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HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2016-03-24RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, March 24, 2016 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 24th day of March, 2016. Committee: Attending: Also Attending: Absent: Chair Ericson, Trustees Holcomb and Phipps Chair Ericson, Trustees Holcomb and Phipps Town Administrator Lancaster, Assistant Town Administrator Machalek, Director Hinkle, Coordinator Jacobson, Manager Lynch, Director Fortini, and Deputy Town Clerk Deats None Chair Ericson called the meeting to order at 8:00 a.m. Town Administrator Lancaster started the meeting by explaining that a major communications outage had occurred on Wednesday, March 23rd as a result of the Platte River Power Authority (PRPA) fiber optic line being damaged in the recent snow storm. All cell phone, internet, cable television service, and telephone service outside of the Estes Valley was affected. The area of the breach had been identified and crews were working to restore communications, with an anticipated repair completion timeline of Thursday evening or Friday morning. PUBLIC COMMENT. Paul Fishman, Town resident, thanked Trustees Ericson and Phipps for their service to the Town of Estes Park. CULTURAL SERVICES. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • 2016 Senior Services Quarterly Report - Coordinator Headley touched on Senior Services highlights during the first quarter of 2016 which included: increased numbers in the Meals on Wheels program; full class attendance at the American Civil War class taught by Jeff Arnold; and successful partnerships with the Park School District, CSU Extension office, and Families and Seniors Together (FAST) to offer outreach classes and programs. Senior Services staff also met with Assistant Town Administrator Machalek to work on vision and mission statements for the division. • Verbal Updates - ^ o Community Center Update - Estes Valley Recreation and Park District (EVRPD) is moving forward with determining how to build the facility with the funds that are available and still meet the needs of the community. Senior Services staff is comfortable with the allocated dedicated space and the shared space. These areas will meet current identified needs and allow some additional capacity for future needs. The IGA with EVRPD is still forthcoming. Chair Ericson suggested to Administration staff that it could be beneficial to the newly seated Town Board to have liaisons with the various local special districts. COMMUNITY SERVICES. REPORTS Reports provided for informational purposes and made a part of the proceedings. • Special Events Report - Coordinator Jacobson reported that Whiskey Warm-Up continues to grow steadily; various non-profit organizations will be hosting evente at Performance Park this summer; and signage will be placed in Bond Park to direct visitors to events being held at Performance Park. Director Hinkle noted that he is RECORD OF PROCEEDINGS Community Development / Community Services - March 24, 2016 - Page 2 researching how other municipalities handle buskers and street performers to see if this could be a viable proposal in the downtown district during the summer season. In regard to staffing, Director Hinkle noted that it is his goal to be fully staffed by May 1,2016. • Sales Report - Manager Lynch reported 12 signed contracts and $16,250 in rental fees for 1st quarter 2016. Seven contracts at the Event Center, three at the Conference Center, and two at the Grandstands. She provided a further break down noting that the events include expos, trade shows, equestrian, sporting, religious, corporate events, and a class reunion. She said that these events will bring additional revenue to the community by way of the ripple effect in overnight stays and restaurant food and beverage purchases. Manager Lynch recently attended a planning/networking event that provided contacts and noted that referrals are also occasionally received from the staff at the Ranch when they are unable to accommodate specific events. • Verbal Updates - o 2016 Rooftop Rodeo Update - The rodeo will be held July 6-11, 2016. The parade will be held on Wednesday, July 6th. Tickets go on sale on April 24th. The Saturday night performance will be broadcast live on the Wrangler Network. COMMUNITY SERVICES DEPARTMENT- REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Community Development Report - Director Chilcott and Community Development Staff presented the annual report for the department looking at activities that have occurred or are scheduled to occur during the calendar year 2016. They reported on the seven core services provided by Community Development which are Building Safety; Addressing: Floodplain Management: Signage; Long-Range Planning: Current Planning/Development Review; and Code Compliance. Highlights included: involving the Board of Appeals in an active role in vetting and recommending local amendments to the Codes; preparing for the adoption of the 2015 International Building Codes which required over 1000 hours of staff time; an audit of plan review and inspection services; revision of floodplain regulations; completion of first phase of Hydroplant and Upper Fish Hatchery Stabilization Project; completion of a Hydrology Study; Sign Code revisions; Vacation home regulation compliance procedures: continuation of efforts to modernize the Comprehensive Plan, and long- range master planning through a Downtown Plan. There being no further business. Chair Ericson adjourned the meeting at 9:56 a.m. nthia Deats, Deputy Town Clerk APPROVED APR 1 2 2016 TOWN OF ESTES PARK BOARD OF TRUSTEES