HomeMy WebLinkAboutMINUTES Community Development Committee 2008-05-01RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, May 1, 2008
Minutes of
COMMITTEE
held in Town
Committee:
Attending:
Also Attending:
Absent:
a Regular meeting of the COMMUNITY DEVELOPMENT
of the Town of Estes Park, Larimer County, Colorado. Meeting
Hall in said Town of Estes Park on the 1st day of May 2008.
Chairman Levine, Trustees Eisenlauer and Miller
Chairman Levine, Trustees Eisenlauer and Miller
Town Administrator Halburnt, Deputy Town Administrator
Richardson, Directors Pickering, Kilsdonk and Joseph,
Managers Marsh, Winslow, and Mitchell, and Deputy Clerk
Deats
None
Chairman Levine called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None
CONVENTION & VISITORS BUREAU-
BOND PARK USAGE AND FEE POLICY - DISCUSSION.
Staff initiated a discussion regarding charging fees for the usage of Bond Park. Fee
schedules are currently in place for Performance Park and other Town venues to help
recover costs related to maintenance, repairs, and staff time. The Committee requests
additional information on the topic and asks that staff return next month with ideas and
suggestions for a fee schedule that differentiates between charges for local non-orofit
and “for-profit” events.
FAIRGROUNDS FEE STRUCTURE - DISCUSSION.
Staff is in the process of reviewing the current Fairgrounds fee structure and comparing
it to fees charged by comparable facilities in the area. As the summer season is getting
underway, staff will return to Committee in the fall with proposed changes to the fee
schedule.
ESTES PARK FUN RUN AND FUN FESTIVAL - REQUEST APPROVAL.
The Estes Park Marathon is requesting the use of Bond Park and MacGregor Avenue
for a Fun Run and Fun Run Festival on June 14th, 2008. The festival is scheduled to be
held from 1:00 pm until 5:00 pm.; with the Fun Run occurring from 2:00 p.m. till 3:00
p.m. and requiring the closure of MacGregor Avenue from Elkhorn to Wonderview. The
free festival will feature a variety of games and educational events related to recycling,
conservation, and the environment that are geared towards children and families Terry
Chiplin and Belle Morris, co-directors of the Estes Park Marathon, addressed the
Committee stating their desire to create a new event that will draw people into Town
and establish Estes Park as a community that supports youth, promotes health, and is
the gateway to Rocky Mountain National Park. This event partners with the Estes Park
Marathon that will be held on Father’s Day, June 15th and organizers estimate 75-100
children plus their families will participate in the Fun Run. The Committee
recommends approval of the Estes Park Fun Run and Fun Festival in Bond Park
on June 14 and the closure of MacGregor Avenue as outlined.
PRAISE IN THE PARK CONCERT - REQUEST APPROVAL.
Chris Moody, Music Director for Rocky Mountain Church, is requesting the use of Bond
Park on Friday June 20, 2008 and Friday, July 25, 2008 from 7:00 p.m. till 8:30 p.m. for
RECORD OF PROCEEDINGS
Community Development - May 1, 2008 - Page 2
two free concerts featuring a seven-piece, amplified, Chrisitan rock band. The concerts
have previously been held in Bond Park in 2001, 2002, and 2003 and at Performance
Park in 2004 and 2006, with the concerts in Bond Park drawing large crowds of up to
300 people. A rental fee of $250 per day will be charged to Rocky Mountain Church for
the rental of the Town’s mobile stage. The Committee commented that Bond Park is a
better venue for amplified music than Performance Park and recommends approval of
the Praise in the Park Concert as described.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Marketing
• Public Relations Report
• Visitor’s Services Report
• Group Sales Report
• Estes Park Conference Center Report
The Committee’s discussion of the reports included: programming changes to improve
the CVB website: calendar of events postings; Estes Park is listed on the Weather
Channel’s website as a “top ten family vacation destination”; Jazz Festival posters will
be distributed next week; two cancellations at the Conference Center; website can now
be accessed at either www.estesnet.com or www.estes.ora: and update on the local
marketing district petition process.
MUSEUM/SENIOR CENTER SERVICES DEPARTMENT.
MUSEUM SIGN BIDS - REQUEST APPROVAL.
In 1993 the Museum installed a sign near the corner of Highway 36 and Fourth Street
which has since been removed. In order to enhance the visibility of the Museum and
Senior Center, staff solicited bids for a double-sided, internally illuminated monument
sign with a stone base to replace the former sign. A request for bid was sent to six sign
companies with the following four bids returned:
Gardner Signs (polycarbonate, aluminum, vinyl)................................$19,681
DaVinci Sign Systems (polycarbonate, aluminum, vinyl)....................$12,552
Schlosser Signs (painted aluminum, acrylic).......................................$12,330
Biltrite Sign Service (painted aluminum, acrylic)..................................$10,381
Electrical installation will cost $1,245 leaving $12,755 available for sign construction and
installation. A sign constructed of a polycarbonate face in a metal frame is consistent
with the Museum’s existing building and will complement the new marquee sign at the
Fairgrounds. Staff recommends contracting with DaVinci Sign Systems to construction
and install a monument sign at a cost of $12,552 from account #207-5700-457-32-22
budgeted. The Committee recommends approval of the contract with DaVinci
Sign Systems as outlined.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Museum Monthly Report
• Senior Center Monthly Report
COMMUNITY DEVELOPMENT.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Community Development Financial
• Monthly Building Permit Summary
RECORD OF PROCEEDINGS
Community Development - May 1, 2008 - Page 3
Dir. Joseph identified a typographical error in the financial report that should indicate
that 25% of the year has elapsed, and stated that revenues and expenses are tracking
normally.
There being no further business, Chairman Levine adjourned the meeting at 8:58 a.m.
Cynthia Deats, Deputy Town Clerk
approved
MAY I 3 2003
TOWN OF ESTES PARK
BOARD OF TRUSTEF.S