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Home My WebLink AboutMINUTES Community Development & Community Services Committee 2012-04-26RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, April 26, 2012 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 26th day of April, 2012. Committee: Attending: Also Attending: Absent: Chair Ericson, Trustees Elrod and Norris All Interim Town Administrator Richardson, Directors Chilcott and Kilsdonk, Managers Winslow, Salerno, and Fortini and Recording Secretary Bailey Public Information Officer Rusch Chair Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT Nick Molie/county resident requested his DVDs of the documentaries he oroduces about the Estes Park area be eiigible for saie in the Visitors Ser ritat arS Tte mittee suggested Town staff revisit the retail sales policy at the CVB to determine if the sale of DVDs and other products that might be appropriate. determine if COMMUNITY SERVICES DEPARTMFMt E5TES PARK MIDSUMMER FESTIVAL - ROMn PAPir EVent APPROV4I L^Pe^rStar?'Ciubf 3 "T ^Vent Application for Bond Pa* requested by the g eaK Rotary Club to conduct a Midsummer Festival liilv 90 oo omoSTn9d 9b3siS;eqUreStirn? "!f f0l,°Win9 aC«vitfes <°" ke piac^in Bond Park iocal Srre9Lro^aan5i^ help the Rotary Club with theirTnd PUrpOSe 0f this festival is to in the community. The club has emphasiLd art|nn1|0trher t0+SU+FLP°rt l0Cal or9anizations businesses the opportunitv to oartirinato ac ^Ca t^eme to th,s event offering local Club would complete TlPSt(trainHnPr^^^ f f3°SSible- The Lon9s Peak R°tary regulations, and obtain appropriate^nsurance ThP Larimfer c°unty Hea|th Department Park, MacGregor AvenuePandPthe bus eventtwould encompass all of Bond budgeted for in 2012 It is anticinatad tho t 18 aven^18 new and therefore was not for set up, revenues generated of $200 nard W° ? reqUi1re Staff time of 15 man hours vendor from those vendors wlS aP T V PKrk rental and vendorfees of $20 Par Midsummer Festival event in Bond Park on9July 20-22 20ai2toCthpbT ESrS ^ark an action item for the May 8.2012 Town Board meeting d 33 EXTENBiOM OF CONCESSION STAND I FASE WITH I irauc CLUB Es.efpe;rLTonTcTb“g DlcembeTs^'lorD' “rc 1°" f"' 16356 ,0r the expire on June 19 201"^ Tho 8 Cn-Premise liquor license would RECORD OF PROCEEDINGS Community Development / Community Services - April 26, 2012 - Page 2 REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Museum Quarterly Report - Manager Fortini reported the Museum’s 1st Quarter attendance of 2,435 visits, which included visits to the museum, programs and tours, as well as facility rental and group meetings. Highlights of the quarter include a new joint program with the Rocky Mountain Nature Association, a History of Bond Park Panel Discussion, and Dessert & Discovery: Women’s Club program. There are two ongoing temporary exhibits, A Sweet Past Time and Stanley: An Estes Park Legacy. There are several upcoming programs and tours planned. The annual Memorandum of Understanding (MOU) between Estes Park Museum and the Estes Park Museum Friends & Foundation, Inc. was recently approved and signed by both parties after a delay to revise verbiage and review by the Town Attorney to make the document concise. Staff is preparing for the opening of the Historic Fall River Hydroplant. • Visitor Services Quarterly Report - Manager Salerno reported that the Visitor Center had a decrease in foot traffic in the 1st Quarter of 2012 of 4.54% compared to 2011 numbers, despite Rocky Mountain National Park seeing a 2012 1 quarter increase of 9.69% over 2011 for the same time frame, which may be contributed to local regional usage. The decreasing phone call trend continued in the Is quarter with 24.5% fewer phone calls compared to 2011 1st quarter numbers, most likely due to information being accessed electronically. An opportunity to close the communication gap might be a live chat on the Visit Estes Park website. Approximately 10 new volunteer Ambassadors are currently in training to join the 65 Ambassadors as the busy season begins. • Verbal Updates and Committee Question. Chair Ericson would like to see a simple report of upcoming events to familiarize the new committee members with what IS coming up from Special Events and requested an update on the Ride the we2t.C«00rdinat0rJacobson advised that planning is in full swing qiinnnrt ofth1 and 'S working Wlth local Organizations for awareness and support of the event. Manager Winslow advised on various upcoming events inst.uSal2UJ^ PreP(aHre a repr f0r the next mee*in9- The Committed requeued status updates on the capital improvement projects that have recently been revenues 6 meetin9S' and de,ailed financial reP°rt °f spending and COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Moi^hly Report - Director Chilcott reported on the following topics: £rr aCh/C0TmmUniCati0n ~ External Custnmprs- Staff continues outreach Ihl e ?XenUes such as providing discussion on building safety at the middle school Construction Technology class, creating a department-wide agreement notebook including IGAs, bylaws, etc., update website with core services, and draft additional 20 handouts for the public - Staff Developrnent/Traininq: Staff continues to attend trainings to improve skill sets, and the department would address customer service through additional training opportunities. Karlin Goggin/contractor has been assisting the Building Division vyith office organization and assisting customers with over- Hoen'CrtUnteI iP?r«ltS‘ Staff is uPdat|ng job descriptions and assessing departmental staffing needs. —^/^ress'nc|' permit database has been updated and approximated 150 address corrections have been forwarded to Larimer County Tax Assessor M d!!1q C.udo!' Permits’ and Inspections: A total of 43 permits were issued in March, with 24 issued same day. Staff completed 980 inspections through March, averaging 15 per day y RECORD OF PROCEEDINGS Community Development / Community Services - April 26, 2012 - Page 3 - Code Compliance: Community Development and Parks staff met with Larimer County Weed District and Colorado Department of Agriculture State Weed Coordinator to discuss building inter-agency cooperation on weed management. A joint brochure describing weeds and the mitigation of noxious weeds is being produced by Town staff and the Weed District. goai^s and Commissions: Current Board openings include one position on the Creative Sign Design Review Board, two on the Estes Valley Planninq Adj'uSment11’ and 006 alternate-member on the Estes Valley Board of ^ice Orqanization/Records Management: Building staff continues to improve and iaff9aniZati0n and Create a more we,comin9 environment for customers ^licies and Procedures: Staff has begun reviewing customer service core * ^bal Updates and Committee Question. Interim Town Administrator Richardson commended Director Chilcott on the tremendous efforts she has done in taking over the Community Development Department The Committee reqjjesterl an economic development section be added to the report for the administratiom reports. channel 12 slides reseSSinn k hw- Sen,0r clvlcs class' redesiSn the Volunteer Recognition Luncheon S ,heS7o?2S'£nsn^SyPPOrt,for Academy. PIO Rusch nntpri that -iq : .e Citizens Information completed the 2012 Citizens Information Academy.' 'nC'Udin9 4 Slaff members- ^'hai'dsonwo'uM send theTdw^B^rd'rritinftn'rti?lerim ToWn Administrator review. The Committee suggested theaSratoVoVa ,0r jyilSCELLANIEOII.S Winslow, Salerno, ForlN, aDndeMitchellSthanLfd Direito?Ki|Cd t0kfthe Town- Managers wished her well in her futnr^i n^.d D rector f^l,sdonk for her leadership and Administrator Richardson for his lead^Xp a^dtrieadeX “oaAr^iStan, T°Wn There being no further business, Chair Ericson adjourned the meeting at 9:46 a.m. Rebecca Bailey, Reo APPROVED ecretary MAY - 8 2012 TOWN OF ESTES PARK BOARD OF TRUSTEES