwas$1.8millionandwasreducedto$1.49million.TheCommitteeisrecommendingadesignwithanestimatedconstructioncostof$1.392millionincludingcontingencyandacontractorfeeof12%.TheCommitteealsonoteddeductivealternatesthatwouldreducethecostby$70,000andaddalternatesof$107,000.Bidswouldbereceivedforallalternatestoallowthedecisionmakingbodythefinaldecisiononwhichitemsshouldbeincludedinthefinalproject.ArchitectRogerThorpreviewedtheschematicsfortheproposedgrandstands.Theproposedstructurewouldbe10feetwiderthanthecurrentstructurerequinngoneshedtoberelocated.Theasphaltconcoursewouldbereplacedwithconcreteandadditionaltreeswouldbeadded;however,theplansdonotincludeparkingimprovementsoradditionallandscapingimprovementsalongManfordAve.Thedesignwouldaccommodate2,648seatswithnoseatbacks.Handicapseatinghasbeendesignedwitharampsystemtotheboxseatingareas.Thebuildingwouldbeconstwctedof metalsidingortranslucentsidingwithstoneveneeratthebottomtomeettheground.Thestructurewouldconsistoftwomainentranceswithtimberandstoneandathirdentranceneartherestrooms.Thefollowingitemswouldbeaddordeductalternatestotheproject:•Concreteconcoursereplacedwithasphaltandremovetrees.•Relocategrandstandcolumnsback4rowstoprovidedbetterviews.•Addseatbackstothefirst9rows.•Removetheannouncerstandbutretaintheconduitintheeventthestandisaddedatalaterdate.•Addacousticattenuationtotheceiling.•Deductthecopulas.•Deductstonebasefromsmallercolumns.•Replacegangwashtubswithindividualsinks.•Addtrenchdraintocapturerunofffromtheroofandgrandstandstopreventdamagetothearena.•Addaslopedarenawalltokeeplivestockfartherawayfromthespectators.•Addendwalltrim.•Useofacrylicwindowsversuswindowswithframes.•Addwalk-incoolerandfreezerforconcessions.•Windowsinthewomen’srestrooms.AttorneyWhitequestionediftheconstructionmanagementfeehadbeenincludedinbasecostestimate;lineitemsincludedforbuildingpermitfeesanddevelopmentfeeandutilityfees,costestimateforthedemolitionofthecurrentgrandstands;sitepreparation;andfurniture,fixtureandequipment.costsArchitectThorpstatedthecostestimatedoesincludetheconstructionmanagementfee,nofeesincludedforutilitiesacceptforsewer,nobuildinganddevelopmentfeesincluded,nocostestimatefordemolition,includessitepreparation,lightingincludedbutnonewacousticequipmentandnonewfurniture,fixturesorequipment.Heunderstoodstaffhasinterestedpartiestoremovethegrandstandsandwouldreusecurrentfurnitureandfixtures.DirectorPickeringstatedatthistimethereisnoentityformallycontractedtoremovethegrandstands.Thereisavolunteerorganizationthathasshownaninterestinthebleachers.TrusteeMillerstatedtheCommitteewasinformedthattheexistingbuildingandseatingwouldberemovedbytwocompaniesatnocosttotheTown.EPURACommissioner’scommentswereheardandsummarizedasfollows:thankedtheCommitteefortheireffortscommittedtospendingtheadditionalEPURAfundsonthisimportantsafetyproject;theprojectwouldbeagooduseofEPURAfunds;concernswereraisedonwheretheoveragefundswouldcomefrom;concernwithcommittingEPURAfundswithoutestablishingiftheTownwouldcovertheadditionalcosts;andthenewgrandstandswouldservethecommunityformanyyearstocome.TownBoardcommentsaresummarized:appreciatestheeffortsoftheCommittee;approveoftheaddalternatestrategy;demolitionshouldbeaddedasanaddalternatefortheremovalofthecurrentstructure;thetwoBoardsneedtoworktogethertocompletethisimportantproject;encouragelocalcontractortobidontheproject;wouldliketoseebidsbeforetheTownmovesforwardwithcommittingfunds;andthestructureisbeyonditsusefullife.TrusteeBlackhurstcommentedthegrandstandsmaynotbetheprimaryprojectatthefairgrounds.TheTowncontinuestolookatotherstructuresincludingtheMultiPurposeEventCenterandIndoorArenathatwouldproviderevenuethroughouttheyear.HealsoquestionedwhatTownfundwouldbeusedtocompletethegrandstands.Hestatedheisuncomfortablecommittingfundsatthistime.CommissionerWilcocksagreedwithTrusteeBlackhurst’scomments.Hesupportsthepreparationofthebiddocumentsandgoingouttobidtodeterminethecostoftheproject. ArchitectThorpstatedaseparatebidwouldbecompletedforthedemolitionofthecurrentstructure.TheEstesParkUrbanRenewalAuthoritymovedtoapprovetheStanleyFairgroundGrandstanddesignandcostestimateandcommititsremainingfundbalancetotheproject,andthevotepassedwithCommissionerWilcocksvotingNo”.TheTownBoardofTrusteesmovedandseconded(Homeier/Miller)toapprovetheStanleyFairgroundGrandstanddesignandcostestimateandauthoritythearchitecttopreparebiddocuments,anditpassedunanimously.AGREEMENTBETWEENTHETOWNOFESTESPARKANDESTESPARKURBANRENEWALAUTHORITYFORTHEGRANDSTANDCONSTRUCTION.AttorneyWhitestatedadraftagreementhasbeenpreparedforbothBoardstoreviewandwouldbemodifiedafterthebidsarereceived.WhereuponMayorPinkhamadjournedthemeetingat6:38p.m.‘inkham,MayorJackieWilliamson,TownClerkb •TownofEstesPark,LarimerCounty,Colorado,August11,2009MinutesofaRegularmeetingoftheBoardofTrusteesoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheTownHallinsaidTownofEstesParkonthe11thdayofAugust,2009.MeetingcalledtoorderbyMayorPinkham.Present:MayorWilliamC.PinkhamMayorProTernChuckLevineTrusteesEricBlackhurstDorIaEisenlauerJohnEricsonRichardHomeierJerryMillerAlsoPresent:GregWhite,TownAttorneyJacquieHalburnt,TownAdministratorLowellRichardson,DeputyTownAdministratorJackieWilliamson,TownClerkAbsent:NoneMayorPinkhamcalledthemeetingtoorderat7:00p.m.andalldesiringtodoso,recitedthePledgeofAllegiance.PUBLICCOMMENTDaveAlbee/TowncitizenspoketotheneedfortheTowntoadoptanethicspolicy.IreneLittle/LeagueofWomenVotersRecyclingCommitteeinformedtheBoardthatover15,563plasticbagsweresavedinthemonthofJulyduringtherecyclebagchallengeandjustover53,000bagshavebeensavedduringthechallenge.TheLMVCommitteewasdisappointedtheTownwouldnotholdajointmeetingwiththeCountyandWasteManagementtodiscussrecyclingbecausetheLMVCommitteecontendstheissueofrecyclingshouldbeaddressedbytheTownasoutlinedintheTownBoardMissionandVisionstatements.SheinvitedthecommunitytoattendanOpenHousethisSaturdayat8:30p.m.attheobservatory.DavidHabecker/TowncitizenrequestedtheTownBoardstoppromotingblindfaithwiththerecitalofthe‘underGod’PledgeofAllegianceatBoardmeetings.TOWNBOARDCOMMENTS.TrusteeBlackhurstremindedthepublicthattheEstesParkHousingAuthoritywouldmeetWednesday,August12that8:30am.inRoom203.HestatedtheBondParkMasterPlanarchitectheldadesigncharretteinwhichthreedifferentdesignproposalswerereviewed.ThedesignswouldberefinedandbroughtforwardtothepublicforreviewonSeptember8thTrusteeHomelercommentedtheTownBoardstudysessionsareopentothepublicandareagoodplacetoheartheBoard’sthoughtsonissuesandupcomingprojects.MayorPinkhamthankedtheBoardfortheireffortstobringforwardpositivechangesandprojectsforthecommunityandfortheirworkduringthestudysessions.HecommentedtheCountyandWasteManagementhaveanagreementtoaddressrecyclingandCommissionerDonnellyhasbeenworkingtoaddresstheconcernsoftheTownasitrelatestorecycling. BoardofTrustees—August11,2009—Page21.CONSENTAGENDA:1.TownBoardMeetingMinutesdatedJuly28,2009,TownBoardStudySessiondatedJuly28,2009andTownBoardPre-BudgetStudySessionMinutesdatedJuly24,2009andJuly28,2009.2.Bills.3.CommitteeMinutes:A.PublicWorks,July23,2009:1.TemporaryEasement,UndergroundingofOverheadUtilityServices:•Lot2,MurphySubdivisionofAmendedPlatofPortionofLot20,LittleProspectMountain,350StanleyAvenue.•Lot7,CumorrahSubdivision,440MoccasinCircleDrive.•Lot7,Block3,CountryClubManorAddition,403ColumbineAvenue.•Lot2A,AmendedLot2,MurphySubdivisionofAmendedPlatofPortionofLot20,LittleProspectMountain,753ProspectAvenue.•Lot2B,AmendedLot2,MurphySubdivisionofAmendedPlatofaPortionofLot20,LittleProspectMountain,755ProspectAvenue.2.TemporaryConstructionEasement:•Lot7,Block4,CountryClubManorAddition,403BirchAvenue.•Lot4,5and6,Block1,CountryClubManorAddition,415ElmAvenue.3.TemporaryConstructionEasementandaPermanentAccess,Utility&DrainageEasement:•1A,Block4,AmendedPlatofLots1,2&3ofBlock4,CountyClubManorAddition,750ProspectAvenue.4.DrainageEasement,Lot17,Block1,FallRiverEstates,FirstAddition.—WithdrawnbyPropertyOwner.TrusteeBlackhurstrequestedItem3.A.4beremovedfromtheConsentAgendafordiscussionasanactionitem.Itwasmovedandseconded(Levine/Miller)toapprovetheConsentAgendaItems3.A.1,3.A.2and3.A.3,anditpassedunanimously.Item3.A.4-DrainageEasement,Lot17,Block1,FallRiverEstates,FirstAddition—TrusteeBlackhurstrequestedclarificationonwhytheitemwasbeingremovedbythepropertyowner.HestatedDirectorZurnhadrequestedtheeasementandstateditwasanimportantdrainageeasement.TownClerkWilliamsonstatedtheoriginalsignedeasementwasnotprovidedtotheTownpriortotheTownBoardmeetingbecausetheengineerstatedtheeasementhadnotbeenconstructedandmaychangeduringtheconstructionofthesingle-familyhome.Itwasmovedandseconded(BlackhursUEisenlauer)toapprovetheConsentAgendaItem3.A.4.,anditpassedunanimously.2.REPORTSANDDISCUSSIONITEMS:1.TOWNADMINISTRATORREPORT.TheInitiatedOrdinancetoabolishEPURAwascertifiedbyClerkWilliamsonandwouldbebroughttotheBoardforactiononAugust25,2009.TheBoardwouldhavethreeoptions;adopttheOrdinance,setanelectionforthecoordinatedelectioninNovemberorsetaspecialelection.3.ACTIONITEMS: BoardofTrustees—August11,2009—Page31.RESOLUTION#15-09TEMPORARYMORATORIUMFORWINDTURBINES.AttorneyWhitereviewedtheResolutionthatwouldplaceatemporarymoratoriumof120daysontheissuanceofanybuildingpermitsrelatedtowindturbines.Therearenopendingapplicationsforbuildingpermitsforwindturbinesatpresent;however,fiveverticalhelixwindturbineapplicationshavebeenissuedbytheTown.Thistemporarymoratoriumwouldnotaffecttheinstallationofthosewindturbines.Thismoratoriumwouldonlybeeffectivewithintownlimits.DirectorJosephstatedapublicmeetinghasbeenscheduledforAugust13,2009at6:00p.m.todiscussregulationsofwindturbines.TheCountyhasaddressedtheissueofwindturbineregulationsandcurrentlyallowsthemwithheightandsetbackrequirements.HestatedHomeownersAssociations(HOAs)cannotregulatewindturbinesbecausethestatecanpreemptHOAsabilitytoregulate.TrusteeHomeierstatedconcernwiththeTownmovingforwardwithamoratoriumafterofferingrebatestoelectriccustomertoerectwindturbines.HesuggestedtheTownmoveforwardwithdevelopingregulationswhileallowingturbinestobeerected.TheBoarddiscussedthetimeframeofthemoratoriumandwhetherornotitprovidedsufficienttimetoaddressanddevelopregulations.Afterfurtherdiscussion,itwasmovedandseconded(Levine/Miller)toapproveResolution#15-09,anditpassedwithTrusteeHomeiervoting‘No”.2.LOT4,STANLEYHISTORICDISTRICT—TECHNICALREVIEWCOMMIUEELAWSUIT—SETTLEMENTPROPOSAL.AttorneyWhitepresentedtheBoardwithastipulationagreementfromtheNewStanleyAssociates,LLLPthatwouldleadtothedismissaloftheircurrentappealintheColoradoCourtofAppealsasitrelatestotheTechnicalReviewCommitteelawsuit.TheTownfiledamotiontodismissthecaseinFebruary2009andthecourtfoundthemattermootandgrantedtheTown’smotionanddismissedthePlaintiffsclaimswithprejudice.OnJune5,2009,thePlaintifffileditsnoticetoappealtotheColoradoCourtofAppeals.ThestipulationwouldconfirmthatthedevelopmentplanforLot4,StanleyHistoricDistrictsubmittedbyLot4ED,LLCapprovedbytheTechnicalReviewCommitteewouldbenullandvoidastheTownhasnotedinpastnoticestotheCourts.TheexecutionoftheagreementwouldremovetheTownfromanyfurthercostsassociatedwiththelawsuitthroughtheappealprocess.ThePlaintiffwouldreimbursetheTownforthecostsincurredinthecasepriortotheexecutionofthestipulation.Afterfurtherdiscussion,itwasmovedandseconded(BlackhursUMiller),toapprovethestipulationagreementforthedismissaloftheTechnicalReviewCommifteelawsuitwithNewStanleyAssociates,LLLP,anditpassedunanimously.WhereuponMayorPinkhamadjournedthemeetingat8:07p.m.WilliamPinkham,MayorJackieWilliamson,TownClerk RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,August11,2009MinutesofaStudySessionmeetingoftheTOWNBOARDoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinRooms202&203insaidTownofEstesParkonthej1thdayofAugust,2009.Board:MayorPinkham,TrusteesBlackhurst,Eisenlauer,Ericson,Levine,HomeierandMillerAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,TownAttorneyWhite,TownClerkWilliamson,DirectorPickering,Mgr.Winslow,DirectorJosephandPlannerChilcottAbsent:NoneMayorPinkhamcalledthemeetingtoorderat4:00pn.REVIEWOFSCHEMATICSFORTHEMULTI‘OSEEVENTCENTER(MPEC)&INDOORARENA.RogerKenneyandChrisLeeofKenneyAssociatespresentedtheschematicdesignsfortheMPECandtheIndoorArenaaddressingtheconcernsdiscussedattheTownBoardStudySessiononJuly28,2009.The30,000squarefootMPECbuildingwouldaccommodate1471OX1Ohorsestallsortradeboothsonthefirstfloorwithpublicbathrooms,smallconferenceroom,receptionarea,threeofficesandtwostoragerooms.Asecondflooroveraportionofthebuildinghasbeendesignedtoincludeaconferenceroomwithwindowsoverlookingtheeventcenterbelow.Thedesigncouldaccommodatetwotenniscourtswithawalkingtrackontheperimeter,onebasketballcourtorfourtofivehalfcourts.Theheightofthebuildingwouldbe30feetplusa6footmonitorforventilation.TheIndoorArenawouldallowforrodeoactivities,barrelracingandteampenning,withcapacityfor488removalbleacherseats,lobbywithticketbooth,storageroom,concessionkitchen,offices,publicrestrooms,horserack,andprivaterestroomandshowefacfortheparticipates.Thebuildingwouldbeheatedwithunitheatersfromthec&WIarateheatingfacilityfortheofficesandinfraredfortherestrooms.Boardcommentsaresummarized;requestedaconcessionareaorcateringkitchenbeaddedtotheMPECdesign;questionedanddiscussedtheneedtodividethespaceintotwoseparateareasinordertoaccommodatetwodifferentusessimultaneously;questionedifthemonitorcouldbeshortertominimizetheheightvariancerequest;concernwiththeexitontoFourthStreet,asecondaryroadway;andtheneedtoclosethatexit.Mr.Kenneystatedinordertoseparatethebuildingacousticallytheceilingwouldhavetobelowered,therebyeliminatingsportsandincreasingthecost.Hesuggestedthefacilitycouldbeseparatedbyadrape/curtainthatwouldnotseparatetheeventsacoustically.ThemaintrafficforthefairgroundswouldbedirectedontoManfordAvenuewithFourthStreetusedasanemergencyaccesspoint.Mr.KenneystatedapedestrianwalkwayhasbeenproposedtoconnecttheSeniorCenterandthefacilitiesatthefairgrounds.Hestatedcostestimateswouldbepresentedatthenextstudysessionforbothfacilities,revisedfloorplansandadditionalelevationrenditions.MayorPinkhamcalleda15minutebreakat5:03p.m.andreconvenedthemeetingat5:18p.m. RECORDOFPROCEEDINGSTownBoardStudySession—August11,2009—Page2VACATIONHOME/RENTALPROBLEMSTATEMENT.DirectorJosephreviewedthepastdiscussionoftheTownBoardasitrelatestovacationhomes.HestatedvacationhomeshaveexistedinEstesParkasanincidentalandsecondaryusepriortotheexistenceoftheTown.Theadventoftheinternetinthe1990schangedthebusinessofvacationhomesandthefirstattempttoregulatethembytheTowncameforwardin1996viatheMunicipalCode.HestatedtheissuehasbeenaddressedthroughtheEstesValleyDevelopmentCode(EVDC)asausecategoryandreferencestheregulationsintheMunicipalCode.TheEVDCcategorizesvacationhomesasanaccessoryuseandtheMunicipalCodecategorizestheuseasaprincipaluse.Staffrequestsdirectiononwhetherornotvacationhomesshouldbeaprincipleoraccessoryuseinresidentialzones,andifcategorizedasaccessory,adefinitionofaccessoryusewouldhavetobedeveloped.DirectorJosephstatedmovingtheregulationsintotheEVDCwouldcreateagrandfatheringsituation.AttorneyWhitecontendstheTownhasallowedtheuseofresidentialpropertyforvacationhomesandcouldnoteliminatetheuse.HestatedvacationhomeregulationsshouldbemovedintotheEVDC.ThepermittingandlicensingofvacationhomesinthecountyhasnotbeenaddressedinthepastbecausetheCountycannotanddoesnotwanttolicensetheseproperties.TheTownandtheCountywouldgainanenforcementtoolbyplacingtheregulationforvacationhomesinthelandusecode.DiscussionfollowedbytheBoard:agooddefinitionofthedifferenttypesofaccommodations(B&B,smallhotel,vacationhome,etc.)needstobedeveloped;subdivisionscanregulatevacationhomesthroughcovenants;landuseshouldberemovedfromtheMunicipalCodeandplacedintheEVDC;theEstesParkLocalMarketingDistrict(LMD)shouldbetheregulatoryagencyforvacationhomestoensurecountypropertiesarecollectionthe2%lodgingtax;questionedtheseverityoftheproblem;abasicdefinitionofaccessoryuseandprincipaluseisneededtobetterunderstandtheissueasitrelatestolanduse;therecommendedcodechangesbythePlanningCommissioncontaineddetailssuchasfoodserviceandcleaningthatcannotbeenforced;andB&Bshouldbeallowedagreaternumberofgueststhanavacationhome.IAdiscussionwasheardonthemechanismsthatcouldbeusedtoaddressthegrandfatheringuseofvacationhomesiftheregulationsweremovedtotheEVDC.Itwassuggestedcurrentvacationhomescouldbegivenaperiodoftimetoregistertheuse.Ausepermitwasalsodiscussedasanavenueforpermittingvacationhomesinthecounty.AttorneyWhitestatedplacingsuchrequirementsintheEVDCallowstheissueoflicensingandgrandfatheringtobedealtwithasazoningviolation,therebycreatinganincentivetoregisterthevacationhome.StaffwouldutilizethenewlydevelopedproblemstatementformtodraftavacationhomeproblemstatementfortheBoard’sreview.Theproblemstatementwouldaddressdefinitionsforalaccommodationtypes,licensing,andprincipalversusaccessoryuse.Additionally,thePlanningCommissionwoulddiscussthefuturecodechangesthatneedtobeaddressedfortheTownBoardtoreviewandprioritize.Therebeingnofurtherbusiness,MayorPinkhamadjournedthemeetingat6:41p.m.JackieWilliamson,TownClerk0 RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,August6,2009MinutesofaRegularmeetingoftheCOMMUNITYDEVELOPMENTCOMMITTEEoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldinTownHallinsaidTownofEstesParkonthe6thdayofAugust2009.Committee:ChairLevine,TrusteesEisenlauerandMillerAttending:ChairLevineandTrusteeEisenlauerAlsoAttending:TownAdministratorHalburnt,DirectorsPickering,Kilsdonk,JosephandMarsh;ManagersMitchellandWinslow,PlORusch,andDeputyTownClerkDeatsAbsent:TrusteeMillerandDeputyTownAdministratorRichardsonChairLevinecalledthemeetingtoorderat8:00am.PUBLICCOMMENT.MarkElrod,Townresident,requestedthatmeetingpacketsbemadeavailabletothepublicinamoretimelymannerorthatagendaactionitemsthatcouldbenefitfrompubliccommentbeheldinabeyance.CONVENTION&VISITORSBUREAU.ESTESPARKHERITAGEFESTIVALROADCLOSUI.TheannualEstesParkHeritageFestival,sponsoredbytheTownofEstesParkandtheEstesValleyHistoricalSociety,willbeheldinBondParkonAugust22andAugust23,2009.StaffisrequestingaclosureofMacGregorAvenuefromthebuspull-outonElkhornAvenuetoParkLanetoaccommodatefestivalevents.TheCommitteerecommendstheappovaloftheclosureofMacGregorAvenuefromElkhorntoParkLaneonand23rdfortheHeritageFestivalREPORTS.