HomeMy WebLinkAboutMINUTES Community Development Committee 2004-07-01RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, July 1, 2004
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT
COMMITTEE of the Town of Estes Park, Larimer County, Colorado.
Meeting held in the Municipal Building in said Town of Estes Park on
the 1st day of July 2004.
Committee:
Attending:
Absent:
Also Attending:
Chairman Doylen, Trustees Habeckerand Levine
All
None
Town Administrator Widmer, Directors Dorman, Joseph,
Kilsdonk, and Pickering, Town Attorney White, Mgr. Hinze,
Const. Mgr. Sievers, and Deputy Clerk van Deutekom
Chairman Doylen called the meeting to order at 8:00 a.m.
MUSEUM/SR. CENTER.
1.M-U.seum Building Expansion Change Order - Approval Reouest Const. Mgr.
Sievers summarized the electrical work and roof modifications contained in the
change order:
A. Construction plans for the Museum upgrade included increasing the
electrical service from 200 amp to 400 amp; however, this could not be
accomplished due to the discovery of direct buried capped wire in place of
the anticipated buried conduit. To avoid delaying the project, staff
authonzed Westover Construction to trench, install conduit, and asphalt
patch the parking lot.
B. Previous Museum expansion projects (1966, 1969, 1979, and 1982)
containing inconsistent wall heights and improper drainage have caused
numerous roof leaks in the past. At the Town’s request, Westover
Construction provided a cost estimate to construct a new sloped roof on
top of the existing roof, install 3” density insulation (R-25) with new
plywood decking, and re-roof the entire 1,600 square foot area.
The costs associated with this change order are as follows:
Electrical
1. Trench and install conduit
2. Asphalt patch parking lot
Total Electrical
Roofing
1. Framing, sheeting and 3" rigid insulation
(the existing roof has no insulation)
2. Built-up asphalt rolled roofing
3. Remove and reinstall gas pipe
4. Remove and reinstall electrical
5. General Conditions & Contractor fee (12%)
Total Roofing
TOTAL ELECTRICAL AND ROOFING
Trustee Habecker expressed concerns regarding occurrence of the lack of a
comprehensive list of maintenance projects that could eliminate this type of
situation and provide anticipation of any associated problems, and 2) funding
the project from the Community Reinvestment Fund in light of other associated
projects.
$ 5,000
800
$ 5.800
$ 13,750
3,300
1,540
2,249
2.917
$ 23.756
RECORD OF PROCEEDINGS
Community Development Committee - July 1, 2004 - Page 2
Director Kilsdonk noted that the project did not have an allocated contingency
fund due to budget constraints. Concluding all discussion, the Committee
recommends approval of the change order request from Westover
Construction totaiing $29,556 to be funded from the Community
Reinvestment Fund.
2. Museum Bi-Monthiv Report. Director Kilsdonk reported on the following:
> The Museum will reopen on July 3rd with an open house from noon to 4:00
p.m. The dedication will take place at 12:30 with remarks from Mayor
Baudek, members of the Friends and Advisory Boards, and staff.
> New hire - Becky Latanich is the new curator of collections and exhibits.
She will officially begin work on July 8th. Ms. Latanich has an M.S. in
Museum Studies with a history concentration from CU-Boulder
> Programs and events.
3- Sr. Center Bi-Monthly Report. Mgr. Mitchell reviewed the following:
> Numbers are up in meals on wheels, in-house dining, and site use/activity
functions, compared to the same period in 2003.
> United Way of Larimer County made another $10,000 allocation to the Sr.
Center for support of the meal programs. This award covers the funding
period 7/1/04 through 6/30/05.
> The Sr. Center Board is hosting 4 fundraiser buffet breakfasts the second
Saturday in June, July, August, and September at the Sr. Center. The
cost is $6.00 and the community is invited.
> Public Relations
> Programs and Activities
COMMUNITY DEVELOPMENT.
1.■Lark!t ^equlati0!;1 Policv - ADoroval Director Joseph
ported that the Farmers Market moved to its present location (Estes Park
•S!ue-ra! yearS a9° and has °Perated each summer under guidelines
anH ohh Keir temP°rary use permit. The Market has operated successfully,
and should be considered an asset in the community, particularly since the
profits have been donated to local charities. However, definitive regulations
concerning the qualifications of individual vendors are lacking. As a result
staff recommends the following regulations: '
A. Products sold shall be consumable or perishable items such as:
egetables, seedlings, herbs, preserves, fresh-cut or dried flowers
meats, soaps and lotions. nowers,
B‘ Sell| 0nl)Iagricultural- horticultural, or food items that they
themselves have locally grown, produced, or processed
C. Daily products, canned goods, baked goods and other processed
aUhe market6 made ,n 3 llCenSed k'tChen- Licenses shal1 bePdisplayed
D' nniLTft3-16 0f jtems purchased by the vendor shall not be permitted
unless It IS processed into a value added product unique to the vendor.’
itlmter^ Habecker requested and received ciarification regarding the intent of
I! tT • r uSa 6 0f ltems purchased by the vendor shall include products
outlined in Uems A-C above. He also noted that Input from the communitv
di?e“ity ofTrSs self determinin9 ,he desires public as to the
wSdonSqrnttn|9 00 .beha'f °f a d'verse Farmers Market Include Dr. Jim
t^mnnron? tt Laurent’ aad Cherie Psttyjohn. Discussion was held regarding
temporary signage, complaints received, and fair competition 9
RECORD OF PROCEEDINGS
Community Development Committee - July 1, 2004 - Page 3
Sharleen Westfield (local merchant and President of Estes Park Chamber of
Commerce) stated that there are currently an adequate number of craft shows
in Estes Park and agreed with staff’s recommendation to restrict products at
the Market.
