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Home My WebLink AboutMINUTES Community Development Committee 2008-11-06RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 6, 2008 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 6th day of November 2008. Committee: Attending: Also Attending: Absent: Chair Levine, Trustees Eisenlauer and Miller Chair Levine, Trustees Eisenlauer and Miller Town Administrator Halburnt, Deputy Town Administrator Richardson, Directors Pickering, Kilsdonk and Joseph, Managers Marsh and Mitchell, Special Events Coordinator Button and Deputy Clerk Deats Manager Winslow Chair Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None CONVENTION A VISITORS BURFAIi AWRQv°rT0P R0DE0 C0MMITTFF MEMBERSH.P AMn nFF,CERS _ BFn„COT a:edt °sirara rrhd by ,he iom Boardthe committee. Staff has orovidpri a rr.mr,i onl!!6?8 to become official members of following members being etected at officer^ *6 2008'2009 membership listing with the Howell Wright President M0yne„KltShen Vice President Michelle Purdy Secretary Larsen, and Michael Therrien have ycomDlRteH°tii " add'tlon' John Jams, Terry recommended tor membership The CommM^l^ f requirements and are being joining as interns as weli as wanHno toTJrr n'!nUeS ,0 see interest «ith peopte recommends approval of the 20M Rooftop Rod'e^C m6mbffrS' The Officers. f'oonop Rodeo Committee Membership and ^BOR DAY CRAFTS FAIR - nicr., since the S=Utr?omTumtySDe\Xerj;etrmelti™^^^ C|f°hrnnhed 'he CommWee that support the sponsorship of the Labor Day Arts and rrifte<Ohb has made a decision to sponsored by the Volunteer Fire Deoartmtntnnd rilC ? ShJ>W' whlch was Previously the event, the Club sees an onnnSeTf * d d'scont,nued ln 2007. By resurrectinq profits and programs and estimates thafincrea^nrir $28’00.° an,1ual|y for local non- to Stanley Fairgrounds could potentiallv double lie r ^ S,ze the event and moving it Sunrise Rotary conducted anWolaf su'ev o? Mhni3'"9 P°tenHal^ She stated ttet SrrlSTha'rL^iris 'hnd teltbb^f BdddSP-' o5^ °/ T. .he event. She stated that it is unclear whe^haert;ye0dfiSTn%Catsn\U^^vertr^^^^^^ RECORD OF PROCEEDINGS Community Development - November 6, 2008 - Page 2 the past six years is directly related to Arts and Crafts events in Bond Park or the result o a bigger issue related to the quality, variety, and price of items in downtown shops. Town Administrator Halburnt applauded Sunrise Rotary’s commitment to talk with business owners saying it is important for the Committee to hear comments from local rnerchants, and said that events designed to bring people to the area are a good thing since competition for retail sales keeps increasing. She informed the Committee that smce the October meeting, an outside party contacted Special Events staff and indicated a desire to take back the crafts fair on behalf of the Volunteer Fire ano eni‘ Mf- Sch0en Said that when contacted by Sunrise Rotary, the Volunteer ire Department expressed no interest in resuming sponsorship of the event and questioned their ability to successfully bring the show back. Dir. Pickering equated the approval of arts and crafts shows in Bond Park to the craftino to“et°aii"seSrCanVdh!S nec6ssitatefs |ookin3 into the future to ensure protection of thi r, irrllrf 610 d ^ economy of downtown for the next twenty years He said that h rerrsnu°2erd"l0(ns mayrake il difficult ,or smal1 bnsinesseysrborrow r^oney Bond Perk nnT! er "l0nthS and doestioned the logic of scheduling of ev^tsln len we\houkfebePkeepInqerevenuerCin'tTn^ avenues for leakage from our community uied during thee SSeVseSsil-S.o^^^^^^^^^^^^^^^ btnemiaof:';;rLd cmfts^^o^^t 148 r Elkh°m A-a-. -Hzes the programs but believes that they do hurt downtolTuthensS f°T l0Ca' n0n-pr°fi,s and tJhahtnthEerm a°re Z^ndcor^^^len^^^^^^^^ e fElkh°m Avenue’ a9read merchants be conducted on the topic^ 1 6 SLjggested a formal survey of all local conducted to provide adSnaMnfoJmTtbM^^^ RUrVey °f l0Cal merchants be regarding Sunrise Rotary’s request t^re-estab ish ICi'^h B°nrd Ah6n making a decision Bond Park. Public input win be souqhf It Hp Tn L DalAftS and Crafts Show -n December 9, 2008. A Master Plan for Bond Pafk B°ard meetin9 scheduled for . later date. r Bond Park and 'ts usage will be addressed at a reports. F^e •°rtMarketir^Co,mlmrtt^d0na* PUrP°SeS and made a pad ‘be Proceedings. • Media Relations included in thyNotemberTfactivities in Estes Park will be Fort Collins, and Cheyenne ^wspa^e^ and fs oSJe^';0'19"10:'- Greele^' Lo''alend households. p p and 18 ProJected to reach 180,000 Front Range --------------- z-viA I I _ Ruof ,!°„TRACT-P,;n,,CCTfood services program wit°hCtheTnTemionWoafSneStabliShed t0 examine the Senior Center food service for 2009. The committee used Xa9 relatTfSt f°r Proposa, (RFP) for service expenses to develop an RFP that was SvpIfJ Hed t0 meal quality and food Longmont, Estes Park and oosted nn thoTvf fdved,sed In newspapers in Loveland numerous local vendors, fielded inqU?I^es anSSaavpTne^ 'n addition, staff contacted prospective vendors, resulting in the receipt’of two9proepots0alIS RECORD OF PROCEEDINGS Community Development - November 6, 2008 - Page 3 specifications. The remaining proposal was from Catering for All Occasions (CAO), who has been the food service provider at the Senior Center since the privatization of food services on July 15, 2003, for $24,000. Following an interview process and negotiations, staff recommends retaining CAO as the food service provider under a three-year contract, renewable annually, for $22,400 each year. In general, the proposed food services contract with CAO is the same as in prior years with a change from a per meal subsidy to a flat fee for service of $22,400. Should funds not be appropriated for 2009, the Town may terminate this agreement as of December 31, 2008. The Committee recommends approval of the contract with Catering for All Occasions at a cost of $22,400 from account #217-5304-453-22-71 budgeted for 2009. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Museum Monthly Report • Senior Center Monthly Report COMMUNITY DEVELOPMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Community Development Financial • Monthly Building Permit Summary Dir. Joseph stated that the department is beginning to see some slow down in building projects. There being no further business. Chair Levine adjourned the meeting at 9:15 a.m. Cyntfhia Deats, Deputy Town Clerk APPROVED NOV 2 5 T0V;N of ESTES PARK BOARD OF TRUSTEES