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HomeMy WebLinkAboutMINUTES Community Development Committee 2004-09-02RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, September 2, 2004 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 2nd day of September, 2004. Committee: Attending; Also Attending: Absent: Chairman Doyien, Trustees Habeckerand Levine All Assistant Town Administrator Repola, Attorney White, Staff Members Joseph, Kilsdonk, Pickering, Hinze, Chiicott, Birchfield, Clerk O’Connor None Chairman Doyien called the meeting to order at 8.00 a.m. COMMUNITY development. 1. Business Licensing & Short Term Rentals 0nt'^n^lty of Use^ BoafdOPStSudy ^eeV’stnn -nes^ licenses for all properties operating as short-term rentals. Community Development Director Joseph and Town « "htte pmsented rrt!te«itr0 rraa%“s^rSaccAo—in a residential setting. Proposed revisions and/or clarifications are as follows. - Accommodation means the leasing rcamlp0siteroTother area in any hotel, home site, recreat'onal vehicle s^e c P t® e°nt dormitory) mobile home motel, guest house, bed and ^reak([^ ’ ^ d anV single-family dwelling, park, recreational vehicle park °;nnca2gnSm unU or aTy such similar place duplex, multiple family dwell,nQg'possesses or has the right to to any Person wh°'J°r L^rroom’ single-family dwelling, duplex unit continuous duration of less than thirty (30) days. . Accommodation unit means i"l™rcon1omirmmSnit or’ dSd . Each individual accommodation unit "/aebPu\rS but not limited to, a condomrnium d"'t'1!P^l'PanyaaonbeUo;emSore accommodation :ntdird;ngASur:rs^^^^ business llTslVe ^aid Iry the ow'n™ of the individual accommodation unrt. . Every person who is ,,h® °™®r °f of* mnurapiePbufynessU at separate ph^ic^^ocaUon^'which is subject to the business license fee set forth in thrs RECORD OF PROCEEDINGS Community Development Committee - September 2, 2004 - Page 2 Chapter, shall obtain a business license from the Town prior to engaging in any business, profession, occupation or accommodation within the Town. ■ Includes language that does not permit pro-ration of a license if a business license is not renewed in the subsequent calendar year. Restrictions accompanying vacation homes in residential zoning districts are listed below, and these restrictions have no impact on accommodations in commercial districts: 1. No accommodation unit shall be rented to more than one individual group with a maximum of eight (8) individuals comprising the group. In the event that full-time on-site management manages the accommodation, more thari one party may rent each individual accommodation unit up to a maximum of eight (8) individual guests occupying the entire accommodation. 2. In residential zoning districts, accommodation units shall not be operated in manner that is out of character from residential uses. This includes vehicular traffic and noise levels that are out of character with a residential use. Accommodation units shall be designed to be compatible, in terms of building scale, mass and character, with a predominantly low-intensity and low-scale residential setting. Guest rooms shall be integrated within the accommodation unit. Kitchen facilities shall be compatible with single-family residential use. 3. Only one vacation home shall be permitted per lot in single-family residential zoning districts. 4 No chanaes in the exterior appearance to accommodate each ■ accommodation unit shali be aiiowed, ex^pt that one identification sign no larger than four (4) square feet in area shall be permitted. No recreational vehicle, as the same is defined in Chapter 13 of the Estes 5' Valley Development Code, tent, temporary shelter, canopy, teepee, or yu shall be used by any individual for living or sleeping purposes. 6. Each accommodation unit is permitted a maximum of three guest vehicles on site at any one time. 7. Accommodation units shall be subject to commercial utility rates and sales tax. 8. The application for a business license any va<S”ns vStey hlodecannabe Section The person set forth on the application shall be t e g a-i;i:^tfprsrnrstoa:se:=^^ pursuant to the terms and conditions of this Section. Audience comments were heani from requested and received clanfication o S . districts, not commercial. individual condominium owners and th Town Board’s initial intent in s^d °iSis?ng vras toa|evea fteSpPay!ng field’betoeen commej;f i accommodations and vacation homes/condominiums in residential zoning districts. RECORD OF PROCEEDINGS Community Development Committee - September 2, 2004 - Page 3 Following discussion, the Committee recommends Town Attorney White be authorized to prepare an Ordinance, to include staff revisions, for consideration by the Town Board. Chairman Doylen expressed the Committee’s appreciation to the audience for