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Home My WebLink AboutMINUTES Community Development & Community Services Committee 2013-06-27RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, June 27, 2013 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 27th day of June, 2013. Committee: Attending: Also Attending: Absent: Chair Ericson, Trustees Elrod and Norris Chair Ericson, Trustees Elrod and Norris Town Administrator Lancaster, Director Winsiow, Senior Planner Shirk, and Deputy Town Clerk Deats Assistant Town Administrator Richardson, Director Chilcott Chair Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT None. COMMUNITY SERVICES DEPARTMENT- REPORTS. Reports provided for informational purposes and made a part of the proceedings. • ^nior Center Report - Manager Mitchell reported that staff continues to receive “ fShde asCa1drea9a;dinVhle ClaSSeS and Pr09rams offerednUar.te IS hiah^ht..H a/ecent class presented by the Better Business Bureau highlighted safety tips for using the internet and avoiding internet scams Trustee Norris requested that, with the recent increase in scams tarq JeTat senVnr □Smem atC586n4U000Oif ?hdreSh SCahmS and 'nf0rm °itiZens ,0 contact the Police uepartment at 586-4000 if they have been a victim of a scam * —S'°fUndS and Evfents RePort - Director Winslow reported that good weather and the0rEastlsCVaTeyU! app'LTr^IH^y'soS toTe9att"r Safe'i^^aiY'and attendance numbers were approximately 8,000 for the Wool Marke/with k f ■ IZI lSdP|rthiorrChuTrg9onn|^^^^^^ return^g events inolud: p4*nbseatdThe;r will be in affect SnaTe rale CnnsS"3 c?rUnily r69ardin3 closure® 'hat event center (MPEC) is underwav and staff°-n °f t6 s,all'fc’arn an(< multi-purpose and show manaoera leqardirthe hl!f n W0.rkm9 .doSely with ,he “ntractor construction projcfe 9 9 b6St Ut",2a"0n of the ProPerty during the • Verbal Uodatag - ° ft?^ay;So?U|perSSi™relsrteH1S8T|ld M riderShip f°r ,he flret contest entries may be submifed m 6 TeyJills' namethetrolley@esta.9 nrg y 1 Ju,y 31 at RECORD OF PROCEEDINGS Community Development / Community Services - June 27, 2013 - Page 2 COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Sign Code Analysis & Recommended Updates — Don Elliot of Clarion Associates reported on an analysis of the Sign Code that was done at the request of Director Chilcott. As written, relevant information can be difficult to find within the Code and inconsistencies exist. Mr. Elliot commented that the Code is not out-of-date, however, it is difficult to use; he recommended a reorganized format that would include more tables and higher quality drawings and graphics for clarity and consistency: and a reworking of the special event signs, banners, and the Creative Sign sections of the Code which are long and wordy. He recommended removing as much content-based regulation from the Code as possible and adding timeframes for the issuance of sign permits as well as for the resolution of appeals related to sign permits. The Sign Code is currently contained within the Municipal Code, however, incorporating the Sign Code into the Development Code could provide for consistency and enforcement throughout the Estes Valley. Town Administrator Lancaster said he and Director Chilcott will discuss staffing and the option of hiring an outside firm to work on the reorganization of the Sign Code. • Comprehensive Plan Modernization - Senior Planner Shirk reported that the modernization of the Comprehensive Plan is underway with the main objective of rernoving obsolete references, updating statistical information, and reformatting to become technology-friendly by providing links and touch screen capabilities. He said that it is not the intent to change content or any policies contained within the Plan arid provided the Committee with a timeline for completion of the project by the end of 2013. Trustee Elrod noted that language in the current Plan presumes the best use of Town-owned property located on Fish Hatchery Road. He proposed that comments regarding the presumptuous use of real estate be rernoved from the document. Public input is not critical at this stage in the Hl0mrnifalIOH p[ocess’ however once completed, public workshops to demonstrate how to use the new format may be in order. • —orornur|itV Development Monthly Report - Building permits and inspections continue o increase with an average of 18 inspections being performed per day Drolectrto Pf,Thina Hty Up With inquiries ran9*n9 from questions about smili to full-blown development review questions. Planner Shirk noted that the Town does not have development review software and that the Town’s orocess nfrmiHtint^ sof^are is 14 years old. He said that Larimer County is in the process of updating their permitting, development review, and code compliance anVhat.diSCUSsion about Partnering with the County on S new «x„.”.“»A"" “uStirxs.T""" EriJ5S0a asked about the approval process being proposed for the CVR SschlSoe(o 1!°wn,Adminislrator Lancaster said the process wouid involve joint scheduling to allow for concurrent rather than sequential reviews and would not require an adjustment to the current code. The process doernot cuT ar^v orners, but would straighten out the timeframe for the parking structure project RECORD OF PROCEEDINGS Community Development / Community Services - June 27, 2013 - Page 3 The Committee requested that staff discuss the process with the Board in order to clear up any confusion that may exist about the proposed process. Verbal Updates - o Code Compliance - Based on input from community meetings, staff is working on creating an effective code compliance program centered on education, outreach, and enforcement. Code Compliance Officer/Planner Kleisler reported that over the past several months staff has been meeting with the public in order to identify and prioritize community concerns which include vacation home rentals, weeds, the Sign Code, lighting standards, wildfire mitigation, and junk accumulation. He noted that code compliance is largely complaint driven at this time. He said a community weed pull was held recently in partnership with Rocky Mountain National Park, the Association for Responsible Development, and the Estes Land Stewardship Association with over a dozen people participating. Code Compliance Officer Kleisler recently traveled to Fort Collins to attend a demonstration of the new Energov software being purchased by Larimer County and mentioned earlier in the meeting. He said the software is internet-based and capable of managing everything from the smallest permit to complex subdivisions and rezoning. Trustee Norris asked that staff contact Eagle Rock School in regard to their e'ghth grade career day, suggesting that Code Compliance Officer Kleisler and Chief Building Official Birchfield consider participating to provide information to the students about careers in government code compliance, and building safety. There being no further business. Chair Ericson adjourned the meeting at 9:33 a.m. lX/yi ynthia Deats, Deputy Town Clerk APPROVED JUL - 9 2013 TOWN OF ESTES PARKBOARD OF TRUSTEES