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PACKET Town Board 2009-07-14
Prepared7/2/09*RevisedTOWNoFESTESPARIçTheMissionoftheTownofEstesParkistoprovidereliable,high-valuesewicesforthebenefitofourcitizens,visitors,andemployees,whilebeinggoodstewardsofpublicresourcesandournaturalsetting.BOARDOFTRUSTEES-TOWNOFESTESPARKTuesday,July14,20097:00p.m.AGENDAPLEDGEOFALLEGIANCE.(Anypersondesiringtoparticipate,pleasejointheBoardinthePledgeofAllegiance).PROCLAMATION-ProclaimingJuly27—August1,2009“EstesParkRelayforLifeDays”.PUBLICCOMMENT.(Pleasestateyournameandaddress).TOWNBOARDCOMMENTS.CONSENTAGENDA;1.TownBoardMeetingMinutesdatedJune23,2009,SpecialTownBoardMeetingMinutesdatedJune15,2009,TownBoardStudySessiondatedJune23,2009andJune30,2009.2.Bills.3.CommitteeMinutes:A.PublicSafety,June18,2009.B.CommunityDevelopment,July2,2009.1.HabitatforHumanitysidewalkimprovementwaiverforKundtzSubdivision.Cashin-lieuofconstructedimprovementsforcurbandgutter.2.ACTIONITEMS;1.AWARDARCHITECTANDENGINEERINGSERVICESCONTRACTFORMULTIPURPOSEEVENTCENTERANDINDOORARENA.Dir.Zurn.2.FIRESERVICESFEESCHEDULE.ChiefDorman.3.AGREEMENTBETWEENTHETOWNOFESTESPARKANDESTESPARKURBANRENEWALAUTHORITYFORTHEGRANDSTANDCONSTRUCTION.AttorneyWhite. 4.CONVENTIONANDVISITORSBUREAUPERSONNELTRANSITIONTOLOCALMARKETINGDISTRICT.AdministratorHalburnt.5.TOWNADMINISTRATORREPORT.6.ADJOURN.NOTE:TheTownBoardreservesthetighttoconsiderotherappropriateitemsnotavailableatthetimetheagendawasprepared. JackieWilliamsonFrom:EPAdministration[ir3045@estes.org]Sent:Wednesday,July08,20095:02PMTo:JackieWilliamsonSubject:JobDoneNotice(Send)***JobDoneNotice(Send)JOBNO.1704ST.TIME@7/0816:52PGS.3Iiqtc9(SENDDOCUMENTNAME.<._-)i/-)Iic9TX/RXINCOMPLETETRANSACTIONOK6672527GregWhite5869561KEPL5869532TrailGazette5861691Channel86353677ReporterHerald2247899Coloradoan5771590EPNewsERROR1 stesFarKlownoafGMeetingu7-14-u9(#29)Goodevening,whenmetirstturopeanslaideyesontnenortneastcoastoiAmericatheysawapopulationofnativeslargeenoughtopersuadethemtosefflethithersouth.Notlongafterward,diseases,probablybroughtbythenewimmigrants,decimatedthenativepopulation,andmcrilgrims,seeingthisasb-oashandiwork,teltsatelandingatPlymouthRock.OurforefatherscameinthenameoftheonetrueGodwhoallowedandevendirectedthemtoslaughterorrelocatethenativepopulationCleartotheWestcoast.Iheir(iodalsoallowedthemtoabuseandenslavepeoplesfromAsiaandAfrica,andthendirectedthemtoformanewnationofloftyidealsruledbywhite,Christian,European,propertyowning,men.IhisisthehistoriciiousupposedlyreterredtointherlcGge.Commonwhitemenhadtofightfortheirrighttovote.Peopleofcolorhadtofightfortheirfreedom,theirvoteandtheircivilrights.Womenlikewisehadtofightfortheirvoteandequaljustice.Slowlybutsurelyourprecious(‘oGandwe,hiscnosenandblessedpeople,haveevolvedtoapointwherenowallpeopleareseenasbeingcreatedequalwithequalblessings.Ihet.jodotourtoretatflersnolongerexists,andgooariddance.Butwait!(saymenandwomenarestiltnottreatedasequals,atheistsareremovedfromofficefornotacknowledgingthemajorityGod,andrichwhitemenareagainclaimingaGod-givenrighttorulethiscountry.RecentnewsconcerningtheescapadesofSenatorJohnEnsignofNevadaandGovernorMarkSanfordofSouthCarolinahasexposedagroupofrichwhiteelectedotticialswhosaytheyhavebeenchosenbylrodtomiethiscountryinamannerreminiscentoftheEnglishnobilitywedeclaredindependencefrom233yearsago.We’vecomeliii!circle!Thepeopleshouldn’trule,theseself-appointedrulersfromGodaregoingtorestoreoursocialordertoitsoriginalintentwithtnemontop;kindotliketheAyatollahsinIranbutwithadifferentsymbolontheroofAndwheredotheseguysgettheirpowerandwhyisn’ttheremoreofanoutcry?TheyareempoweredandemboldenedbyeveryAmericanwhostandsandproclaimsweareanation“underGod,’foronceyougiveyourcitizenshiptoGod;youaLsogiveittothosebrazenenoughtoclaimhisauthority.Youshouldntbeholdingthedoortorthosewhowouldtakeawayourhardwonfreedoms,whichiswhyIstandhereagainandaskyoutostoprecitingthe‘underGod’Pledge.Thanicyou,,i_-_--____DavidHabecker •TownofEstesPark,LarimerCounty,Colorado,June23,2009MinutesofaRegularmeetingoftheBoardofTrusteesoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheTownHallinsaidTownofEstesParkonthe23rddayofJune,2009.MeetingcalledtoorderbyMayorPinkham.Present:WilliamC.Pinkham,MayorMayorProTemChuckLevineTrusteesEricBlackhurstDoriaEisenlauerJohnEricsonRichardHomeierJerryMillerAlsoPresent:GregWhite,TownAttorneyJacquieHalburnt,TownAdministratorLowellRichardson,DeputyTownAdministratorJackieWilliamson,TownClerkAbsent:NoneMayorPinkhamcalledthemeetingtoorderat7:00p.m.andalldesiringtodoso,recitedthePledgeofAllegiance.RESOLUTIONOFRESPECT—HonoringWendellAmos.MayorPinkhamreada“ResolutionsofRespect”honoringWendellAmosforhisyearsofservicetotheEstesValleyonanumberofBoardsincludingtheBoardofDirectorsoftheEstesValleyImprovementAssociation,theEstesValleyLandTrust,theEstesValleyPlanningCommission,theLarimerCountyPlanningCommission,HabitatforHumanityandtheTreeBoard.PROCLAMATION—RooftopRodeoWeek.July7th—July12,2009.MayorPinkhamreadandpresentedaproclamationtotheRodeoCommitteeandRodeoQueendesignatingJuly7—12,2009asRooftopRodeoweekandacknowledgedtheeffortsoftheRodeo.PUBLICCOMMENTDavidHabecker/TowncitizenexpressedconcernwiththelackofcooperationandsupportbetweentheTownBoardandtheLocalMarketingDistrict(LMD).