The Committee recommends adding the regulations to the Community
Development Policy Manual and include the clarification of Item 1.D. as
presented. Existing vendors whose products do not meet the above
regulations will be allowed to continue their association with the Market
through the end of this summer (August 2004).
Site Construction Drawings and Release of Development Sites for Building
Construction - Approval Request. Past Town practice has been to 1) issue
permits for large multi-family developments without requiring detailed site
construction drawings, and 2) issue permits for construction of single family
homes prior to completion of streets and underground utilities. As a result,
staff spends e>dra time in the field tracking as-built construction for all aspects
of code compliance (i.e., grading and drainage, setbacks, underground utility
place, etc.). Staff recommends requiring detailed site construction drawings
for rnulti-family and conimercial sites and withholding building construction
permits on all sites until roads and underground utilities are substantially
complete. The proposed policy statements are as follows:
A.
B.
No permits to begin construction on Multi-family or Commercial projects
shall be issued until detailed site construction drawings have been
submitted and approved by all affected utility providers and reviewing
agericies. The Chief Building Official shall determine the level of detail
required to adequately describe the proposed improvements in order to
assure compliance with all applicable codes and regulations. The
required scale is 1 inch = 10 feet with proposed grading shown at a one
foot contour interval, unless the building official specifically approves an
alternate scale and interval as appropriate to the size and complexity of
im, or?JeCt‘ consLtruct'on drawings may be presented in phases for
oftyhP rnn7Vldrd 6aCh phaS6 stands 31006 38 adecluate documentation
of the construction proposed for that phase of the project.
Iprem?chlfef Building ?fficial shal1 be authorized to withhold issuance of
SSl inli vph-triICtl0n 0f buildin9s until such time as the underground
s“e1he bulId!:gUiteaCCeSS ar6 SUbStan'ia"y COmple,e and ade(’uate to
anHCUrfo'°? WaS hfld ,re9ardin9 financial impacts of the proposed policy chanoe
and development plans vs. site construction drawinos tL Commrnf!
aSUHeH ,hiSJ,em.'0 the Au9“a‘ ®,h meeting to prov de contracZs and
Ses P mentS an OPPO,tUni,y ,0 on the proposed po^cj
t0hea3n5at!Sl 0f the Di°S^ic0t at *h6SgeeSn6Pr3'ke^aSioPnr0o^^
da '^edfronJ properties located within the Town. Accordingly, the Town w be
t0 fUnd the of 6 Department
caused'btf/hp rtf?pnh °nAthe commercial Pr°Perty owners withjn Town limits,
caused by the Gallagher Amendment to the Constitution, staff recommends
ing a moratorium on the collection of business license fees for the
RECORD OF PROCEEDINGS
Community Development Committee - July 1, 2004 - Page 4
calendar years 2005-2007 (not available to businesses located outside Town
limits). In addition, all holders of any 3.2% beer, malt, spirituous, or vinous
liquor license whose premises are located within Town limits shall receive a
credit on the yearly fee required under Chapter 5.30 of the Municipal Code in
an amount of $375.00 per year prorated based on the individual licenses’
renewal date.
The Committee discussed the fairness of providing tax relief to business
license recipients, as a substantial number are not property owners. To
address the inequity, a tax reimbursement should be provided to commercial
property owners (calculated from their property tax statements and equal to the
difference between the residential and commercial rate).
In order to comply with election requirements. Attorney White explained that a
decision on this issue is needed by the end of July and a recommendation
could not be continued to the August Committee meeting. Therefore, the
Committee directed staff to present a recommendation outiining a
commercial property tax refund for Town Board consideration at the July
27th Town Board meeting.
4. KnollA/Villows Entry Signs - Update. Director Joseph reported that the
Knoll/Willows master plan identifies three locations where “entry signage”
would be appropriate: the overlook on MacGregor Ave., the bridge at the
Municipal Parking Lot, and the north parking lot off of the 34 bypass. Director
Joseph presented text sample for the proposed signage, explaining that small
bronze plaques would be permanently mounted as entry signage at the
locations noted above. The Committee recommends staff proceed with the
final entry sign design.
SPECIAL EVENTS.
1. Elk Fest - Street Closure Request. Director Hinze presented a street
closure request from the Elk Fest Committee. The closure will be effective
from approximately 8:30 a.m on October 1 through the evening of October 3rd
and include MacGregor Ave. between Elkhorn Ave. and Park Ave. The
Committee recommends approval of the street closure as presented.
BUSINESS DEVELOPMENT.
1 • Business Development Logo. Director Pickering briefed the Committee on the
development and design of a new logo to provide a visual element for use
throughout the community. Staff recommends this as the official logo for the
Convention & Visitors Bureau, Conference Center, Visitors Center,
Fairgrounds, Special Events, Economic Development, and public parks. The
logo development/design was funded by EPURA and has already been
adopted by the Riverwalk and Museum. The Committee recommends
approval of the official logo use as specified above and directed staff to
add “Colorado” to accurately identify our location.
There being no further business. Chairman Doylen adjourned the meeting at 10:03 a.m.
APPROVED
JUL 1 3 2004
TOWN OF ESTES PARK
ROARD OF TRUSTEES
^'/OM.oQjudztn
Rebecca van Deutekom, CMC, Deputy Town Clerk