HomeMy WebLinkAboutMINUTES Community Development Committee 2007-09-06RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, September 6, 2007
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT
COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting
held in Town Hall in said Town of Estes Park on the 6th day of September 2007.
Committee:
Attending:
Also Attending:
Absent:
Chairman Pinkham Trustees Eisenlauer and Levine
Ali
Town Administrator Repola, Deputy Town Administrator
Halburnt, Directors Pickering, Kilsdonk, Mitchell, Joseph and
Zurn, Managers Winslow and Marsh, Stakeholder
Sales/Service Coor. Campbell and Town Clerk Williamson
None
Chairman Pinkham called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
Chris Wood/SOPA Chairman provided an update on the fundraising of $3.5 miilion to
build a performing arts theatre at Stanley Fairgrounds that has included small local
events and performances. The organization has received a $300,000 matching cap
grant from Gates Family Foundation. Design deveiopment continues with Thorp
Associates to define portions of the building for naming rights, for example the house for
$250,000. Additional refinements to the design include enclosing the back end of the
building to gain 100 seats and addressing the ADA requirements.
Grieg Steiner/SOPA Treasurer stated donations are coming from all comers of
Colorado, Kansas, Missouri, Nebraska and Wyoming. He encouraged everyone to
continue to discuss the theatre to raise awareness and interest in the project.
Administrator Repola commented that a business pian is being developed for a third
party operator of the theatre. The item will be brought forward to the Committee for
further discussion as it develops.
The Committee wished them a successful campaign and appreciates the efforts of
SOPA and its members.
CONVENTION & VISITORS BUREAU.
Catch the Glow Parade Letter of Understanding - Request Approval.
Mgr. Winslow presented a Letter of Understanding between the Town of Estes Park and
Leslie Botha dba Takin’ Care of Business for the coordination of the Catch the Glow
Parade in the amount of $11,000 budgeted. The Committee recommends approvai
of the Letter of Understanding with Lesiie Botha dba Takin’ Care of Business in
the budgeted amount of $11,000 from account #222-5500-455-22-12 for the
coordination of the Catch the Giow Parade with modification to the contract
regarding workers compensation and the addition of an indemnity clause.
Sidewalk Sale Resolution - Request Approval.
Mgr. Winslow requests approval of the Resolution for the 16th Annual “Surprise Sale
Days” to be held on October 6th and 7th between 9:00 a.m. and 6:00 p.m. each day.
The event is open to all Estes Park businesses holding a current Town Business
license. Merchants without sidewalk frontage may reserve a space in Bond Park. The
Committee recommends approval of the Resolution.
Convention and Visitor Bureau (CVB) Landscaping - Request Approval.
Dir. Zum stated three quotes were solicited from M. Atkins Inc., Belmire Landscaping
n
RECORD OF PROCEEDINGS
Community Development - September 6, 2007 - Page 2
Inc., and Mills Brothers Landscaping, which declined to bid, for the landscaping at the
CVB including the parking lot, areas around the building and Hwy 34 frontage. Material
such as soil, mulch, boulders and irrigation drip parts will be purchased in-house for a
cost of $14,500. M. Atkins Inc. was the low bidder at a cost of $36,110 for the purchase
of trees, shrubs, labor and a 1-year warranty. Staff recommends contracting with M.
Atkins Inc. with work starting after Town Board approval in order to establish the
plantings prior to this winter. Administrator Repola recommended the project be funded
entirely from the Community Reinvestment fund #204-5900-544-35-60 at a cost of
$50,610. After further discussion, the Committee requested the item be included as
an Action Item at the Town Board meeting on September 11, 2007.
2008 Convention & Visitor Bureau (CVB) Stakeholder Fees — Request Approval.
Stakeholder Sales/Service Coor. Campbell requested approval of the 2008 Stakeholder
Fee Schedule. All fees would remain at 2007 levels with the exception of the
Shopping/Retail fee being reduced from $350 to $250 to encourage greater
participation. The Committee recommends approval of the 2008 CVB Stakeholder
Fee Schedule as presented.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Marketing Committee
• Media & Public Relations
• Conference Center/Group Sales
Resort Technology Partners recently presented a presentation on the significant
changes in the method individuals are receiving information from websites. The
Committee requested the group provide the same presentation at a meeting during the
first quarter of 2008 and invite the other Town Board members.
Deputy Administrator Halburnt reported the shuttle ridership as of last week was 26,000.
The shuttle pilot program at the YMCA started on August 20th and will continue through
September. The golf course pilot ended in August with little ridership. An in depth
report will be provided in Octobe/November on the shuttle program for 2007. Trustee
Levine commented on the professional ads that have been included on the shuttles this
year.