HecautionedtheTownBoardtousetheirauthorityovertheLMDprudently.HestatedthebusinessownersintownhavegreatexpectationsfortheLMDandvotedfortheformationoftheLMDinthehopestherewouldbechanges.HealsorequestedtheBoardstoprecitingthe‘underGod”Pledgeuntilcongresshasthewisdomtochangeit.TOWNBOARDCOMMENTS.TrusteeHomeierstateditwasaprivilegetoworkwithWendellAmosonthePlanningCommission.Heisagreatmanofexperience,wisdomandknowledge.1.CONSENTAGENDA:1.TownBoardMeetingMinutesdatedJune9,2009andTownBoardStudySessiondatedJune9,2009.2.Bills. BoardofTrustees—June23,2009—Page23.CommitteeMinutes:A.CommunityDevelopmentandUtilitiesCommitteecancelledinJune.4.EstesValleyPlanningCommissionMinutesMay19,2009(acknowledgementonly).5.EstesValleyBoardofAdjustmentMinutesApril7,2009(acknowledgementonly).6.EstesParkUrbanRenewalAuthority,May20,2009(acknowledgementonly).7.AppointmentofDanielC.Mufflyasindependenthearingofficer—personnelmatter.Itwasmovedandseconded(Levine/Ericson)toapprovetheconsentagenda,anditpassedunanimously.2REPORTSANDDISCUSSIONITEMS1.WORKSESSIONWITHTHEESTESPARI(LOCALMARKETINGDISTRICT.AdministratorHalburntstatedtheLMDhadinvitedtheTownBoardtotheLMD’sregularmeeting;however,thefullTownBoardwasnotabletoattend.TheLMDhasrequestedaworksessionwiththeTownBoardonTuesday,June30,2009aftertheLMD’smeeting.TrusteeBlackhurstrecusedhimselffromthediscussion.Afterdiscussion,theBoardagreedtotheworksessionandrequestedthemeetingbeheldseparatelyfromtheLMDregularmeeting.3.PLANNINGCOMMISSIONITEMS.ItemsreviewedbyPlanningCommissionorstaffforTownBoardFinalAction.MayorPinkhamOpenthePublicHearingforallConsentAgendaItems.1.CONSENTITEMS:A.CONDOMINIUMMAP1.SundanceSupplementalCondominiumMap#7,Units3and4Tract69Bofthe1stReplatofTract69,FaIlRiverAddition,1410&1420SierraSageLane,BrianMurphy,LLC/Applicant.2.OverlookCondominiumSupplementalMap#3,Metes&Bounds,Lot2,StanleyHistoricDistrict,Units318,320,402,404,OverlookDevelopmentattheHistoricStanley,LLC/Applicant.3.EastRiverwalkCenterCondominiumsAmendmenttotheAmendedCondominiumMap,CondominiumUnitsH,I,J,K,L,M,Building2,420,424,426,428E.ElkhornAve.,WhippProperties,LLC/Applicant.4.Mary’sMeadowReplatandPreliminaryCondominiumMap,Lot4A,Mary’sLakeReplatofMary’sLakeSubdivision,341KiowaDrive,CMSPlanning&Development/Applicant.Applicationwithdrawnbyapplicant.AttorneyWhiterequestedConsentItem#2beremovedfromtheConsentagendaduetocommunicationsreceivedthisafternoon.Astherewerenocomments,MayorPinkhamclosedthepublichearinganditwasmovedandseconded(Homeler/Miller)theConsentAgendaItems1,3and4beapprovedwithStaffconditionsofapproval,anditpassedunanimously. BoardofTrustees—June23,2009—Page32.ACTIONITEM:A.PublicHearingofEstesValleyDevelopmentCodeBlock13Amendments—VacationHomesandBed&Breakfast.MayorPinkhamopenedthepublichearing.DirectorJosephstatedthecodechangesapprovedbythePlanningCommissiononMay19,2009addressedconcernsraisedovertwoyearsago.RecentjointmeetingsanddiscussionswiththeTownBoardandthePlanningCommissionhaveresultedinaproposaltodevelopaproblemstatementforcoderevisionsinanefforttoaddclaritytotheprocessandtoimprovetheendresult.Therefore,staffsuggeststherevisionforvacationhomesandBed&BreakfastberedirectedtothePlanningCommissiontoimplementaproblemstatement.PublicComment:KenArnold/TowncitizenandEstesAreaLodgingAssociationmemberstatedtheassociationsupportstheamendmentssolongasthechangesdonotaffectpropertieszonedAccommodation.Theassociationexpressedconcernwithcodechangesthatcannotbeenforced.Itwasmovedandseconded(BlackhursULevine)totableEstesValleyDevelopmentCodeBlock13amendmentsandremandtheissuebacktothePlanningCommissiontobeginthecodechangeswithaproblemstatement,anditpassedunanimously.B.ConsentItem#2—AttorneyWhitestatedtheCondominiummapdedicatesanemergencyaccesseasementfortheBlackCanyonarea.TheeasementhasnorelevancetotheOverlookdevelopment;however,ithasdirectrelevancetotheBlackCanyondevelopmentplanreviewedandapprovedbythePlanningCommissiononJune16,2009.AletterwasreceivedfromDavidParwdzik/Overlookcondominiumownerquestioningthedeveloper’sauthoritytodedicateaneasementonthecondominiummap.Thedeveloper’sattorneyestablishedthedeclaranthastherighttodedicatethe\emergencyaccessundertherecordeddeclaration.Inaddition,aletterfromthedeclarant’sattorneyverifyingtheappropriatepartieshavesignedtheplatandhaverequisiteauthorityforalldedicationswassubmittedtotheTown.NeitherTownstaffnortheTown’sattorneyverifiestheinformationorownership.Anyquestionofthedeclarant’sauthoritywouldbeaprivatematterandwouldbeaddressedthroughaprivatelawsuit.Itwasmovedandseconded(Homeier/Miller)toapproveConsentItem#2withStaffconditionsofapproval,anditpassedunanimously.4.ACTIONITEMS:1.AWARDARCHITECTCONTRACTFORBONDPARKMASTERPLAN.Dir.ZurnreportedthirteenfirmssubmittedproposalsfortheBondParkMasterPlanwhichwereratedbyapanelof‘Stakeholders’(Townstaff,Trustees,PlanningCommissioner,MemberofEstesValleyPartnersforCommerce,LocalMarketingDistrictandBondParkusers)andthetopfourfirmsweretheninterviewed.TheinterviewpanelrecommendshiringWinstonAssociates,Inc.tocompletetheplanwhichincludesasub-consultinggroupofVanHornEngineering.Afterdiscussion,itwasmovedandseconded(Levine/Ericson)tocontractwithWinstonAssociates,Inc.for$46,925withacontingency BoardofTrustees—June23,2009—Page4of$3,075foratotalof$50,000fromaccount#211-5900-459-35-61,anditpassedunanimously.2.ORDINANCE#05-09AMENDINGSECTION8.04.030NOXIOUSWEEDS.Dir.ZurnstatedarevisiontoMunicipalCodeSection8.04.030wasrecommendedbyaTowncitizenbecausethecurrentdateinthecoderequirespropertyownerstoremoveweedsonorbeforeJuly15thofeachyear.Thisdateistooearlyforsomespeciesthathaveyettodevelopanddoesnotaddressallweeds.Theproposedcodelanguagewouldremovethedateandrequirepropertyownerstoaddressnoxiousweedsbypreventingtheplantfromestablishing,growing,reproducingordispersingitself.AttorneyWhitereadtheOrdinance.Itwasmovedandseconded(BlackhursUEisenlauer)toapproveOrdinance#05-09,anditpassedunanimously.3.TOWNADMINISTRATORREPORT.