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HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2016-02-25RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, February 25, 2016 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 25th day of February, 2016. Committee: Attending; Also Attending; Absent: Chair Ericson, Trustees Holcomb and Phipps Chair Ericson, Trustees Holcomb and Phipps Assistant Town Administrator Machalek, Director Hinkle, Interim Director Gumbo, Manager Mitchell, Coordinator Jacobson, Manager Lynch, Director Fortini, and Deputy Town Clerk Deats Town Administrator Lancaster Chair Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. CULTURAL SERVICES. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • 2015 Senior Services Annual Report - Manager Mitchell reported an increase in overall attendance for 2015. Services and programs were well-attended indicating a good response to high-quality programming. She thanked Senior Services staff for their ideas and planning efforts, volunteers for their service overall and for the assistance they provide at the front desk, and Meals on Wheels drivers for their commitment to the members of the community who rely on this service either full­ time or temporarily to address special circumstances or needs. She noted that she and Jon Landkamer continue to work with the Estes Valley Recreation and Park District (EVRPD) as members of the community center design advisory group to fine tune conceptual plans and discuss program content and needs. A public meeting will be held on February 29th to present recent renditions to floor plans. All bonds have been sold and it is possible that construction of the community center may begin in late summer 2016. • 2016 Senior Services 1st Quarter Programs Update - Manager Mitchell provided the Committee with a listing of programs scheduled for January through March 2016. A variety of programs are planned including fitness, informational, cultural and social events. • 2015 Museum Annual Report - Director Fortini highlighted goals that were met in 2015 which included a change to the Museum’s vision and mission statement; revisions to the collections management policy; increasing public program offerings, the development of a strategic planning process; and deaccessioning of artifacts. He said staff continues to brainstorm new ideas, stays apprised of what other museums are offering to the public and monitors trends in the industry. He noted that the Museum Friends group continues to be very active in their support of the museum and is working to increase their membership numbers. • Verbal Updates - o Senior Services and Estes Valiev Community Center — The design has changed significantly as costs and a variety of other factors have resulted in changes to the previous floor plans. Final plans will be presented to the public as well as brought forward to the Town Board prior to moving forward. The February 29th public meeting will reveal the current changes as part of the public education process. Discussion with the partners will continue related to program offerings and the best use of space, o Senior Services — Strategy for 2016 — Assistant Town Administrator RECORD OF PROCEEDINGS Community Development / Community Services - February 25, 2016 - Page 2 Machalek reported that staff is prioritizing the Senior Services offerings for 2016 to maintain high quality programs, determine where to spend time and money to obtain the best bang for the buck, and reduce the possibility of staff burnout. COMMUNITY SERVICES. NEW EVENT BOND PARK - HANDMADE IN COLORADO. Director Hinkle requested the Committee consider scheduling a new event in Bond Park for the weekend of August 26-28, 2016. The event. Handmade in Colorado Expo, was held last year at the Event Center; attendance at last year’s event was low. The organizer of the expo noted that the event had previously been held in Bond Park in 2014 under the name of Rocky Mountain Bazaar. She noted that since that time the quality of the event has been raised and said the event would be more successful if held at an outdoor venue where more visitors are drawn to the event. The event showcases Colorado made arts and crafts including hand blown glass items, wooden bowls, metal sculptures, jewelry and paintings. The Committee recommended that the new event, Handmade in Colorado, be brought before the Board as an action item at the March 8, 2016, Town Board meeting. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • March Event Report - Events recently held at the Events Complex include a Quinceanera and the Estes Park Wedding Association Bridal Show. The Bridal Show was described as successful and well-attended, with 345 brides participating Staff will evaluate social events such as the Quinceanera, wedding receptions, and other private events related to number of attendees, condition of the facility, staffirig needs, etc. Coordinator Jacobson reported that the Whiskey Warm-Up will be held in mid-March and that the 2016 Ride the Rockies route will be passing through Estes Park in June with approximately 2,000 riders participating. Activities for the riders, their families and fans will be scheduled. • Visitor Services Annual Report - Manager Salerno said 2015 was a banner year for the Visitor Center with over 414,441 visits counted. She spoke to the stallholder documents and guides including Dining, Shopping, Things to Do, Services, Rentals, Camping, and Happenings that are distributed to visitors in support of local businesses. She noted that installation of kiosks in the Visitor Center would likely occur in 2017 as research continues to find the model and technology that is best suited to the situation and need. Manager Salerno reported that restroom construction at the Visitor Center is expected to be complete by mid-March. . Shuttle Report - Coordinator Wells noted that logo and color recognition were utilized during 2015, ridership was similar to the previous two years, and positive feedback about the program was received. It was noted that local residents as we as visitors use the shuttle service. • FgtPR Park Event Complex Annual Report - The Committee requested that Coordinator Jacobson and Manager Lynch present this report at an Board Study Session for the benefit of the full Board. Staff will work on scheduling the report for an upcoming study session. Verba ^ Dstaff.inc] _ Director Hinkle commended Special Event staff and said that two positions, administrative assistant and special events coordinator are currently vacant and being advertised, as well as approximately 15 positions for seasonal workers. He also noted that a strate9ic P,an *° include marketing, staffing, fee structure, services, etc., is needed for the event center to move forward into the future. COMMUNITY SERVICES DEPARTMENT^ REPORTS j.Reports provided for informational purposes and made a part of the proceedings. RECORD OF PROCEEDINGS Community Development / Community Services — February 25, 2016 - Page 3 Verbal Updates - o Interim Director for Community Development Department - Karen Gumbo completed her third week as Interim Director and noted that the department has a large number of projects, both large and routine, currently ongoing. Examples include, but are not limited to: the Downtown Plan, Downtown Plan Advisory Committee, the performing arts project, revised fee structures for building services and development review, building code adoption, code amendments, and a record number of new application submittals for projects such as decks, rezoning, boundary line adjustment, development plans, and employee housing. Director Gumbo said she is looking at what can be handled internally and what can be contracted out, and strategies and timetables to keep things manageable. There being no further business. Chair Ericson adjourned the meeting at 9:48 a.m. ia Deats, Deputy Town Clerk APPROVED MAR - 8 2016 TOWN OF ESTES PARK BOARD OF TRUSTEES