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HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2016-09-22RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, September 22, 2016 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 22th day of September, 2016. Committee: Attending: Also Attending: Absent: Chair Walker, Trustees Holcomb and Norris Ali Town Administrator Lancaster, Assistant Town Administrator Machaiek, Directors Hinkie, Hunt, and Fortini, Manager Mitchell and Recording Secretary Doering None Chair Walker called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None CULTURAL SERVICES. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Senior Service Quarterly Report - Manager Mitchell reviewed the meal program update in her submitted report. • Verbal Updates and Committee Questions: Manager Mitchell stated questions regarding the move of Senior Services to the Estes Valley Recreation and Park District (EVRPD) have slowed; however, questions continue to be heard on the meal program and if it was a budgetary decision. Manager Mitchell continues to work with Public Information Officer Rusch on updated FAQ’s, with an ongoing communication plan. Trustee Holcomb asked whether the kitchen issue has been resolved. Manager Mitchell replied a small residential style kitchen has been built into the base bid of the Community Center with an option for a larger kitchen. A commercial kitchen is no longer part of the project and no longer needed as a contractor for the meals could not be identified. All parties are satisfied with this decision and the EVRPD is not averse to having third parties supply the meals. The Senior Center board has been invited to participate in the process but are still determining the^ position related to the project. Assistant Town Administrator Machaiek stated regardless of what happened with the Community Center and the kitchen, the meal service at the Senior Center, would have changed. The Town has been unable to identify a vendor to prepare meals and the cost to bring it in house is prohibitively high Machaiek also went on to say a meeting with Senior Center Inc. was held with a follow-up meeting a couple of weeks ago where many questions were answered. Moving forward focus will be heavily on Tom Carosello, Executive Director and the Rec District and getting them integrated on what we are doing. The^semor center board will continue to be updated at their meetings. Trustee Holcomb questioned if the Community Center plans allowed for the Senior Center program to grow. Manager Mitchell replied the new center would afford the Senior Cen er to grow however additional staff would be needed. The Community Center would afford an incredible opportunity to grow with the ability to share staff, including working with the youth staff, senior staff and facility staff. . u kx, r>no hr.nr. MiiRfiijm Reoort - Director Fortini proposed the Museum hours be cut by one hour and during the Summer the museum would be closed on Mondays. This would a o staff to get office work done and the volunteers are receptive to this 'deawhen discussing the topic. Director Fortini stated the museum continues to review the best places tospend resources including closings of the museum during specific times of the year. This item will be further discussed during the budget process. RECORD OF PROCEEDINGS Community Development / Community Services - September 22, 2016 - Page 2 • Verbal Updates and Committee Questions - The public kickoff event at the Stanley Hotel hosted over 100 people and the conceptual plan for the museum was presented. The event raised approximately $60,000. The conceptual plan would be included in next month’s report. COMMUNITY SERVICES. REPORTS. None • Verbal Updates and Committee Questions - Trustees Walker and Norris asked for an update on the Scottish Festival regarding economics. Director Hinkie stated the item would be discussed during the budget meetings. The town provides approximately $130,000 in funding to the event in both funds and in-kind services. Mercedes hosted their regional meeting in Estes Park with top ciients as weii as dealership’s personnel in attendance. This was the first corporate function of its kind and staff would use this meeting to promote the idea to other auto companies. Hoicomb asked if the acoustics in the Event Center are being addressed. Director Hinkle replied a professional sound engineer has been hired to work on the acoustics at the Event Center this fali. He stated the department continues to iearn where to piace bands and other sound events to achieve the best resuits and identifying small tweaks that improve the acoustics in a metal building. COMMUNITY DEVELOPMENT REPORTS. None • .VQrbal Updates and Committee Questions — Trustee Holcomb Questioned why the reduced scope of the Downtown Plan has the same price as the originai scope. Director Hunt stated it now matches the DOLA Grant with additional $20,000 for local consulting assistance. A number of the meetings with the consultant and site visits were deleted as they were valuable but not vital. Holcomb inquired about the additional $50,000 requested for the report but that was for writing the grant and that has been greatly reduced. The report should be completed by December 31, 2017, with a possibie deadiine to present to the Board by the end of March 2018. Director Hunt stated the department would work on code revisions in the following areas: revision and visitation of the special review process, public improvement, specifically the development requirements in regards to public improvement, and Sign Code, with an emphasis in simpiifying the code and make the code user friendiy. The grading plan for the Community Center plans has been submitted, and resubmitted. There being no further business. Chair Waiker adjourned th^^eetirfg at 8:41 a.m. Tami Doering, Recording Secretary