•TheTownhasbeenthetopicofanumberofmediastoriesincludingastoryonEstesParkduringtheNBCnightlynews,radiointerviewonKUNCregardingtourismandtheeconomy,andChannel9contactedtheTownregardingtherecentelkbornbehindthePoliceDepartment.•MacGregorAvenuemaybeclosedthisweekendtoaccommodatetheScandinavianFestifthenewsodinBondParkneedsmoretimetoestablish.•TheFireDistrictInitiativesCommitteehasreceived140ofthe200signaturesneededtomoveforwardwiththeelectioninNovember.WhereuponMayorPinkhamadjournedthemeetingat8:04p.m.WilliamPinkham,MayorJackieWiHjownClerk TownofEstesPark,LarimerCounty,Colorado,June15,2009MinutesofaSpecialmeetingoftheBoardofTrusteesoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheTownHallinsaidTownofEstesParkonthe15thdayofJune,2009.MeetingcalledtoorderbyMayorPinkham.Present:MayorWilliamC.PinkhamTrusteesDoriaEisenlauerJohnEricsonRichardHomeierJerryMillerAlsoPresent:GregWhite,TownAttorneyJacquieHalburnt,TownAdministratorLowellRichardson,DeputyTownAdministratorJackieWilliamson,TownClerkAbsent:ChuckLevine,MayorProTernEricBlackhurst,TrusteeMayorPinkhamcalledthemeetingtoorderat5:02p.m.TrusteeBlackhurstwasabsentbecauseofaconflictofinterest.PUBLICCOMMENTNone.1.REQUESTTOENTEREXECUTIVESESSION:Itwasmovedandseconded(Eisenlauer/Miller)theTownBoardenterintoExecutiveSessionforthepurposeofdeterminingpositionsrelativetomailersthatmaybesubjecttonegotiations,developingstrategyfornegotiations,andlorinstructingnegotiatorsregardingEstesParkLocalMarketingDistrictProposal,underC.R.S.Section24-6-402(4)(E).,anditpassedwithTrusteeEricsonvoting“No”.Hestatedthediscussionshouldbetransparentandopentothepublic.MayorPinkhamrecessedthemeetingtoenterintoExecutiveSessionat5:03p.m.MayorPinkhamreconvenedthemeetingat6:21p.m.fromExecutiveSessionwhereuponheadjournedthemeetingat6:21p.m.WilliamPinkham,MayorJackieWilliamson,TownClerk RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,June23,2009MinutesofaStudySessionmeetingoftheTOWNBOARDoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinRoom130insaidTownofEstesParkonthe23dayofJune,2009.Board:MayorPinkham,MayorProTernLevine,TrusteesBlackhurst,Eisenlauer,Ericson,HomelerandMillerAttending:AllAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,TownAttorneyWhiteandTownClerkWilliamsonAbsent:NoneMayorPinkhamcalledthemeetingtoorderat5:03p.m.CODEOFCONDUCT.MayorPinkhamopenedthediscussstatingthatoneofhiscampaignpromiseswasacodeofconductfortheTownBoard.HepresentedtheBoardwithadraftforreviewandcomment.MayorPinkhamstatedthecodewouldaddressBoard/staffrelationship,conflictofinterest,BoardmembersshouldnotspeakfortheentireBoardandmotespecificallythedocumentwouldsetstandardsthatwouldcarrythroughtimewithfutureboards.DiscussionfollowedamongsttheBoardregardingtheneedforacodeandissuesthecodeaddresses.TrusteeHomeiersuggestedthedocumentpresentedbytheMayorshouldbeincludedinapolicymanualandusedasatrainingtoolfornewlyelectedofficials.TheBoarddiscussedthelengthoftheproposeddocumentandcommentedanabbreviateddocumentcouldbeincludedintheTownBoardnotebooks.Thedetailedcodeisusefulinformationbutdoesnotneedtobeformallyadopted.TrusteeBlackhurstvoicedhisconcernwithadoptingadocumentthatdictatesTrusteeconductontheBoardandsetslevelsofstandardsforfutureboards.Hestatedtherearenoprominentissuesatthistimetowarranttheestablishmentofacodeofconductandlawsexisttoaddressthebehaviorsoutlinedintheproposeddocument.AttorneyWhitestatedmostHomeRulecommunitieshaveadoptedacodeofconductthroughtheircharters.Thestatutesdonotdefineclearlyethics,conductorconflictofinterest.HerecommendedtheBoardconsiderapprovingacodeofconduct.ThegeneralconsensusoftheBoardwastomoveforwardwiththedocumentasatraining/orientationtoolfortheBoardofTrusteesandtodevelopaonepageethicsdocumenttobeincludedintheTownBoardnotebooks.AlleditstothedocumentwouldbesenttotheClerk’soffice.MISCELLANEOUSMayorPinkhamstatedaworksessionwouldbeheldwiththeLocalMarketingDistrictonTuesday,June30,2009followingtheLMDmeeting.Therebeingnofurtherbusiness,MayorPinkhamadjournedthemeetingat6:32p.m.JackieWilliamson,TownClerk RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,June30,2009MinutesofaJointStudySessionmeetingoftheTOWNBOARDANDESTESPARKLOCALMARKETINGDISTRICToftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinRoom130insaidTownofEstesParkonthedayofJune,2009.Board:MayorPinkham,MayorProTernLevine,TrusteesBlackhurst,Eisenlauer,Ericson,HomeierandMillerLMDBoardChairKenLarson,BoardMembersCoreyBlackman,ScottWebermeier,KathyPalmeri,BillAlmond,LeeLasson,andElizabethBlanchardAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,TownAttorneyWhite,DirectorPickering,TownClerkWilliamsonandScottHannah/HannahMarketing,Absent:TrusteeBlackhurstMayorPinkhamcalledthemeetingtoorderat4:00p.m.TrusteeBlackhurstrecusedhimselffromthediscussionbecauseofaconflictofinterest.CVBOPERATIONS.LMDChairLarsonstatedarevisedproposalforCVBfunctionstobetransferredtotheLMDhasbeendevelopedtoaddresstheconcernsraisedbytheTownBoard,i.e.LMDshouldfocusonadvertising,publicrelationsandslowdowntheprocess.TheproposaleliminatestakingovertheVisitorsCenterandthecallcenter.VScottHannah/HannahMarketingstatedtheLMDBoardunanimouslyrecommendstheresponsibilityofcommunications,groupsalesandmarketing,visitor’sguideandstakeholdersalesbetransferredtotheLMD.Communicationswouldincludethetraditionalfunctionsofmarketing,advertising,publicrelationsandthewebsiteusedtoattractprospectivevisitorsandgroups.Groupsaleshavebeenconsideredasubsetofmarketingandbeyondmarketingtheconferencecenterhasreceivedminimalfundinginthepast.Thisareahasagreatestopportunityforgrowth.TheVisitorsGuidehasbeenandcontinuestobeacriticalmarketingcommunicationvehiclethatshouldreflecttheoverallmarketingstrategies,brandingandcommunicationsobjectivesoftheLMD.StakeholdersalesdirectlysupportthemarketingofEstesParkandshouldbesharedwiththeTowntofundtheoperatingcostsoftheVisitorsCenter.AllfourofthemarketingareasshouldbetransferredtotheLMDbecausetheyarethecoremarketingfunctionsthatattractvisitorstotheEstesParkarea,consolidateaccountabilityundertheLMD,andcanbebestcoordinatedbyoneunifiedorganization.DiscussionfollowedamongsttheBoardandhasbeensummarized:questionedthemanagementofTownemployeesbytheLMD;theLMDcouldhiretheCVBstafftoperformthemarketing/advertisingtasksthroughacontractwiththeTownandtherebyleavethemanagementoftheemployeestotheTown;aoneyearplanshouldbedevelopedwiththefourcorefunctionstakenoverduringthenextfewyears;aportionofthemarketingmoneyshouldbeusedtoaddressthespendingoflocaldollarsoutsidethevalley;cautionedtheLMDtoslowdownandconcentrateonmarketing/advertising,concernsraisedwiththetimingofTownstafftransferringtotheLMDandwiththetimingofCVBfunctionsbeingassumedbytheLMD;andquestionedwhetheritwasvitaltotheLMDoperationstohavetheCVBemployeesmanagedbytheLMD.AdministratorHalburntreiterateditwouldbedifficulttohaveTownstaffmanagedbyaseparateentity.ShestatedthecurrentCVBstaffcouldbereassignedtotheLMDwiththeTowntransferringfundstotheLMDforstaffsalaries.Sherecommendedan RECORDOFPROCEEDINGSTownBoardStudySession—June30,2009—Page2agreementbeestablishedbetweentheTownandtheLMDforthetransferoftheemployeeswithaclauseguaranteeingtheemployeesaminimumofoneyearemployment.TheLMDcouldbeaddedtothehealthbenefitpackageoftheTown;however,retainingretirementbenefitshasnotbeeninvestigated.TheLMDBoardcontendstheemployeesareavitalcomponenttothesuccessoftheLMDoperatingplanandtheseparationofthetwocouldleadtoundefinedleadership.Themainfocusshouldbewhoownstheresultsandnothowtheresultsaceobtained.TheLMDBoardexpressedconcernthattheemployeesmaylosebenefitsiftransferredtotheLMD.AfterfurtherdiscussiontheBoardreachedconsensusthattheCVBstaffinchargeofthefourcorefunctionscouldbetransferredtotheLMDwiththeTownfundingsalaries.StaffwouldreviewthecurrentTownbenefitpackagetoensuretheemployeeswouldmaintainfullbenefitsiftransferredtotheLMD.TrusteesHomeierreiteratedhisconcernswiththemanagementoftheemployeesbytheLMDandsuggestedtheLMDhiretheCVBstafftocarryoutthemarketing/advertisingplan.TrusteeEricsonvoicedconcernswithturningovertheCVBtotheLMD.HesuggestedtheLMDprepareamarketingplanusingtheCVBstaffforthefirstyearandenterintodiscussionsregardingemployeesinthefuture.Therebeingnofurtherbusiness,MayorPinkhamadjournedthemeetingat5:35p.m.JackieWilliamson,TownClerk -RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,June18,2009MinutesofaRegularmeetingofthePUBLICSAFETYCOMMITTEEoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheTownHallinsaidTownofEstesParkonthe18thdayofJune,2009.Committee:ChairEisenlauer,TrusteesHomeierandEricsonAttending:TrusteesHomeierandEricsonAlsoAttending:TownAdministratorHalburnt,ChiefKufeld,ChiefDormanandClerkWilliamsonAbsent:ChairEisenlauerandDeputyTownAdministratorRichardsonTrusteeHomeiercalledthemeetingtoorderat8:00a.m.PUBLICCOMMENTNone.POLICEDEPARTMENTREPORTS.1S1QuarterStatistics.SantPassreviewedthe1S1quarterstatisticsincludingnumberofincidents,investigations,crimeAandB,arrests,dispositions,callvolume,911callvolumeandadministrativecallvolumes.Hestatedcallvolumesaredownbecauseofanautomatedsystemthatswitchescallstoavoicemailsystemduringoutages.Thissystemdoesnotrecordthecallsswitchedtovoicemail.FIREDEPARTMENT______FireworksPermitforJulyCelebrationbytheTownandTn-StateFireworks.OnJuly4thofeachyearafireworksdisplayisperformedoverLakeEstes.MunicipalCodeSection9.10.030requiresanapplicationforafireworkspermittobefiledwiththeTownClerk,reviewedandapprovalbytheFireChiefandissuanceofapermitbytheTownBoard.Theapplicantshavesuppliedtherequiredproofofliabilityinsurance.TheoperatorsarelicensedbytheColoradoDepartmentofPublicSafetyandthesupplierhasavalidexplosiveslicense/permitissuedbytheDepartmentofTreasury,ATF.TheLakeEstesTrailwillbeclosedafterthemortarsareloadedandduringthedisplaytomaintainsafety.TheEstesParkVolunteerFireDepartmentwillhaveafireengineandcrewonsceneduringthedisplay.TheCommitteerecommendsapprovaloftheJuly4thfireworkspermitfortheTownofEstesParkandTn-StateFireworks.ChargesforFireServices.AdministratorHalburntpresentedanewformulaforfireservicesfeesthatincludesasetrateperapparatusandthepersonnelneededtooperatetheequipment.Arateof$38perhourpervolunteerwasusedtocoverpersonnelcosts(pension,workerscompensation,etc.)paidforbytheTown.Thepersonnelrateforthecommandvehiclewouldbe$65anhour.StaffrecommendstheCommitteealsoconsideraminimumchargeofatleast$500inordertocreateanincentivetopaythe$130subscriptionfee.TheCommitteesupportsthenewfeescheduleandagreedaminimumchargeshouldbeestablishedrangingfrom$300to$500perincident.TrusteeEricsonrecommendedthefeescheduleberetroactiveforthosethathavereceivedbills.TrusteeHomeierquestionedhowthebillspaidforbyinsurancecompanieswouldbehandledifthefee RECORDOFPROCEEDINGSPublicSafetyCommittee—June18,2009—Page2schedulewasretroactive.AdministratorHalburntstatedtheColoradoStateForestServicechargesaminimumofeight(8)hoursperequipmentperincident.Discussionfollowedontheneedtoaddressthosethathavenotpaidthesubscriptionfeewithafollowupletter;theabilityoftheFireDepartmenttobecomeaMedicareprovider;andageneralboxmailingtonotifypropertyownerandtenantsofrentalpropertyofthesubscriptionfee.AdministratorHalburntsuggestedanoticecouldbeplacedinallutilitybills.TheCommitteerecommendsFireChiefDormanpresenttheproposedfireservicefeescheduletothevolunteerfirefightersforconsensuspriortobringingthescheduleforwardtothefullTownBoardonJuly14,2009.REPORTS1.WildlandFirefightingTeam:TheFireDepartmentwillbeestablishingawildlandfirefightingteamsimilartothediveteam;however,thisauxiliaryteamwouldnotbeeligibleforpensionorbenefits.Theteamwouldhaveapproximately15memberswithinthenextthreetofiveyears.TheteamwouldberesponsiblefortrainingandrespondwiththeEPVFDtosuppresswildlandfiresandtoassistinthereductionofriskfromwildlandfires.TrainingandequipmentwouldbesuppliedbytheEPVFDandsupervisedbyanewlieutenantposition.2.NewFireEngine:TheFireDepartmentinspectedthenewfireenginethatwouldbedeliveredtoEstesParkwithinaweek.Thedeliveryoftheequipmentisfiveweekaheadofschedule.Fleetstaffwillpreparetheengineforservice,whileFirestaffordersallthenecessaryfirefightingequipment.Therebeingnofurtherbusiness,TrusteeHomeleradjournedthemeetingat8:38am.JackieWilliamson,TownClerk0 RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,July2,2009MinutesofaRegularmeetingoftheCOMMUNITYDEVELOPMENTCOMMITTEEoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldinTownHallinsaidTownofEstesParkonthe2’dayofJuly2009.Committee:ChairLevine,TrusteesEisenlauerandMillerAttending:ChairLevine,TrusteesEisenlauerandMillerAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,DirectorsPickering,Kilsdonk,JosephandMarsh;ManagerMitchell,PlORusch,andDeputyTownClerkDeatsAbsentNoneChairLevinecalledthemeetingtoorderat8:00am.rPUBLICCOMMENT.rNoneCONVENTION&VISITORSBURREPORTS.Reportsprovidedforinformationalpurposesandmadeapartoftheproceedings•MarketingCommittee•MediaRelations•VisitorsServicesDir.MarshnotedthatvisitorcountsattheConventionandVisitorsBureau(CVB)are20%ahoflastear.MUSSENIORCESERVICESDEPARTMENT.-REPORTS.Reportsprovidedforinformationalpurposesandmadeapartoftheproceedings.•MuseumMonthlyReport•SeniorCenterMonthlyReportMgr.MitchellreportedthatKellyClaypoolhasbeenhiredtofillthepositionofProgramCoordinatorattheSeniorCenter.COMMUNITYDEVELOPMENT.HABITATFORHUMANITYSUBDIVISIONIMPROVEMENTWAIVER.SueDoylen,HabitatofEstesValleyPublicRelationsChair,addressedtheCommitteetorequestawaiverrelatedtosubdivisionimprovementrequirementsfortheKundtzSubdivision,whichincludecurb,gutter,andsidewalk.Asanon-profitorganizationbuildingaffordablehousing,Habitatisrequestingthewaiveroftherequiredimprovementsand/orthepaymentinlieuoptionavailabletodevelopers.ShestatedHabitat’sgoalistoprovidemoderateandlowincomefamilieswithhousingintheEstesValleyandthatthecostofinstallingcurb,gutter,andsidewalkwillincreasethepriceofeachaffordablehousingunitby$5,000to$6,000;andaddedthatthecurb,gutter,andsidewalkrequirementswouldbeinconsistentwiththeexistingresidentialproperties RECORDOFPROCEEDINGSCommunityDevelopment—July2,2009—Page2neighboringtheKundtzSubdivision.ShestatedthatitisHabitat’sobjectivetobuildhomesthatblendintothecommunityandsaidthatthesubdivisionrequirementswouldcausethedevelopmenttostandoutfromthesurroundingproperties,urbanizearuralarea,andchangethecharacteroftheneighborhood.Inaddition,JudyNystromHabitatofEstesValleyVice-President,voicedaconcernthattheadditionofasidewalkalongRiversideDrivewouldinvitechildrentoplayintheareaandjeopardizetheirsafety.Dir.JosephstatedthathewasunawareofawaiverofsubdivisionstandardshavingbeengrantedinthepastandsaidthatPublicWorksDepartmentstaffinspectedtheareaanddeterminedthattheinstallationofcurbandgutterwaswarranted.AfterdiscussiontheCommitteerequeststheitembeincludedontheconsentagendaattheJuly14,2009TownBoardmeetingandrecommendsgrantingHabitatofEstesValleyawaiverofthesidewalkrequirement,andthatthecashinlieuoption,cappedat100%insteadoftheusual125%,beassessedonaperunitbasisforthecurbandgutter.REPORTS.Reportsprovidedforinformationalpurposesandmadeapartoftheproceedings.•CommunityDevelopmentFinancial•MonthlyBuildingPermitSummaryDir.Josephstatedthat,asexpected,buildingactivityisdown.ADMINISTRATION.REPORTS.LReportsprovidedforinformationalpurposesandmadeapartoftheproceedings.