—Reportsprovidedforinformationalpurposesandmadeapartoftheproceedings•MarketingCommi•Medialations•GroupCoordinatorBlackreportedthatasaresultoftheTravelSpikeprogram,storiesaboutmountaineeringandrockclimbinginEstesParkweredistributednationwide.CoordinatorNikolaisaidthatduetotheeconomicclimate,groupsarebookingwithmuchshorteradvancenoticethanisthenorm.MUSEUMISENIORCENTERSERVICESDEPARTMENT.REPORTS.Reportsprovidedforinformationalpurposesandmadeapartoftheproceedings.•MuseumMonthlyReport•SeniorCenterMonthlyReportVisitationatthemuseumisdownslightlywhichmaybeattributabletofewerexhibitsduringtheyear.TheSeniorCenterconducteditsannualmealqualitysurveywithresponsesreflecting RECORDOFPROCEEDINGSCommunityDevelopment—August6,2009—Page2overallsatisfactionwiththeMealsandWheelsprogramanddiningroomservices.COMMUNITYDEVELOPMENT.ORDINANCE#-09-BOARDOFAPPEALSMUNICIPALCODEREVISION.SeveralyearsagotheTownappointedaBoardofAppeals(BOA)tohearadministrativeappealsunderthebuildingcode.TheBoardofAppealsismadeupoflicensedprofessionalsintheconstructiontrade.SubsequenttothecreationoftheBOA,itbecamenecessarytoamendthemunicipalcodetoseparateappealsunderthebuildingcodefromappealsunderothercodes.AnordinanceamendingSection14.04-202waspresentedtotheCommittee.TheCommitteerecommendstheapprovalofanordinancetoamendSection14.04-202oftheMunicipalCodetoclarifytheappealprocessunderTitle14oftheMunicipalCodeaspresented.REPORTS.4Reportsprovidedforinformationalpurposesandmadeapartoftheproceedings.•CarbonMonoxideDetectorsCurrently,newconstructionandimprovementstoexistingbuildingsthatrequireabuildingpermitaresubjecttoinspectionforsmokedetectors.Dir.Josephstatedthatrecentlegislationrequirescarbonmonoxide(CO)detectorsinalldwellings,includingretroactiveinstallationinexistingdwellings,andproposedthatthesameprocedurescurrentlyfollowedbythebuildingdepartmentwheninspectingforsmokealarmsbefollowedwhencheckingforCOdetectors.HesaidthathomeownersmustgrantpermissionfortheinspectionandthattheinspectionprocesswillfallwithinboundariessetforthbytheColoradoIntergovernmentalRiskSharingAgency(ClRSA).ChairLevineagreedwithenforcingthenewlawsrelatedtoCOdetectors,andrequestedthetopicbeincludedasanactionitemonanupcomingTownBoardagendasothatthecompleteBoardcanparticipateinthediscussion.4DavidTavel,Townresident,voicedaconcernabouttheinspectionsstatingtheTown’sdesiretopromotesafetygoesbeyondtheboundsofreasonablenessandisanimpositionontheprivacyandintelligenceofhomeownersHesaidrequiringindividualhomestoaddnumeroussmokedetectorsanduseacertaintypeofbatteriesgoesbeyondreasonableness•SignCodeEnforcementDirJosephstatedtheSignCodeTaskForcehasconcludeditsreviewoftheexistingsigncodeandisfinalizingrecommendationswhichmayincludestrongersigncodeenforcementandonthe-spotfinesforcertainviolationsTheTaskForcereportandrecommendationswillcomebeforetheCommitteenextmonthwithafeescheduleandguidelinesforconsiderationpriortomovingforwardtotheTownBoard•CommunityDevelopmentFinancial•MonthlyBuildingPermitSummaryADMINISTRATION.COMMUNITYDEVELOPMENTORGANIZATIONALASSESSMENTCONTRACT.TheCommunityDevelopmentDepartmentwasselectedtoparticipateinanoperational/organizationalreviewtoimproveefficiency.Asanoveralloperationalphilosophy,itisadministration’sdesiretohaveonedepartmenteachyearundergoadepartmentalassessment.ARequestforProposal(RFP)wasissuedandaconsultantwaschosenbyaselectioncommitteeconsistingofTownAdministratorHalburnt,DeputyTownAdministratorRichardson,PublicWorksDirectorZurn,andFinanceOfficerMcFarland.Bidamountsarelistedbelowfortheeightcompaniessubmittingproposals: RECORDOFPROCEEDINGSCommunityDevelopment—August6,2009—Page3LocationBidReimbursableExpensesBHngsleyConsiiltantBoulder,CO$18,800EstimatenotprovidedKRWAssociatesColoradoSprings,CO$17,600IncludedwithinproposedfeeMejorandoGroupGlendale,AZ$50,000$10,000MGTofAmericaSacramento,CA$39,410IncludedwithinproposedfeeSpringstedSt.Paul,MN$21,500$4,500NorthHighlandDenver,CO$110,290$870Plan/LandyProfessionalLoveland,CO$40,000$1,250DevelopmentResourcesZuckerSystemsSanDiego,CA$19,800IncludedwithinproposedfeeThescopeofworkincludes:•analysisofcurrentandfuturestaffinglevels;•analysisofcurrentmanagementpracticeconsistenciesinapplyingbuildingcodestandards,developmentcodestandards,andplanningreviewprocesses;•reviewofcurrentcustomerservicepracticesprovidedforbothinternalandexternalcustomers;•assessmentofcurrentstaffqualificationsfromentrylevelpositionstothedepartmentheadposition;•assessmentoftheworkingrelationshipamongtheCommunityDevelopmentstaffBoardofAdjustmentsPlanningCommissionandTownBoardofTrusteesandtheimpactsoftheirdecisionsregardinglandusedevelopmentwithintheEstesValleyBasedonbackgroundandprofessionalexperiencetheselectioncommitteechoseZuckerSystemsSanDiegoCaliforniaandruestscontractapprovalinanamountnottoexceed$20000fromaccount#101-13002-98ThisisanonbudgeteditemChairmanLevineconcurredwiththeselectiorSystemsandthebenefitsanoutsideevaluationwillprovidVMarkElrodTownresidentvoicedconcernaboutcertainaspectsoftheZuckerSystemsproposalincludingdefinitionsoftermstheselectionandimpartialityoffocusgroupsandadditionalexpensesthatmaybeincurredbytheTownrelatedtoprovidingfocusgrouplocationsrefreshmentsandotherexceptionstotheflatfeeTownAdministratorHalburntstatedthattheproposalfromZuckerwasreceivedinresponsetoanREPandthatdetailswillbeworkedoutwiththeconsultant.TheCommitteerecomme4sapprovalofthecontractwithZuckerSystemsforanorganizath,nalassessftfentoftheCommunityDevelopmentDepartmentatacostnottoexc0,00Oftmaccount101-1300413-22-98,non-budgeted.DISCUSSIONITEM.•Annexation—TerryParenti,countyresident,addressedtheCommitteeonthetopicofannexingcountyareasintheEstesValleyintotheTownofEstesParkinordertounifythecommunity,creategreatereconomicgainandimpact,andbecomeakeycommunityontheErontRange.Hesaidmovingforwardwithannexationwouldrequireapositivevotefrom2/3oftheaffectedpeople,andstatedtomakethishappentheleadershipoftheTownBoardwouldbenecessary.TownAdministratorHalburntreviewedageneralreportcompiledbyDeputyTownAdministratorRichardson.AnnexationisregulatedbystatutorylawwhichestablishesthreeprimarymethodsforColoradomunicipalitiestoannexunincorporatedareasandestablishestheprocessesthatmustbefollowedforanannexation.DTARichardson’sreportaddressedcostsassociatedwiththeincreaseinstaffing,maintenance,andinfrastructurethatannexationwould RECORDOFPROCEEDINGSCommunityDevelopment—August6,2009—Page40createandestimatedstart-upcostsforpoliceandpublicworksaloneat$13millionwithongoingcostsestimatedat$4.3millionannually.TownAdministratorHalburntstatedthatalogicalfirststepwouldbeforcountyresidentstoapproachtheTownindicatingadesireforannexationandtheninvestigatewoulditwouldtaketomakethathappen,includinganindependentstudytoidentifywhatwouldbeinvolvedandactualcoststhatwouldbeincurred.ChairmanLevinesaidthatthefullTownBoardshouldbeinvolvedindiscussionsaboutannexationandthattheprocesswouldhavetobecooperative,nottotallyTowndriven.HerequestedthetopicbeincludedonanupcomingTownBoardagenda.Therebeingnofurtherbusiness,ChairLevineadjournedthemeetingat9:20a.m.CynthiaDeats,DeputyTownClerk RECORDOFPROCEEDINGSRegularMeetingoftheEstesValleyPlanningCommissionJuly27,2009,6:00p.m.BoardRoom,EstesParkTownHallCommission:ChairDougKlink;CommissionersAlanFraundorf,JohnTucker,BettyHull,SteveLane,RonNorris,andRexPoggenpohlAttending:ChairDougKlink,CommissionersAlanFraundorf,JohnTucker,BettyHull,RonNorris,SteveLane,andRexPoggenpohlAlsoAttending:DirectorJoseph,TownAttorneyWhite,PlannerShirk,PlannerChilcoff,TownBoardLiaisonHomeier,andRecordingSecretaryThompsonAbsent:NoneThefollowingminutesreflecttheorderoftheagendaandnotnecessarilythechronologicalsequence.ChairKlinkcalledthemeetingtoorderat6:00p.m.1.PUBLICCOMMENTCommissionerHullstatedasaresultoflastmonth’sagendaitemonTheNeighborhood,shespokewiththeNon-ProfitResourceCenteraboutthetrashissueontheirproperty.Noticeablecleanuphasbegun,andtheeffortsareappreciated.2.BYLAWAMENDMENTREPORTThebylawsarebeingamendedsuchthatthestudysessionswillbeginapproximatelytwohourspriortothemeetings,andthemeetingtimewillbesetbyanadoptedmotionoftheCommission.Itwasmovedandseconded(Norris/Fraundorf)toAPPROVEtheamendmenttothebylawschangingthestudysessionandmeetingtimes.Themotionpassedunanimously.3.CONSENTAGENDAEstesValleyPlanningCommissionminutesdatedJune16,2009Itwasmovedandseconded(Lane/Fraundorf)thattheminutesbeacceptedascorrected,andthemotionpassedunanimously.4.PRELIMINARYCONDOMINIUMMAP—Lot4A,Mary’sMeadowReplat,northofKiowaDrivebetweenMary’sLakeRoadandKiowaTrail.Owner:Mary’sMeadowDevelopment;Applicant:CMSPlanning&DevelopmentPlannerShirkreviewedthestaffreport.HestatedMary’sMeadowDevelopmentPlanwasapprovedbythePlanningCommissioninApril,2006,andthepreliminarycondominiummapwasapprovedbytheTownBoardinMay,2006.Preliminaryplatsrequiresubmittalofafinalmapwithinoneyearofapprovalortheyautomaticallybecomenullandvoid;thepropertyownerdidnotsubmittherequiredfinalmapwithinthattimeframe,thereforethepreliminaryapprovalhasexpired.Thisproposalisforanewpreliminarycondominiummap,whichwillgototheTownBoardfollowingPlanningCommission’srecommendation.ThefinalcondominiummapwillgototheTownBoardatthesamemeeting.Thepropertyownerfiledanamendeddevelopmentplanthispastwinter(February2009),whichwasapprovedbyStaff.Thedevelopmentplanofrecordincludesthesamenumberofunitsoriginallyapproved(35),thoughtheyareinaslightlydifferentconfiguration(twofour-plexeswereamendedtofourduplexes).Theoriginaldevelopmentplanapprovalcontemplatedthistypeofchange,thusthedevelopmentplanwasreviewedandapprovedbyStaff. RECORDOFPROCEEDINGSEstesValleyPlanningCommission2July27,20090PlannerShirkrecommendsconditionalapprovaloftheproposal.PublicComment:NoneItwasmovedandseconded(Norris/Tucker)torecommendAPPROVALtotheTownBoardforTheMeadowPreliminaryCondominiumMap,Lot4A,Mary’sMeadowReplat,northofKiowaDrivebetweenMary’sLakeRoadandKiowaTrailwiththefollowingconditions.CONDITION:CompliancewithDevelopmentPlan06-01“Mary’sMeadow”Themotionpassedunanimously.5.AMENDEDPLAT—LOT70,NORTHENDRANCHES&TRACT2OFDIVISIONOFLOT20,2712McGrawRanchRoad.Owner/Applicant:SonyaK.Binns;Request:AmendedPlatPlannerShirkreviewedthestaffreport,andstatedthisisarequesttoadjusttheinteriorpropertylinebetweentwolotsofrecord.TheparcelsarezonedRE-iRuralEstate,whichhasaminimumlotsizeof10acres.Theowner/applicantwishestoabsorbthelower1/3meadowareaofthenorthernlotintothesouthernlotpriortothesaleofthenorthernlot.Thislotlineadjustmentwillnotcreateanynon-conformingsetbacksorlotsizesandwillnotaffectdensity.ThepropertiesareunderaconservationeasementadministeredbytheEstesValleyLandTrust,whohasbeennotifiedofthisproposal.Thecurrentplatshowsabuildingenvelope,whichisgoingtoberemovedpriortopresentmenttotheCountyCommissionersnextmonth.ThisisaPlanningCommissionrecommendationtotheBoardofCountyCommissioners.Staffrecommendsapproval.PublicandCommissionerComment:CommissionerNorriscommendedtheengineeringfirmfortheclarityofthedrawings.Healsoappreciatedtheletterofsupportfromtheneighborhoodassociation.Itwasmovedandseconded(Lane/Hull)torecommendAPPROVALtotheCountyCommissionersoftheAmendedPlatofLot10,NorthEndRanchesandTract2oftheDivisionofLot20locatedat2112McGrawRanchRoad.Themotionpassedunanimously.6.PRELIMINARYCONDOMINIUMMAP—LOT3,STONEBRIDGEESTATESCONDOMINIUMSOwner:StoneBridge,LLC;Applicant:RockCastleDevelopmentCompany;requesttocondominiumize14unitspreviouslyapprovedwiththeStoneBridgeEstatesDevelopmentPlan.PlannerShirkreviewedthestaffreport.HestatedtheStoneBridgeEstatesDevelopmentPlanwasapprovedbyPlanningCommissioninAugust,2007.PlannerShirknotedStoneBridgeEstatesDevelopmentPlanincludestwolots,andthisproposalwouldprovideforairspaceownershipforthesouthernlotonly.PlannerShirkstatedamodificationwasgrantedbytheCountytoallowStoneBridgetomaintaintheexisting60-footright-of-waywidth,requiringtheapplicanttobuildcurbandguttertoaccommodatestormwaterflow.Allutilitiesareinplaceandroadimprovementswillcontinuethissummer.ThisproposalcomplieswiththeapplicablestandardsoftheEVDC.Nosignificantissuesorconcernswereexpressedbystaffandreviewingagenciesrelativetocodecomplianceortheprovisionofpublicservices.TheproposaltodayisarecommendationforapprovaltotheTownBoard.PublicandCommissionerComment:AmyPlummerNanHornEngineeringaskedforclarificationoncondition#3.PlannerShirkunderstandssheisworkingwiththecountytogettheconstructionplansapproved. RECORDOFPROCEEDNG3RegularMeetingoltheEstesValleyBoardofAdjustrnantJuly7,20ti9,9:00a.m.BoardRoom,EstesParkTownHallBoard:ChairChuckLevine,MembersJohnLynch,BobMcCreery,WayneNewsom,andAlSager;AlternateMemberBruceGrantAttending:ChairLevine,MembersLynch,McCreery,Newsom,andSagerAlsoAttending:DirectorJoseph,PlannerAlisonChilcott,PlannerDaveShirk,andRecordingSecretaryThompsonAbsent:NoneChairLevinecalledthemeetingtoorderat9:00a.m.7.PUBLICCOMMENTNone2.CONSENTAGENDAa.ApprovalofminutesdatedJune2,2009Itwasmovedandseconded(Newsom/Sager)toapprovetheminutesaspresented,andthemotionpassedunanimously3.LOT1,SILVERLANESTABLESADDITION,locatedat627BigThompsonAvenue—Requestforavariancefrom§5.f.Q.4.aoftheEstesValleyDevelopmentCode,whichrequiresthatservicestationsandquicklubricationserviceusesshallbelocatedatleastonehundred(100)feetfromthepropertyboundaryofanyresidentialzoningdistrict.StaffReport:PlannerChilcottstatedSafewayisproposingtoconstructaservice(fueling)stationandcarwashonthecurrentSilverLaneStablessite,atthecornerofHighway34andSteamerDrive.Theapplicanthasalsosubmittedadevelopmentplanapplicationforconstructionoftheservicestationandcarwash,whichisbeingreviewedatstafflevelwithadecisionbyJuly21,2009.PlannerChilcoffstatedthatstaffreviewedthevariancerequestforcompliancewithEstesValleyDevelopmentCodeSection3.6,whichincludesevaluatingwhetherornotspecialcircumstancesandpracticaldifficultyexistincomplyingwiththecodestandardsfromwhichavarianceisrequested.StafffindsthatspecialcircumstancesexistandpracticaldifficultymayresultfromstrictcompliancewithCodestandards.TheEstesValleyDevelopmentCode(EVDC)requiresthatservicestation,carwash,andquicklubricationserviceusesbelocatedaminimumofonehundredfeetfromtheboundaryofaresidentialzoningdistrict.Thesetbackrequirementforthisuseissignificantlylargerthantypicallyrequiredbetweencommercialandresidentialuses.Foranyothercommercialuse,thesetbackwouldbe15or25feet,dependingonzoning.TheR-zonedpropertyinquestionisanoutlotoftheStanleyHillssubdivisionandcontainspostalclusterboxesandadrivewayleadingtotheboxes.ThisoutlotisavailableforfutureroadwayifadeedofdedicationfromtheStanleyHillsSubdivisionHOAwassubmitted.Theclosestsingle-familylottotheproposedservicestationandcarwashisapproximately135feetaway,withtheclosesthousebeingabout370feetaway.Thesetbackisintendedforabufferbetweenaservicestation,carwash,and/orquicklubricationserviceuseandaresidentialuse,butinthiscasethebufferwillneverserveitsintendedpurpose.Tolayeronthisincreasedsetbackaddsafurtherandsignificantdevelopmentconstrainttotheproperty. iECOflOOFtROCEEDlN.SEstesVaI;yUoadoft4d!uimsnt2July7,2009Indeterminingpraclica!difficulty,PlannerChilcoffstatedtue100-lootrequiredsetbaclQwouldprovideabufferagainstalotthatinthefuturecouldbecomeaportionoftheSteamerDriveright-of-way.Shealsostatedtheessentialcharacteroftheneighborhoodwillnotbesubstantiallyalteredandadjoiningpropertieswillnotsufferasubstantialdetrimentifthevarianceisgranted.StaffhasreceivedseverallettersfromthepLiblicwithstrongopinionsforandagainsttheproposal.Staffhasdeterminedtheapplicantcannotbuildasproposedwithouttherequestedvariance.Thevariancewouldnotreducethesizeofthelot;and,ifgranted,representstheleastdeviationfromtheregulationsthatwillaffordrelief.MemberNewsomquestionedwhystaffrecommendedthevariancebevalidforthreeyears,ratherthanthetypicalone-yeartimeperiod.PlannerChilcoftstatedstaffrecommendedthisbecauseSafewaydoesnotplanonconstructingthecarwashimmediately,ifatall.Athree-yearperiodgivesSafewayalongertimeframeinwhichtoconstructthecarwashwithoutreapplyingtotheBoardofAdjustment.PublicComment:JeffFergoUCorporateArchitectrepresentingSafewaystatedSafewaywantsmakesuretheyhavetheentitlementinplaceforthecarwashsotheycanconstructitinthefutureifthereisaneedordesireforit.HestatedSafewaytypicallyfindsthehighestdemandforcarwashesisduringthewintermonths,whichareEstesPark’sslowestmonths.Safewaywouldliketoevaluatetheneedforthecarwashafterthegasstationisconstructed.Ifbuilt,thecarwashwillbeaclosedsystemwithwaterreclamation.LesliePeng/DiscoveryLodgeownerhasconcernsabouttheeffectonthewatersupplyfortheDiscoveryLodgefishpond.Thiswatersupplyrunsundergroundthroughthestablesproperty.DirectorJosephstatedthisconcernisvalidandCommunityDevelopmentwilltrytoaddresstheissueduringthestaffdevelopmentplanreview.GregWheeler/StanleyVillagehashadpositiveexperiencesworkingwithSafewayfuelingstationsatothershoppingcenters.HebelievesEstesParkwouldbenefitfromthisfacility.MemberNewsomhasaconcernaboutcanopylighting.DirectorJosephstatedthisconcernwillbeaddressedinthedevelopmentplanreview.Thereisanilluminationplanforthisproject.Itwasmovedandseconded(Newsom/Sager)toAPPROVEtherequestforavariancefromEVDC§5.1.O.4.atoallowconstructionofafuelingfacilityandcarwashwithin100feetofthepropertyboundaryofaresidentialzoningdistrict,withthefollowingconditions:CONDITIONALTO:1.ApprovalofSafeway’sdevelopmentplanapplication#09-05.2.FailuretoapplyforabuildingpermitandcommenceconstructionoractionwithregardtothevarianceapprovalwithinthreeyearsoffinaldevelopmentplanapprovalshallautomaticallyrenderthedecisionoftheBoardofAdjustmentnullandvoid.3.Exteriorlightingunderthecanopywillbecompletelyrecessed.Themotionpassedunanimously.4.REPORTSTherebeingnofurtherbusiness,ChairLevineadjournedthemeetingat9:30am.ChuckLevine,ChairKarenThompson,RecordingSecretary RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,July15,2009MinutesofaRegularmeetingoftheESTESPARKURBANRENEWALAUTHORITYoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheMunicipalBuildinginsaidTownofEstesParkonthe15thdayofJuly,2009.Commissioners:ChairmanNewsom,CommissionersBlume,Halbumt,Little,Martinsen,WhiteandWilcocksAttending:ChairmanNewsom,CommissionersBlume,Halburnt,Little,Martinsen,WhiteandWilcocksAlsoAttending:EPURADir.SmithandDeputyTownClerkDeatsAbsent:NoneChairmanNewsomcalledthemeetingtoorderat8:00am.COMMUNITYCOMMENTS.INoneCOMMISSIONERCOMMENTS.CommissionerBlumestatedthatduetodiscussiboutthegrandstandsprojectbeingheldwiththeadhoccommitteeandarchitectRohorp,itmaybenecessarytorescindamotionthatwaspassedattheJune242009PURAspecialmeetingrelatedtofurtherworkbythearchitectonalowerenddesignoptionforthegrandstandsTheCommissionersmadeadecisiontodeferactiononthistopicuntillaterinthemeetingsubsequenttoMr.Thom’supdateonthegrdstandsproject.MINUTES.TheminutesofaspecialmeetingheldJune24,2009,wereapproved.UPDAT1rG1SNDSPROJECT.RogerTtfôrpThorpAssociatesprovidedanupdateonthegrandstandsprojectstatinghehasbeenworkingwiththeadhoccommitteeoverthepastweekstomakeadjustmentstothegrandstandsdesignandestablisharevisedcostestimatebasedontheadjustments.Hestatedtheobjectiveiscreateabasedesignthatwillallowfortheadditionordeletionofoptions/alternativestoarriveatanaffordablefunctionalfacilityandsaidhecontinuestoreceiveinputfromTownstaffandtheEstesParkLionsClubasadjustmentstothe2700-seatbasedesignaremade.Hesaidalternativesbeinggivenconsiderationinclude,butarenotlimitedto:•Movingstructuralcolumnsouttoprovideapproximatelyhalfofthepeopleseatedinthefacilityanunobstructedviewofthearena.•Installingsheathingorinsulationintherooftoprovidesoundinsulation.•Inclusionofseatbacks,whichcanbeaddedatanytime,onhalfoftheseatsinthegrandstands.•Removalofthestonebaseonallcolumnsinthepublicareasoftheconcourseleavingwoodcolumnsthatcomeallthewaytotheground.•Inclusionofaconcreteconcoursewithlandscaping,trees,andbenchestoreplacethecurrentasphaltconcourse.•Thesubstitutionofganglavatories,whichwouldrequirelessplumbing,forindividuallavatories.•Installationoflightfixtures,similartotheTown’sstreetlamps,ontheconcoursetoprovidelightingforeveninguse.•Inclusionofanannouncer’sboothinthegrandstand. RECORDOFPROCEEDINGSEstesParkUrbanRenewalAuthority—July15,2009—Page2•Removalofthecupolaswhichprovideventilationandserveanaestheticpurpose.Mr.ThorpadvisedtheCommissionerstoreviewthecostsandsavingsassociatedwiththealternatives,statedarevisedestimateof$1.3millionresultinginapriceofapproximately$69.41persquarefootwouldbeagooddealfortheTown,andsaidheisworkingtopursueaheightvarianceandcompletethespecialreviewprocessfortheprojectinatimelyfashion.RespondingtoaquestionfromCommissionerHalburnt,Mr.Thorpsaidthecurrentschedulewouldrequiretheprojectgoouttobidmid-Augustwithamid-SeptemberdeadlineandincludesanallowanceoftwoweeksafterthecompletionoftheScottishFestivalforthecurrentfacilitytobedismantledandhauledoff.InregardtoamotionpassedattheJune24,2009SpecialMeetingrelatedtoadditionalworkongrandstanddesign,itwasmovedandseconded(Blume/Halburnt)torescindthemotion,anditpassed.Thosevoting“Yes”Blume,Halburnt,White,andWilcocks.Thosevoting“No”Martinsen.CommissionerLittleabstainedfromthevote.EXECUTIVEDIRECTOR’SREPORT.1FaçadeImprovementProgram—DirSmithreportedthatapplicationscontinuetobereceivedwith25requestscommittedtoorpaidatthistimerepresentingapproximately25%ofthe$90000programbudgetHesaidtheprogramwillcontinueaslongasthereisinterestandprogramfundsareavailable.2SmallerProiectsandFinances—DirSmithreiteratedthatsmallerprojectspreviouslyapprovedbytheCommissionershavebeenputonholduntiladefinitivecostforthegrandstandsisreceived.Oncethesecostsareknown,herequestedtheCommissionersconsiderpursuingthesignageprogramthatwaspreviouslyapprovedat$25000whichwillprovidedirectiontotheRiverwalkCommissionerHalburntinquiredaboutanexpenditurebeingpaidoutfordowntownsignageDirSmithsaidbasedondirectionfromtheSignageSubcommitteeandpriortothesmallerprojectsbeingputonholdThorpAssociates,PCwasretainedtoprovideprofessionalservicesrelatedtothesignageproject.REQUESTTOENTEREXECLlESESSI4Itwasmovedandseconded(Liffle/Wilcocks)eEPURABoardenterintoExecutiveSessionforthediscussionofapersonnelmailerunderCRSSection2464O2(4)(f)andnotinvolvinganyspecificemployeeswhohaverequesteddiscussionofthematterinopensession,anymemberoftheEPURABoard,theappointmentofanypersontofillanofficeoftheEPURABoard,orpersonnelpoliciesthatdonotrequirediscussionofmailerspersonaltoparticularemployees,anditpassedunanimouslyChairmanNewsomadjournedthemeetingtoexecutivesessionat8:48a.m.ChairmanNewsomreconvenedthemeetingtoopensessionat9:26am.andadjournedthemeetingat9:26am.CynthiaDeats,DeputyTownClerk0 TOWNoiESTESPARIçTownofEstesParkPublicWorksEngineeringMemoTo:From:Date:Re:Background:ScottZum,PE,PublicWorksDirectorAugust25,2009Room100,TownHaNP.O.Box1200,EstesPark,CO80517970-577-3582,szurn@estes.orgTheHonorableMayorPinkham,TownTrustees,TownAdministratorHalburntLot17,Block1,FallRiverEstates—DrainageEasementTheneedforadrainageeasementwasidentifiedduringtheplotplanreviewfortheadditionofasingle-familyunitatLot17,Block1,FaIlRivetEstates.TheownerrequestedthattheeasementacceptanceberetractedfromtheagendaattheAugust11,2009TownBoardmeetingbecauseof(Nadelayinconstruction.TheOwnerswouldnowliketoproceedwithdedicatingtheeasementtotheTown.TheoriginalsigneddocumenthasbeendeliveredtotheTownandwouldberecordedifapprovedbytheTownBoard.ThiseasementisdedicatedtotheTownofEstesParkbyRobertDaleHopkinsandAngelaJeanHopkins,asshownintheattachedexhibit.TownBoardmovestoapprove/denythedrainageeasementdedicatedforLot17,Block1,FallRiverEstates.Budget:n/aAction: GRANTOFDRAINAGEEASEMENTACROSSLOT17,BLOCK1,FALLRIVERESTATES,FIRSTADDITION,APORTIONOFTHESW¼OFSECTION22,TOWNSHIP5NORTH,RANGE73WESTOFTHE6THP.M.,TOWNOFESTESPARK,COUNTYOFLARIMER,STATEOFCOLORADOFORVALUABLECONSIDERATION,thereceiptandsufficiencywhereofisacknowledged,RobertDaleHopkinsandAngelaJeanHopkins,ownersofLot17,Block1,FallRiverEstates,FirstAddition,andtheirsuccessorsandassigns,hereinafterreferredtoasGRANTORS,doherebygrantuntotheTownofEstesPark,hereinafterreferredtoasGRANTEES,aneasementforstormwaterrun-offdrainage,withtherighttoconstruct,maintain,inspect,operate,repair,replaceandremovedrainagefacilities.Saiddrainagefacilitiesshallbeforthetransmissionofstormwateron,over,underandacrossthepropertydescribedonExhibit‘A’attachedhereto.TheGRANTORSherebywarrantthattheyaretheownersinfeesimpleofsaidpropertyandareauthorizedtograntthiseasement.GRANTORSherebygrantuntoGRANTEEStherightofaccesstosaideasementandtherightofingressandegressonandoverthepropertydescribedinExhibit“A”.Thefollowingconditionsfortheeasementshallbeinplace:1)Uponcompletionofitsconstruction,repairormaintenancework,theGRANTEESshallrestoresuchproperty,asisaffected,tosubstantiallythesameconditionasexistedpriortosuchwork.2)GRANTORSreservetherighttouseandenjoysuchdescribedpropertysolongassuchuseandenjoymentdoesnotinterferewiththerightshereingrantedtotheGRANTEES.3)GRANTORSspecificallyagreenottobuild,create,orconstructanyobstructionsorstructuresoverorwithinsaideasement,andnotpermitthesametobedonebyotherswithoutthewrittenconsentoftheGRANTEES.SuchconsentwillnotbeunreasonablywithheldiftheGRANTEESdeterminethatthesamewillnotinterferewithitsrightshereunder.4)Theterms,conditions,andprovisionsofthiseasementgrantshallextendtoandbebindingupontheheirs,personalrepresentatives,successorsandassignsofthepartieshereto.INWITNESSWHEREOF,THEGRANTORShaveexecutedthiseasementgrantthisU3dayof___________2O.4J%iGRANTOR,RobertDalepkisCT,ngelaJeaHopkinsSTATEOF________________CountyofJjTheforegoinginstrumentwasacknowledgedbeforemethis1’ayofcSt..)L(,2O9byRobertDaleHopkinsandAngelaJeanHopkins.Witnessmyhandandofficialseal.Mycommissionexpires:R—-t--.--/;%SILVIALHERNANDEZr*;MYcoMMissioNEXPIRESi’Febwaiyf2O12pblic411LLc .1’/—(N86OQ’OO”157.45’)———N00000LOT17±0.623ACRESDRAWNJDATEVANHORNENGINEERINGSCALEIPROJ.NO.1043RshCreekRoad—EstesPark,CO80517IJWC07—13—2009Phone:(970)586—9388—Fax:(970)586—81011”30’12008—10—0612EXHIBITADRAINAGEEASEMENTLOT17,BLOCK1FALLRIVERESTATES,FIRSTADDITIONILLEGIBLEPLASTICCAPONA#4REBARCENTERLINE15DRAINAGEEASEMENT0NSCALE1”=30’PLASTICCAPONAA15’DRAINAGEEASEMENT,7.5’EACHSIDEMEASUREDATRIGHTNGLESANDPARALLELWITHTHEFOLLOWINGDESCRIBEDCENTERLINE:COMMENCINGATTHENORTHEASTCORNEROFLOT17,BLOCK1,FALLRIVERESTATES,FIRSTADDITION.LOCATEDINTHENW1/4OFSECTION22,T5N,R73WOFTHE6THPM,TOWNOFESTESPARK,COUNTYOFLARIMER,STATEOFCOLORADO,ANDCONSIDERINGTHEEASTERLYLINEOFSAIDLOTTOBEARNO700’OO”WMThALLBEARINGSHEREINRELATIVETHERETO;THENCES07’OO’OO”EALONGTHEEASTLINEOFSAIDLOT17ADISTANCEOF49.62’TOTHETRUEPOINTOFBEGINNING;THENCES75’21’18’WADISTANCEOF28.50’;THENCEN8TOO’53’WADISTANCEOF48.33’;THENCES6426’41”WADISTANCEOF25.21”;THENCEN77O1’54”WADISTANCEOF71.61’MOREORLESSTOTHEWESTERLYLINEOFSAIDLOT17ANDTHEENDOFSAIDEASEMENT.THESIDELINESOFSAIDEASEMENTSHALLBEPROLONGEDANDFORESHORTENEDSOASTOTERMINATEONTHEEASTERLYANDWESTERLYLINESOFSAIDLOT17.SAIDEASEMENTCONTAINS2605SQUAREFEETANDISSUBJECTTOALLEASEMENTSANDRIGHTS—OF—WAYOFRECORD. >ClaudinePerraultDirector•Phone(970)586-8116FAX(970)586-0189cperrault@estesiib.co.us(_STESPARK:2c09PUBLICLIBRARYEstesValleyPublicLibraryDistricthttp://www.estes.lib.co.usJackieWilliamson21July2009Clerk,TownofEstesParkP.O.Box1200EstesPark,CO80517DearMs.Williamson:TheEstesValleyPublicLibraryDistrictfEVPLD)isnominatingPeterPlautandSharonPoggenpohltofilltwovacanciesontheLibrary’sBoardofTrustees.OnevacancyisduetothedeparturefromEstesParkofMs.KayKirkmanwhosetermexpiresonDecember31,2072andthesecondvacancyisduetoBruceBrown’s(currentlytheVicePresidentoftheBoard)termexpiringlaterthisyear.TheBoardreceivedfiveapplicationsforthesepositionsandinterviewedeachapplicant.TheBoardrecommendsthatMr.PeterPlautbeappointedtoreplaceBruceBrownasaTrusteebeginningonJanuary1,2010andendingonDecember31,2013.Ms.SharonPoggenpohiisrecommendedbytheBoardtoreplaceMs.KayKirkmanandcompletehertermbeginningimmediatelyandendingonDecember31,2012.PeterPlautwasanattorneyintheUnitedStatesArmyduringhismilitarycareerandafterhisretirementfromthemilitaryin1985,jonedthelegaldepartmentofGTENerizonCommunications.HeretiredfromVerizonin2003.Hehasbeenavisitor,summerresidentandnowafull-timeresidentofEstesParkfornearly50yeatsandhasalwayshadafondspotforthelibrary.TheBoardbelievesthatMr.Plaut’sextensiveexperienceinlitigation,regulatorypractice,administrativelawandcommercialtransactionswillbeofgreatvaluetotheBoardforpolicyoversight,andanyfutureLibraryMillLevyproposalstothevoters.SharonPoggenpohl’searlycareerwasasagraphicdesignerinChicago,LouisvilleandPhiladelphiaprimarilywithnon-profitclients.ShediscoveredthatshecouldnotstayawayfromteachingsoshechangedhatsandtaughtattheInstituteofDesign,IllinoisInstituteofTechnology,UniversityofKansas,RhodeIslandSchoolofDesignandfinallyattheSchoolofDesign,HongKongPolytechnicUniversity.TheBoardbelievesthatMs.Poggenpohl’sknowledgeinCommunicationDesignandexperienceworkingwithothercultureswillbebeneficialintheBoardandLibrary’scontinuingeffortstoimplementmulticulturalprogramsandthecurrentLibraryrebrandingstudiesasrecommendedbycommunityfocusgroups.TheEVPLDBoardofTrusteesrespectfullyrequeststhattheTownBoardapprovePeterPlaut’sandSharonPcggenpohl’sappointmentsasEVPLDTrusteesatitsearliestconvenience.Sincerely,SarahWalsh,President-BoardofTrusteesEstesValleyPublicLibraryDistrictP0.BOX1687•335EASTELKHORNAVENUE•ESTESPARK,0080517 TownofEstesParkMemoTo:MayorWilliamPinkhamandTownBoardofTrusteesFrom:LowellRichardsonDeputyTownAdministratorCC:JacquelineHalburnt,TownAdministratorDate:8/21/2009ReEstesValleyAnnexationReportBackgroundCommunitymemberTerryParentisuggestedtheTownBoardconsiderannexingtheentireEstesValley.Inresponsestaffinitiatedareviewofwhatthepossibleimpactswouldbetoinitiateacomprehensiveannexationprojectofthismagnitude.AreportwascompletedandsubmittedtotheCommunityDevelopmentCommitteeattheirlastregularmeeting.TheCDCsuggestedthisreportbebroughtbeforetheTownBoard.Pleasefindattachedthereportforyourreview.BudgeUCostN/ARecommendationN/AMotionFromBoardN/A1 TownofEstesPark,ColoradoAnnexationDiscussionReportCommunityDevelopmentCommitteeBy:LowellRichardson,DeputyTownAdministratorTownofEstesParkAnnexationReportJuly28,2009CommunityDevelopmentCommittee OverviewOverthepasttwoyearssomeEstesValleyresidentshaveposedthequestion.Whycan’ttheTownofEstesParkannexthewholeEstesValley?Thisreportintendstoaddressthatquestionbyprovidingabriefoverviewoftheprocessesandcostsassociatedwithtakingonsuchanendeavor.Itshouldbenotedtheannexationprocessisregulatedbystatutorylawmeaningtheseprocessesarepredeterminedandareonlypartoftheannexationprocess.Otherconsiderationsmustbegiventowhathappensafteranannexationi.e.,roads,utilitiesandbasicgovernmentservices.OtherquestionstoanswerincludewhatifasectionoralloftheareastobeannexedarenotuptotheTown’scoderequirements?Whopaysforimprovementsifneeded?Whopaysforadditionalemployees?Whopaysforinfrastructureimprovementsifneeded?Whopaysforadditionalequipmentifneeded?Itistheseandotherquestionsthereportintendstoreview.AnnexationsC.R.5.31-12-101through123(Elliot,DonaldL.,2004)ColoradoannexationlawsestablishedthreeprimarymethodsforColoradomunicipalitiestoannexunincorporatedareas.1)Throughalandownerpetition.2)Throughanannexationelection.3)Throughaunilateralannexationofanenclaveormunicipalownedland.Asalwaysthereareexceptionstothethreeprimaryrulesbuttheseexceptionsarelimitedinscopeandrareinmoststraightforwardannexations.ThecontrollinglegalstandardtobemetbeforeanyannexationisthePoundstoneIIstandard.EssentiallyitstatesoneofthefollowingthreemustexistbeforeannexationisallowedunderColoradolaw:a)Thequestionofannexationhasgonetoavoteofthelandownersandregisteredelectorsoftheareatobeannexedandthemajorityvotedforannexation;orb)Theannexingmunicipalityreceivesapetitionforannexationfrommorethan50%ofthelandownerswhoownmorethan50%oftheland;orc)Theareaisentirelysurroundedbyorownedbytheannexingmunicipality.EligibilityforAnnexationUnincorporatedareaseligibleforannexationarefoundbytheannexingmunicipalityatapublichearingthat:a.Notlessthan116thoflandtobeannexediscontiguouswiththeannexingmunicipality.b.Interestexistsbetweenmunicipalityandcommunityareatobeannexed.c.Theareatobeannexedisurbanorwillbeurbanizedinthenearfutureunlesstheannexingmunicipalityfindstwoofthefollowing:TownofEstesParkAnnexationReportJuly28,2009ICommunityDevelopmentCommittee i.Lessthan50%useformunicipalrecreation,civic,social,religious,industrialorcommercialfacilities,orlessthan25%oftheseadultresidentsareemployedwithinthemunicipality.ii.Atleastonehalfofthelandisagricultureandlandownersunderoathprofessuseofthelandforagriculturalpurposesforatleastfiveyearsfromproposedannexationdate.iii.Itisimpracticaltoextendtotheproposedareasurbanservicesthatthemunicipalityprovidestoitsresidents.LimitationsC.R.S.31-12-105Withinthestatuteseverallimitationsexist,howeverforthepurposesofthisreport“preconditionsundersectionf.”areapplicabletounderstandtherequirementsofannexation:ThreeMilePlan—thisisarequirementoftheannexingmunicipalitytoprovideareportdescribinglocation,character,extentofstreetsandothertransportationways,publicarea,publicutilitiesandtransportationfacilities.Thestatuterequiresthispartofthemasterplanningprocesstoaddress:a)Subways,bridges;b)Waterways,waterfronts;c)Parkways,playgrounds,squares,parks;d)Aviationfields;e)Otherpublicways,grounds,andopenspaces;f)Publicutilities;g)Terminalsforwater,light,sanitation,transportationandpowertobeprovidedbythemunicipality;andh)LandusesAnnexationAgreementsC.R.S.31-12-112and121Thoughnotrequitedasamatteroflaw,annexationagreementsarecommonlydesignedaspartofanagreementbetweenthelandowner(s)andtheannexingmunicipality.Typicallyannexationagreementsareacontractwherethelandowneragreestopetitionforannexationandthemunicipalityagreestoannexundercertainmutuallyacceptabletermsandconditions.