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HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2013-10-24RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 24, 2013 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 24nd day of October, 2013. Committee: Attending: Also Attending: Absent: Chair Ericson, Trustees Elrod and Norris All Town Administrator Lancaster, Directors Chilcott & Zurn, Museum Director Fortini, Shuttie Coordinator Weils, Chief Building Official/Floodpiain Manager Birchfield, and Recording Secretary Limmiatis None Chair Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT. r. .u tOutgoing Ambassador President Sandy Osterman introduced Mare Bradiey, the newly appointed Ambassador President. Ms. Bradiey expressed her excitement over her new position and looks forward to getting to know the Town Board and community. COMMUNITY SERVICES DEPARTMENT. REPORTSReports provided for informational purposes and made a part of the proceedings. . Museum Quarterly Report - Director Fortini informed the committee the Museum did not suffer any damage to the facilities due to the recent flooding, althou9h approximately one hundred feet of pipe (penstock) is now exposed at the hydroplant. With extra hours put in by staff, the Museum was able to complete the opening of the Sandzen exhibit on time. This was the first community event to happen after the flood and the reception was well received, trustee Elrod aske fora clarification of the de-accession process. Director Fortini explained when artifacts no longer fit within the mission or scope of the co ection, ©'ther due to deterioration or are no longer of historical value, staff attempts to find other institutions that will benefit from these items. If no institution can be found tha is willing to accept these artifacts, staff will reach out to individuals^ Not much monetary value is generated during the de-accession process, but a h'Qh value is placed on the rapport that is created with other institutions. D,rector ForJ'n‘ informed the Committee they are attempting to tram the docents t0 ^ Downtown Walking tours on a consistent basis so people know to go ^ownlow at a specific time and place to be able to go on a tour.pointed out we have all recently lived through a historical moment and asked rf the museum staff has considered taking in items o remember the flood of Seotember 2013 Director Fortini stated staff is crafting a policy on accepting digital photos that relate to the flood. Staff anticipates to start building the history in January 2014. . Yaflr Fnd Shuttle Reoort - Shuttle Coordinator Wells reported a 52.3% increase in ridership in 2013. The trolley was one of the mam contributing factors for the InclTe It 7s assumed a large portion of the ^ders were ooalynd summe^ workers The daily average increased by approximately 55/o. Staff received a number of requests to start the buses earlier in the day. Trustee Noms/®n?^ark®1? how the intention of the shuttles was to reduce traffic, but an unexpected benefit of community bonding has also occurred. Elderly members of the population ridinq to qetyout of the house and socialize. Coordinator Wells stated there has been In increase in the use of mobile devices to retrieve shuttle information RECORD OF PROCEEDINGS Community Development / Community Services - October 24, 2013 - Page 2 corresponding to a reduction in calls to the Visitor Center for information. Additional discussion with local businesses would take place prior to the 2014 season to address shuttle stop locations. The Committee was very impressed with the increase in ridership and commended Coordinator Wells for his work. • Verbal Updates: o Ambassadors — Director Winslow stated staff has completed a Memorandum of Understanding with the Ambassadors, o Visitor Center - Several new computers were installed in the lobby for visitors. o Rodeo - The Town was again in the top 5 of the medium size Rodeo and asked to give several presentations at PRCA. o Scandinavian Festival - This event would return in the summer of 2014 as a Town sponsored event. o Fall Back Beer Festival - This new event would be held Saturday, November 2, 2013 at Riverside Plaza and include beer brewing demonstrations, tastings and pairings with local restaurants, o Tree Lighting Ceremony - This year’s event would include honoring local heroes from the flood event. o Staff Update - Director Winslow informed the Committee on the various activities the Community Services staff was involved in during the flood such as coordinating food, fuel, and equipment deliveries, finding housing and helping with the Disaster Assistance Center. COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS i.Reports provided for informational purposes and made a part of the Pr^eedings^ • Ploorinlain Management Report Post Flood - CKhi®f,5“ <<'"9 f actinq as the Town’s Floodplain Manager, described the four floodplains in Town ! slick Canyon, Fish Creek, Fall River and the Big Thompson. He stated since the Town of Estes Park participates in the National Flood Insurance Program any property owner, including renters, can purchase flood ,nsu,;ance- ^he Development Code has regulations that exceed th^e "at!