•PublicInformationOfficer(PlO)ReportPlORuschreviewedtheroleofpublicinformationofficerasitrelatestoTowndepartments,services,andprojects;summarizedactivitiesshehasbeeninvolvedinsincebeginningPlOdutiesinMay;andspokeofupcomingprojectsandtasks.MISCELLANEOUS.DeputyTownAdministratorRichardsonreportedthatshuttleridershipinJunewasup22%fromlastyear.TrusteeMillersaidthattheSignCodeTaskForceismakingprogressinreviewingtheexistingsigncodeasitrelatestobanners,andhasalsoexaminedareasofthecodethatareunenforceableorambiguous.Hestatedthatthereviewshouldbecompletedinthenexttwoweeks.Therebeingnofurtherbusiness,ChairLevineadjournedthemeetingat8:50a.m.CynthiaDeats,DeputyTownClerk TOWNOFESTESPAR1çMEMOTo:TheHonorableMayorPinkham,TownTrustees,TownAdministratorHalburntFrom:ScottZurn,P.E.,PublicWorksDirectorDate:July14,2009RE:ContractAwardtoKennyAssociates,Inc.forarchitecturalandengineeringservicesforthedesignoftheMulti-PurposeEventsCenterandIndoorArenaBACKGROUNDThePublicWorksDepartmentsolicitedproposals,dueMay29,2009,forarchitecturalandengineeringservicesforthedesignoftheMulti-PurposeEventsCenterandIndoorArenatobelocatedattheFairgroundsatStanleyPark.Tenfirmssubmittedproposalswhichwereratedbyapanelof“Stakeholders”consistingofTownofEstesParkstaff,TownTrusteesDoriaEisenlauerandJohnEricson;andEstesValleyRecreationandParksDistrictExecutiveDirectorStanGengIer.Ratedonresponsiveness,responsibility,teammembers,costs,theoverallproposalandtimelineforcompletion,thesubmittalswerenarroweddowntothetopfive:FirmNameBidAmountLeoA.Daly,Denver$493,516*1WBeckArchitects,PC,EstesPark$235,749*KennyAssociates,Inc.,Loveland$255,400*McMenaminDesignAssociatesArchitectureandPlanning,Louisville$298,280*EstesArchitectsCollaborativeJointVenture,EstesPark$435,622**excludessomeservices,finalfeetobenegotiatedMembersoftheStakeholdersgroupratedthesefivefirmsafterinterviewsonFriday,July10,2009,withtheirteammembers;theproposalfromKennyAssociates,Inc.wasrecommended. BUDGETThisprojectwillbeappropriatedfromtheConservationTrustFund:204-5400-544.22-02(fundbalance,approximately$2.7million).RECOMMENDATIONStakeholderCommitteeandstaffrecommendawardingthearchitecturalandengineeringservicesforthedesignoftheMulti-PurposeEventsCenterandIndoorArenatoKennyAssociates,Inc.,contingentuponfinalnegotiationoffees. FireDepartmentMemoTo:PublicSafetyCommitteeFrom:FireChiefScottDormanDate:7/8/2009Re:ChargesforFireServicesBackground:Atitslastmeeting,thepublicsafetycommitteereviewedthechargesforservicesrecommendationprovidedbyTownAdministratorJacquieHalburnt.Therecommendationwasbasedonacostperhourfortheapparatuswhichincludedthepersonnelcostsforeachapparatus.twasalsorecommendedthataminimumchargeof$500beassessedforanybillableincidentinordertocreateanincentivetopaythe$130subscriptionfee.Additionally,therewasdiscussionconcerningwhetheranewfeescheduleshouldberetroactive.FinanceOfficerMcFarland’sdepartmentprovidedacomparisonspreadsheetofthecurrentfirebillingsversesthenewproposedformulaperapparatus(attached).Thepublicsafetycommitteerequestedtheinformationtobesharedatthenextregularvolunteerfiredepartmentmeetingfortheirinputontheproposedfeeschedule.FireChiefScottDormanexplainedthefeescheduletothevolunteerfirefightersattheirJuly7,2009meetingandrequestedtheirinput.Recommendations:Thevolunteerfiredepartmentmembersdidnotvoiceanyconcernswiththehourlyapparatusrates.Theyalsoagreedthatthereshouldbeaminimumincidentcharge.However,theyfeltthe$500wastoosteepand$250chargewouldbemoreappropriate,theyfeltitwouldstillprovideanincentivetopaythesubscriptionfee.Theyalsostatedthatthefeesshouldberetroactiveacceptinthecasewheretheoriginalfeewouldbelessthantheproposedfee.Proposedfeescheduleisattached. NameYearOldbillamountNewbillamountDifference%differentAbimael20081,890.16763.971,126.1940.42%Calovich/Jungmeyer20082,335.671,002.581,333.0942.92%Chambers20081,640.85664.62976.2340.50%Christopher20087032244020263026260%Darling200$2,906.49981.451,925.0433.77%Duemig20082,298.891,139.741,159.1549.58%Dursing20082,548.301,095.351,452.9542.98%Fenelon200812,562.854,070.088,492.7732.40%Kosinski2008148.6062,0086,6041.72%Lohty200$1,812.S7828.48984.395.70%Martin20081,7038472280981044242%Pitcher20081,815.831,028.08787.7556.62%Rieger200$2,344.821,161.67-1,183.1549.54%Garret2009527.7059.22468.4811.22%Hewell2009960.89549.28411.615716%ThisisonlypartiallypaidLevev20091,240.23348.96891.2728.14%Lynch20091,031.67288.84742.8328.00%O’Rourke20091,435.88579.40856.4840.35%Richardson2009586,44116.16470.2819.81%Totals..