(Elliot2004)Inmostannexationagreementsitistheannexorwhoagreestodedicate/improveroads,installwaterandsewerlines,payfeesforwatertransmission,makestormdrainageimprovements,participateinbridgecosts,donatelandtothemunicipality,andconstructnecessaryimprovements.Inexchangethemunicipalityagreestoprovidewaterandsewerandzonethelandfortheagreeduponuses.TownofEstesParkAnnexationReportJuly28,2009CommunityDevelopmentCommittee CostsTheTownofEstesParkundertheconditionsofstatestatuteforannexationcanannexwhathasbeentermedthe“EstesValley”.However,thereareseveralfactorstoconsidertoincludedesigningtheAnnexationagreement,gettingatleastmorethan50%ofthelandownersandregisteredvoterstoapprovetheannexationthroughanelectionoracquiringapetitionfromthelandownerswithindesignatedareaforannexation.Basedonreviewoftheannexationstatutesitissafetoassumetherewillbespecialannexationconsiderationsinvolvedinthisprocess.AfinalconsiderationforannexationoftheEstesValleyiswhatcoststotheTownofEstesParkwouldbeincurredtoeffectsuchannexation.WhatbenefitstotheTownofEstesParkwouldexistifannexationwasinitiated:1)Salestaxdollarscollectionfrombusinesseswithindefinedarea.2)ResolvetheissueofservicetoEstesValleyresidentsvs.TownofEstesParkresidents.WhatnegativeissueswouldtheTownincurforannexationoftheEstesValley:1)Increasestaffinglevelsforpolice,fire,publicworks,parks,buildinginspection,andplanning;2)Increasedroadmaintenance;3)Infrastructureimprovementsi.e.,roads,stormdrainage,bridges,etc...QThetwoprimaryservicesprovidedfromGeneralFundDepartmentsisPoliceandPublicWorksprovideanestimateofthosecostsasanexample:Policeservices—startupcostsareestimatedat$1.7millionwithongoingexpensesestimatedat$800,000(pleaseseeattachment).Notincludedistheexpenseofexpandingorconstructinganewbuildingestimatedat$3.5millionto$4.5million.PublicWorks-PublicWorksestimatesthefollowingimpacts.Theseassumptionsarethatthecountyareaswouldbemaintainedasisandatacurrentlevelofservicethatthecountyprovides.Theseestimatesdonotaccountforimprovedinfrastructuresuchaspavingunpavedareas.1.Capitalequipment(additionalequipmentinitialexpenditure)2.Capitalbuildings(additionalfleetbuildingandoffices)Subtotalestimatedat$4million1)Annualbudgetimpact(Existingbudgetx2.25)includespersonnel,STIPandstormdrainage$3.5million.AnnexationReportJuly28,2009TownofEstesParkCommunityDevelopmentCommittee EstimatedTotalsTheestimatedstartuptotalsforpoliceandpublicworkswouldbe$13millionandtheongoingcostincreaseswouldbeestimatedat$4.3millionannually.ItshouldbenotedthisisnotacomprehensiveassessmentofallcostsassociatedwithannexingtheEstesValleybutageneraloverviewforconsideration.WorksCitedElliot,DonaldL.(2004).ColoradoLandPlanningandDevelopmentLaw.Denver:BradfordPublishing.TownofEstesParkAnnexationReportJuly28,2009CommunityDevelopmentCommittee Finance,Light&Power,WaterDepartmentsMemoTo:HonorableMayorPinkhamBoardofTrusteesTownAdministratorHalburntFrom:SteveMcFarland,FinanceOfficerDate:August25,2009Subject:2ndQuarter2009FinancialReportBACKGROUNDAttachedpleasefindthesecondquartet2009financialreport.DOCUMENTATION/EXPLANATIONTheexpenditurecategoriesusedintheGeneralFundboxarenotidenticaltothewayitemsarereportedinthebudget,butarethesameasthewayexpendituresarelistedintheCAFR(perGFOArecommendations).TheGeneralFunddepartmentscorrespondtotheattachedreportinthefollowingmanner:GeneralGovernment:Legislative(1100),Judicial(1200),Executive(1300),Elections(1400),Finance/Admin(1500),CommunityDevelopment(1600),Buildings(1700),EmployeeBenefits(1800),Subsidies/Grants(1900),Transportation(5600).PublicSafety:Police(2100,2155,2175),ProtectiveInspections(2300).Engineering/PublicWorks:Engineering(2400),Streets(3100).Culture/Recreation:Parks(5200).Otherrevenuesincludeallofnon-salestaxrevenuesintheGeneralFund,thelargestofwhichincludepropertytax,usetax,franchisefees,interest,PILOTs,andbusinessandliquorlicenses. COMMENTSONFINANCIALSTATEMENTS/AHACHEDSLIDESOverviewcommentsonthe“salestaxfacts/forecasting”slidesarerelativelyself-explanatoryandwillbereviewedattheTownBoardmeeting.SALESTAXSLIDESWith50%oftheyearcomplete,salestax($2.58m)trails2008by1.7%,whichisactuallyanimprovementfrom1quarter.Actualsalestaxalsotrailsbudgetby4.8%;actualshavelaggedbudgetbyasmuchas7.3%.Ifoneextendsthe1.7%declinevs200$,salestaxwouldforecasttoabout$7.06m—necessitatinga$190,000downwardbudgetrevision.Withonly37%ofthefinancialyear“in”,it’sstillverydifficulttomakedefinitivestatementsabout2009.However,preliminary/anecdotalnumbersforJulylookencouraging.StaffwillwaituntilJulysalestaxdataisreceived(approximatelySeptember15)beforerevisingthe2009budget.Thefirst3salestaxslidesreportsimilarinformationindifferentformats.Foodsalescontinuetooutpacetheothercategories,whileoverallsalestaxforthefirsthalfoftheyearhasmildlydeclinedforthe2ndyearinarow.The“salestaxratesofchange”slide(astafffavorite)showsthatthe12-monthMArateofchange(whatdirectionsalestaxisgoing)bottomedoutinJanuaryandisnowincreasingattherateof0.51%.Thisparticularforecastingmechanismisthemostoptimisticoftheonesemployedbyfinance,projectingsalestaxat$7.14mfor2009.Thefinalsalestaxslide(“2’Qsalestaxvannualtotals”)showssalestaxforthepast5years.Theyellowsectionofthe2009columnisthevariableamountofsalestaxasforecastedbythevariousmodels.TheGeneralFundboxreportsrevenuesat40.7%ofbudget.Firstquartersalestaxforthepastfiveyearshasaveraged37%oftheeventualrevenuetotal.Weareat36%ofbudget,sowearewithinrangeforourbudgettarget.However,evena1%varianceatthispointequatesto$195,000.“Other”revenuessignificantlytrail2008duetotheEPHAloan($912,500)beingrepaidin2008.Asthesecondquarterofthecalendaryeariscomplete,thereferencepointforexpensesisthe50%level.AllmajorGeneralFundexpenditurecategoriesareunder50%.Categoriessuchasengineeringsignificantlytrailbudgetduetocapitalprojectsnotyetstartingup.TheEnterpriseFundsboxreportsutilityrevenuesat49%ofbudget.Otherrevenuesourcesarelaggingduetoseasonalityandperhapseconomicconditions.Expenditures,withtheexceptionoftransfers(duetorevenuesexceedingbudget),arewellbelowthe50%level.Utilityrevenues,expenditures,andcapitalactivitiesaremonitoredindetailintheUtilityCommitteemeetings,heldthe2Thursdayofeachmonth.0•Page2 Capitalproiectupdates:1.The$7.9mMarysLakeWaterTreatmentPlant(WaterFund)upgradeprojectiscurrentlybuiltoutatapproximately90%.2.Theremaining$1.9minthebondholdingaccount(seeinvestments)willbeappliedtotheDistributionSystemImprovements(L&PFund)projectbeginningthisfall.TheInvestmentsboxshowsinvestmentsbytypeoffund.Thepensionfundsaremanagedbyathirdparty(actually,onlytheFirePensionismanagedbyathirdparty,butaccountsforover99%ofthePensionFunds’assets).EPURAinvestmentsresideinaColoTrustmoneymarketaccountandarenotmingledwithTowninvestments.Thebondissuance(L&PFund)islistedseparatelyduetoitssize.Benchmarkindicatorsaswellastheprevailingmoneymarketfundratehavebeenaddedforreference.Althoughthemarketshavemadeadramaticchargesincemid-March,itisunknownastowhetherthisportendsanewbullmarket,ormerelyareliefrally.Wecontinuetomanageourreservesinthefollowingpriorityorder:safety—liquidity—yield.CONCLUDINGTHOUGHTSOneofstaffsmostimportanttoolsistheCapitalImprovementPlan(CIP)spreadsheet,whichforecastsrevenues,expendituresandresultingfundbalanceoutoverthenextfiveyears.ExtraattentionhasbeenpaidtotheCIPin2009astheTownconsiderstheStanleyFairgroundsproject(s),assalestaxnumbersmaterialize,andasanydeviationfromthebudgetisconsidered.Staffstandsreadytoimplementappropriatebudgetarychangesasnecessarytoattempttoensuretheeconomichealthofthecommunity.Staffiscurrentlyinthemidstofrevisedthe2009andproducingthe2010budgets.OneofthelargestinfluencesonbudgetprojectionswillnodoubtbetheJulysalestaxnumber,duetobereleasedaroundSeptember15thActionstepsreQuestedNone.•Page asCD-o0D00CC-oa)CDa)1%)0a)QCDCICDCDU1-)a)>a)CDCD cm n Sa les tax facts + 2009 traditionally 37%of fiscal year. 1.7%behind of 2008 —an 1 009 behind 200$. 50%of calendar; as 2.6% 4.8%behind budget.Has been as much as 7.3% behind budget. •Revenues ($7.25m). currently $2.58m,36%of budget •2ND 0 complete. from vs 08.Has been improvement from -2.0% as much Salestaxforecasting•JulyiskeytofiscalRMNPvisitation+3%,+11%)encouraging.FirsttwoindicatorsUS36/34trafficcountsThirdindicator-Julyoccupancy-notyetavailable.Varioussales0tofallwithin$6.89m1.50%).0tax(-4.97%)to$7.14m(-0tyear.taxindicatorsforecastsales CD4J0F0Id,0CDE0UxCDId,CDa::ZU0II—0QCI)CDUz——I—FCUF—ZFQQUFOD0,CCc.’jCCc’JCCc.’JCDCCU,CC0CU)CCC)CCC)CU)0CC)CC)C)CNC’1 0LI,CD20UxCDCINCz2wH>ci—DHz-j—HHH—ZHQQwHOD1°iiI0000)000)00C”F..00C”I.,)0000000000000a)000000c5o00000)(0CD xCD4-aLI,CDCINCzw2>FDD>--JFI——ou3U-Z—FQ0DOFWOO<0D-JIL0000004JLI)0LI,CD20UC)IC)C)NI,C)C)C.”C)C)C)C)C)C)c)C)C)C)C)C)NC)C)C)C)C)C)NC)C)C)C)C)U,C)C)C)C)C)C)C)C)C)C)C)U, —,-00I010-J•C,10‘J—&00OF)Income--LJ0)CDDix-‘DiCD0-hDioQCDIII0t’3EN..)—-‘000C00°l2Mo%ChgofAveRev 0)aa(‘1CDa0a0c’JCDaaC”CDaaC”0)XXC\iHH/)(0wWjZ—D‘oz<z<><-)CD0F-CD(J,>xCDFLI)CD0zoo0aa000000a000000000000aao00000aaoa00000CDCDCDC)CI0 2ndQUARTER2009GENERALFUND20092009%ofYear-to-DateBudgetVarianceBudgetREVENUESSalestaxes*$2,577,098$7,250,000($4,672,902)35.5%Other1,395,4022,753,760(1,358,358)50.7%TransfersfromEnterprise542,4031,092,260(549,857)49.7%TOTALREVENUES4,514,90311096029(6,581,117)40.7%EXPENSESGeneralGovernment1,268,9612,625,2771,356,31648.3%PublicSafety1,480,7673,240,6531,759,88645.7%Engineering470,0011,691,8181,221,81727.8%Culture-Recreation392,366905,574513,20843.3%Contingencies000N/AInterfundTransfersOut1,602,8773,205,7541,602,87750.0%TransferOut-EPURA0200,000200,0000.0%TOTALEXPENSES5,214,97211,869,0766,654,10443.9%NEINCREASE/DECREASE($700,069)($773,056)$72,987*includesJune0900ENTERPRISEFUNDS(L&P/WATER)20092009%ofYear-to-DateBudgetVarianceBudgetREVENUESUtilitySales$7,031,013$14,328,249($7,297,236)49.1%Fees/services132,500651,819(519,319)20.3%Other206,452406,439(199,987)50.8%7,369,96515,386,507(8,016,542)47.9%EXPENSESSourceofSupply2,529,7585,470,7432,940,98546.2%Purification305,967696,060390,09344.0%Distribution1,179,9502,900,7861,720,83640.7%CustomerAccounts440,2581,099,643659,38540.0%Admin/General1,082,4122,714,7261,632,31439.9%Interest000N/AInterfundTransfersOut542,4031,092,260549,85749.7%DebtService266,3051,259,646993,34121.1%Capital3,448,5478,147,2874,698,74042.3%TOTALEXPENSES9,795,60023,381,15113,585,55141.9%NEINCREASE/DECREASE($2,425,635)($7,994,644)$5,569,009FINANCIALINDICATORSSALESTA)(1st02nd0Total2009Budget916,5791,791,0692,707,6482009904,6651,672,4332,577,0982008923,2911,697,7352,621,0262007867,0591,883,8122,750,871*2009down4.8%frombudget;1.7%from2008,6.3%from2007INVESTMENTS(Fairvalue)Jan-09Feb-09Mar-09PensionFunds948,245958,1251,025,257EPURA309,1011,213,5291,204,102L&PBonds1,965,3941,966,3581,967,290TownFunds20,669,06818,169,26618,820,894Total23,891,80922,307,27823,017,5422009datathru06/30/09:DJIA-3.8%,S&P500+1.8%,NASDAQ+16.4%annualpooledinvestmentrate,12/31/08:+0.93%,06/30/09:+0.37% z0(1)1<LUzccLDjZQ-JLU0 TOWNOFESTESPARK2NDQUARTER2009GENERALFUND2009%ofBudgetbudget$2,621,0271,979,585____________________________540,6095,141,2211,143,8001,376,047641,882350,77110,0562,378,736____________________________________200,0006,101,292($773,056)_____________________($960,071)2008Year-to-Date2009Year-to-Date$2,577,0981,395,402542,4034,514,90335.5%50.7%49.7%40.7%REVENUESSalestaxesOtherTransfersfromEnterpriseFundsTOTALREVENUESEXPENSESGeneralGovernmentPublicSafetyEngineering-PublicWorksCulture-RecreationContingenciesInterfundTranfersOutTransferOut-EPURATOTALEXPENSESNETINCREASE/DECREASE$7,250,0002,753,7601,092,26011,096,0202,625,2773,240,6531,691,818905,57403,205,754200,00011,869,0761,268,96148.3%1,480,76745.7%470,00127.8%392,36643.3%0#DIV/0!1,602,87750.0%00.0%5,214,97243.9%($700,069)00 TOWNOFESTESPARK2NDQUARTER2009ENTERPRISEFUNDS11,880,0266,037,80350.8%5,310,1822,418,80945.6%1,860,079772,83941.5%746,330282,08837.8%2,034,472697,48434.3%746,008155,50420.8%982,161496,48750.6%2,751,18893,9153.4%00N/A14,430,4204,917,12634.1%3,506,4811,332,16238.0%160,561110,94969.1%696,060305,96744.0%1,040,707407,11139.1%353,313158,17044.8%680,254384,92856.6%513,638110,80121.6%110,09945,91641.7%5,396,0993,354,63262.2%8,950,7314,878,47454.5%LIGHTANDPOWER2009BudgetREVENUESUtilitySalesChargesforServicesCurrent2009Year-to-DateMisc%ofbudget2008Year-to-Date$11,407,218147,619139,906185,283$5,841,01848,48655,28893,01151.2%32.8%39.5%50.2%$5,855,88227,946184,14462,3376,130,308EXPENSESSourceofSupplyDistributionCustomerAccountsAdmin/GeneralDebtServiceOperatingTransfersOutCapitalInterestTOTALEXPENSESNETINCREASE/DECREASE2,131,310759,952301,198650,386137,519497,750351,85004,829,965($2,550,394)$1,120,677-43.9%WATER$1,300,3432009BudgetREVENUESUtilitySalesChargesforServicesCurrentMiscellaneous2009Year-to-Date%ofbudget2008Year-to-Date$2,921,031504,20071,05010,200$1,189,99584,01417,20340,95040.7%16.7%24.2%401.5%$1,113,447149,33270,26725,5311,358,577EXPENSESSourceofSupplyPurificationDistributionCustomerAccountsAdmin/GeneralDebtServiceOperatingTransfersOutCapitalTOTALEXPENSES109,874288,049417,478145,447484,64831,64642,85940,2651,560,266NETINCREASE/DECREASE($5,444,250)($3,546,312)65.1%($201,689) CommunityDevelopmentDepartmentMemoTo:HonorableMayorPinkhamBoardofTrusteesTownAdministratorHalburntFrom:BobJoseph,CommunityDevelopmentDirector?f5Date:August25,2009Subject:StanleyParkGrandstandSpecialReivewBackground.ThisisarequesttoredeveloptheexistinggrandstandsattheStanleyParkFairgrounds.ThelotonwhichtheproposedgrandstandistobelocatediszonedCO-OutlyingCommercialandisapproximately7.5acresinsize.ThetotalsizeoftheStanleyParkFairgroundsisapproximately42acres.ThisrequestisclassifiedasaSpecialReviewunderthetermsoftheEstesValleyDevelopmentCode,andisthereforesubjecttoreviewoftheEstesValleyPlanningCommission,withfinalapprovalbytheTownBoard.TheEstesParkUrbanRenewalAuthorityandtheTownofEstesParkintendtomakeaseriesofimprovementstotheStanleyParkFairgrounds.Thefirstoftheseistoreplacethe62-yearold2,100personcapacity“GrannyMay”grandstandwithanewfacilitytoseatapproximately2,700.Thefootprintofthegrandstandwillbe15,500squarefeetwithadditionalrestroom,concession,andticketboothspaceunderthegrandstand.ThenewgrandstandwillfrontontotheexistingarenajustastheGrannyMayarenadoes,andwillbesaferandmorefunctional,aswellasmodernizedaesthetics.ThePlanningCommissionstressedtheneedfortimelycompletionofparking,trafficanddrainagestudiesassociatedwiththisproject.ThePlanningCommissionalsorecommendedinvolvingtheTreeBoardinthepreparationoffinallandscapeplans. Staffintendsthismemoasasummary.ThereportpresentedtothePlanningCommission,whichincludesadditionaldetailsuchasreviewingagencycomments,discussionofcoderequirements,andspecificfindingsisavailableathttp://www.estesnet.com/comdev/CurrentReguests.aspx.1.CompliancewiththecommentsintheEstesParkPublicWorksandUtilitiesDepartmentsmemodatedJuly24,2009.ThisincludesrevisingthedevelopmentplantosatisfytheWaterDepartmentcommentsincludingthecommentaboutwater-linesizes.2.CompliancewiththecommentsintheEstesParkFireDepartmentemailsdatedJuly17,2009andAugust5,2009.RevisedISOcalculationsshallbesubmittedforreviewandapproval,ifrequiredbytheFireDepartment,andanyrequiredrevisions,suchastheinstallationofawetstandpipe,shallbereflectedonthedevelopmentplan.3.CompliancewiththecommentsintheColoradoDepartmentofTransportationemaildatedAugust4,2009.PlanningCommissionReview.AttheirregularlyscheduledAugust18,2009meeting,theEstesValleyPlanningCommissionvotedtorecommendAPPROVALofSpecialReview09-01“StanleyParkGrandstand”CONDITIONALTO:0)•Page2 4.Sewerservicelineswillneedtobestudiedtobeproperlysized.5.TheapplicationshallcomplywithstandardsforreviewinEstesValleyDevelopmentCodeSection3.8.DStandardsforReviewisrequired.6.LandscapingshallbeinstalledalongManfordAvenueasrequiredbytheEstesValleyDevelopmentCode.7.AparkingstudyshallbepreparedinaccordancewithEVDC7.11.EParkingStudiesforreviewandapprovalandtherequiredamountofparkingprovided.8.AccessibleparkingspacesandaccessibleroutesfromthosespacesshallbereviewedwiththeBuildingDepartmentandanyneededrevisionsshallbereflectedontheplans.9.Adrainageplanandreportforthisphaseofredevelopmentshallbepreparedandrequiredimprovementsforthisphaseofredevelopmentshallbeinstalled.1O.Atrafficimpactanalysisshallbesubmittedforreviewandapprovalandanyrequiredimprovementsinstalled.11.Theredevelopmentshallbedesignedtoaccommodateascreenedandanimal-proofdumpster(s)locatedtocomplywithEVDCSection7.13.Thedumpsterlocationshallbeshownonthedevelopmentplanforreviewandapproval.12.ATownBoardsignatureblockshallbeprovidedratherthanaPlanningCommissionsignatureblock.13.TheTreeBoardshallbeengagedinthepreparationoffinallandscapeplansforthisproject.StaffRecommendation.StaffrecommendstheBoardapprovethisrequest,subjecttothefindingsandconditionsrecommendedbythePlanningCommission.SuggestedMotion:ImovetoapproveSpecialReview09-01“StanleyParkGrandstand”subjecttothefindingsandconditionssuggestedbytheEstesValleyDevelopmentCodeattheirAugust18,2009publichearing.•Page3 GESTESCOLTo:From:Date:Re:PTKORADOHonorableMayorPinkhamBoardofTrusteesTownAdministratorHalburntAlisonChilcott,PlannerII,andAugust18,2009TownofEstesParkCommunityDevelopmentRoom210,TownHallP.O.Box1200,EstesPark,CO80517BobJoseph,CommunityDevelopmentDirectorDraftWildlifeAmendmentstotheEstesValleyDevelopmentCodeBackground.TheEstesValleyPlanningCommissionrecommendedapprovaloftheattachedwildlifecodeamendmentsattheirJune16,2009meetingwithonerevision,whichwasdiscussedatthePlanningCommission’sAugust18,2009meeting.ThisisthefirstreadingoftheproposedcodeamendmentsbyTownBoard.ThesecondreadingisscheduledforSeptember22,2009.Action.ContinuanceofthepublichearingtotheSeptember22,2009TownBoardmeetingforthesecondreadingofthewildlifecodeamendmentsandactionbytheTownBoard.Budget.NotApplicableMemo AmendmentstotheEstesValleyDevelopmentCode,PortionofBlockTwelve—HabitatandWildlifeEstesParkCommunityDevelopmentDepartmentTownHall,170MacGregorAvenuePCBox1200EstesPark,CO80517Phone:970-577-3721Fax:970-586-0249www.estesnet.comTOWNBOARDMEETINGDATE:August25,2009TITLE:AmendmentstotheEstesValleyDevelopmentCode,PortionofBlockTwelveREQUEST:Tomakeanumberofrevisionstothehabitatandwildlifeprotectionregulations.LOCATION:EstesValley,inclusiveoftheTownofEstesPark.APPLICANT:EstesValleyPlanningCommissionSTAFFCONTACT:BobJosephandAlisonChilcottAPPLICABLELANDUSECODE:EstesValleyDevelopmentCode1WildlifeandHabitatCodeRevisions—Draft#8forAugust25,2009TownBoardReview §7.8WILDLIFEHABITATPROTECTIONA.Purpose.TomaintainandenhancethediversityofwildlifespeciesandhabitatthatoccurintheEstesValley,andtoplananddesignlandusestobeharmoniouswithwildlifehabitatandthespeciesthatdependonthishabitatfortheeconomic,recreationalandenvironmentalbenefitoftheresidentsofandvisitorstotheEstesValley.B.Applicability.ThisSectionshallapplytoallapplicationsforreviewofdevelopmentplans,subdivisionplats,plannedunitdevelopments,specialreviewusesandrezonings.ThisSectionshallnotapplytodevelopmentonlotsthatwereapprovedforsingle-familyresidentialusepriortotheeffectivedateofthisCode.C.Exemptions.TheproceduresandregulationscontainedinthisSectionshallnotapplyto:1.Agriculturalactivitiessuchassoilpreparation,irrigation,planting,harvesting,grazingandfarmponds;2.Maintenanceandrepairofexistingpublicroads,utilitiesandotherpublicfacilitieswithinanexistingright-of-wayoreasement;3.Maintenanceandrepairoffloodcontrolstructuresandactivitiesinresponsetoafloodemergency;4.Maintenanceandrepairofexistingresidentialornonresidentialstructures;or5.WildlifehabitatenhancementandrestorationaActivitiesundertakenpursuanttoawildlifeconservationplanapprovedunderthisSection.D.OtherRegulations.ThisSectionoftheCodedoesnotrepealorsupersedeanyexistingfederal,stateorlocallaws,easements,covenantsordeedrestrictionspertainingtowildlife.WhenthisSectionimposesahigherormorerestrictivestandard,thisSectionshallapply.E.WildlifeHabitatDataBase.ThefollowingsourcesshallbeusedtoidentifyimportantwildlifehabitatareasforpurposesofreviewunderthisSection:1.WildlifeHabitatmap(datedDecember1996),assetforthintheEstesValleyComprehensivePlan,asamendedfromtimetotime2.ColoradoDivisionofWildlifehabitatmapsforLarimerCounty,asamendedfromtimetotime.3.ColoradoNaturalHeritageProgramMapsdatedDecember1996,orasamendedfromtimetotime.4.OtherinformationandmapsasStaffortheEstesValleyPlanningCommissionmayfromtimetotimeidentifyincooperationwiththeColoradoDivisionofWildlife,suchaswildlifemapsproducedspecificallyfortheEstesValley.SaidmapsshallbeapplicableonlyfollowingadoptionofanamendmenttothisCode.2WildlifeandHabitatCodeRevisions—Draft#8forAugust25,2009TownBoardReview 5.WildlifehabitatinformationrequiredbythisSectionisintendedforgeneralplanningpurposes.ObviouserrorsoromissionsmaybecorrectedbytheStaffafterconsultationwiththeDivisionofWildlife.F.ReviewProcedures.Thefollowingproceduresshallapplytoallapplicationsfordevelopment:.h1.Application.TheApplicantshallsubmitadevelopmentplan,subdivisionplatorsketchplan,asapplicable,depictingthegenerallocationoftheproperty,locationofstructuresonthesite,prominentnaturalareassuchasstreamsandwetlands,andotherfeaturesthatStaffmayrequireforreviewpursuanttothisSection.AWildlifeConservationPlanshallbesubmittedforsitescontaininga.Anendangeredorthreatenedspecies,b.BigHornsheeporBigHornsheephabitat,orc.Riparianareas,adiacenttoriversandstreamsidentifiedonthewildlifehabitatmapfoundinAppendixAofthisCode,andwetlands.a2.PreliminaryReview.StaffshallreferthesubmittedplanorplattotheColoradoDivisionofWildlifeforreview.Applicantsareal.se-advised1e-meetwiththeDivisionof.Wildlifeandotheragenciesasdeterminedappropriate-byStafftoensurecompliancewiththerequirementsofthisSection.ApplicantsareadvisedtoconsultwiththeColoradoDivisionofWildlifeandotheragenciesresponsibleforregulationofwildlifeandhabitat,suchastheUSFishandWildlifeService,USDepartmentoftheInterior—RockyMountainNationalPark,USForestService,andColoradoNaturalHeritageProgram.Theseagenciesmaymaintainmapsanddatabasesthatcanaidinthesite-specificconfirmationofthepresenceorabsenceofwildlifeandhabitatonaspecificsite.3.DOWReview.Forapplicationsreferredtoit,theDivisionofWildlifewilldeterminewhethertheproposalwillresultinsignificantadverseimpactonwildlifeorwildlifehabitatonlyifthedevelopmentadvercolyimpactsthefollowing:a.Anendangeredorthreatenedspecies,b.Acalving,lambingorfawningarea,c.BigHorncheeporBigHornsheephabitat,ord.Raptornestcite,ore.Riparianpropsandwetlands.3.ReviewDetermination.BasodonrocommendationcfromtheDivisionofWildlife,theStaffwilldeterminewhethertheApplicantmustsubmitawildlifeconservationplanpriortoapprovalofanydevelopmontapplication.TheconservationplanshouldbesubmittedtotheDivisionofWildlifeforreviewandrecommendationastowhethertheplanadequatel”addressestheadverseimnactsidentifiedbytheDivision‘AI1ICvviiuiiiupursuanttocubsectionF.3above.(See§7.8.Hbelow.)a.TheReviewandDecision-MakingBodiesshallissueafindingastowhethertheapplication,includingthewildlifeconservationplan,complieswiththereguirementsofthisSection.3WildlifeandHabitatCodeRevisions—Draft#8forAugust25,2009TownBoardReview b.WildlifestudiesandmitiqationplansfoundtobeadequatebytheDecisionMakinqBodyshallbecomebindinqupontheApplicant.c.ApplicationsthatdonotcomplywithSection7.8ofthiscodeshallbedenied.5.4Waivers.StaffmaywaiveorapproveminormodificationsofanydevelopmentstandardorreviewcriteriacontainedinthisSectionuponafindingthatsuchwaiverormodification:a.IsconsistentwiththestatedpurposesofthisSection;b.Willhavenosignificantadverseimpactsonwildlifespeciesorhabitat;c.Anypotentialadverseimpactswillbemitigatedoroffsettothemaximumextentd.practicable;ande.Applicationofthestandardorcriteriaisnotwarrantedbasedonthelocationofthedevelopment,theabsenceofaparticularspeciesonthesiteorotherrelevantfactors.G.ReviewStandards.Thefollowingreviewstandardsshallapplytoalldevelopmentapplicationsasspecified,unlessStaffdeterminesthataspecificstandardmaybewaivedpursuanttosubsectionF.5.above.ItistheintentofthisSectionthatthesestandardsbeappliedinaflexiblefashiontoprotectwildlifehabitatandwildlifespeciesinacost-effectivefashion.7.ReviewStandards.a.Buffers.Alldevelopmentsubjecttoawildlifeconservationplanshallprovideasetbackfromanyidentifiedimportantwildlifehabitatarea,asspecifiedbytheDivisionofWildlife,tothemaximumextentfeasibleinaccordancewithanyrecommendationsinthewildlifeconservationplan.b.Non-NativeVegetation.ThereshallbenointroductionofplantspeciesthatarenotontheapprovedlandscapinglistinAppendixConanysitecontaininganyimportantwildlifehabitatarea.Tothemaximumextentfeasible,existingherbaceousandwoodycoveronthesiteshallbemaintainedandremovalofnativevegetationshallbeminimized.c.Fencing.(1)Nofencingonasitecontainingimportantwildlifehabitatshallexceedforty(40)inchesinheight,excepttotheextentthatsuchfencingisapprovedbyStafftoconfinepermitteddomesticanimalsortoprotectpermittedornamentallandscapingorgardens.(2)Fenceshigherthanforty(40)inchesmaybeallowedifadequateopeningsareprovidedforthepassageofdeer,elkorotheridentifiedwildlife.Theseopeningsshallbeatleastsix(6)feetwideandspacedamaximumoffifty(50)feetapartalongcontinuousfencelinesexceedingthislength.(3)Nofencingusingbarbedwireshallbeallowed.(4)Thetypeoffencing(materials,opacity,etc.)shallbedeterminedbyStaffortheDecision-MakingBodyasappropriateforthewildlifespeciesonthesitebasedonadvicefromtheColoradoDivisionofWildlife.4WildlifeandHabitatCodeRevisions—Draft#8forAugust25,2009TownBoardReview d.ExteriorLighting.Useofexteriorlightingshallbeminimizedinareasofimportantwildlifehabitat,andlightingshallbedesignedsothatitdoesnotspilloverorontosuchcriticalhabitat.Seealso§7.9below.e.RefuseDisposal.Developmentsonsitescontainingimportantwildlifehabitat,suchasblackbear,mustuseapprovedanimal-proofrefusedisposalcontainers.WithDivisionofWildlifeapproval,refusedisposalcontainersandenclosuresmaybeelectrified.f.DomesticAnimals.Developmentapplicationsforpropertythatincludesimportantwildlifehabitatmustincludeaplanwithspecifiedenforcementmeasuresforthecontrolofdomesticanimalsandhouseholdpets.Theplanmustincludeprovisionstopreventtheharassment,disturbanceandkillingofwildlifeandtopreventthedestructionofimportantwildlifehabitat.H.WildlifeConservationPlans.1.PlanPreparation.AwildlifeconservationplanrequiredbythisSectionshallbepreparedfortheApplicant,attheApplicant’sexpense,undertheresponsibledirectionofaqualifiedpersonwhohasdemonstratedexpertiseinthefieldandisacceptable1otheStaff.2.PlanContent.AnywildlifeconservationplanrequiredtobepreparedpursuanttothisSectionshallincludethefollowinginformationataminimum.SpecificrequirementsmaybewaivedbyStaffduetothelocationofthedevelopment,theprevioususeofthesite,thesizeandpotentialimpactofthedevelopment,theabsenceofparticularspeciesonasite,theprohibitionofareasonableuseofthesiteandotherrelevantfactors.a.Adescriptionoftheownership,location,type,sizeandotherattributesofthewildlifehabitatonthesite.b.Adescriptionofthepopulationsofwildlifespeciesthatinhabitorusethesite,includingaqualitativedescriptionoftheirspatialdistributionandabundance.c.Ananalysisofthepotentialadverseimpactsoftheproposeddevelopmentonwildlifeandwildlifehabitatonoroffsite.d.Alistofproposedmitigationmeasuresandananalysisoftheprobabilityofsuccessofsuchmeasures.e.Aplanforimplementation,maintenanceandmonitoringofmitigationmeasures.f.Aplanforanyrelevantenhancementorrestorationmeasures.g.Ademonstrationoffiscal,administrativeandtechnicalcompetenceoftheApplicantorotherrelevantentitytosuccessfullyexecutetheplan.5WildlifeandHabitatCodeRevisions—Draft#8forAugust25,2009TownBoardReview August17,2009Subject:EstesValleyDevelopmentCode,Section7.8WildlifeandHabitatProtectionTo:EstesParkBoardofTrusteesLarimerCountyCommissioners(Pleaseplacethisletterinthepublicrecord)Onyouragenda,August25,2009,fortheEstesParkBoardofTrustees,TBDfortheLarimerCountyCommissioners,isaproposedrevisiontoSection7.8,WildlifeHabitatProtection,oftheEstesValleyDevelopmentCode(EVDC).AsaresultoftheEstesValleyPlanningCommission’s(EVPC)hearingoftheproposedWapitiCrossingCondominiumDevelopmentapplication,itwasdiscoveredthatthissectionofthedevelopmentcodehadneverbeenexercisedortestedforthemanyyearsithasbeen“onthebooks”.Thecode,aswritten,requiresadevelopertosubmitaWildlifeConservationPlan,includingaplantomitigateany“significantadverseimpact”theproposeddevelopmentmighthaveononlyfiveveryspecificallydefinedtypesofwildlifehabitatfoundintheValley.Theseproceedingsuncoveredthefollowingthreeflawsinthecurrentcode:1)Aswritten,theColoradoDivisionofWildlife(CDOW)wasplacedinaninappropriatedecision-makingpositionregardingdevelopmentapplicationswhichfellundertherequirementofthissectionofcode.2)AlthoughtheEVPCisrequiredtohearapplicationswhichfallundertherequirementsofthissection,itwasdeterminedonseveraloccasionsbythePlanningStaffandtheTownAttorneythatthissectionofcodecontained“noprovisionfordenial”ofanapplication.TheTownAttorneytheninstructedtheEVPCthattheyhadnogroundstodeny.3)AclearlystatedcoderequirementisthatanapplicantmustsubmitaWildlifeConservationPlaniftheproposeddevelopment“wiltresultinsignUlcantadverseimpactonwild!jfeorwitdtfehabitatonlyftlzedevelopmentadverselyimpactsthefollowing:a.Anendaitgeredorthreatenedspecies,b.Acalving,tambingorfawningarea,c.BigHornsheeporBigHornsiteephabitat,d.Raptornestsite,ore.Riparianareasandwetlands.”Howeverthereisnocodelanguagerequiringthisplananditsidentifiedmitigationmethodstobeeffective.IthasbeendeterminedbythePlanningStaffandTownAttorney,withinstructionsissuedtothePlanningCommissionandTownBoardofTrustees,thattheonlyrequirementofthiscodeisthatanapplicantsubmit aWildlifeConservationPlantotheCommunityDevelopmentDepartment.Theplaneffectiveness(andtheintentofthissectionofcode)isnotofconsequence.ThesefindingswereatopicofdiscussionatthejointstudysessionbetweentheLarimerCountyCommissioners,theEstesParkBoardofTrustees,andtheEVPCinearly2008.Theoutcomewasanagreeduponactionplanconsistingofthefollowingthreeelements•Commissioningofawildlifeandhabitatstudy(completedinSeptember2008)intendedtoidentifytheimportantwildlifeareaswithintheValley.•AnindependentopenspacestudyintendedtoidentifythesignificantundevelopedspacesremainingwithintheEstesValley—notjustaroundit.TownPlanningStafffacilitatedanexcellentprocessthroughwhichanorganizationwasselectedtoperformthestudy(effortandfundingtabledbytheBoardofTrustees,December9,200$).•Acodeupdateandrevisionbasedontheresultsofthestudies.DuringfaIl2008andspring2009,TownPlanningStaffpresentedsixdraftsforaproposedcomprehensiverevisionoftheWildlifeHabitatProtectionsectionoftheEVDCbasedonthecompletedEstesValleyHabitatAssessment,September2008.AftermonthsofdeliberationandpubliccommenttheEVPCtabledMay19,2009,thiscomprehensiveapproachtocoderevision,favoringtowaitforthecompletionoftheopenspacestudysothatamoresynergistic,unifiedapproachtofuturesensitivelanduseissuesmightbeachieved.TopicsofEstesValleywildlifehabitat,openspaceandresultantcodechangeswerediscussedagainattheJune4,2009JointStudySessionoftheLarimerCountyCommissioners,EstesParkBoardofTrustees,andEVPC.Whileawaitingthecompletionoftheopenspacestudyandcomprehensivecodechanges,theconsensusofthecombinedgroupwasthatsimplechangescorrectingthedocumentedflawsintheexistingcodewouldproduceafunctionalhabitatprotectioncodefortheinterim.Thatsimplesetofcorrectionsisthecoderevisionbeingpresentedtoyouforyourapprovalanditdoescorrectthefirsttwoproblemsfrompageoneofthisletter.CDOWhasbeenremovedfromthedecisionmakingprocessandthenewlanguagestatesinSection7.$.f.4.a(page3ofDraft7)“TheReviewandDecision-MakingBodiesshaltissueajindingastowhethertheapplication,includingthewildlifeconservationplan,complieswiththerequirementsofthissection.”Itgoesontosayinparagraphc(page4)that“ApplicationsthatdonotcomplywithSection7.8ofthiscodeshallbedenied.”However,nowhereinthisrevisionisthereaclearstatementoftheactual“requirements”asreferencedinthepreviousparagraph.ItisleftforargumentandinterpretationthattherequirementsmightbejustthesixitemslistedintheReviewsection(buffers,fences,lighting,refusedisposal,etc.)Thereisnomentionofreduceddensityorreducedfootprintasmitigationmethods.PerhapstherequirementsmightbetheiistoftopicsrequiredtobeincludedintheWildlifeConservationPlan.Thesetwo0 listsofitemsareexactlythesameliststheTownAttorneyreviewedbeforeissuingthefindingthat•onlythesubmissionofthepaperworkisrequiredand•thereisnorequirementforaWildlifeConservationPlan(orthemeansitdefinestomitigatesignificantadverseimpactstohabitat)tobeeffective.Existingcodeclearlydefinesoniyfiveuniquetypesofhabitattobeprotected-byrequiringaplantomitigatethe“significantadverseimpacts”ofadevelopment.Theproposedcoderevisionremoves2ofthose5habitatsfromconsideration.Thesolepurposestatedforthisactionwastoensurethat“anotherWapitiCrossingwiltneverhappenagain“.IntentionallyweakeningthecodetopreventafutureEVPCorTownBoard“uncomfortablemoment”isnotanappropriatewaytocraftdevelopmentcode.Thedebate,publicinterest,andgovernmentalawarenessgeneratedbytheWapitiCrossingapplicationhasbeenahealthyandbeneficialexercisingoftheprocess-aprocessthatcanleadustoabetterdialogbetweenEstesValleyresidentsandgovernmentandtoabetterEstesValley.Insummary,thisproposedrevisionfallsshort.Itisafailedattempttocorrectallthreeissuesitwasintendedtocorrect.Whileaddressingtwooftheflaws,itdoesnotaddressthethirdproblem.Notonlyistherenoexplicitlistofrequirements,butalsothereisnolanguagerequiringaWildlifeConservationPlantobeeffectiveinmitigatingany“significantadverseimpacts”causedbytheproposeddevelopmentontheidentifiedhabitat.Inadditionitremoves40%ofthehabitatitwasdesignedandenactedtoprotect.Iwouldaskthatyoutakeoneoftwoactions:1)Eitherrejectthisproposedcoderevisionwiththerequirementthatitbemodifiedby•Includinganexplicitlistofrequirements,alistofexamplemitigationmethods(includingreduceddensityand/orfootprint),andtherequirementthatmitigationplans(whenrequired)mustbeeffective.