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Home My WebLink AboutMINUTES Community Development Committee 2009-10-01RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 1, 2009 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 1st day of October 2009. Committee; Attending: Also Attending: Absent: Chair Levine, Trustees Eisenlauer and Miller Chair Levine, Trustees Eisenlauer and Miller Town Administrator Halburnt, Deputy Town Administrator Richardson, Directors Pickering, Kilsdonk, and Joseph; Managers Marsh, Mitchell and Winslow; and Deputy Towri Clerk Deats None Chair Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT None CONVENTION & VISITORS BURPAU ROOFTOP RODEO COMMITTEE MEMBERSHIP AND OFFICERS. n req'jested. approval of the Rodeo Committee Membership and Officers for 2009- 2010 and provided the Committee with a complete membership listing. Nine new ^mmrtrTT^rite aC^ded t0 t*ie roster w'tfl <:'ve members having resigned due to other The following members were selected to serve as officers- President - Jo Adams Vice President — Debbie Holgorsen Secretary - Ronella Rissler Treasurer - Don Cunningham The Committee acknowledged the commitment of the Rodeo Committee members and congratulated them on the Rooftop Rodeo being named the Best Small Rodeo of the Year in 2003, 2006, and 2008; and recommended approval of the Rodeo Committee Membership. ROOFTOP RODEO STOCK CONTRACT. Bi-?uSI0rlhP Rooft°P Rodeo stock contract were solicited to five rodeo stock contractors with the following results: Bar T Rodeo Broken Arrow Rodeo Burch Rodeo Company JS Rodeo Company Chester, Utah Tucson, Arizona Gillette, Wyoming Vaughn, Montana Powder River Rodeo No Response No Response No Response $61,605 for 2010 with a 2.0% increase each year thereafter Riverton, Wyoming | $74,150 for 2010 with a 2.5% increase each year thereafter Bids were evaluated based on criteria that included the ability of the contractor to serve the needs of the Rooftop Rodeo, sufficient livestock numbers. National Finals Rodeo qualifying animals, personnel, equipment, insurance, and experience. RECORD OF PROCEEDINGS Community Development - October 1, 2009 - Page 2 Staff recommends approval of a contract with Powder River Rodeo which has been the stock supplier for the Rooftop Rodeo for the past 17 years. The company meets all requirements, supplies top quality stock and provides personnel with top accreditations. The three-year contract, which contains an option to extend the contract for two additional years, has been reviewed by Town Atty. White. After discussion, the Committee recommends the approval of a contract with Powder River Rodeo In the amount of $74,150 for 2010 with a 2.5% increase for each year thereafter from account #222-5500-455-29-18, subject to appropriations. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Marketing Committee • Visitors Services Mgr. Marsh reported that requests for visitor guides had increased 59% over 2008 and advertising generated requests were up 76%. MUSEUM/SENIOR CENTER SERVICES DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Museum Monthly Report • Senior Center Monthly Report COMMUNITY DEVELOPMENT. —KNOWLEDGE-BASED QUALIFICATIONS FOR CONTRACTOR LICENSING. ^ ---------- The Town currently requires all contractors and subcontractors working inside the city imits to purchase a business license. The cost for a Building Contractor Business L'cense is $200; the purchase of said business license is not based on skills qualifications or testing. Larimer County recently adopted a qualifications-based contractor licensing program. Community Development staff recommends the adoption of a similar program for the licensing of contractors and all commercial building permit applicants within the Town of Estes Park, with exceptions for certain licensed trades and homeowners working on their own homes. Staff recommends that the types of contractor licenses and licensing requirements be consistent with those of Larimer County, with no cost increase over the current $200 business license fee. The Committee discussed the following topics: distinguish between business license and contractor’s license; accept testing-based and experience-based qualifications from Larimer County or other Colorado jurisdictions adhering to the same locally adopted standards: who will review qualifications for contractor licensing: utilize International Code Council (ICC) standardized test results; business license will continue to be issued with an added component for contractors and subcontractors; what will procedures be; and when will licensing requirement go into effect. Subsequent to the discussion, the Committee recommends including Skills and Knowledge-Based Qualifications for Contractor Licensing as an action item on the agenda of an upcoming Town Board meeting to provide an opportunity for additional input from the construction industry and the full Town Board. SIGN CODE SUMMARY OUTLINE. At the September Community Development Committee meeting, staff presented a summary of recommendations for revisions to the sign code. These recommendations were the product of meetings of the Sign Code Task Force which was created to review the existing sign code. The Committee requested that staff prioritize the recommendations providing an outline for implementation of sign code revisions. Dir. Joseph presented the outline which prioritized the recommendations into medium and RECORD OF PROCEEDINGS Community Development - October 1, 2009 - Page 3 high priority major revisions; housekeeping revisions; low priority revisions; and policy and administrative issues. Discussion ensued on the following topics: address signs with moving components such as scrolling: scrolling signs may require a different standard for downtown and outlying areas; write new regulation and definition for banners: murals are not currently regulated in the sign code; determining if a mural is a sign with commercial content or art; deal with murals through a process separate from the sign code; sign code currently in municipal code and regulated by the Town Board; and possible future consideration of a valley-wide sign code as part of the Estes Valley Development Code. The Committee expressed satisfaction with the process the Sign Code Task Force utilized in reviewing the existing sign code and their subsequent recommendations and approved the prioritized list as an outline to move forward. As each revision reaches a draft form it will be reviewed by the Community Development Committee with final approval by the full Town Board. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Community Development Financial ADMINISTRATION. PROCUREMENT POLICY UPDATE. At the September Community Development Committee meeting staff presented a draft policy on “Procurement and Purchase of Services and Goods” and directed to provide revisions to the draft policy. The revisions are as follows: 1) Add a policy for purchases of less than $30,000. 2) Add a section on reporting requirements for recipients of Community Service Grant funds. 3) Separate procedures for RFPs and Bids. 4) Revise Sole Source purchasing. 5) Provide definitions for multi-phase projects. 6) Include local contractor preferences and notification to contractor association for construction projects. In addition, a section containing definitions common to purchasing goods and services was included in the draft policy. Discussion ensued with requests for minor formatting and word changes to the draft policy. The Committee recommends approval of the revised Procurement Policy with minor changes. There being no further business. Chair Levine adjourned the meeting at 9:26 a.m. Cynthip Deats, Deputy Town Clerk APPROVED OCT 1 3 2009 TOWN OF ESTES PARKBOARD OF TRUSTEES