$40,495.20$15,902.88$24,592.3239.27%NOTE:Greencellsifld:icaiebillsthathavebeenpaidQ0 EquipmentPersonnelTotalHourlyRateEngine15120$152$2724people@$38Engine2$110$76$1862people@$38Engine5$65$76$1412people@$38Engine7$120$152$2724people@$38Engine10$110$114$2243people@$38Brush9$65$76$1412people@$32Tender4$85$76$1612people@$38Ladder$120$228$3486people@$38Squad$120$190$3105people@$38Commandvehicle$35$65$1001person@$65 FINAL06/03/09AGREEMENTTHISAGREEMENT,enteredintothisdayof,2009,byandbetweentheTOWNOFESTESPARK,COLORADO,aMunicipalCorporation(“Town”),andTHEESTESPARKURBANRENEWALAUTHROITY,aColoradoUrbanRenewalAuthority,abodycorporateandpoliticoftheStateofColorado,(“Authority”)(thcpartiesarealsoreferredtocollectivelyasthe“Parties”or,individually,a“Party”).WHEREAS,inthefurtheranceoftheobjectivesoftheUrbanRenewalLawofColorado(Section31-25-101etseq.,C.R.S.),theAuthorityisengagedintheimplementationoftheUrbanRenewalPlanforthe21stCenturyUrbanRenewalArea(the“Plan”),whichisanurbanrenewalplanforcertainportionsoftheTownofEstesPark.ThePlanwasapprovedbytheBoardofTrusteesoftheTownonMay1$th,2008;andWHEREAS,concurrentlywiththisAgreement,thePartiesenteredintoaCooperationAgreement,whichprovides,inpart,thatthePartiesenterintoaseparateagreementforthedesign,construction,funding,operationandmaintenanceofcertaindevelopmentprojectswhichimplementtheprovisionsofthePlan;andWHEREAS,aspartoftheimplementationofthePlan,theAuthorityidentifiedcertaingrandstandimprovementstoStanleyParkassuchadevelopmentproject(the“GrandstandProject”)thatshouldbeundertakenbytheAuthoritypursuanttothetermsandconditionsofthePlan;andWHEREAS,theGrandstandProject,whencompleted,willcontributetotheeconomicdevelopmentoftheTown,removeblightinthePlanArea,upgradepublicfacilitiesandinfrastructureinthePlanArea,improveconditionsandcorrectproblemsinpublicamenitiesatStanleyPark,andexpandtheTown’seconomicbaseforthecontinuedattractionofresidentsandvisitorstothePlanArea;andWHEREAS,thePartiesdesiretosetforththetermsandconditionsapplicabletotheGrandstandProject.THEREFOREINCONSIDERATIONOFTHEFOREGOING,THETOWNANDTHEAUTHORITYAGREEASFOLLOWS:1.TheAuthorityshallberesponsiblefortheprogramming,design,andconstructionoftheGrandstandProject,thescopeofwhichisattachedheretoasExhibitAandincorporatedhereinbythisreference.2.TheAuthorityshalluseAuthorityfundsforsaiddesignandconstructionandberesponsibleforallobligationsincurredinthedesignandconstructionoftheGrandstandProject.TheTownshallnotberesponsiblenorbeobligatedinany mannerwhatsoeverwithregardtodesignandconstructionoftheGrandstandProject.3.TheAuthorityshallberesponsibleforalldecisionsrelatedto,butnotlimitedto,theprogramming,design,costs,funding,constructionandtimingoftheGrandstandProject.TheAuthorityshallconsultwithandobtainwrittenapprovalfromtheTownEngineerofthedesignofthegrandstandprojectpriortothebeginningofconstructionoftheproject.4.TheAuthorityshalldesignandconstructtheGrandstandProjectinaccordancewiththeStanleyParkFairgroundsDesignGuidelinesadoptedbytheTown.5.TheAuthorityunderstandsandagreestheTownshallmakeavailableaportionofStanleyParkforstorageofconstructionmaterialsandstagingfortheconstructionoftheGrandstandProject.Theconstructionshallnotcommenceuntil___________,2009.TheAuthorityandtheTownshallcooperatewithregardtoaccesstoStanleyParkbytheAuthority,coordinationofallconstructionactivitieswithotheractivitiesatStanleyPark,coordinationwithanyotherconstructionactivities,performances,andprojectsatStanleyPark,andallothermattersnecessaryfortheconstructionoftheGrandstandProjectinatimelyandefficientmanner.6.Thc\uthorityshallusereasonableefforts,consistentwithitsstatutorydunes,toemploylocalarchitects,contractorsandsubcontractorsfortheGrandstandProject.SelectionofthecontractorsandallsubcontractorsshallbewithinthesolediscretionoftheAuthority.7.FollowingcompletionofconstructionoftheGrandstandProject,paymentofallcostsforthedesignandconstructionoftheGrandstandProject,andacceptanceoftheGrandstandProjectbytheAuthority,theAuthorityshalltransfertheconstructedgrandstandstotheTownbyagoodandsufficientbillofsalefreeandclearofallliens,encumbrancesandclaimsofanynaturewhatsoever.AllwarrantiesfortheconstructedgrandstandsshallbetransferredbytheAuthoritytotheTown.FollowingthetransferofthegrandstandstotheTown,theTown,andnottheAuthority,shallbesolelyresponsibleforthemaintenanceandrepairofthegrandstands.8.Totheextentlawfullyallowed,AuthorityagreestoindemnifyandholdharmlesstheTownanditstrustees,officers,agents,employeesandassignsfromandagainstallclaims,liability,damages,losses,expensesanddemands,includingattorney’sfees,onaccountofinjury,loss,ordamage,including,withoutlimitation,claimsarisingfrombodilyinjury,personalinjury,sickness,disease,death,propertylossordamage,whichariseoutoforareinanymannerconnectedwiththisAgreementorthegrandstandprojectifsuchinjury,loss,ordamageiscausedinwholeorinpartby,thenegligentact,omission,error,professionalerror,mistake,negligence,orothernegligentfaultofAuthority,oranyofficer,employee,representative,or2 agentofAuthority;provided,theforegoingprovisionsshallnotapplytolossordamageorclaimsthereforeattributabletoactsoromissionsoftheTown,itsagents,officers,employeesorcontractorsorofsubcontractorsemployedbytheircontractors.TheTownshallprovidetheAuthoritywithliabilityandotherinsurancecoveragepursuanttotheCooperationAgreementtoprotectbothPartiesfromanyclaimorlosshereunder.TheAuthorityshallrequireallcontractorsandsubcontractorstocarryinsuranceinscopeandamountsconsistentwithTownrequirementsforconstructioncontractsoftypeandscopeoftheGrandstandProject.9.Multiple-FiscalYearObligation.TheAuthorityisnotsubjecttoarticleX,section20oftheColoradoConstitution.ThisAgreementshallbeamultiplefiscalyearobligationoftheAuthorityuntilfullyperformedbytheAuthority.10.MISCELLANEOUSA.GoverningLawandVenue.ThisAgreementshallbegovernedbythelawsoftheStateofColorado,andanylegalactionconcerningtheprovisionshereofshallbebroughtinLarimerCounty,Colorado.B.NoWaiver