HomeMy WebLinkAboutMINUTES Community Development Committee 2008-09-04r
RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, September 4, 2008
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT
COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting
held in Town Hall in said Town of Estes Park on the 4thday of September 2008.
Committee:
Attending:
Also Attending:
Absent:
Chairman Levine Trustees Eisenlauer and Miller
All
Town Administrator Halburnt, Deputy Town Administrator
Richardson, Directors Kilsdonk, Pickering, Joseph, and
Mitchell, Managers Winslow, Marsh and Blackhurst, and
Town Clerk Williamson
None
Chairman Levine called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None.
CONVENTION & VISITORS BUREAU.
Rescheduling of Auto Extravaganza - Request Approval. 0 i
The Auto Extravaganza was cancelled due to rain in August. The Special Events
Department requests the event be rescheduled for September 27, 2008 in Bon^ ;
weather permitting. Road closures would be the same as requested In _
MacGregor Ave from Elkhorn Ave. to Park Ln. and Park Ln^ from MacGregor Ave to
Virginia Ave. The Committee recommends approval of the road closures as
described above and the rescheduling of the event.
SES',Guide As of April 2008 all funds collected, including the remaining funds collected for
?he 20ofGuldeP werft'rLferred to the Town of Estes Park. A °ne-year oontract
e^eS was executed with Brochures Plus on behalf of Second W^d Ud for the
production of the 2009 Visitors Guide, and an RFP was issued for the pnn g.
bids were received. 0*13
• Ripen Printers, Ripon, Wl $bb,yo.5
• AB Hirschfeld, Denver, Colorado $56,425
• Quebecor World, Toronto , Canada $56,896
Ripon’s bid was deemed unacceptable because the oornpany could Pf
specifications. Hirschfeld could not °l‘e0 ,"1, n0 Sional
company's production qualiW and rescinded fte inrtial guarantee 'ha'herefore staff
charges would be incurred due o Pa^ue^cor The committee recommends
Lpp0rovaTofSthaeCWd by Quebecor World at a cost of $56,896 for the printing of the
2009 Visitors Guide.
CVB Photography Contract - Alpine 'maa®7n-^eedq“erStmtK'gathe Town, and the
In the past, professional photography as traditionallv been based on reproduction
RECORD OF PROCEEDINGS
Community Development - September 4, 2008 - Page 2
photographers are reluctant to allow unlimited use of their work in multiple venues. In
April, an informal agreement was reached with a photographer to supply the CVB with
images needed during 2008; however, the photos were not delivered. Therefore, staff
contacted three companies to ascertain availability for immediate photography services.
Alpine Photography submitted a proposal to sell the CVB up to 43 images to be taken
during the next 10 months at a cost of $115/image and an estimated cost of $2,500 for
2008. This would be a significant savings to the CVB and to Estes Park businesses in
the future. In the past, advertisers have paid over $12,000 for use of photos in the
Visitor Guide. The other two photographers were either not available or did not submit
a proposal. After further discussion the Committee recommends approval to
contract with Aipine Photography for photographs at a cost of $115/image.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Marketing Committee
• Media Relations
• Stakeholder Services
• CVB Group Sales
MUSEUM/SENIOR CENTER.
Reports provided for informational purposes and made a part of the proceedings.
• Museum Monthly
• Senior Center Monthly
Trustee Eisenlauer congratulated the Friends of the Museum Board and Museum staff
for the execution of their recent event. She stated positive feedback has been receive
from the restructuring of the Museum Advisory Board to the Friends Board.
Director Kilsdonk informed the Committee the Friends Board ha®
r9raendr0sil^»^^
area.
rnMMllMITY development.
Reporte provided for informationai purposes and made a part of the proceedings.
• Financial Report
• Building Permit Summary
Swof^urnt stated a »uple of apptotions ime
Locai Marketing District Advisory Committee. The mtervieiro wm^
representative from the Estes Park Chamber of Commerce.
There being no further business, Chairman Levine adjourned the meeting 8:24 a.m.
APPROVED
"^ie Williamson, Town Clerk
SEP 2 3 2003
TOWN OF ESTES PARK
BOARD OF TRUSTEF.q