°nalJ!',3®l^npa,11 R^ver help staff manage the local floodplains properly. The Fish Creek and Fall R ver floodolains incurred substantial damage in the recent flood, including the rivers mo\^na UD tt^U5C)e feet in some places, the tremendous amount of deposited material stream beds have risen and been lowered, mud slides rock shdes maior erosion in minor drainage channels, and damage to infrastructure along The ™Somen ,Ss are no longer developable. Lots that used be conforming are no longer due to the movement of the water channel. He stated about hatt of the 7 500 buildings in the Estes Valley have been effected by this event, with one hom/~ns?derersubstantiaiiy damaged, only the garage remams. Fourteen additional buildings have received some structural damage, but are r®Pa'r®b • All of the damaged structures are outside of the one percent chance floodpla . The maps that were being used to manage the floodplain are no longer accarate. Birchfield informed the Committee that the Community Development Department has stooped issuing permits for permanent construction and enacted a temporary suspSension Hi Uissulng permits for existing and new building permits along waterways. Individuals are not allowed to reclaim their land or the waterways to pre-flood conditions; however, temporary work to stab,llze banks’ ^ore^up5 buildings, repair bridges arid i"n"ny^0S0?plabi: allowed The suspension ends on November 12, 2013. As the hoodP ^/lananpr Rirrhfield relies on the high water mark to manage the floodplains He staff has ttKeeefo^our people in the field collecting data to aid in future dedJ!ons about thrfloodpfoins'in ?he valley. In the short term, staff continues to focus on the major concerns of bank stabilization prior to the ground freezing and suXa mnoff the remobilization of fine materials, and the shortage of ava^able corlKtotf materials. Fish Creek and Fail River floodplains have been made RECORD OF PROCEEDINGS Community Development / Community Services - October 24, 2013 - Page 3 the highest priority. Director Chilcott has identified public and private financial resources available to restore the waterways. Private property owners are responsible for their bank stabilization. REVISION TO TOWN FLOODPLAIN REGULATIONS. The State of Colorado has updated floodplain regulations, therefore, the Town has until January 14, 2014 to get updated regulations in place to be in compliance. In reviewing the Municipal Code, it was noticed there was a typo in the Appeals Board in the Floodplain Ordinance, which should be the Board of Appeals rather than the Board of Adjustment. The revised regulations come from the Colorado Water Conservation Board and are higher than the National Flood Insurance Program. There were three major changes: redefine the floodway from a 12 inch rise to a 6 inch rise, free board standards will increase to one foot or more, and one may elevate a building out of the floodplain, but may not in turn install a basement. Additional changes include items which are already taking place administratively. Section 17.28.090 of the Municipal Code would require an engineer to apply for a floodplain development perrnit and upon completion of the work a Floodway No Rise Certificate shall be submitted by the engineer of record. Cory LaBianca/town resident, questioned if floodplains are associated with natural waterways not associated with the rivers. CBO Birchfleid reported that the floodplarn ordinance does not reguiate naturai waterways, but it is addressed in the Deveiopmen Code. Chuck Bonds/town resident questioned how the National Flood Insurance arrives at their reimbursement numbers. He thanked Town staff in helping address building and flooding issues, and requested additional staff for the building division address the ongoing issues. Director Chilcott stated the Natural Resource Conservation lerlfce has a program that addresses restoration of streams and rivers and wouid be providing support for rehabilitation in the valley. Reports'pravided for informationai purposes and made a part of the proceeding. --------- ncupinnmnnt Monthiv Report -Director Chtott stated a^i achvihes outside of flood related issues are being postponed. The y Development Department is attempting to keep up with the basic 1st be completed, but most staff activity has been focused on recovery. Staff would resume the Comprehensive Plan update as soon as possible. temporary sign policy. This topic was not discussed at the meeting. There being no further business. Chair Ericson adjourned the meeting at 10:02 a.m. Barbara Jo Limrmatis, Recording Secretary APPROVED NOV I 2 2013 TOWN OF ESTES PARK board of trustees