.DelaysinenforcementorthewaiverofanyoneormoredefaultsorbreachesofthisAgreementbytheTownshallnotconstituteawaiverofanyoftheothertermsorobligationofthisAgreement.C.Inteation.ThisAgreementandanyattachedexhibitsconstitutetheentireAgreementbetweenAuthorityandtheTown,supersedingallpriororalorwrittencommunications.D.NoThirdParUrBeneficiaries.ThisAgreementisnotintendedandshallnotbedeemedtoconferanyrightsonanypersonorentitynotnamedasaPartyhereto.E.Notice.AnynoticeunderthisAgreementshallbeinwriting,andshallbedeemedsufficientwhendirectlypresentedorsentpre-paici,firstclassUnitedStatesMail,addressedasfollows:TheTown:TownofEstesParkAtm:TownAdministratorP0Box1200EstesPark,CO80517Authority:EsteParkUrbanRenewalAuthorityAtm:ExecutiveDirectorP0Box1200EstesPark,CO80517F.Severability.IfanyprovisionofthisAgreementisfoundbyacourtofcompetentjurisdictiontobeunlawfulorunenforceableforanyreason,theremainingprovisionshereofshallremaininfullforceandeffect.3 G.Modification.ThisAgreementmayonlybemodifieduponwrittenagreementoftheparties.H.Assignment.NeitherthisAgreementnoranyoftherightsorobligationsofthepartieshereto,shallbeassignedbyeitherpartywithoutthewrittenconsentoftheother.GovernmentalImmunity.TheTownandtheAuthority,itsofficers,anditsemployees,arerelyingon,anddonotwaiveorintendtowaivebyanyprovisionofthisAgreement,themonetarylimitations(presentlyonehundredfiftythousanddollars($150,000)perpersonandsixhundredthousanddollars($600,000)peroccurrence)oranyotherrights,immunities,andprotectionsprovidedbytheColoradoGovernmentalImmunityAct,C.RS.24-10-101,etseq.,asamended,orotherwiseavailabletotheTowntheAuthorityanditsofficersoremployees.J.RightsandRemedies.TherightsandremediesofthePartiesunderthisAgreementareinadditiontoanyotherrightsandremediesprovidedbylaw.TheexpirationofthisAgreementshallinnowaylimittheeitherParty’slegalorequitableremedies,ortheperiodinwhichsuchremediesmayheasserted,forworknegligentlyordefectivelyperformed.K.BindingEffect.TheTownandAuthorityeachbinditse1fitssuccessorsandassignstotheotherpartytothisAgreementwithrespecttoallrightsandobligationsunderthisAgreement.NeithertheTownnorAuthorityshallassignortransferitsinterestinthisAgreementwithoutthewrittenconsentoftheother.L.Delays.AnydelaysinorfailureofperformancebyanyPartyofitsobligationsunderthisAgreementshallbeexcusedifsuchdelaysorfailurearearesultofactsofGod,fires,floods,strikes,labordisputes,accidents,regulations,initiative,referendum,ororderofcivilormilitaryauthorities,shortagesoflaborormaterials,orothercauses,similarordissimilar,whicharebeyondthecontrolofsuchParty.M.GoodfaithofParties.IntheperformanceofthisAgreementorinconsideringanyrequestedapproval,acceptance,orextensionoftime,thePartiesagreethateachwillactingoodfaithandwillnotactunreasonably,arbitrarily,capriciously,orunreasonablywithhold,condition,ordelayanyapproval,acceptance,orextensionoftimerequiredorrequestedpursuanttothisAgreement.N.PartiesNotPartners.NotwithstandinganylanguageinthisAgreementoranyotheragreement,representation,orwarrantytothecontrary,thePartiesshallnotbedeemedtobepartnersorjointventurers,andnoPartyshallberesponsibleforanydebtorliabilityofanyotherParty.4 0.MinorChanges.ThisAgreementhasbeenapprovedinsubstantiallytheformsubmittedtothegoverningbodiesoftheParties.TheofficersexecutingthisAgreementareauthorizedtomakeandmayhavemade,minorchangestothisAgreementandattachedexhibitsastheyhaveconsiderednecessary.SolongassuchchangeswereconsistentwiththeintentandunderstandingofthePartiesatthetimeofapprovalbythegoverningbodies,theexecutionoftheAgreementshallconstitutetheapprovalofsuchchangesbytherespectiveParties.P.DefenseofAgreement.IntheeventoflitigationchallengingthelegalityorvalidityofthisAgreement,thePartiesshallcooperatetodefendthevalidityorenforceabilityofthisagreement.ThisAgreementisdatedthis_____dayof_________,2009.TOWNOFESTESPARKESTESPARKURBANRENEWALAUTHORITYBy:By:MayorChairmanATTEST:ATTEST:TownClerkSecretary5 ,.MemoAdministrationTo:From:Date:JacquieHalburnt,TownAdministratorJuly10,2009Subject:LMDTransitionBackgroundRecommendationHonorableMayorBillPinkhamandBoardofTrusteesTheTownBoardandtheLocalMarketingDistrictBoardheldajointworksessiononJune30,2009todiscussCVBpersonneltransitioningtotheLMD.Attachedaretheworksessionminutesforyourreview.Wearerequestingtheboardtakeformalactiononhowyou’dliketomoveforwardwiththetransition.TheemployeesandtheLMDremaininlimbountilofficialactionistaken.Werecommendyoukeepyourdecisionatthepolicylevelandincludeanylimitationsyou’dliketoimpose.Oncestaffhasdirection,wewillworkwithGregWhiteonthedetailstocraftadraftIntergovernmentalAgreementforyourapproval.ThenextstepwouldbetosharethedraftIGAwiththeLMD.Followingaredraftsuggestionstohelpyouformulateyourthoughtsonthetransition.Thesearenotsuggestionsorrecommendations.1.TheboardwillallowtheCVBemployeestobemanagedbytheLMD;however,wedonotwantthemtoloseanyoftheircurrentbenefits,theirpositionsareguaranteedfor1yearunlesstheyviolateapolicy,wewon’tpayanyadditionalmoneytotheLMDforanexecutivedirector.2.TheboarddoesnotwanttheCVBemployeestobemanagedbytheLMD.Theywillremainemployeesofthetown,buttheLMDBoardofDirectorscanusethemtoimplementtheiradvertisingandmarketingprogramin2010.TheboardwillconsiderslowlytransitioningtheCVBemployeestotheLMDovera5yearperiod.