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Home My WebLink AboutMINUTES Community Development & Community Services Committee 2013-02-28RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, February 28, 2013 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 28th day of February, 2013. Committee: Attending: Also Attending: Absent: Chair Ericson, Trustees Elrod and Norris Chair Ericson, Trustees Elrod and Norris Assistant Town Administrator Richardson, Director Chilcott, Director Winslow, Director Fortini, Managers Mitchell and Salerno, and Deputy Town Clerk Deats Town Administrator Lancaster Chair Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. COMMUNITY SERVICES DEPARTMENT- NEW BOND PARK EVENT. Colorado Events, based in Boulder, Colorado, has approached the Town requesting the use of Bond Park for the Rocky Mountain Bazaar to be held June 8-9, 2013. Set-up for the event would occur on Friday, June 7, 2013. Closure of the 100 block of MacGregor Avenue and the south side parking area along Park Lane would be required June 7lh - 9th. Proposed times for the event are 10 a.m. to 6 p.m. on June 8th, and 10 a.m. to 5 p.m. on June 9th Per Town policy, no new activities/events will be given use of Bond Park without approval from the Community Development/Community Services Committee and the Town Board. If approval is given for this new event, the event organizer will utilize the Town’s on-line process to obtain a permit for the Rocky Mountain Bazaar. Discussion is summarized: staff is comfortable with the types of events organized by Colorado Events; staff will review and approve all vendors for the bazaar to ensure the Town continues to offer events that are appropriate for the Estes Park community; merchandise is described as art, handcrafted goods, and unique items; Colorado Events would be the first ‘for-profit’ organization to use Bond Park; no policy currently exists requiring event sponsors to be local non-profit organizations; parameters for use of all Town properties needs to be defined and consistent; add this topic to the policy inventory; the bazaar could be a test case to evaluate benefits and/or drawbacks; and the bazaar would generate revenue and cover associated expenses. The Committee recommended the new Bond Park event be included as an action item on the March 12, 2013, Town Board agenda. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Community Services Annual Report — The Community Services Department had a busy and productive year in 2012 working to meet Town Board goals and objectives including efforts to develop the local economy, assist with transportation needs, and continue the development of Stanley Park Fairgrounds. o Fairgrounds and Special Events - 2012 highlights included providing events that enhance tourism and appeal to local residents such as: RECORD OF PROCEEDINGS Community Development / Community Services - February 28, 2013 - Page 2 Cowboy Brad performances in Bond Park; musical and theatrical performances throughout the summer season at Performance Park, Ride the Rockies Bicycle Tour; Mounted Thunder, the Westernaires, the Colorado Dressage Show, and the Rooftop Rodeo. The number of events increased from 26 in 2011 to 36 in 2012. o Estes Park Senior Center - Staff fostered partnerships with local and regional agencies, and individuals, to provide services and educational programs at the Senior Center. Meals delivered through the Meals on Wheels Program increased in 2012; program attendance operated at 99/o capacity; a total of 19 day trips were held with 256 people participating; and a marketing plan including promotional events and incentives was developed to increase use of the dining room facility, o FstfiR Park Museum - Total attendance at the museum was 22,687, a slight increase over 2011. New programming and tours were added with positive feedback received. An inventory of the Museuni’s collection was conducted in 2012, and the Museum Master Plan project is ongoing, o Estes Park Visitor Center - Foot traffic at the Visitor Center was lower in 2012 than in any year since the new Visitor Center was built in 2006, likely due to the active fire season. The number of telephone calls a so decreased, however, callers are happy to be able to speak with a live staff person when calling the Visitor Center. 74 Ambassadors volunteered 6 258 hours in 2012, and attended trainings and tours to ensure they had the most accurate information about shuttles, events, and offerings in Estes Park and Rocky Mountain National Park. o Events - Director Winslow provided a written summary of each sPec'^ event including revenues, expenses, and attendance ^dc^gti used to evaluate events and provide information for the budgeting process. Chair Ericson requested that this information be ,ncluded *n an upcoming Study Session in conjunction with a discussion of the Longs Peak Scottish Festival. . . rA/R Cnnstruction Update - Replacement of support ogs at Visitor Center is complete with a final walk-through to be he days. . Verbal cha||enge Blke Race _ The IGA Is being finalized and will be O B^on9HfrneNoShrsfa°ffaS the Museum on February 25* as the o AShuttle'lSportwill be prepared for the next CD/CS Committee Meeting. COMMUNITY DEVELOPMENT DEPARTMENT. RepPo°Wided for informational purposes and made a part of Dermils . r'L^nnitv nevelonment Monthly Report - The number of open building permte has been reduced to 200; an outline for modernization of the Comprehensive P^n has been developed; community meetings related to Enhancing Code rntro^"ir%hsfiS:^^ RECORD OF PROCEEDINGS Community Development / Community Services - February 28, 2013 - Page 3 for a sign located at the Coyote Mountain Lodge. Verbal Updates o Dir. Chilcott suggested that a Citizen’s Guide to Development Review be created to help the public understand the process and timeline that will be followed as the proposed performing arts center project moves forward. Assistant Town Administrator Richardson suggested information on the process be presented to the Board of Trustees at an upcoming study session as well. ADMINISTRATION. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • CRF Confirmation - Adjusted 2013 Budget - Dir. McFarland said that due to additional grant monies received related to the parking structure project, the Community Reinvestment Fund (CRF) balance has increased by approximately $200,000. Chair Ericson requested a quarterly report on the CRF be included on the agenda for the regular CDCS Committee meetings, and asked that updates be provided more frequently if merited by the activity in the fund. • Verbal Updates - o Certificates of Participation (COPS) Update - Financing options for the MPEC and stall barn are being researched. One option being explored is to pledge Town Hall for $6 million in COPS with a term of 13 years which would result in payments of approximately $530,000 annually. An appraisal of Town Hall would not be necessary to pledge the building, nor would a vote of the public be required. Staff will develop detailed financing options for the Board’s consideration, o Johnson Consulting Contract Extension - Assistant Town Administrator Richardson reported that the contract with Johnson Consulting has been extended to include a marketing analysis at a cost of approximately $10,000. There being no further business. Chair Ericson adjourned the meeting at 10:18 a.m. Cyntma Deats, Deputy Town Clerk APPROVED MAR 1 2 2013 TOWN OF ESTES PARK BOARD OF TRUSTEES