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Home My WebLink AboutMINUTES Community Development Committee 2009-08-06RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, August 6, 2009 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 6th day of August 2009. Committee: Attending: Also Attending: Absent: Chair Levine, Trustees Eisenlauer and Miller Chair Levine and Trustee Eisenlauer Town Administrator Halburnt, Directors Pickering, Kilsdonk, Joseph and Marsh; Managers Mitchell and Winslow, PIO Rusch, and Deputy Town Clerk Deats Trustee Miller and Deputy Town Administrator Richardson Chair Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. •, u, + +u Mark Elrod, Town resident, requested that meeting packets be made available to the public in a more timely manner or that agenda action items that could benefit from public comment be held in abeyance. CONVENTION & VISITORS BUREAU, FSTFS PARK HERITAGE FESTIVAL ROAD CLOSURE. The annual Estes Park Heritage Festival, sponsored by the Town of^stes an ,, Estes Valley Historical Society, will be held in Bond Park on August 22 and Au9ust 23 2009. Staff is requesting a closure of MacGregor Avenue frorn the Pa^°u‘ Elkhorn Avenue to Park Lane to accommodate festival events. The Cor^mitte recommends the approval of the closure of MacGregor Avenue from Elkhorn to Park Lane on August 22nd and 23rd for the Heritage Festival. Reports'provided for informational purposes and made a part of the proceedings. • Marketing Committee • Media Relations • Group Sales coordinator Blackhurst reported ‘bat ? ^ °f the Travel SPi^uP-|--ioa'SS Cbo0orarrora:^^^^^^^^^^^ ;ncoEn|,m^cLkate, groups are booking with much shorter advahce hotice than is the norm. MUSEUM/SENIQR CENTER SPRVICFS DEPARTMENT. Rep(Ss"pmvided for informational purposes and made a part of the proceedings. • Museum Monthly Report • Senior Center Monthly Report Visitation at the museum is down slightly which may be attributable to fewer exhibits during the year. The Senior Center conducted its annual meal quality survey with responses reflecting RECORD OF PROCEEDINGS Community Development - August 6, 2009 - Page 2 overall satisfaction with the Meals and Wheels program and dining room services. COMMUNITY DEVELOPMENT. ORDINANCE # -09 - BOARD OF APPEALS MUNICIPAL CODE REVISION. Several years ago the Town appointed a Board of Appeals (BOA) to hear administrative appeals under the building code. The Board of Appeals is made up of licensed professionals in the construction trade. Subsequent to the creation of the BOA, it became necessary to amend the municipal code to separate appeals under the building code from appeals under other codes. An ordinance amending Section 14.04-202 was presented to the Committee. The Committee recommends the approval of an ordinance to amend Section 14.04-202 of the Municipal Code to clarify the appeal process under Title 14 of the Municipal Code as presented. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Carbon Monoxide Detectors Currently, new construction and improvements to existing buildings that require a building permit are subject to inspection for smoke detectors. Dir. Joseph stated that recent legislation requires carbon monoxide (CO) detectors in all dwellings, including retroactive installation in existing dwellings, and proposed that the same procedures currently followed by the building department when inspecting for smoke alarms be followed when checking for CO detectors. He said that homeowners must grant permission for the inspection and that the inspection process will fall within boundaries set forth by the Colorado Intergovernmental Risk Sharing Agency (CIRSA). Chair Levine agreed with enforcing the new laws related to CO detectors, and requested the topic be included as an action |teryi an upcoming Town Board agenda so that the complete Board can participate DavfdVavel, Town resident, voiced a concern about the insPect,ons stat|ng the Town’s desire to promote safety goes beyond the bounds of reasonablen®®s is an imposition on the privacy and intelligence of homeowners. He sa d requiring individual homes to add numerous smoke detectors and use a certain type of batteries goes beyond reasonableness. ' DrjCoSph“n!hentSign Code Task Force has concluded its ^view of the existing sign code and is finalizing recommendations which may include stronger Srcode enforcement and on-the-spot fines for certain violations. Jhe Ta^k Force report and recommendations will come before the Committee next month with a fee schedule and guidelines for consideration prior to moving forward to the Town Board. • Community Development Financial • Monthly Building Permit Summary administration. nr>MMi IMITY development ORGANIZATIONAL ASSESSMENT CONTRACT^ The Com^°f Development Department was selected to proposals; RECORD OF PROCEEDINGS Community Development - August 6, 2009 - Page 3 Location Bid Reimbursable Expenses Billingsley Consultant Boulder, CO $18,800 Estimate not provided KRW Associates Colorado Springs, CO $17,600 Included within proposed fee Meiorando Group Glendale, AZ $50,000 $10,000 MGT of America Sacramento, CA $39,410 Included within proposed fee Sprinqsted St. Paul, MN $21,500l $4,500 North Highland Denver, CO $110,290 $870 Plan/Landy Professional Development Resources Loveland, CO $40,000 $1,250 Zucker Systems San Diego, CA $19,800 Included within proposed fee The scope of work includes: • analysis of current and future staffing levels; • analysis of current management practice consistencies in applying building code standards, development code standards, and planning review processes, • review of current customer service practices provided for both internal and external customers; • assessment of current staff qualifications from entry level positions to the department head position; . . assessment of the working relationship among the c°mmu"lty staff. Board of Adjustments, Planning Commission and Town Board of Tri^stees and the impacts of their decisions regarding land use development within the Estes Valley. Ra«5Pd on backoround and professional experience, the selection committee chose Zucker Systems9San Diego, California and requests contract approval,n an amoJjn.l fo exceed $20 000 from account #101-1300-413-22-98. This is a non-budgeted tem^ Chairman Lvi’ne concurred with the selection of Zucker Systems and the benefits outside evaluation will provide. EsssiiSrasxss: group locations, refreshments, and other exceptions to the flat fee. Town Adrninistrato^^alburnt^stated^^^h^^Jhe^p^i^osal fromwirr w. roc.ved In See0 recommends «PP/-a'cfmtIl:eun"lotmh^^^ accost DIS.CUASn^exNatl|^ Terry ParentI, -teSS: VaLdyd"LCr:3orEiS ^ become a key community on the Fron* R®"9e2/3H® S.ah” Xcted people, and SlrmTedthfeUhlPpaePn0thrieadership of the Town Board would be necessary. Town Administrator Halbu^ "xadofrrMuirdVTaSry^aw0:^^^^^^ Town Administrator Richardson, ^nnexa 9 municipalities to annex establishes three primary hfDroC°ls0^|fthaT unincorporated^^a^and establishes the ^costs assooiated with the "“ n staffingR m“nSce,Pand infrastructure that annexahon would RECORD OF PROCEEDINGS Community Development - August 6, 2009 - Page 4 create and estimated start-up costs for police and public works alone at $13 million with ongoing costs estimated at $4.3 million annually. Town Administrator Halburnt stated that a logical first step would be for county residents to approach the Town indicating a desire for annexation and then investigate would it would take to make that happen, including an independent study to identify what would be involved and actual costs that would be incurred. Chairman Levine said that the full Town Board should be involved in discussions about annexation and that the process would have to be cooperative, not totally Town driven. He requested the topic be included on an upcoming Town Board agenda. There being no further business. Chair Levine adjourned the meeting at 9:20 a.m. CyntWia Deats, Deputy Town Clerk APPROVED AUG 2 5 2009 TOWN OF ESTES PARK BOARD OF TRUSTEES