•Addingbackthehabitatswhichhavebeenremoved.ContinuetherequirementofaWildlifeConservationPlanforareasoflambing,calvingandfawningandraptornestingsites.2)Ormakethesesimplecorrectionsnow,inrealtime,andthenapproveandforwardthiscoderevisiontothenextorganization.Sincerely,FredR.Mares$95ElkMeadowCourtcc:EstesValleyPlanningCommission 4E1\401/\NDUIVIConimtmitj’DevelopmentTo:MayorPinkhamandTownTrusteesfrom:BobJosephDate:8-3-09Subject:MunicipalCodeAmendmentSection14.04-020BackgroundSeveralyearsagotheTownappointedaBoardofAppealstohearadministrativeappealsunderthebuildingcode.Recentlyitcametoourattentionthatasectionofthemunicipalcodeneededtobeclarifiedtoseparateappealsunderthebuildingcodefromappealsunderothercodes.AttachedpleasefindaproposedOrdinanceamendingSection14.04-020oftheMunicipalCode.ItismyopinionthatthisOrdinanceclarifiesthecurrentambiguityinSection14.04-020.Also,anyreferencetoafeehasbeendeletedasallfeesnowareadoptedaspolicymattersandnotpartofthecodes.BudgetImpact:noneRecommendation:TheCommunityDevelopmentCommitteerecommendsadoption ORDINANCENO.06-09ANORDINANCEAMENDINGCHAPTER14OFTHEMUNICIPALCODEOFTHETOWNOFESTESPARK,COLORADOREGARDINGAPPEALPROCEDUREFORBUILDINGCODESWHEREAS,theTownBoardhasdetermineditisnecessarytoamendSection14.04.020oftheMunicipalCodetoclarifyappealstotheBoardofAppealspursuanttothetermsandconditionsoftheInternationalBuildingCodesandtotheBoardofTrusteesforotherappeals.NOW,THEREFORE,BEITORDAINEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO.Section1.Chapter14.04.020oftheMunicipalCodeshallbeamendedtoreadasfollows:14.04.020AppealProcedure.a).Allappealsrelatingtotheinterpretationand/orapplicationofanycodeadoptedinTitle14oftheMunicipalCodeshallbetotheBoardofAppealsspecifiedintheadoptedcode.b).AnypersonwhoisdeniedapermitbytheBuildingOfficialmayfileanappealwiththeBoardofTrusteesonthebasisthatsuchrefusalisnotjustified,isbasedonanunreasonableprovisionofthebuildingcode,oranundohardshipwouldbeimposeduponthepersonbythestrictcompliancewiththecode.SaidappealmustbeinwritingandfiledwiththeBuildingOfficialwithinthirty(30)daysofthedenialofthepermit.TheBoardofTrusteesshallreviewtheappealandmayupholdthedecisionoftheBuildingOfficialorauthorizetheissuanceofthepermitwithorwithoutconditions.Section2.TheOrdinanceshalltakeeffectandbeinforce30daysafteritsadoptionandpublication.0 PASSEDANDADOPTEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO,THIS___________DAYOF________________2009.TOWNOFESTESPARKBy:___________________________MayorATTEST:TownClerkIherebycertifythattheaboveOrdinancewasintroducedandreadatthemeetingoftheBoardofTrusteesonthe_______dayof________________,2009,andpublishedinanewspaperofgeneralcirculationintheTownofEstesPark,Colorado,onthe______dayof_______________,2009.TownClerk TOWNoiESTESPARTçMEMOTo:TheHonorableMayorPinkham,TownTrustees,TownAdministratorHalburntFrom:ScottZurn,P.E.,PublicWorksDirectorDate:August25,2009RE:ContractAwardtoKennyandAssoc.Inc.BACKGROUNDThePublicWorksDepartmenthascompletedcontractnegotiationswithKenneyAssociateInc.ThisagreementisforengineeringandarchitecturalservicesfortheMultiPurposeEventCenter,IndoorArenaandsitework.Itwasagreedthattheseserviceswouldtotal$267,974.00.InadditiontheagreementfurtherstipulatesthatiftheTownwishestodesignthefullMPECbeyondtheagreed30,000s.f.andincludePhase2designtheadditionalfeeswouldtotal$135,000.Additionaldetailsandcriteriaformodifyingthecontractisincludedinthecontractandattachedforyourreference.BUDGETThisprojectistobefundedbytheCommunityReinvestmentfund,204-5900-459.35-61.ACTIONTownBoardmovestoapprove/denythecontractbetweentheTownofEstesParkandKennyandAssociates,Inc.fortheamountof$267,974.00withacontingencyof$25,000.00forminorcontractadjustments. (rnrTOWNOFESTESPARK“s’UAGREEMENTFORPROFESSIONALSERVtCESTHISAGREEMENTFORPROFESSIONALSERVICES(this“Agreement”)ismadeandenteredintothis______dayof____________2009,byandbetweentheTownofEstesPark,CountyofLanmer,StateofColorado(the“Town”)andKenney&Associates,Inc.(“Consuftanr)WHEREAS,theTownrequiresprofessionalarchitecturalandengineeringservicesrelatedtotheMulti-PurposeEventsCenter(MPEG)andIndoorArena;andWHEREAS,ConsultanthashelditselfouttotheTownashavingtherequisiteexpertiseandexperiencetoperformtherequitedarchitecturalandengineeringservices;NOW,THEREFORE,fortheconsiderationhereinaftersetforth,thereceiptandsufficiencyofwhichareherebyacknowledged,thepartiesheretoagreeasfollows:I.SCOPEOFSERVICESA.Consultantshallfurnishalllaborandmaterialsrequiredforthecompleteandpromptexecutionandperformanceofitsduties,obligations,andresponsibilities(the“Work”)whicharedescribedorreasonablyimpliedinExhibit3oftheTown’sRequestForProposalsFor30,000s.f.MPEGand22,000s.f.IndoorArenadatedMay1,2009andConsultanVsproposaldatedApril17,2009.B.NomaterialchangetotheWork,includinganyadditionalcompensation,shallbeeffectiveorpaidunlessauthorizedbywrittenamendmentexecutedbytheTown.IfConsultantproceedswithoutsuchwrittenauthorization,thenConsultantshallbedeemedtohavewaivedanyclaimforadditionalcompensation,includingaUaimbasedonthetheoryofunjustenrichment,quantummeritorimpliedcontract.Noagent,employee,orrepresentativeoftheTownisauthorizedtomodifyanytermofthisAgreement,eitherdirectlyorimpliedlybyacourseofaction.Il.REPORTS.DATAANDWORKPRODUCTA.TheTownshallprovideConsultantwithreportsandsuchotherdataasmaybeavailabletotheTownandreasonablyrequiredbyConsultanttoperformtheWork.AlldocumentsprovidedbytheTowntoConsultantshallbereturnedtotheTown.ConsultantisauthorizedbytheTowntoretaincopiesofsuchdataandmaterialsatConsultant’sexpense.B.OtherthansharinginformationwithdesignatedthirdpartiesaspreviouslydirectedbytheTown,noprojectinformationshallbedisclosedbyConsultanttothirdpartieswithoutpriorwrittenconsentoftheTownorpursuanttoalawfulcourtorderdirectingsuchdisclosure.0 C.TheTownacknowledgesthatthedocumentscreatedbyConsultantfortheProject,indudingbutnotlimitedto,drawings,designs,specifications,reports,andincidentalworkormaterials(theWorkProducr),areinstrumentsofprofessionalservice.Nevertheless,copiesoftheWorkProductshallbeprovidedtotheTownandothercontractorsandsubcontractorsshallbeauthorizedtouseandreproduceapplicableportionsoftheWorkProductthatareappropriatetouseintheexecutionoftheirworkrelatedtotheProjectTheWorkProductshallbecomethepropertyoftheTownuponcompletionoftheWork.Consultant,however,shallretainitsrightsinitsstandarddrawingdetails,designs,specifications,databases,computersoftwareandanyotherproprietarypropertyandallrightstoanyintellectualpropertydeveloped,utilized,ormodifiedinthepreparationoftheWorkProduct.D.ConsultantshallprovidetotheTownelectronicversionsoftheWorkProductintheformatdirectedbytheTownwhichshallnotbeAutocad.lii.COMPENSATIONA.InconsiderationfortheWorkbytheConsultant,theTownshallpaytheConsultantassetforthonExhibitA.B.If,onthebasisoftheTownsobservationoftheWorkandtheTown’sreviewofaninvoice,theTownissatisfiedthattheWorkinvoicedhasbeencompletedandConsultant’sotherobligationsunderthisAgreementhavebeenfulfilled,theTownwillpaytheinvoicedamountwithinthirty(30)daysofreceiptofaninvoice.C.UponcompletionoftheWork,ConsultantshallfilewiththeTownaninvoiceforallsumsdueandowing.IftheTownissatisfiedthattheWorkhasbeencompletedandacceptedbytheTownandallofConsultant’sobligationsunderthisAgreementhavebeencompleted,theTownshallproceedtoadvertisetheNoticeofFinalSettlementandpaytheinvoicedsubjecttocompletionoftheprocedureinSection38-26-f07C.R.S.IV.COMMENCEMENT,TIMEOFPERFORMANCEANDCOMPLETIONOFWORKUpontheexecutionofthisAgreement,ConsultantshallcommencetheWork.ExceptasmaybechangedinwritingbytheTown,theWorkshallprogressandbecompletedpursuanttotheanticipatedschedulesetforthinConsultant’sproposal.V.PROFESSIONALRESPONSIBILITYA.ConsultantherebywarrantsthatitisqualifiedtoperformtheWork,holdsallprofessionallicensesrequiredbylawtoperformtheWork,andhasallrequisitecorporateauthoritytoenterintothisAgreement.2 B.TheWorkshallbeperformedbyConsultantinaccordancewithgenerallyacceptedprofessionalpracticesandthelevelofcompetencypresentlymaintainedbyotherpracticingprofessionalfirmsperformingthesameorsimilartypeofworkintheDenvermetroarea.TheWorkshallbedoneincompliancewithapplicablefederal,stateandlocallaws,ordinances,rulesandregulations.C.Consultantshallberesponsiblefortheprofessionalquality,technicalaccuracy,timelycompletion,andthecoordinationofalldesigns,drawings,specifications,reports,andotherservicesfurnishedbyConsultantunderthisAgreementConsultantshall,withoutadditionalcompensation,correctorresolveanyerrorsordeficienciesinitsdesigns,drawings,specifications,reports,andotherservices,whichfallbelowthestandardofprofessionalpractice.D.ApprovalbytheTownofdrawings,designs,specifications,reports,andincidentalworkormaterialsfurnishedhereundershallnotinanywayrelieveConsultantofresponsibilityfortechnicaladequacyoftheWork.NeithertheTown’sreview,approval,oracceptanceof,norpaymentfor,anyoftheWorkshallbeconstruedtooperateasawaiverofanyrightsunderthisAgreementorofanycauseofactionarisingoutoftheperformanceofthisAgreement.E.BecausetheTownhashiredConsultantforitsprofessionalexpertise,Consultantagreesnottoemploysubcontractorstoperformmotethanfiftypercent(50%)oftheWork.UponexecutionofthisAgreement,ConsultantshallfurnishtotheTownalistofproposedsubcontractors,andConsultantshallnotemployasubcontractortowhoseemploymenttheTownreasonablyobjects.AllcontractsbetweenConsultantandsubcontractorsshallconformtothisAgreementincluding,butnotlimitedto,SectionsVIandXII(L).F.InnoeventwillConsultantberesponsibleforanyincreasedcostorexpenseoftheProjectthatprovidesbetterment,upgrades,orenhancesthevalueoftheProject.VI.INSURANCEA.Consultantagreestoprocureandmaintain,atitsowncost,apolicyorpoliciesofinsurancesufficienttoinsureagainstallliability,claims,demands,andotherobligationsassumedbyConsultantpursuanttothisAgreement.Suchinsuranceshallbeinadditiontoanyotherinsurancerequirementsimposedbylaw.B.Consultantshallprocureandmaintain,andshallcauseanysubcontractorofConsultanttoprocureandmaintain,theminimuminsurancecoverageslistedbelow.SuchcoveragesshallbeprocuredandmaintainedwithformsandinsurersacceptabletotheTown.Inthecaseofanyclaims-madepolicy,thenecessaryretroactivedatesandextendedreportingperiodsshallbeprocuredtomaintainsuchcontinuouscoverage.0 1.TheConsultantshallcarry,provideandmaintain,infullforceandeffectatalltimesduringthetermofthisAgreement,atitssolecostandexpense,workmen’scompensationinsurancerequiredforallitsemployees,commercialgeneralliabilityinsurance,errorsandomissioninsurance(professionalliability),andautomobileliabilityinsuranceinconjunctionwiththeperformanceofitsobligationsunderthetermsofthisAgreement.SaidinsurancecoverageshallbeinamountsnolessthantheliabilitylimitsspecifiedintheColoradoGovernmentalImmunityAct,Section24-10-101,etseq.,C.R.S.ascurrentlyexistsormaybeamendedthereafter.2.Exceptfortheerrorsandomissioninsurance(professionalliability)suchpoliciesshallprovidethatTown,itsofficers,itsemployeesandagentsbeanadditionalinsuredandtheTownshallbeentitledtorecoveryundersaidpoliciesforanylossoccasionedtoit,itsofficers,employees,andagentsbyreasonoftheactsoromissionsofConsultant,itsofficers,employees,agents,subcontractors,orbusinessinvitees.SuchpoliciesshallbewrittenasprimarypoliciesnotcontributingtoandnotinexcessofcoveragetheTownmaycarry.C.AnyinsurancecarriedbytheTown,itsofficers,itsemployees,oritsconsultantsshallbeexcessandnotcontributoryinsurancetothatprovidedbyConsultant.Consultantshallbesolelyresponsibleforanydeductiblelossesunderanypolicy.D.ConsultantshallprovidetotheTownacertificateofinsurance,completedbyConsultant’sinsuranceagent,asevidencethatpoliciesprovidingtherequiredcoverages,conditions,andminimumlimitsareinfullforceandeffect.ThecertificateshallidentifythisAgreementandshallprovidethatthecoveragesaffordedunderthepoliciesshallnotbecancelled,terminatedormateriallychangeduntilatleastthirty(30)dayspriorwrittennoticehasbeengiventotheTown.TheTownreservestherighttorequestandreceiveacertifiedcopyofanypolicyandanyendorsementthereto.E.FailureonthepartofConsultanttoprocureormaintaintheinsurancerequiredhereinshallconstituteamaterialbreachofthisAgreementuponwhichtheTownmayimmediatelyterminatethisAgreement,oratitsdiscretion,theTownmayprocureorrenewanysuchpolicyoranyextendedreportingperiodtheretoandmaypayanyandallpremiumsinconnectiontherewith,andallmoniessopaidbytheTownshallberepaidbyConsultanttotheTownupondemand,ortheTownmayoffsetthecostofthepremiumsagainstanymoniesduetoConsultantfromtheTown.VII.INDEMNIFICA11ONConsultantagreestoindemnifyandholdharmlesstheTownanditsofficers,insurers,volunteers,representatives,agents,employeesandassignsfromandagainstallclaims,liability,damages,losses,expensesanddemands,includingattorney’sfees,onaccountofinjury,loss,ordamage,including,withoutlimitation,claimsarisingfrombodilyinjury,personalinjury,sickness,disease,death,propertylossordamage,which4 ariseoutofthenegligentact,omission,error,professionalerror,mistake,negligence,orothernegligentfaultoftheConsultant,anysubcontractorofConsultant,oranyofficer,employee,representative,oragentofConsultantorofanysubcontractorofConsultant,orwhichariseoutofanyworkmen’scompensationclaimofanyemployeeofConsultantorofanyemployeeofanysubcontractorofConsultantInanyandallclaimsagainstTownoranyofitsofficers,insurers,volunteers,representatives,agents,employeesorassigns,byanyemployeeofConsultant,anysubcontractorofConsultant,anyonedirectlyorindirectlyemployedbyanyofthemoranyoneforwhoseactanyofthemmaybeliable,theindemnificationobligationunderthisSectionVIIshallnotbelimitedinanywaybyanylimitationontheamountortypeofdamages,compensationorbenefitspayablebyorforConsultantoranysubcontractorunderworker’scompensationactions,disabilitybenefitactsorotheremployeebenefitacts.IntheeventitbecomesnecessaryfortheTowntobringanyactiontoenforceanyprovisionofthisAgreementortorecoveranydamagestheTownmayincurasaresultofthebreachofthisAgreement,including,butnotlimitedto,defectivework.andtheTownprevailsinsuchlitigation,ConsultantshallpaytheTownitsreasonableattorneys’feesasdeterminedbytheCouriVIIITERMINA11ONThisAgreementshallterminateatsuchtimeastheWorkiscompletedandtherequirementsofthisAgreementaresatisfiedorupontheTown’sprovidingConsultantwithseven(7)daysadvancewrittennotice,whicheveroccursfirst.IftheAgreementisterminatedbytheTown’sissuanceofwrittennoticeofintenttoterminate,theTownshallpayConsultantthereasonablevalueofallworkpreviouslyauthorizedandcompletedpriortothedateoftermination.If,however,ConsultanthassubstantiallyormateriallybreachedthisAgreement,theTownshallhaveanyremedyorrightofset-offavailableatlawandequity.IftheAgreementisterminatedforanyreasonotherthancausepriortocompletionoftheWork,anyuseofdocumentsbytheTownthereaftershallbeattheTown’ssolerisk,unlessotherwiseconsentedtobyConsultant.NothinghereinshallconstituteamultiplefiscalyearobligationpursuanttotheColoradoConstitution,ArticleX,Section20.NotwithstandinganyotherprovisionofthisAgreement,theTown’sobligationsunderthisAgreementaresubjecttoannualappropriationbytheBoardoftheTown.AnyfailureoftheTownBoardannuallytoappropriateadequatemoniestofinancetheTown’sobligationsunderthisAgreementshallterminatethisAgreementatsuchtimeassuchthen-existingappropriationsaretobedepleted.Noticeshallbegivenpromptlyto.Consultantofanyfailuretoappropriatesuchadequatemonies.IX.CONFLICTOFINTERESTTheConsultantshalldiscloseanypersonalorprivateinterestrelatedtopropertyorbusinesswithintheTown.Upondisclosureofanysuchinterest,theTownshalldetermineiftheinterestconstitutesaconflictofinterest.IftheTowndeterminesthataconflictofinterestexists,theTownmaytreatsuchconflictofinterestasadefaultandterminatethisAgreement.5 XLINDEPENDENTCONTRACTORConsultantisanindependentcontractor.NotwithstandinganyotherprovisionofthisAgreement,allpersonnelassignedbyConsultanttoperformworkunderthetermsofthisAgreementshallbe,andremainatalltimes,employeesoragentsofConsultantforallpurposes.ConsultantshallmakenorepresentationthatitisaTownemployeeforanypurposes.XII.MISCELLANEOUSA.GoverningLawandVenue.ThisAgreementshallbegovernedbythelawsoftheStateofColorado,andanylegalactionconcerningtheprovisionshereofshallbebroughtinLanmerCounty,Colorado.B.NoWaiver.DelaysinenforcementorthewaiverofanyoneormotedefaultsorbreachesofthisAgreementbytheTownshallnotconstituteawaiverofanyoftheothertermsorobligationofthisAgreement.C.Integration.ThisAgreementandanyattachedexhibitsconstitutetheentireAgreementbetweenConsultantandtheTown,supersedingallpriororalorwrittencommunications.D.ThirdParties.Therearenothird-partybeneficiariestothisAgreement.E.Notice.AnynoticeunderthisAgreementshallbeinwriting,andshallbedeemedsufficientwhendirectlypresentedorsentpre-paid,firstdassUnitedStatesMail,addressedasfollows:TheTown:TownofEstesParkPublicWorksDepartmentPOBoxl200EstesPark,CO80517Consultant:Kenney&Associates,Inc.209EastFourthStreetLoveland,CO80537F.Severability.IfanyprovisionofthisAgreementisfoundbyacourtofcompetentjurisdictiontobeunlawfulorunenforceableforanyreason,theremainingprovisionshereofshallremaininfullforceandeffect.G.Modification.ThisAgreementmayonlybemodifieduponwrittenagreementoftheparties.6 H.Assignment.NeitherthisAgreementnoranyofllerightsorobligationsofthepartieshereto,shallbeassignedbyeitherpartywithoutthewrittenconsentoftheother.I.GovernmentalImmunity.TheTown,itsofficers,anditsemployees,aterelyingon,anddonotwaiveorintendtowaivebyanyprovisionofthisAgreement,themonetarylimitations(presentlyonehundredfiftythousanddollars($150,000)perpersonandsixhundredthousanddollars($600,000)peroccurrence)oranyotherrights,immunities,andprotectionsprovidedbytheColoradoGovernmentalImmunityAct,C.R.S.