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Home My WebLink AboutMINUTES Community Development Committee 2003-11-06RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 6, 2003 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 6th day of November 2003. Committee: Attending: Absent: Also Attending: Chairman Doylen, Trustees Barker and Habecker Chairman Doylen Trustees Barker and Habecker Assistant Town Administrator Repola, Directors Joseph and Pickering, Managers Hinze and Marsh, and Deputy Clerk van Deutekom Chairman Doylen called the meeting to order at 8:00 a.m. CONVENTION & VISITORS BUREAU DEPARTMENT. Advertising Magazine ad samples were distributed. Manager M®rsh rePorted that as of September 30th, requests for information are down 20.2 /^ advertismg Generated requests were down 16.75%, WATS line calls are down 17.6/o, and e- mailed requeL as of October 31st were up 32%, as,^0"lPaa;®C!nt0243 pages last year. The Vacation Planner will increase from 40 pages in 2003 to 48 pages 2004 due to additional advertising. Current Projects: V' Rkv Mtn News “Winter Escapes” Special Section to include a A Pa9®’ ^ color ad feSg Estes Park. The Stanley Hotel will run a </. page add on DecemberP7^Denver Post Christmas shopping ad development - “Take a Weekend to Beat the Holiday Rush.” 2004 Spring National Magazine Ad preparation. Away.com promotional. Conference Center. Act'on. V Mtp Park lnn [ I c Service Agreement - Approval Request- D're^||°r Pickerinq presented the Service Agreement between the Town and Rky^ dba Rky. Mtn. Park Holiday Inn f-the Con™ ?entrvT1o9oTtontDTctm0bPeerr 31On2007 Amas of discussion include Conference Center Lease Purchase Agreement betweert the EPU^and the Town Amended Lease Purchase Agreement app Y Board on October 14, 2003. Editor’s Note; Attorney White has reviewed Section 29 and does not recommend any revision. 2- P^rk Inn LLC ^ B7r:!1qlA|?r-runLt ~ r"rK"parK ll1n LtQC,hetJ0nference Ceante of KerentltS^^^^^ RECORD OF PROCEEDINGS Community Development Committee - November 6,2003 - Page 2 The Committee recommends approval of the Rky. Mtn. Park Inn LLC Service and Food & Beverage Agreements as presented. Special Events. Reports; 1. Rock Concert Petition - Referral from Town Board. Director Hinze presented petitions (30 signatures) submitted to the Town Board requesting there be no future rock concerts in Estes Park. Chairman Doylen acknowledged the petitions, stating that the Committee respects the petitioners’ request but does not agree that Rock Concerts should not be held in Estes Park. Action Items: . u xU1. Celebrate Estes - December 6-7. 2003. This event is sponsored by the Chamber of Commerce. Director Hinze requested the following be favorably recommended for approval: A. Entertainment Permit to allow groups and individuals to entertain at Bond Park, Riverside Plaza, Tregent Park and Elkhorn Ave. B Aspen Lodge Livery to provide horse-drawn wagon rides from the Municipal Building Transit Center north along MacGregor Ave eas along Hwy. 34, west along Elkhorn Ave., ending at the Transit Center. C. Resolution for the Sidewalk Sale. The Committee recommends approval of Items A through C above. 2 gtanlev Park 2004 Rental Rate!! - Section C. Policy Manual ■ Director Hinze presented the Stanley Park Fairgrounds rental rates for 2004. Proposed increases are as follows; Arena A - with stall rental Stage, Portable (16’x23’) Manure Disposal Fee - per bedded stall Camper Space - water & electric Dry Camping RV Rally Rental - water & electric Dry Camping Daily Rates $250 $150 $3 $15 $6 $18 $10 3. above. Valley Productions, Inc. (EVP). John and Wini Spahn'e/Estes yalley 20r04UmusicSal festival tentatively Committee on the proposed plans for gs opposed t0 the scheduled for August 27-28 The Fairgrounds shall be available Saturday/Sunday concert m 2003^ Jormamei and take.down. from August 24-30 for^t p ^ performance dates (i.e EVP was given the option ot oetermininy e ^ hgs been reviewedFriday/Saturday or Saturday Sunday^ T Ag t , t0 a|low EVp bv Attorney White. Director Hinze will ame"a pyreed 2 days, flexibility in determining the performance days, n Agreement'fo?Estes<^lIeynproductfoiis! ino’ with t^e^ame— RECORD OF PROCEEDINGS Community Development Committee - November 6, 2003 - Page 3 noted above. Chairman Doylen explained that any changes to the performance dates (from a 2-day concert to a 3-day concert) will require Committee approval. 4. Use of Performance Park for Historical Drama - Summer 2004. Creative Ensemble Productions, Inc. (CEP), requests the use of Performance Park for an Outdoor Historical Drama (OHD) on the following dates: July 2, 3, 9, 10, 16, 17, 23, 24, 30, 31 and August 6, 7, 13, and 14 (from 5:00 p.m. to 11:00 p.m. each day). The proposed rental fee is $500 for the 2004 season. Melody Page and Julie Phares/CEP explained that OHD is an original play, uniquely American, epic in scope, and focuses on the people who shaped the heritage of the state or country. Director Hinze noted that the performance times do not conflict with existing scheduled events and staff considers this a promising tourist entertainment alternative. Discussion was held regarding the 11:00 p.m. event conclusion, props, and set-up/take-down requirements. Performance Park regulations do not allow events to exceed the 10:00 p.m. curfew. Concluding all discussion, the Committee recommends approval of the Historical Drama 2004 Summer Series as presented, including the 10:00 p.m. curfew p.m. 5- Lions Club Concession Stand Lease. Director Hinze presented the standard Lions Club Concession Stand Lease. The term is January 1, 2004 through December 31, 2005. The Committee recommends approval of Lease as presented. Event Critiques: October 4-5, 5-yr. event. This event remains very popular. Activities include educational seminars, viewing tours, archery/bugling contests, Mountainmen, and Native American music. This event has great growth potential. ■ Surprise Sale Days. October 11-12, 14-yr. event. This event drew excellent crowds with fair weather both days. Most businesses reported increased sales. K COMMUNITY DEVELOPMENT. Action: 1- Waiver of fees for the Manaelsen Subdivision/Habitat for-——— ----------------------------------- ,w, Humanity — Approval Regyest. Director Joseph reported that Habitat for Humanity’s affordable housing project located in the Mangelsen Subdivision (off Community Dr.) is requesting plan review fee waivers for four additional lots. The budget impact would be approximately $5,000. Director Joseph noted that fees have been waived for previous phases of the project and is consistent with the Town’s pon^^. The Committee recommends approval of the fee waiver request for the Mangelsen Subdivision/Habitat for Humanity project as presented. There being no further business. Chairman Doylen adjourned the meeting at 9-20 a m and invited everyone to the Groundbreaking Ceremony for the museum expansion project at the Estes Park Area Historical Museum. Rebecca van Deutekom, CMC, Deputy Town Clerk