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Home My WebLink AboutMINUTES Community Development Committee 2005-03-03RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, March 3, 2005 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 3rd day of March 2005. Committee: Attending: Also Attending: Absent: Chairman Doylen, Trustees Habeckerand Levine All Town Administrator Repoia, Directors Joseph, Kilsdonk, Mgr. Mitchell, Planner Chilcott, Adm. Asst. Roederer, Deputy Clerk Williamson None Chairman Doylen called the meeting to order at 8:00 a.m. ESTES VALLEY INVESTMENT IN CHILDHOOD SUCCESS fEVICS) - Presentation Janice Newman stated EVICS was established to promote and support early childhood care and education in the Estes Valley. In October 2003, the Town sponsored a breakfast for the discussion of early childhood success with 40 attendees from which a task force was formed. To remedy a fragmented approach to early childhood care, Estes Park is in need of one place for parents and child care providers to access needed information and support, an adequate supply of quality care settings for infants and toddlers, and consistent coordination of child care and education services. An increasing number of municipalities are recognizing that building strong early childhood development programs yields long-term economic gains. Wendy Watson, Eariy Childhood Council of Larimer County (ECCLC), is a 501(c) (3) non-profit organization that was organized in 1997 with a coalition of individuals who represent nonprofits, school districts, higher education, government agencies, child care providers, and individuals interested in improving early childhood services. Their mission is to create a system that supports and promotes quality early childhood opportunities for all Larimer County children. It is funded by local, state, and national sources. ECCLC has offered financial and technical support to EVICS and will help EVICS with the hiring and supervision of a part-time individual to coordinate local resources and service. EVICS can provide local direction, office space and equipment for this position; however, funding for salary and benefit expenses is needed and therefore, they are requesting Town funding assistance for the next 5 years. Trustee comments are summarized as follows: requests of this nature are presented during the budget cycle; funding is not guaranteed year to year; with a transient population will this program be effective; community service funds for similar programs would be diverted in order to fund EVICS administrative costs; how would currently funded programs be funded in the future; where will the funds come from to support EVICS and how will they be spent; how will progress be measured. Public testimony in support of EVICS was heard from Karen Tucker, school district (it is difficult to locate and connect families with services especially the growing Hispanic community that does not speak the language). Janice Newman, EVICS (stated once a paid individual is on staff the program will grow and become a resource for the community; funding sources look favorably at programs that have some local support; programs currently receiving funding from the Town would be funded through EVICS). RECORD OF PROCEEDINGS Community Development - March 3, 2005 - Page 2 Sue Strom, Mountain Top Pre-School (receives calls daily regarding avaiiable services in Estes Park and would find it beneficial to have one resource to refer callers). Susan Jackson, Creative Kids Day Camp (is certain EVICS can raise larger funds than smaller community groups). Administrator Repola stated the Town has provided $41,500 in Community Service funding to youth oriented groups in the 2005 budget. The budget has been adopted for 2005; however, if there are Community Service funds that become available this year they could be a source of funding for EVICS. y ’ Trustee Doylen stated she would be willing to produce brochures to be distributed at the schools, churches, etc. if EVICS provides the information. recommends that Staff return next month with an update on the availability of Community Service funds that may be available for EVICS In 2005. MUSEUM/SR. CENTER Reports - Museum: • Reviewed the spring program schedule. andPebrua^H Pr°9rams Were held with an avera9e of 93 attendees in January Exhibit f^blicity. Becky Latanich appeared on “Colorado & Company” to promote Hats: the Crowning Touch exhibit on Tuesday March 1st. JJ Rutherford 'roHfrnof aKm.fd,a. f°r the museum’s latest acquisition, the watercolor Golden October painted by Charles Partridge Adams. flnHUolh-aCCce1f D-Ian and fee plan is being PrePared for the Knoii-Willows ruins tours/s|^ec,ia!^pro^ramsPICnlC Site' and MUSeUm' Seni°r Cen,er and HydroPla'lt • The Museum's database conversion, funded by a federal grant, is on schedule. Reports - Sr. Center: • 63% of Senior Center clients come for the meals and activities. Meals on wheels increased by 28% for the first few months of 2005. Most of the increase was new clients paying full price. • Total meal programs are up 6% from the same period in 2004 ’ mtn|inrnoCf(ter(-B0ard jS W°rkin9 °n 3 Strate9i': Wan, hospitality and public - endowment policies, and fundraising. The Board will fund $15,000 in projects for 2005. • Staff and the Board are conducting an activity and transportation survey this month to determine new programming efforts for 2005. • The Senior Center Board has designated $3,000 to sponsor all activities and programs for 2005 at the Senior Center. Nancy Matson has been hired as the new half time program coordinator for the Senior Center. • The United Way Annual Report was completed February 2005 regarding meal quality and budget review of the meal programs. Client satisfaction is high. Trustee Habecker commended staff on an excellent CIA meeting that was held at the Senior Center last week. COMMUNITY DEVELOPMENT ^.mmunity Development Department Copier Replacement - Request Approval The Community Development Department budgeted funds to purchase a new scanner and printer in 2005 and a new copier in 2006. Staff has researched the costs of purchasing versus leasing a copier and finds leasing a machine that will perform as a scanner, copier and printer will save a total of $5,300 over a five year period. The RECORD OF PROCEEDINGS Community Development - March 3, 2005 - Page 3 maintenance contract on the current laser printer will not be renewed. Bids are as Tollows: ■ Xerox Workcenter Pro 3545 Annual Lease Cost $6,216 Cost Over 5-Year Period $311080 Konica Minolta Bizhub C350 Annual Lease Cost Cost Over 5-Year Period $ 6,638 $33,190 The Committee recommends the bid in the amount of $31,080 for a 5-year lease 5 years be ac^pteV°r 3 netWOrk C0,0r copler inc,udmg maintenance contract for Report: Ifh2004 YTD bUildin9 Permit SUmmary was reviewed for 2005 YTD. Permits are ahead Ilnfilo6 Hab.®cker commented on Charter Communications financial loses, their internet service and the importance of cable as a utility. There being no further business. Chair Doylen adjourned the meeting at 9:32 a.m. Jsfckie WilliaWilliamson, Deputy Town Clerk