Bond Park Cabin visitation was down this year; however, the hours of operation were
decreased from last year. Staff is reviewing the operation of the cabin and discussing
changes for next year.
MUSEUM/SENIOR CENTER.
Senior Center Meal Price Increase and Policy Change - Request Approval.
Catering for All Occasions (CAO) has been the provider for the Senior Center since the
Town privatized food service on July 15, 2003. The current contract between the Town
and CAO places raw food and preparation costs with CAO; all other operational costs of
the Center remain with the Town. CAO estimates that their food costs from 2003 to
2006 averaged 32% to 34% of their meal cost. In 2007, CAO noted an increase of 5 /o
in their food costs, along with increased labor, gas and other costs. Likewise, the
Senior Center’s food service-related costs, such as vendor fuel and delivery surcharges,
trash, and utilities, have increased. At the same time, a significant source of revenue.
United Way, has decreased its grant allocation to the Senior Center by 15.5/o in
2007/2008 as compared to 2006.
Senior Center staff and Senior Center Inc., the support organization wanted to retain
the partnership while addressing the issues of increased costs an^^ecr®^sed
revenues. A committee of board members and staff are recommending a $.50 per meal
RECORD OF PROCEEDINGS
Community Development - September 6, 2007 - Page 3
increase, from $4.00 to $4.50 for Senior Center Inc. members and from $6.00 to $6.50
for non-members. The increased meal prices would enable the Town to reduce the
subsidy to CAO from $25,000 to $22,400 while meeting CAO’s increased expenses.
The Senior Center would reallocate the $2,600 formerly included in the subsidy to offset
increased utilities and maintenance costs for the Center.
Additionally, the committee also recommends a policy change for 2008 to eliminate the
age restrictions for the reduced meal prices as follows:
1. Meals for Senior Center Inc. members of any age would be $4.50.
2. Meals for non-Senior Center Inc. members of any age would be $6.50.
3. All take-out meals would be $6.50.
4. Meals on Wheels clients would continue to be charged on a sliding scale
adjusted to reflect the increase.
After further discussion, the Committee recommends the increase of $.50 per meal
as of January 2008 with a subsidy of $22,400 for Catering of All Occasion; 2)
Additional funding of $2,600 to be allocated to increased utilities and
maintenance at the Senior Center; 3) Eliminate age restrictions for meal pricing
for 2008 as described above.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Museum Monthly
• Senior Center Monthly
COMMUNITY DEVELOPMENT.
Shepherd of the Mountains Lutheran Church - Development & Building Fee
Waiver Request.
The church is requesting consideration of fee waivers for building permits, inspections, ^
sign permits, development plan review and variance fees in the amount of $10,362.
Department policy provides non-profit organizations providing important community
service the opportunity to request fee waivers, i.e. Habitat for Humanity, Medical Cent^
and Salud. Churches have not requested or been granted fee waivers in the past. Staff
recommends denial of the request as an expensive open-ended precedent would be set
with the approval as well as the potential for retroactive requests from other churches
for refunds of fees paid.
Dan Mangier/Pastor stated the church is a non-profit that contributes financially to other
entities such as Habitat, Crossroads and Salud that have benefited in the past from fee
waivers from the Town. The new church facility would benefit the entire community
through its continued financial support and the ability to provide meeting rooms to other
non-profit entities.
Administrator Repola commented the non-profits granted fee waivers in the past have
also been organizations the Town has provided additional subsidies through Community
Grant funding.
The Committee discussed the need to have a clear definition that distinguishes the typeIf nor^proTs eligible for fee waivers. Director ‘edfMr r'TndivMuai
be capped per entity because waivers are not budgeted for by the individu
departments.
After further discussion, the Committee requested the item be included as an Action
Item at the Town Board meeting on September 11, 2007 with staff providing
additional information on how other communities address fee waiver requests.
RECORD OF PROCEEDINGS
Community Development - September 6, 2007 - Page 4
Reports,
Reports provided for informational purposes and made a part of the proceedings
• Financial Report a '
• Building Permit Summaries
miscellaneous
Adrninistrator Repola informed the Committee that staff will be presenting a Resolution
S!ptemb®r 25> 2007, Town Board meeting to change the name of October to
□ktober in an effort to highlight Town events. The Town may create Elktoberfest in the
future which would include events from the end of September through October.
There being no further business. Chairman Pinkham adjourned the meeting at 9:28 a.m.
kie Williamson, Town Clerk
APPROVED
SEP 1 1 2007
TOWN OF ESTES PARK
BOARD OF TRUSTEES