HomeMy WebLinkAboutMINUTES Community Development Committee 2006-11-02RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, November 2, 2006
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT
COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting
held in Town Hall in said Town of Estes Park on the 2nd day of November 2006.
Committee:
Attending:
Also Attending:
Absent:
Chairman Pinkham Trustees Eisenlauer and Levine
All
Administrator Repola, Directors Pickering, Kilsdonk, Mitchell,
and Joseph, Manager Wright and Clerk Williamson
None
Chairman Pinkham called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
Trustee Eisenlauer thanked the Rodeo Committee for a wonderful banquet.
CONVENTION & VISITORS BUREAU.
Rooftop Rodeo Stock Contractor - Request Approval.
The Rooftop Rodeo had a 3-year stock contract with Powder River Rodeo LLC that
expired this year; therefore, an RFP was created and distributed to 30 stock contractors
with 15 responses received. A subcommittee of the Rooftop Rodeo Committee,
knowledgeable in rodeo and business, reviewed the responses and selected 3
contractors New West & Sankey Rodeo Company of Joliet, MT ($66,050/2007), Broken
Arrow Rodeo Company of Tuscon, AZ (66,900/2007) and Powder River Rodeo, LLC of
Wright, WY (60,000/2007). All 3 finalists met the following criteria: background and
history of contractor, references from rodeos, price, list of sub-contractors for extra
stock, and personal knowledge of the committee members of each stock contractor.
The subcommittee recommends awarding a 3-year contract to Powder River Rodeo
LLC. Manager Wright stated a new contract with Powder River would specify that one
of the owners shall be present during the entire rodeo. After further discussion, the
Committee recommended approval of a 3-year stock contract with Powder River
Rodeo LLC for $60,000/2007, $61,200/2008 and $62,424/2009 subject to
appropriations (Account #222-5500-455-2918). The Committee thanked the Rodeo
Committee for all their work and effort.
Coolest Car Show - Street Closure Request.
Mgr. Wright presented a street closure request from the Estes Park Car Club on July 4,
2007 for MacGregor Ave. from the bus pullout on Elkhorn Ave to Park Lane. The
Committee recommends approval of the street closure as presented.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Advertising
• Communications
• Public/Media Relations
• Group Sales & Marketing
• Special Events
Director Pickering stated the 2007 Visitor Guide would be available in December. A 5-
yr. contract with the Hunter Jumper show has been approved by the operators with a
yearly fee increase for the next 5 years. Staff envisions continued improvements along
the Hwy 7 corridor with the redevelopment of the fairgrounds.
RECORD OF PROCEEDINGS
Community Development - November 2, 2006 - Page 2
Discussion followed regarding the potential growth of Elkfest including the following;
adding events on the Thursday prior or the Monday following the weekend; extend the
event to a second weekend in October; moving the event to the fairgrounds after the
new facilities are built. Staff will review the options for growing the event for 2007 and
will present a plan to the Committee in the upcoming months.
MUSEUM/SENIOR CENTER.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Museum Monthly
• Senior Center Monthly
Director Kilsdonk reported the gun stolen from the museum in November 2005 has
been recovered.
Trustee Levine stated a flu shot clinic will be held at the Senior Center this afternoon.
COMMUNITY DEVELOPMENT.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Activity and Budget Summaries
Director Joseph reported the vacancy in the Building Department has been filled and
the department is now fully staffed. The Technical Review Committee for Lot 4, Stanley
Historic District will meet on November 16th at 1:30 p.m. in the Board Room. The
Committee will be comprised of the past members with the exception of one of the
architects. LOT4ED, LLC has requested an extension of the closing.
MISCELLANEOUS.
Chairman Pinkham questioned the Estes Valley Parks and Recreation District’s
forthcoming financial request to the Town for the Dry Gulch Trail system in the amount
of $18,000. Director Joseph stated the money would provide funds for surveying,
planning, establish ownership and a consultant to work with the property owners.
Administrator Repola informed the Committee that funds have been budgeted in the
Open Space Fund for 2007 (Town’s portion: $8,400) and would be asterisk for further
review by the Committee prior to Town Board approval. Director Joseph added this
level of planning provides the Planning Commission needed information when
requesting trail easements during development reviews.
Administrator Repola stated he has had preliminary discussions with K-Lynn
Cameron/Larimer County Open Space regarding the Town’s funding conditions for the
acquisition of the Hermit Park property. Trustee Pinkham stated the appraisal has been
completed and there are ongoing discussions with the Colorado Department of Wildlife.
There being no further business. Chairman Pinkham adjourned the meeting at 8:55 a.m.
APPROVED
NOV 1 4 2006
TOWN OF ESTES PARK
BOARD OF TRUSTEES
J^kie Williamson, Town Clerk