HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2013-01-24RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, January 24, 2013
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on
the 24th day of January, 2013.
Committee:
Attending:
Also Attending:
Absent:
Chair Ericson, Trustees Elrod and Norris
Chair Ericson, Trustee Norris
Town Administrator Lancaster, Assistant Town Administrator
Richardson, Director Chilcott, Coordinator Winslow, Director
Fortini, Manager Salerno, and Deputy Town Clerk Deats
Trustee Elrod
Chair Ericson called the meeting to order at 8:20 a.m.
PUBLIC COMMENT.
None.
COMMUNITY SERVICES DEPARTMENT.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Museum Quarteriv Report - Dir. Fortini reported that the coliections inventory is
complete with approximately 11,000 objects counted and photographed in
preparation to be uploaded into the Museum’s database. Interviews for the
Curator of Collections position will be held next week with a projected start date
of mid-February. The Museum attendance was at an all-time high in 2012.
Renovations are underway in the permanent gallery and are expected to be
completed by May 2013. The Museum/Senior Center Master Plan is ongoing
with a public survey planned for the near future.
• Visitor Services Quarteriv Report - Manager Salerno reported that visitor
numbers decreased during the 4th quarter of 2012 which mirrored the decrease in
visitors to Rocky Mountain National Park. She noted that participation in the
Ambassadors program is increasing with approximately 75 ambassadors
expected to be trained for the 2013 season. A construction project to replace
exterior columns is scheduled to begin in mid-February.
• February Event Report - Coordinator Winslow reported that the calendar is filling
up for the busy summer season. Staff is working on adding several new events
to the calendar this year including a l^-marathon, chuck wagori cook-off, barrel
racing, professional bike race, and several horse shows. Planning continues for
the Pro Cycle Challenge which will have cyclists riding through Estes Park on
Saturday, August 24, 2013. A successful Winter Fest was held on January 18-
20, 2013; and the Dog Weight Pull will be held February 16-17, 2013^
Information was presented to the Town Board at a study session on January 22
related to the proposed 100-stall horse barn and the Multi-purpose Event Center
(MPEG), with the Board continuing to review and discuss the avaiiable options.
COMMUNITY DEVELOPMENT DEPARTMENT.
REPORTS
Reports provided for informational purposes and made a part of the proceedings.
• Community Development Annual Report — Dir. Chilcott highlighted departmental
activities including: efforts to improve public outreach and communication.
RECORD OF PROCEEDINGS
Community Development / Community Services - January 24, 2013 - Page 2
drafting of Code Compliance and Addressing procedure manuals; improved code
compliance and case management: and reduction of filing backlogs in the
building division. She stated that activity and permit numbers have increased,
reaching 2007 levels; and added that although trending upward, valuations have
not increased to levels seen in 2007. Modernization of the Comprehensive Plan
will begin in 2013 with the removal of obsolete information and the addition of
photographs and graphs. She added that, at this time, the number of expired
building permits is less than 300 and noted that staff is preparing a mailing to
notify property owners of the expired permits.
Verbal Updates -
o The Courtyard - A change of use application was submitted on January
15, 2013, and communications with the Fire District have determined that a
sprinkler system is required for the building.
ADMINISTRATION.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Public Information Quarterly Report - PIO Rusch reported that 19 people have
registered for the 2013 Citizens Information Academy (CIA) which will begin on
February 6, 2013. The Bear Task Force continues to address needs of the
community regarding education and responsible behaviors related to bears and
wildlife in the community. The Town is providing leadership for the Task Force
as well as contributing to the cost of printed materials; developing a webpage
about wildlife issues, and implementing a recorded wildlife information line.
Other projects include development of a social media policy, incident command
training, publishing the Town Bugle and the Spotlight newsletters, and promoting
features of the website including live streaming video of public meetings.
• Year-End Status and Audit Review — Finance Officer McFarland reported that
during the past few weeks, staff has been providing information to the auditors to
explain the Town’s procedures and processes. The auditors will return the week
of April 22-26, 2013, to complete the 2012 audit. He noted that the end-of-year
processing was going well with rollover information scheduled to be presented at
the February 12, 2013, Town Board meeting.
• Policy Development Update — The leadership team is currently reviewing the
employee manual which should be ready for a review by all employees by the
end of February.
• Economic Development Update — An Economic Community Assessment is
planned for February 25, 2013, at the Rocky Mountain Park Inn with Downtown
Colorado, Inc., conducting the sessions as an independent third party.
Workshops and a general community session will be held to gather information to
formulate recommendations on moving fonA/ard. In addition the Economic
Development Task Force will meet with the Economic Development Commission
of Lyons to share ideas and discuss the structure of their organization.
There being no further business. Chair Ericson adjourned the meeting at 9:45 a.m.
APPROVED
FEB 1 2 2013
TOWN OF ESTES PARK
BOARD OF TRUSTEES
lia Deats, Deputy Town Clerk