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Home My WebLink AboutMINUTES Community Development & Community Services Committee 2013-03-21RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, March 21, 2013 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 21st day of March, 2013. Committee: Attending: Aiso Attending: Absent: Chair Ericson, Trustees Elrod and Norris Chair Ericson, Trustees Elrod and Norris Town Administrator Lancaster, Assistant Town Administrator Richardson, Director Chilcott, Director Winslow, and Deputy Town Clerk Deats None Chair Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. COMMUNITY DEVELOPMENT DEPARTMENT- REPORTS. Reports provided for informational purposes and made a part of the proceedings • Community Development Monthly R^.pnrt _ Dir. Chilcott said that staff is seeing r® atec^to lar9er projects and noted that building permit valuation is up 265% with the issuance of permits for three single-family dwellings, one duplex, and one mixed-use building. Staff continues to work with property owners to close out old permits with 81 permits still open; and Dir. Chilcott and Planner Shirk will be working on modernrang the Estes Valley Development Code throughout the year. A series educational forums are planned with the first one scheduled for April 17 2013 on mLlT'fn hUblC Pa[^icipation in Development Review. Community’meetings related o Enhancing Planning and Building Services were held in late 2012 and Mar"CZA0TpM7Sar STC6/ C°mmUni,y me6,in9s are soheduLd for March and April. Phil Kleisler was hired as the Code Compliance Officer His focus r.few m0,mhs Wi" be outreach educa,i°n and the development of a successful code compliance program for the community. Dir. Chilcott reported thatmtemews are helng conducted in order to seat a five-member Board of ^eai? The Board will act as an advisory board as well as hear appeals of ordem and decisions of the chief building official. A revised local amendment w° be brLahl toward to revise the bylaws for the Board of Appeals, the Board orAdTustmentrand the Creative Sign Design Review Board to eliminate the “alternate” positions ’staff |S workmg w,th consultants to improve mapping systems, including zoning and sfree" COMMUNITY SERVICES DEPARTMFMT SURPRISE SIDEWALK SALE RESOLUTIOM DuckSRTceSe Thr^lSale iS scbedu1l,ed for May 4“’ and 5»> to coincide with the 2013 ; Th IS 0pen t0 al1 Estes Park businesses. Businesses without downtown frontage may reserve space in the Dairy Queen parking lot in order to participate in the sale. Staff will work with the merchants to ensure that all businesses re aware of the regulations and the Police Department will assist in making sure that sidewalk access is maintained throughout the sale. The Committerrecomrends approval of the Surprise Sidewalk Sale and bringing forwardTe resSn as I RECORD OF PROCEEDINGS Community Development / Community Services - March 21, 2013 - Page 2 consent item on the April 9, 2013, Town Board meeting agenda. PURCHASE OF BLEACHERS. Following a property inspection, CIRSA, the Town’s insurance carrier, identified the portable bleachers as an area of concern because they no longer meet code specifications. The 2013 Community Reinvestment Fund contains $42,000 for the purchase of new bleachers to be used for events at the fairgrounds and in Bond Park. Bids were solicited for portable bleachers manufactured by the Speedy Bleacher Company, and two responses were received; Vendor Cost Century Industries $49,806.00 Kay Park Recreation $41,385.65 Staff recommends purchasing the bleachers from Kay Park Recreation The Committee recommends approval of the purchase of portable bleachers from Kay n^r^ArG<ireatl0!1^tia COSt of ^41»385-65 from the Community Reinvestment Fund. Dir. Winslow noted that the old bleachers can be cut down to a smaller scale which will allow them to continue to be utilized under certain circumstances. REPORTS. Reports provided for informational purposes and made a part of the proceedings. ?-rirnCne-ter Quarter|VReP0rt - Senior Center attendance is at 98% of capacity or planned programs held during the first two months of 2013 A series of programs and day trips are scheduled, with the day trips proving to be pooular events. Numbers for both the Meals on Wheels Program and the Fourth S^rel Cafe are running slightly ahead of 2012. The Senior Center / Museum l\Lster tn nathr0CeShiIS Unde?/vay and is scheduled to be completed in June A meeting to gather public input for the master plan is scheduled for April 11 2013 9 * g%eciaj. Events Quarterly Report - Plans for the upcoming summer season arp bemg fma^^zed as staff works with show managers to hanSe ^rorSion S offfce staaffdaCt0thkTt,0n atHhe fair9rounds- w°o1 Market is the primary focus of and repair the facil'iJJ6’ w!th TheTxcepSon5 oTr^s ^ WIN return this year, and seven new events will be added to te scLdu e cZt operate from 8 a.m. until 10 p.m. Route5rhannPt the|i ?r0Wn Route whlch wil1 doZownCareaeSti°iI!hf S7en’ a|'|ld |th6 G°,d ^S°uV^G (t^llTyf^IIJirse^iceThe designaTed weekends Staf i, kS° °Perate for Special events °n pbra:S s" Sngef0TmtshteeBBrod TOtedTaAte aTPPr0Vb ?'he '9S"'a"d™aBoaJd service in 201?!,^ a ^i.. 1 ? th 1 the Town budgeted $363,000 for shuttle shuttles are fo Adltzation byresW^ts^^s v^l as<vista|^snP iSSUe$’ and n°ted the * ;:SS1?iiSiHefaoAhe tZa,eerE^^^^^ Pr0Vided aP members volunteer at the Visitor rinL 9 Sh ld aPProx|mately 70 “SSrrFS-SiSrL-r .haUhe Ambassadors were recognized0:^^ vZrrGmup°:;reaYenaM^^ • Verbal Updates - RECORD OF PROCEEDINGS Community Development / Community Services - March 21, 2013 - Page 3 Pro Cycle Challenge - Dir. Winslow reported that an intergovernmental agreement (IGA) for the Pro Cycle Challenge is in the works and will tentatively come forward to the Board on April 9, 2013. He noted that the bike race is the second most attended bicycie race in the world, second only to the Tour de France. ADMINISTRATION. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Poiicv Deveiopment Process Update — Town Administrator Lancaster noted that policy review is continuing, initialiy to identify the need for a policy, and whether an update to a policy is required. If appropriate, the policy is assigned to a specific department or, if the policy is general in nature, it is assigned to Assistant Town Administrator Richardson. Poiicies are reviewed by the leadership team and input is taken for revisions. The poiicy is aiso made available to all staff members for their review and comments. If major revisions are made to a policy it wiii be reviewed once again by the ieadership team before moving fonvard to either the Town Administrator or the Board of Trustees. Policies currently being addressed are social media, benefits and compensation, employment policies, emergency closures, finance and accounting, and empioyee housing program. The poiicies will be written in a standard format and kept in a common area for ease of accessibiiity. Town Administrator Lancaster also noted that a business continuity plan is being deveioped to address an event that would preclude business as usuai being conducted in the Town Hall. The Committee requested that the Board be provided with a quarterly report on the policy development process. • Verbal Updates - o Horse Drawn Carriages - Town Administrator Lancaster noted that horse drawn carriages are aiiowed to operate as long as they are marked as slow moving vehicles and operate safely according to state law. He noted that if a carriage becomes an obstruction, the poiice have the authority to pull the carriage over and ask them to get moving to keep traffic flowing. There being no further business. Chair Ericson adjourned the meeting at 9:24 a.m. Cynthia Deats, Deputy Town Clerk APPROVED APR - 9 2013 TOWN OF ESTES PARK BOARD OF TRUSTEES