HomeMy WebLinkAboutMINUTES Community Development Committee 2006-01-05RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, January 5, 2006
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT
COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting
held in the Municipal Building in said Town of Estes Park on the 5th day of
January, 2006.
Committee:
Attending:
Also Attending:
Absent:
Chairman Doylen, Trustees Levine and Pinkham
All
Town Administrator Repola, Directors Kilsdonk and Mitchell,
and Deputy Clerk Schares
None
Chairman Doylen called the meeting to order at 8:00 a.m.
CONVENTION & VISITORS BUREAU
Visitors Center Change Orders 6-9 — Request for Approval. Manager Marsh
explained the change order requests for the Visitors Center. The following changes
are being requested:
# 6 Fasteners and Framing
#7 Fire Hydrant credit
#8 Additional electric
#9 Retain parking/walk
$21490.22
($2398.00)
$989.39
($20,165.00)
The total cost of the change orders is a credit of $83.39, leaving a balance of
$19,239.22 in the contingency fund. Staff recommends approval of change orders
6-9. Concluding all discussion, the Committee recommends approval of the
change order requests from Dallman Construction totaling a credit of $83.39 to
be credited to the contingency fund for this project.
CVB 2006 Out-of-Town Membership Fees - Request for Approval. Manager
Marsh explained the proposed 2006 out of town CVB membership fees. The policy
is as follows:
All out of town businesses located within a 12.5 mile regional boundary
may beconie members of the Estes Park Convention & Visitors Bureau and
participate in all of the services at the same rate as in town businesses by
paying the following membership fees:
Retail, Restaurants and other non-accommodations businesses will pay the
annual membership fee of $495.00.
Home based, non-accommodations, businesses located in the same region
may join at the annual membership fee of $295.00.
Accommodations located in the 12.5 mile region may Join by paying a base
fee of $295.00 and an additional fee of $40.00 per hotel/ motel unit, an
additional $80.00 per condo/cabin/house.
R.V. and campgrounds located in the 12.5 mile region will pay a base fee of
$295.00 and an additional fee of $10.00 per campsite / R.V. site.
The projected revenue is $32,000 for an estimate of 15 out-of-town members. Staff
RECORD OF PROCEEDINGS
Community Development - January 5, 2006 - Page 2
recommends approval of the proposed 2006 out-of-town CVB membership fee
structure. Concluding all discussion, the Committee recommends approval of the
CVB membership fee structure and opens an invitation to any business within
the 12.5 mile radius of Estes Park to join the CVB.
CVB Association Membership Policy - Request for Approval. Manager Marsh
explained the proposed membership policy, which will allow any association within a
12.5 mile radius of Estes Park to join the Estes Park Convention and Visitors
Bureau. Staff recommends approval of the CVB Association Membership Policy.
Concluding all discussion, the Committee recommends approval of the policy.
CVB Policy for Reciprocal Distribution of Regional Travel Partners Visitors
Guides - Request for Approval. Manager Marsh explained an agreement has
been entered into with Colorado’s Front Range Region to distribute each others
Convention & Visitors Bureau’s visitors’ guide. The CVB will distribute the primary
travel piece for the towns of Fort Collins, Greeley, Loveland, Longmont, Boulder, and
Grand Lake. Chairman Doylen stated the new travel guide is available and looks
great. Concluding all discussion, the Committee recommends approval of the
policy.
Lions Club Concession Stand Lease - Request for Approval. Director Hinze
presented the Lions Club Concession Stand Lease. The term is January 1, 2006
through December 31, 2007. Tim Schiller, President and Les Foiles, Treasurer of
Lions Club of Estes Park announced that a check is forthcoming to the Town in the
amount of $9,679.82 for the 2005 concession stand. The Committee, with Levine
abstaining, recommends approval of Lease as presented.
Shelly Doggett, Insurance Associates of Estes - Request for CVB to Assume
Workman’s Compensation Program. Shelly Doggett, Insurance Associates of
Estes, requested the CVB sponsor the Workers Compensation Association
Program. The program provides savings and economies of scale for smaller
businesses in the area. The Town and CVB will help market the program and
human resources will work with Insurance Associates and Pinnacol to administer the
program. The Town will not incur any direct cost for the sponsorship. However,
there is the potential for the CVB to earn a cash dividend. Staff recommends
approval of the CVB being designated as sponsor for the Workers Compensation
Association program. Concluding all discussion, the Committee recommends
approval of the sponsorship.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Communications
• Group Sales and Marketing
• Special Events - No Report
• Business Development - No Report
MUSEUM/SENIOR CENTER
Senior Center Van Purchase- Request Approval. Senior Center Director Mitchell
reviewed the bids received. The following bids were received:
• Pavey Coach Sales Inc. - Sedalia, Co.
2006 Ford E-450 w/Turtle Top/Terra Transit Body - (minor spec's not met)
..................................................................................................................................$70,316.50
• Phil Long Ford - Colorado Springs. Co.
2006 Ford E^50 w/Startrans Body - DOES NOT MEET SPEC'S
..................................................................................................................................$51,886.60
• Spradley Barr Ford - Ft. CoUins, Co.
RECORD OF PROCEEDINGS
Community Development - January 5, 2006 - Page 3
2005 Ford / Daimler-Chrysler Body - Used Van - DOES NOT MEET SPEC'S
........................................................................................................................$45,949.00
• Burt Arapahoe Ford - Centennial Co.
NO RESPONSE
Staff recommends that due to the extent of the specifications not met by the low bidders,
staff recommends purchase of the van from Davey Coach Sales Inc. for $70,316.50.
The Committee recommends approval of the bid from Davey Coach Sales Inc. as
recommended by staff at a cost of $70,316.50.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Museum Monthly
• Museum Annual List of Acquisitions
• Senior Center Monthly
COMMUNITY DEVELOPMENT
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Activity and Budget Summaries
MISC.
There being no further business. Chairman Doylen adjourned the meeting at 8:40 a.m.
5
Suzy Sdhafries, Deputy Town Clerk
APPROVED
JAN 1 0 2006
TOWN OF ESTES PARK BOARD OF TRUSTEES