HomeMy WebLinkAboutMINUTES Community Development Committee 2005-12-01RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, December 1, 2005
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT
COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting
held in the Municipal Building in said Town of Estes Park on the 1st day of
December, 2005.
Committee:
Attending:
Also Attending:
Absent:
Chairman Doylen, Trustees Levine and Pinkham
All
Town Administrator Repola, Directors Pickering, Joseph and
Mitchell, and Clerk Williamson
None
Chairman Doylen called the meeting to order at 8:00 a.m.
CONVENTION & VISITORS BUREAU
Stanley Park Fairgrounds Phase I Change Orders - Request Approval. Dir
Pickering reviewed Change Orders 1-11 totaling $77,294. He advised the largest
changes are due to the redesign of the mega arena and practice arena. The current
crown design would require extensive maintenance in the future Staff has
investigated alternatives and proposes a 1% grade with 8 inches of topsoil to
mitigate affect of drainage. The new design would require additional grading and
removal of dirt, which would be placed on the east end of the property near the
retention ponds and soccer fields (Phase V). This will eliminate some costs
associated with the eventual construction of the soccer fields. The current
Contingency Fund for the project is $100,000 leaving a balance of $22,706. These
changes would increase Cornerstone Construction Concepts of Estes Parks contract
from $978,000 to $1,055,294. The Committee recommends approval of the
Change Orders 1-11 for the Stanley Park Fairgrounds Phase I as presented.
Reports.
Reports provided for informational purposes and made a part of the proceedings
• Communications
■ Advertising
■ Media Relations
■ Visitor Center/Services
• Group Sales — No report
• Special Events
• Visitor Center Update
1pommended staff on their efforts in acquiring PR equivalency of over
$500 000. Dir. Pickering updated the Committee on the Visitor Center progress. He
stated roofing has begun and drywall should begin next week.
MUSEUM/SENIOR CENTER.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Museum Bi-Monthly
• Senior Center Bi-Monthly
Dir. Mitchell reported membership at the Senior Center is up from 297 in 2004 to
490 in 2005. She attributes this increase to the discounted meal cost for
members. The Senior Center, Inc. Board and Town Attorney White are working
RECORD OF PROCEEDINGS
Community Development - December 1, 2005 - Page 2
on the MOU for a 2-year pilot program for van service to offsite trips. Dir. Mitchell
stated there are 2 vacancies on the Senior Center, Inc. Board and encouraged
those interested to contact the Senior Center.
COMMUNITY DEVELOPMENT.
Knoll-Willows Birch Ruins Viewing Platform - Request Approval. Dir. Joseph
stated a viewing platform is necessary to protect the ruins and provide a safe
viewing experience for the public. In January, staff was authorized to proceed with a
design/build concept with a maximum expenditure up to $25,000 to be expended
from the existing budget appropriations in the Larimer County Open Space Fund.
Three bids were received for construction of the platform:
Metal Solutions
TEC Building, Inc.
Welding by Lucas
$33,420
$31,600
$26,200
Through negotiations with Welding by Lucas, the cost of the project was reduced to
$16,200. Cornerstone Engineering and Surveying has been contracted to perform
site construction observation ($2,000). Year to date $4,094 has been expended to
produce final design/construction drawings. The total cost of the platform would be
$23,094. Discussion followed, with the Committee recommending approval of 1)
Construction by Welding by Lucas at a maximum expenditure of $17,000, 2)
$2,000 for the construction observation by Cornerstone Engineering and
Surveying, 3) Staff to write a progress letter for the paper and a letter to the
Land Trust.
CACEP Sign Permit Fee Waiver - Request Approval. Dir. Joseph explained that
CACEP has relocated; therefore, a new sign is being installed. As a non-profit
organization, CACEP has requested a waiver from the $75 permit fee. The
Committee recommends approval of the request as outlined.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Dept. Revenues and Expenditures.
Dir. Joseph reviewed a new link on the Town website entitled “Applications Currently
Under Review”. This link allows neighboring property owners and the community to
review current applications, statement of intents and site maps.
MISCELLANEOUS
Linda Vogel/CACEP advised the Chinese New Year celebration would be held again in
2006 in conjunction with the Gallery Restaurant. Staff stated the Special Events
department should be contacted to coordinate the use of Bond Park and the necessary
street closures.
Trustee Levine reminded all that the Pride award nominations are due by the end of the
year.
Administrator Repola stated a study group with the arts community would meet next
week to discuss needs for a performing arts building.
There being no further business. Chairman Doylen adjourned the meeting at 8:46 a.m.
APPROVED
DEC l 3 2095
TOWN OF ESTES PARK
BOARD OF TRUSTEES
ltC3ur Aa>V I o O; o ■
ackie Williamson, Town Clerk