§24-10-101,etseq.,asamended,orotherwiseavailabletotheTownanditsofficersoremployees.J.RightsandRemedies.TherightsandremediesoftheTownunderthisAgreementareinadditiontoanyotherrightsandremediesprovidedbylaw.TheexpirationofthisAgreementshallinnowaylimittheTown’slegalorequitableremedies,ortheperiodinwhichsuchremediesmaybeasserted,forworknegligentlyordefectivelyperformed.K.BindingEffect.TheTownandConsultanteachbinditself,itssuccessorsandassignstotheotherpartytothisAgreementwithrespecttoallrightsandobligationsunderthisAgreement.NeithertheTownnorConsultantshallassignortransferitsinterestinthisAgreementwithoutthewrittenconsentoftheother.L.WorkByIllegalAliensProhibited.1.Consultantherebycertifiesthat,asofthedateofthisAgreement,itdoesnotknowinglyemployorcontractwithanillegalalienandthatConsultanthasparticipatedorattemptedtoparticipateinthebasicpilotemploymentverificationprogramasdefinedinC.R.S.§8-17.5-101(1)(‘Program”)inordertoverifythatitdoesnotemployillegalaliens.2.ConsultantshallnotknowinglyemployorcontractwithanillegalalientoperformworksunderthisAgreementorenterintoacontractwithasubcontractorthatfailstocertifytoConsultantthatthesubcontractorshallnotknowinglyemployorcontractwithanillegalalientoperformworkunderthisAgreement.3.ConsultantherebycertifiesthatithasverifiedorattemptedtoverifythroughparticipationintheProgramthatConsultantdoesnotemployanyillegalaliensand,ifConsultantisnotacceptedintotheProgrampriortoenteringintothisAgreement,thatConsultantshallapplytoparticipateintheProgrameverythree(3)monthsuntilConsultantisacceptedorthisAgreementhasbeencompleted,whicheverisearlier.7 4.ConsultantisprohibitedfromusingProgramprocedurestoundertakepre-employmentscreeningofjobapplicantswhilethisAgreementisbeingperformed.5.IfConsultantobtainsactualknowledgethatasubcontractorperformingworkunderthisAgreementknowinglyemploysorcontractswithanillegalallen,Consultantshallberequiredto:(I)notifythesubcontractorandDistrictwithinthree(3)daysthatConsultanthasactualknowledgethatthesubcontractorisemployingorcontractingwithanillegalalien;and(ii)terminatethesubcontractwiththesubcontractorifwithinthree(3)daysofreceivingthenoticerequitedpursuanttothissubparagraphthesubcontractordoesnotstopemployingorcontractingwiththeillegalalien;exceptthatConsultantshallnotterminatethecontractwiththesubcontractorifduringsuchthree(3)daysthesubcontractorprovidesinformationtoestablishthatthesubcontractorhasnotknowinglyemployedorcontractedwithanillegalalien.6.ConsultantshallcomplywithanyreasonablerequestbytheColoradoDepartmentofLaborandEmployment(“Department”)madeinthecourseofaninvestigationthattheDepartmentisundertakingpursuanttotheTownestablishedinC.R.S.Article17.5.7.IfConsultantviolatesthisparagraph,TownmayterminatethisAgreementforbreachofcontract.IfthisAgreementissoterminated,ConsultantshaltbeliableforactualandconsequentialdamagestotheTown.8 INWITNESSWHEREOF,thepartiesheretohaveexecutedthisAgreementonC)thedatefirstsetforthabove.TOWN:CONSULTANT:TownofEstesParkKenney&Associates,Inc.By:_________________________ByMayorTitle:IPi,cIc/3cL7ATTEST:ATTEST:By:________________________By:____________________TownClerk09 EXHIBITAConsultantshallprepareandforwardtotheTowninvoicesforWorkdoneoneachindMdualphaseoftheProjectassetforthbelow.Saidinvoicesshallbeforthepercentageofeachindividualphasecompleted.ConsultantshallnotinvoicenorbepaidbytheTownforanyamountmorethantheamountsetforthbelowforeachindMdualphasewithouttheexecutionofawnttenChangeOrderbybothpartiesspecifyingtheincreaseinpayment.ThepartiesagreethatConsultantshallalsobeentitledtobillReimbursableExpensesonlyforthoseReimbursablessetforthinConsultanfsproposal.AnyadditionalservicesrequiredbytheTownfortheProjectnotpartoftheConsultantsproposalshallonlybecommenceduponwrittenagreementbetweenthePartiesspecifyingtheadditionalservices,anticipatedtotalcompensationforsaidservices,andtimeframeforprovisionofsaidservices.AlladditionalservicesprovidedbyConsultantshallbebilledinthesamemannerandsubjecttothesametermsasConsultanVsfeesforbasicservices.Consultantshallreceivearetainerinthesumof$13,400.00withinfive(5)daysoftheexecutionofthisAgreementbytheParties.SaidsumshallbecreditedtothetownofEstesParkasoutlinedbelow:RetainerCredit$13,400.00SDCredit:$2,680.00DDCredit:$3,350.00CDCredit:$4,690.00BidCredit:$670.00CACredit$2,010.00IntheeventanyoftheretainerisnotcreditedagainstworkforaparticularphaseduetothefactthattheTownhasterminatedtheAgreementandthereareinsufficientservicesprovidedbytheConsultantforthephase,theConsultantshallcredittheretaineragainstanyfeestobepaidbytheTownforworkbytheConsultantorreimbursetheTownforsaidsumintheeventthereisinsufficientunpaidwork.ShallthetownofEstesParkchoosetoproceedwithphaseIIoftheMPECatthistime,theArchitectsfeefortheadditionalscopeofservices,baseduponapproximately30,000sqftofaddedspaceshallbe$135,000.TheTownshallnotifytheConsultantinwritingoftheTown’sexercisetoproceedwithPhase2oftheMPEG;andthepartiesagreetoexecuteanamendmenttothisAgreementspecifyingtheArchitect’sfeeof$135,000withaScopeofServicestobeprovidedbytheArchitectforPhase2.10 kenneyoassociates,Incarchitects•lwidccapearchitects•urbandesigners•piwmerJobName:EstesParkfairgroundsPHASE%MPECINDOORSITEWORKTOTAL100%S155,857.00S83,694.00528,423.00$267,974.00SD20$31,170.60516,73$.80$5,684.60$53,594.00DD25(S38,964.00$20,923.50$7,105.75$66,993.25CD35%$54,549.80S29,292.90S9,948.05$93,790.75BID5’A$7,792.40$4,184.70$1,421.15$13,39&25CA15°A$23,380.20$12,554.10$4,263.45$40,197.75Keuncy&Assodateschargesa5%managementfethetaineror$13,398.70andtica1Iybillsonthe15thofeverymonthfiwthepercentageofworkcompletedateachphase.If0 TownClerk’sOfficeMemoTo:HonorableMayorPinkhamBoardofTrusteesTownAdministratorHalburntFrom:JackieWilliamson,TownClerkDate:August14,2009Re:EPURAInitiatedOrdinancePetition—StatementofSufficiency,OrdinanceandResolution.BACKGROUNDOnJuly8,2009,IreceivedtheInitiatedOrdinancerequestingtheBoardofTrusteestoadoptanordinancerequiringabolishmentoftheEstesParkUrbanRenewalAuthority(EPURA)andrequiringavoteofapprovalbeforethecreationofanynewUrbanRenewalAuthority.WhentheInitiatedOrdinancewassubmittedtotheClerk’sofficeforapprovaloftheformonApril28,2009,LarimerCountyadvisedtheTownthetotalregisteredelectorswas4,522.Statestatute31-11-104requiresapetitiontobesignedbyatleast5%oftheregisteredelectors;thetotalnumberofsignaturesrequiredis226.Ihavecompletedmysignatureverification(basedontheLarimerCountyVoterRegistrationRecords),andfoundthefollowing:•Therewere27petitionssubmittedJuly8,2009.•Thepetitionscontainedatotalof362signatures.•Seventeen(17)signaturesweredisqualified(approximately7.5%).•Two-hundredtwenty-nine(229)signatureswereverified.•Nineteenpetitionswereusedtoverifythenecessarynumberofsignatures.•IissuedaStatementofSufficiencyonAugust6,2009.•Page1 Within20daysfromtheStatementofSufficiency(August6th)theTrusteesmusteither:(1)adopt,withoutalteration,theInitiatedOrdinanceasproposed,Ordinance07-09,or(2)refertheInitiatedOrdinancetotheregisteredelectorsofthemunicipalityataregularorspecialelectiononaTuesday,heldnotlessthan60daysandnotmorethan150daysaftertheStatementofSufficiencybyadoptingResolution16-09.IftheTownBoarddoesnotadopttheInitiatedOrdinanceandsetstheissuetoavotethefollowingoptionsareavailable:•ApproveanIGAwiththeCountytoparticipateintheupcomingcoordinatedelectiononTuesday,November3,2009.Thecostoftheelectionwouldbeapproximately$4,700pertheLarimerCountyElectionoffice.ThisissuewouldbeinadditiontotheFireDistrictissuealreadyonthecoordinatedelection.•Settheissueforaspecialelectionasnotedabove.TheLarimerCountyElectionOfficecouldconductamailballotelectionfortheTownatanapproximatecostof$5,200ortheTownClerk’sofficecouldconductaspecialelectionatanapproximatecostof$8,500.TheCountyhasrequestedaspecialelectionnotoccurpriortoDecember1,2009iftheTownwouldliketocontractwiththeCounty.TheearliestdatefortheelectionwouldbeTuesday,October27,2009andthelatestdatefortheelectionwouldbeTuesday,January19,2010.ACTIONMotion#1:Imovetoapprove/denytheInitiatedOrdinance#07-09toabolishtheEstesParkUrbanRenewalAuthority.Motion#2ifapplicable:(IftheOrdinanceisdeniedasecondmotionwouldbeneededtosettheelectiondate.)ImovetoadoptResolution16-09tosettheInitiatedOrdinanceforthecoordinatedelectiononNovember3,2009.OrImovetoadoptResolutionXX-09tosettheInitiatedOrdinanceforaspecialelectiononTuesday,_____________________•Page2 .6.TownAdministratorTownClerkCommunitytevelopment.Planning/ZoningBuildingOnvention&YisltorsBureauFInance:P.O.Box1747anResourcesFIreMuseum200FourthSt.PoliceP.O.Box1287PublicWorksFleetPacksStreetsSeniorCenter220FourthSt.UtilitiesLightandPowerWaterTOWNOFESTESPARIçCERTIFICATEOFSUFFICIENCYAugust6,2009JackieWilliamson,TownClerk•ThePetitionwassubmittedJuly8,2009.•ThePetitioncontainedatotalof362signatures.•Twohundredtwenty-nine(229)signatureswereverified.•IissuedaWrittenDeterminationthattheInitiatedOrdinancePetitionwasSufficientonAugust6th•ThePetitionwillbesubmittedtotheTownBoardonAugust25,2009.•AttheAugust25,2009meeting,theTownBoardwilladopttheordinanceaswrittenorsetadateforthespecialelection.[70MACGREGORAVE.P.O.BOX1200ESTESPARK,Co$0517IPH.970-586-5331Iwww.estes.or8 ORDINANCENO.07-09WHEREAS,onJuly8,2009,anInitiatedOrdinancePetitionwasfiledwiththeTownClerk;andWHEREAS,onAugust25,2009,theTownClerkissuedaStatementofSufficiencytotheTownBoardstatingthattheInitiatedOrdinancePetitionhastherequisitenumberofsignatures;andWHEREAS,theBoardofTrusteeshavereviewedtheInitiatedOrdinancePetition.NOW,THEREFORE,BEITRESOLVEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO,asfollows:Section1:TheEstesParkMunicipalCodeshallbeamendedbytheadditionofSection2.90,toread:Section2.90.010—DiscretionaryDistrictsandAuthorities(a)BeforethecreationofanyUrbanRenewalAuthorityauthorizedundertheColoradoRevisedStatutes,thequestionofthecreationofthesame,shallfirstbesubmittedandapprovedataregularorspecialelection.(b)IfapprovedatthespecialorgeneralelectionrequiredunderSubsection(a)ofthisSection,theTownmustcomplywithallapplicablerequirementssetforthundertheColoradoRevisedStatutes.(c)AnUrbanRenewalAuthoritydulyexitingatthetimeoftheenactmentofthisMunicipalCodeSection2.90.010shallbeabolishedconsistentwithallapplicableColoradoRevisedStatutesandshallimmediatelytakeanyandallnecessarystepstowinddownitsoperationsandtoprovideadequatearrangementsforpaymentofanyoutstandingindebtednessandotherobligationswithinareasonableperiodoftimenottoexceedsixmonths.Section2:ThisOrdinanceshalltakeeffectandbeenforcedthirty(30)daysafteritsadoptionandpublication.PASSEDANDADOPTEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO,THIS________DAYOF________________2007.TOWNOFESTESPARK,COLORADO0 By:___________MayorATTEST:TownClerkIherebycertifythattheaboveOrdinancewasintroducedandreadataregularmeetingoftheBoardofTrusteesonthe_________dayof________________,2009andpublishedinanewspaperofgeneralcirculationintheTownofEstesPark,Colorado,onthe_________dayof____________________,2009,allasrequiredbytheStatutesoftheStateofColorado.JackieWilliamson,TownClerk RESOLUTIONNO.16-09WHEREAS,onJuly8,2009,anInitiatedOrdinancePetitionwasfiledwiththeTownClerk;andWHEREAS,onAugust25,2009,theTownClerkissuedaStatementofSufficiencytotheTownBoardstatingthattheInitiatedOrdinancePetitionhastherequisitenumberofsignatures;andWHEREAS,theBoardofTrusteeshavereviewedtheInitiatedOrdinancePetition;andWHEREAS,followingsaidreviewtheBoardofTrusteesdidnotadopttheInitiatedOrdinancePetitionaspresented.NOW,THEREFORE,BEITRESOLVEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO,asfollows:1.TheInitiatedOrdinancePetitionfiledonJuly8,2009isherebyreferredtotheregisteredelectorsoftheTownofEstesPark,Coloradoforthe_______________electionon______________2.TheTownClerkisherebyorderedtoforthwithpublishtheInitiatedOrdinance.3.TheTownBoardherebydesignatestheTownClerktopromptlyfixaballottitlefortheInitiatedOrdinanceandcertifytheballot.INTRODUCED,READ,ANDPASSEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARKonthis____dayof,2009TOWNOFESTESPARK,COLORADOMayorATTEST:TownClerk October 2009 SM TW T F S 123 4 5 6 7 8 9 104211121314151617 18 19 20 21 22 23 2425262728293031 November 2009 ,S M TW IFS 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Friday —Saturday 3 October 2009 Sunday Monday Sep 27 23 29 30 Wednesday Thursday Octi 2 40 41 42 43 44 8 OOam Community C 4 5 6 7 8 9 10 8:00am Public Works 11 12 13 14 15 16 17 7:00pm Town Board 8:00am Utilities Comi 18 19 20 21 22 23 8:00am Public Safety ‘ 1 C -—I 25 26 3 29 30 7:00pm Town Board 1ST Jackie Williamson 1 8/14/2009 3:13 PM -4Q-4r.JC0U, (N January 2010 SM TW T F S -2 3 4 5 7 8 9101112131415161Z181920212223S24252627282930631 Friday Saturday 1 27 28 29 30 31 Jan 1,10 2 December 2009 Sunday Monday December2009 S Mj W t F S °6 7 8 9 10,U 12SL13141516171819220212223242S262728293031 Tuesday Wednesday Thursday 49 50 51 52 Nov 29 30 Dec 1 2 3 4 5 8:00am Community C 6 7 8 9 10 11 12 7:OOpm Town Board 8:00am Public Works 13 14 15 16 17 18 19 8:00am Utilities Comr 20 21 22 23 24 25 26 7:00pm Town Board 8:00am Public Safety Jackie Williamson 3 8/14)2009 3:13 PM S-Ir..J.-1=0ci)Con TownClerk’sOffice0Memo.To:HonorableMayorPinkhamBoardofTrusteesTownAdministratorHalburntFrom:JackieWilliamson,TownClerkDate:August20,2009Subject:IntergovernmentalAgreementConcerningElectionServicesBackground.IftheTownBoardelectstosendtheEPURAInitiatedOrdinancetothecoordinatedelectiononNovember3,2009,anIntergovernmentalAgreementisrequiredpursuanttoC.R.S.1-7-Q116(2)betweenapoliticalsubdivision(Town)andtheCountyClerkandRecordertoparticipateintheelection.ThisagreementplacesallelectionresponsibilitiesontheCountyClerkandRecorderforthepreparationandconductofthecoordinatedelectionandprovidesfortheappropriateelectioncoststobepaidbytheTownandtheCountypursuanttotheIntergovernmentalAgreementbetweentheTownandtheCountyfortheLocalMarketingDistrict.TheagreementalsooutlinesthedutiesoftheTownasthepublicentitywhichincludeprovidingtheCountyClerkandRecorderwithacertifiedlegaldescriptionandverificationofthestreetlocator,sellingtheballotlanguage,andpublicationsasrequiredbylaw.Budget.Thecurrentestimatedcostoftheelectionis$4,700.Fundshavebeenbudgetedinaccount#101-1400-414-26-01.Action:Imovetoapprove/denytheIntergovernmentalAgreementwiththeCountytoplacetheEPURAInitiatedOrdinanceontheupcomingcoordinatedelectionNovember3,2009. AGREEMENTCONCERNINGELECTIONSERVICESTHISAGREEMENTismadeeffectivethis4thdayofAugust,2009,betweentheLarimerCountyClerkandRecorder(uClerkr)andTownofEstesPark(‘PublicEntity”):ThePublicEntitydesirestoconductanelectionpursuanttoitsstatutoryauthority.AnelectionisrequirecpursuanttoC.R.S.§1-41-101andC.R.S.§1-7-116(1);suchelectiontooccuronNovember3,2009;andAnagreementconcerningthepreparation,conductandactualcostofacoordinatedelectionisrequiredpursuanttoC.R.S.