their participation. Director Joseph will review County Assessor records to verify commercial rate property taxes are being appropriately applied on residential properties that are operating as accommodations. Building Permit Fees - Proposed Increase. Since 1998, Bldg. Dept, revenues have increased by approximately 20%. During this same period, the cost of delivering the service has nearly doubled due to an improved level of service. Fees no longer cover costs and staff is recommending a 15% fee increase effective January 1, 2005. The proposal would allow building permit fees to cover approximately 99% of the Bldg. Dept.’s cost to deliver services. Additionally, staff is recommending building permit fees be reviewed annually and increased if necessary to ensure that fees keep pace with the cost to deliver services. A spreadsheet comparing 1998-2005 building permit revenue and Bldg. Dept, expenditures was reviewed. The Town made a decision to be more a^ertive to ensure the quality of construction met the Building Code, and p®r^.rrrJf'1c'® standards were established to improve service. Chief Building Official Bi^rchfield commented on past and current levels of service and the improvement thereof. Additionally, copies of sample valuation worksheets were distributed, and staff noted that the construction market fluctuates: however, staff does have control over how individual permits are calculated. The valuations need to be adjusted, not the fee schedule. Diqrussion followed with the Committee recommending staff pre^re a fee schedule that balances revenues and expenses, to include simpMcat.on of the process for the lay person. Staff will prepare a draft bytheweek for Community Deveiopment Committee members. Shou,d the Chail!J? determine the subject requires additionai consideration by the Committee, “m rl'submlt ?n October. Othe^ise, this issue will be included ,n upcoming Town Board Budget Study Sessions. longer contained in the Codes. follows: RECORD OF PROCEEDINGS Community Development Committee - September 2, 2004 - Page 4 recommends protocol for DOW approval be clarified prior to submittal of the Ordinance to the Town Board for approval. 4. Policy Manual Development Fee Schedule - Proposed Implementation of Phase II. In 2003, staff submitted a 2-yr. implementation schedule (2004-2005) for development fee increases. On December 9, 2003, Phase 1 was approved and staff was to re-submit Phase II to the Community Development Committee. 2005 budget projections assume a $25,000 revenue increase. The objective is to achieve a 50% recovery of direct costs. The Committee recommends approval of Phase II as presented. Reports. ■ Monthly Building Permit Summary. The Committee reviewed the summary that indicated a 10% decrease in valuation through July, 2004. Staff predicts a strong finish in 2004 due to large projects nearing startup. ■ Personnel: Ben Espinosa has been hired to fill the vacant Bldg. Inspector position: he will serve as a combination inspector to include electrical inspections currently being performed by the State Electrical Inspector. Electrical inspections are now being provided three days/week and this new hire will increase inspection availability to five days/week. RPFCIAL EVENTS. Surprise Sale Days, October 9 & 10. 2004 - Approval. The Committee reviewed the standard Resolution that cites established guidelines, nammg °cto^er ®^1°e 2004 as Surprise Sale Days from 9:00 a.m. - 6:00 p.m. The Committee recommends approval. MUSEUM/SENIOR CENTER. 1 Senior Center Meal Contract. The one-year Food Contract ^atent'|li^" nrra<5inns fCAO) expires 8/31/04. Under the new one-year contract, the TownS ZiiufpUng a $2/meai subsidy to CAO not pre^^nte^^nd'propos^'n^^a|rfee^,wtttfstaff^™negotiate gX'enS'°n for the remaining year, moving toward a full year contract in the future. Museum Admission Fees. Admission fees were iast Ifgo/aduijto roranrSsB6r& r0frn$d2'.n090 - SSe Sa?1": Srig the increase be effective in 2005; schedules indicate a no maximum w'th $pa . maximum/famiiy fee. The rates offer incenflvf^°r csrhnnl children The proposed increase in revenue is $1,100. U'scus on eliminating the fees as administrative costs an^ re'^^ve msigm^08"1 income- Committee recommends eliminating Museum Admission Fees. 2. Reports —"y-p". and programs were reviewed. RECORD OF PROCEEDINGS Community Development Committee - September 2, 2004 - Page 5 MISCELLANEOUS. Chairman Doylen requested Directors Kilsdonk and Mitchell provide the Committee a conclusive report of all municipally owned public meeting space (fees—amount and how same is applied, amount of meeting space, amenities, etc.). There being no further business. Chairman Doylen adjourned the meeting at 9:51 a.m. Vickie O’Connor, CMC, Town Clerk approved SEP 1 4 2004 town of ESTES PARK boardoftrustees.