§1-7-116(2).ThisagreementshallbesignednolaterthanAugust25,2009[1-7-116(2)C.R.S.].LarimerCountyBoardofCountyCommissionersResolutionNo.03312009R001,signedonMarch30,2009,providesthattheNovember3,2009,CoordinatedElection(“Election”)beconductedasmailballotelection;andTheClerkhasagreedtoperformcertaincoordinatedelectionservicessetforthhereininconsiderationoftheperformancebythePublicEntityofitsobligationsandpaymentofafeeassetforthherein.NOW,THEREFORE,inconsiderationoftheirmutualpromisescontainedherein,thepartiesagreeasfollows:I.DutiesoftheClerkTheClerkhasdesignatedCynthiaColeman,whosetelephonenumberis(970)498-7941,asthe“ContactOfficer”toactastheprimaryliaisonbetweentheClerkandthePublicEntityforthepurposesoftheElection.TheContactOfficershallactundertheauthorityoftheClerk.TheClerkagreestoperformthefollowingduties,orsuchotherdutiesasmaybemutuallyagreeduponbythepartiesinwriting,inconnectionwiththeElection:A.PreparationfortheElection1.ProvidethePublicEntityastreetlocatorfile,whichliststhestreetaddresseslocatedinthePublicEntitywithintheClerk’svoterregistrationsystem.2.AssistandinformthePublicEntityonanymatterthatshouldensuretheefficientpreparationandconductoftheElection.TheClerkshallnotprovidelegaladvice.3.ManageallvoterrecordsandcorrespondenceinaccordancewithTitle1,ColoradoRevisedStatutes,ElectionRulesoftheColoradoSecretaryofStateandpolicydirectivesoftheColoradoSecretaryofState.4.Supply,deliverandsetupallnecessaryitemsfortheconductandpreparationoftheElection.5.Certifytheelectionjudgesanddeterminetheircompensation.ProvidealistofelectionjudgesifrequestedbythePublicEntity.Trainelectionjudgespriortotheelection,includingspecificinstructioninthesecureoperationoftheelectionequipment.6.PlacetheballotcontentproperlycertifiedtotheClerkinaccordancewithlawupontheballot.Certifytheballotcontenttotheprinter.Contractforprintedballotsandcoordinatepaymenttoprinter(s).TheClerkreservestherighttoprintonlytheballotissueidentifyinginformationontheballotandtheballottitleonaseparatesheetofpaperoranyotherformofballotasdirectedbytheColoradoSecretaryofState.Toavoidballotspaceissues,theClerkrequestseachissueandquestionarenotmorethan250words.7.Provide,nolaterthantwentydaysbeforetheElection,noticebypublicationofamailballotelection[1-5-205(1)(a)etseq.,C.R.S.;1-7.5-107(2.5)C.R.S.].SuchnoticeshallsatisfythepublicationrequirementforallpoliticalsubdivisionsparticipatingintheElection[1-5-205(1.4)C.R.S.].8.ConductallrequiredtestsandauditsofthevotingsystempriortoandaftertheElection[1-7-509(1)C.R.S.,SecretaryofStateElectionRule11.5].1 9.EstablishbackupproceduresandabackupsiteforthecountingoftheElection,shouldthecountingequipmentbecomeunavailableduringthecount.B.ConductoftheElection1.Providewalk-invotingforvoterswithdisabilitiespursuanttoSecretaryofStateElectionRule12.5.6.2.ProvidethatmailballotpacketsbemailedtoeveryeligibleelectorandthattheElectionshallbeconductedinaccordancewithC.R.S.Title1,Article7.5.3.Provideforthesecurityandprocessingofallmailballots.Providefortheverificationofsignaturesontheself-affirmationonthereturnenvelope.4.FacilitatespecialaccommodationsforallmilitaryandoverseascitizensasprovidedbytheUniformedandOverseasCitizensAbsenteeVotingAct.5.ProvideprovisionalballotstoelectorswhoqualifyunderC.R.S.§1-8.5-101.Provideatelephonenumberthatprovisionalvotersmaycalltoinquireiftheirprovisionalballotcounted.6.ProvideproperlytrainedpersonnelforthepreparationandconductoftheElection.ProvidepersonnelatthetabulationcenteronElectionDay/Nighttocertifyunofficialresults.7.PreserveallElectionrecordsforatleasttwenty-fivemonthsaftertheelection.8.Conductarecountofanycontestwherethefinalballottabulationresultsarecloseenoughtorequirearecountorifrequestedbyaninterestedparty.C.ElectionCosts1.KeepanaccurateaccountofallElectioncostsincluding,butnotlimitedto,supplies,printingcosts,legalnotices,temporarylaborandotherexpensesattributabletotheClerk’sadministrationoftheElectionforthePublicEntity.2.TheClerkshallchargethePublicEntityforitsportionofthecostsoftheElectionincurredbytheClerkforthatPublicEntityuptoandincludingthedateofcancellationoftheElection.3.TheClerkshallsubmittothePublicEntityaninvoiceforallexpensesincurredunderthisAgreement.4.Thecostofanyrecount(s)willbechargedtothePublicEntity,orifmorethanonePubicEntityisinvolvedintherecount,thecostwillbeproratedamongtheparticipatingPublicEntities.0.TABORNotice1.IftheClerkisresponsibleforpreparingaTABORnotice,theClerkshalldosoincompliancewithArticleXSection20oftheColoradoConstitutionandanypertinentRules.2.ChargethePublicEntityforallexpensesforthepreparation,printing,labelingandpostagefortheTABORnotice.SaidexpensesshallbeproratedamongallPublicEntitiesparticipatingintheTABORnotice.Suchprorationtobebased,inpart,uponthenumberofpersonsregisteredtovotewithineachPublicEntity.3.MailtoeachregisteredvoterinLarimerCountythelABORnoticenotlessthanthirtydayspriortotheelection[ArticleX,Section20(3)(b)ColoradoConstitution].TheClerkshalldeterminetheleastcostmethodformailingthelABORnoticeandaddresstheTABORnoticeto“AllRegisteredVoters”ateachaddresswhereoneormoreactiveregisteredvotersofthePublicEntityreside.NothinghereinshallprecludetheClerkfromsendingtheTABORNoticeofthePublicEntitytopersonsotherthanelectorsofthePublicEntityifsuchsendingarisesfromtheClerk’seffortstomailtheTABORNoticeatleastcost.2 II.DutiesofthePublicEntityThePublicEntityhasdesignated___________________________,whosephonenumberis_____________________asitsDesignatedElectionOfficial(“DEO’)[1-1-104(8)C.R.S.].TheDEOshallactastheprimaryliaisonbetweenthePublicEntityandtheClerk.lithePublicEntityencompassesterritorywithinothercounties,thisAgreementshallapplyonlytothatportionofthePublicEntitywithinLarimerCounty.ThePublicEntityshallperformthefollowingdutiesinconnectionwiththeElection:A.PreparationfortheCoordinatedElection1.Postand/orpublishanyotherlegalnoticesrequiredpursuanttorelevantprovisionsoftheUniformElectionCodeof1992(articles1-13ofTitle1,C.R.S)ortheColoradoMunicipalCodeof1965,§31-10-101,etseq.,C.R.S.,asamended,exceptasotherwiseprovidedherein.2.Besolelyresponsiblefordeterminingwhetheraballotissue,questionorcandidateisproperlyplacedbeforethevoters.3.Reviewtheinformationcontainedinthestreetlocatorfileandcertifyitsaccuracy,aswellasanychanges,additionsordeletionstothefile.ThecertificationofthestreetlocatorfileshallbemadenolaterthanAugust7,2009at5:00p.m.totheClerk.lithecertificationisnotprovidedbythedatespecifiedherein,thePublicEntitymaynotparticipateintheElection.4.AnyproposedPublicEntitynotalreadyidentifiedbyataxauthoritycodeintheCountyAssessor’srecords,shallprovidetheClerkwithacertifiedlegaldescription,mapandlocator,identifyingall“high/low”rangesforstreetaddresseswithintheproposedPublicEntitynolaterthanAugust7,2009at5:00p.m.OncetheinformationhasbeenenteredintheClerk’svoterregistrationsystem,theDEOshallreviewtheinformationcontainedinthestreetlocatorfileandshallcertifyitsaccuracy,aswellasanychanges,additionsordeletionstothefilenolaterthanAugust21,2009at5:00p.m.totheClerk.Ifthecertificationisnotprovidedbythedatespecifiedherein,thePublicEntitymaynotparticipateintheElection.5.ProvidetheClerkwithacopyoftheordinanceorresolutionstatingthatthePublicEntitywillparticipateintheElectioninaccordancewiththetermsandconditionsofthisAgreement.TheordinanceorresolutionshallauthorizethepresidingofficerofthePublicEntityorotherdesignatedpersontoexecutethisAgreement.6.Provideacertifiedcopyasanemailattachmenttoymedina@larimer.orgoroncompactdisc(650MBorhigher),intheformatrequestedbelow,attheearliestpossibletimeandinanyeventpursuanttoC.R.S.§1-5-203(3)(a)nolaterthansixtydaysbeforetheelectionat5:00p.m.,oftheballotcontent(candidates,issuesandquestions)totheClerkexactlyasandintheorderinwhichitistoappearandbeprintedontheballotpagesandsampleballots.Thecertifiedlistofcandidates,ballotissuesandlorballotquestionsshallbefinalandtheClerkwillnotberesponsibleformakinganychangesafterthecertification.•MicrosoftWord‘97oraversionofMicrosoftWordabletobeconvertedtoMicrosoftWord‘97•FontType:Anal•FontSize:10point•Justification:Left•AllMargins:0.5inches•Provideaudiopronunciationofallcandidates,locationsandwordsthatmightposeapronunciationproblem(seeExhibitB).7.ProofreadandapprovethePublicEntity’sballotcontentforprintingwithinonebusinessdayofreceiptfromtheClerk.ThePublicEntityshallprovideafaxnumberanddesignateapersontobeavailablefor3 proofingandapprovingballotcontentforprinting.TheClerkagreestokeepallcontactpersonnelapprisedofballotprintingstatusforallcontacts.ThePublicEntityhasdesignated__________________whosephoneis________________________andfaxnumberis________________________________8.IfrequestedbytheClerk,provideperson(s)toparticipateinballotcounting,recountandtesting/auditingofvotingequipmentusedintheElection.ThePublicEntitypersonnelmayparticipateinvariousboardswithpersonnelfromtheClerk’sofficetoensurePublicEntity’sparticipationineachoftheelectronicvotetabulatingproceduresthatshallbeused.Theperson(s)providedbythePublicEntitymustberegisteredtovoteinLarimerCounty.9.NotifytheClerkifitisamunicipalitywhichhasprovidedbyordinanceorresolutionthatitwillutilizetherequirementsandproceduresoftheUniformElectionCodeof1992inlieuoftheColoradoMunicipalElectionCodeof1965withrespecttotheElectionandtoforthwithprovideacopyofsaidordinanceorresolutiontotheClerk.10.IntheeventthatthePublicEntityresolvesnottoparticipateintheElection,noticeofsuchresolutionshallbeprovidedtotheClerkimmediately.ThePublicEntityshallwithinthirtydayspromptlypaytheClerkthefullcostsoftheactivitiesoftheClerkrelatingtothenotice,includingwithoutlimitationproductionandmailingcosts,incurredbothbeforeandaftertheClerk’sreceiptofsuchnotice.ThePublicEntityshallprovidenoticebypublicationofthecancellationoftheElectionandacopyofthenoticeshallbepostedintheofficeoftheClerk,intheofficeoftheDesignatedElectionOfficial(asdefinedintheCode)and,ifthePublicEntityisaspecialdistrictintheofficeoftheDivisionofLocalGovernment.ThePublicEntityshallnotcanceltheelectionafterOctober9,2009[1-5-208(2)C.R.S.].B.ConductoftheCoordinatedElection1.ThePublicEntityshallimmediatelynotifytheClerkofanyElectioncontestthatisinitiatedandshallkeeptheClerkapprisedoftheneedtoretainElectionrecordsforuseinsuchacontest.C.ElectionCostsTheminimumfeeforelectionservicesis$650.00.1.ThePublicEntity’sproportionalshareofcostsshallbebasedonCountyexpendituresrelativetotheElectionandthenumberofelectorsperentity.2.ThePublicEntityaversthatithassufficientfundsavailableinitsapprovedbudgettopayitsproratedElectionexpenses.3.Ifitisdeterminedthatcountingmustbemovedtoanestablishedbackupsite,allrelatedcostsshallbepaidbythePublicEntity(sharedwithanyotherPublicEntitywhoseballotsarebeingcountedduringtheElectioninthetimeframeusingthebackupproceduresandsite).4.Uponreceiptoftheinvoice,paytotheClerkwithinthirtydaysafeewhichshallbeanamountdeterminedinaccordancewiththeformulasetforthonExhibitAwhichisattachedheretoandincorporatedhereinbyreference.IfExhibitAcannotbecompletedatthetimeofthemailingofthisAgreement,itwillbeprovidedassoonafterJuly27,2009aspossible.5.PayanyadditionaloruniqueelectioncostsresultingfromPublicEntitydelaysandlorspecialpreparationsorcancellationsrelatingtothePublicEntity’sparticipationintheElection.0.TABORNotice1.IfthePublicEntityisrequiredtoprepareaTABORnoticeforanyballotissue(s),thePublicEntityshallbesolelyresponsibleforitspreparation,accuracyandthelanguagecontainedtherein,andshallsubmitsuchnotice,includingproandconsummariesandfiscalinformation,totheClerknolaterthanSeptember22,2009at5:00p.m.[1-7-904C.R.S.].SuchnoticeshallbeprovidedtotheClerkinbothwrittenformandonacomputerdisc.4 2.AssignaDEOwhoshallbetheofficialcontactpersonfortheClerkandwhoshallperformsuchdutiesasarerequiredbylawincludingtheobligationtoreceiveandsummarizewrittencommentsforandagainstproposalssubjecttoArticleX,Section20oftheColoradoConstitution.TheClerkshallhavenodutyorobligationtoreceiveorsummarizesuchcomments.3.AllPublicEntitiestobeincludedontheElectionballotmustusethefollowingformattosubmitthetextofTABORcommentsasanemailattachmenttocsteinhauerlarimer.orgoroncompactdisc(650MBorhigher).•MicrosoftWord97oraversionofMicrosoftWordabletobeconvertedtoMicrosoftWord‘97•FontType:Anal•FontSize:10point•Justification:Left•AllMargins:0.5inches4.ProofreadandapprovethePublicEntity’slABORcontentforprinting.ThePublicEntityshallprovideafaxnumberanddesignateapersontobeavailableforproofingandapprovingTABORcontentforprinting.Duetolimitedprintingavailabilityandtimeconstraints,thePublicEntitymustprovidecontactinformationforsomeonewhoisavailablefrom8:00am.to10:00p.m.fromSeptember22,2009untilOctober2,2009,oruntilthelABORnoticeismailed.TheClerkagreestokeepallcontactpersonnelinformedoflABORprintingstatus.ThePublicEntityhasdesignated___________________________whosefaxnumberis__________________________5.IncorporatealocalelectionofficeaddressandtelephonenumberintothelABORnotice.SuchlocalelectionofficeandtelephoneshallbeopenduringtheClerk’sregularbusinesshours.TheClerkshallrespondtoallcorrespondenceandcallsthattheClerkreceiveswithinitsexpertiserelatingtoelectionprocedures,butshallreferinquiriesconcerningthesubstanceoftheballotissuesandballotquestionsortheoperationsofthePublicEntitytotheDesignatedElectionOfficial.6.MailtoallpropertyownerswithinPublicEntity’sdistrict,otherthanthosepropertyownerstowhomtheClerkhasmailednoticeabove,thenoticerequiredbyArticleX,Section20oftheColoradoConstitution,suchmailingtobeinaccordancewiththerequirementsoftheColoradoConstitution,statutesandrulesandregulations.7.ThePublicEntityshallpayaproratedamountforthecoststoproduceandmailthelABORnotice.Suchprorationtobebased,inpart,uponthenumberofpersonsregisteredtovotewithineachPublicEntity.8.TheminimumfeeforTABORsupportis$350.00.Ill.AdditionalAgreements1.IntheeventacourtofcompetentjurisdictionfindstheElectionforthePublicEntitywasvoidorotherwisefatallydefectiveasaresultofthesolebreachorfailureoftheClerktoperforminaccordancewiththisAgreementorlawsapplicabletotheelection,thePublicEntityshallbeentitledtorecoverexpensesorlossescausedbysuchbreachorfailureuptothemaximumamountpaidbythePublicEntitytotheClerkunderthisAgreement.TheClerkshallinnoeventbeliableforanyexpenses,damagesorlossesinexcessoftheamountspaidunderthisAgreement.ThisremedyshallbethesoleandexclusiveremedyforthebreachavailabletothePublicEntityunderthisAgreement.2.NoportionofthisAgreementshallbedeemedtocreateacauseofactionwithrespecttoanyonenotapartytothisAgreement,noristhisAgreementintendedtowaiveanyprivileges,immunitiestotheparties,theirofficersoremployeesmaypossess,exceptasexpresslystatedinthisAgreement.3.TimeisoftheessenceunderthisAgreement.ThestatutorytimeframesorrequirementsoftheCode,lABOR,andtheRulesshallapplytothecompletionofanydutiesortasksrequiredunderthisAgreement.05 LARIMERCOUNTYNOVEMBER3,2009-COORDINATEDELECTIONCOSTPRORATIONESTIMATEGENERALACTUALCOSTNUMBERCOSTBALANCEOFNUMBERSUBJECTTOCOSTBALANCEOFTOTALOFSUBJECTTOCOSTSX%OFOFMINIMUMDISTRICTSCOSTSX%OFELECTIONCOSTPARTICIPATINGHOUSEHOLDMINIMUMHOUSEHOLDSREGCHARGEEXCEEDINGREGVOTERSPERJURISDICTIONELECTIONTABORMAILEDCHARGE$350VOTERS$650$650MINIMUMINCL.MIN&SOSPARTICIPANT$10,500$258,500eofColoradotActivevoters$70)NONANANANA0NA$000$000VmetCountyNONOo$0$0000$0$O,00$0.00nofEstesParkYESNOo$0$0.004,525NA4,525$4,628.37$4,628.37mofBerthoudYESYES1,650NA$574.423,250NA3,250$3,324.24$3,898.66ofLovelandYESYES22,000NA$7,658.9736,000NA36,000$36,822.35$44,481.32nofTimnathYESYES160350$350.00295$6500$650.00$1,000.00dreR.1SchoolDistrIctYESNO00$0.00123,300NA123,300$126,116.55$126,116.55mpsonR-2JSchoolDistrictYESNO00$0.0067,800NA67,800$69,348.76$69,348.76cSchoolDistrictYESNO00$0.007,260NA7,260$7,425.84$7,425.84rainSchoolDistrictYESNO00$0.00550NA550$562.56$562.56iSchoolDistrictRE-5JYESNO00$0.0010$6500$650.00$650.00sCommunityCollegeYESNO00$0.0010$6500$650.00$650.00sValleyFireProtDistrictYESYES4,500NA$1,566.617,500NA7,500$7,671.32$9,237.93ieIlAcresPlOYESYES70350$350.0090$6500$650.00$1,000.00BluffsPlOYESYES30350$350.0050$6500$650.00$1,000.00TOTAL28380700$10,500.00250,5902,600250,185$258,500.00$269,000.000C EXHIBITBAUDIOFORACCUVOTETSXUNITPursuanttoColoradoRevisedStatutes(C.R.S.)§1-5-704(ly’...eachvotingsystemcertifiedbythesecretaryofstateforuseinlocal,state,andfederalelectionsshallhavethecapabilitytoacceptaccessiblevoterinterfacedevicesinthevotingsystemconfiguration...”Tobeincompliancewiththeabovestatute,theLarimerCountyClerkandRecorder’sofficehassetupavoicemailboxat(970)498-7946thatcandidateswillneedtocalltoprovidethecorrectpronunciationoftheirname.Uponcallingthevoicemailbox,theywillreceiveinstructionsonrecordingtheirinformation,aswellas,optionsforlistening,deleting,re-recordingandsavingtheirmessage.Pleaseinformcandidateswithinyourjurisdictionofthenecessityofrecordingthecorrectpronunciationoftheirname.TheLarimerCountyClerkandRecorder’sofficewillcontacttheentityifpronunciationguidelinesonanyballotissuesorballotquestionsareneeded.Pleasecontactourofficeat(970)498-7820ifyouhaveanyquestionsorneedadditionalinformation.007 INWITNESSWHEREOF,thepartiesheretohaveexecutedthisAgreementtobeeffectiveuponthedatefirstabovewritten.DateDate:ATTEST:LARIMERCOUNTY,COLORADOCLERKANDRECORDERScottDoyleBOARDOFCOMMISSIONERSOFLARIMERCOUNTY,COLORADODeputyClerkoftheBoardApprovedastoForm:Date:By:KathayC.RennelsChair,BoardofCountyCommissionersPUBLICENTITY:NAMEOFPUBLICENTITY:PublicEntityphonenumberApprovedastoForm:TitleofAuthorizedRepresentativesigningonbehalfofPublicEntity8