HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2012-12-20RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, December 20, 2012
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on
the 20th day of December, 2012.
Committee:
Attending:
Also Attending:
Absent:
Chair Ericson, Trustees Elrod and Norris
Chair Ericson, Trustees Elrod and Norris
Town Administrator Lancaster, Assistant Town Administrator
Richardson, Director Chilcott, Coordinator Winslow,
Manager Mitchell, and Deputy Town Clerk Deats
None
Chair Ericson called the meeting to order at 9:00 a.m.
PUBLIC COMMENT.
None
COMMUNITY SERVICES DEPARTMENT.
2013 ROAD CLOSURES FOR EVENTS.
Coordinator Winslow presented a listing of proposed road closures for dates throughout
the year 2013, noting that there are no significant changes from the road closures that
took place in 2012. They are as follows:
Frost Giant Races January 27, 2013
Parade of the Years May 19, 2013
Art Market May 24-27, 2013
Wool Market June 8-9, 2013
Estes Park Marathon June 15, 2013
Scandinavian Festival June 21-23, 2013
Coolest Car Show July 4, 2013
Parade - Rooftop Rodeo July 9, 2013
Rooftop Rodeo July 9-14, 2013
Estes Park Midsummer Festival July 19-21,2013
Estes Park Heritage Festival August 16-18, 2013
Parade - Scottish Festival September 7, 2013 *
Labor Day Arts and Crafts Show August 30-September 2, 2013
Fine Arts Guild Art Show September 13-15, 2013
Longs Peak Scottish-lrish Festival September 5-9, 2013
Autumn Gold September 20-22, 2013
Elk Fest September 27-29, 2013
Parade - Homecoming October 2013 - TBD
Parade — Catch the Glow November 29, 2013
Businesses directly affected are notified in advance of the scheduled road closures.
The Committee recommends the approval of the road closures for 2013 be
included on the consent agenda at the January 8, 2013, Town Board meeting.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Video Sales Report - The CVB retail sales policy was changed in June 2012 to
allow for the sale of DVDs that promote the Estes Park area and Rocky Mountain
National Park. The Town currently sells five different DVDs produced by Nick
RECORD OF PROCEEDINGS
Community Development / Community Services - December 20, 2012 - Page 2
Molle Productions and receives 50% of the proceeds from these DVD sales. A
total of 121 DVDs were sold August through November for sales equaling
$2,545. In addition, postcards, books, and calendars from the Rocky Mountain
Nature Association and the Museum are also sold, with the Town receiving 25%-
45% of the proceeds from these sales.
January Event Report - Staff is currently working with organizers of the Winter
Festival, to be held January 18 - 21, 2013, and the dog sled pull which is
scheduled for President’s Day weekend in February.
Fairgrounds and Events Quarterly Report - During fourth quarter staff wraps up,
debriefs, and evaluates the summer and fall events. Evaluation criteria include
revenue generated, cost of the event, whether the event draws out-of-town
visitors, its uniqueness, and whether the event is a good fit for Estes Park.
Trustee Elrod suggested events should be evaluated on their value and benefit to
the residents of the Estes Valley, as well. Staff is also participating in trainings
and is working with contractors on the construction projects at the Fairgrounds.
Coordinator Winslow reported that the bid submitted in conjunction with the cities
of Fort Collins and Loveland for the Pro Cycle Challenge was accepted. The
race will bring bicyclists to Estes Park. A route is being finalized and a local
planning team will be formed to support this event. The Pro Cycle Challenge will
take place in August 2013.
Senior Center Quarterly Report - The Senior Center continues to offer a wide
variety of programs, classes, presentations, educational, and social opportunities
to area seniors. A Red Cross emergency preparedness class for seniors is
scheduled in February 2013. Overall attendance at the center through
November 2012 totaled 24,584 visits which is 10% fewer than visits for the same
period in 2011. A meeting with the consultant group working on the Senior
Center/Museum Master Plan is scheduled in January 2013. The Estes Valley
Recreation and Park District, as well as other local groups are being included in
the planning process.
Verbal Updates - ui •
o Status of Event Cost Development - A full report will be available in
February 2013, when the 2012 end of year report is scheduled to be presented to
the Board. Coordinator Winslow and Finance Officer McFarland will work
together to compile the data related to event costs.
o Rodeo Award - The Rooftop Rodeo was recognized as one of the top five
medium-sized rodeos by the Professional Rodeo Cowboys Association.
COMMUNITY DEVELOPMENT DEPARTMENT.
REPORTSReports provided for informational purposes and made a part of the proceedings.
. Community Devfilr^nment Monthly Report - The number of building permits has
increased by 5% through November of 2012; with year to d|Je valuftl0^®
increasing by 24% indicating an increase in construction activity. Staff continues
to work on finalizing open building permits; and is also work,n9..w,thAtl^®
marshal to help familiarize him with processes and the con^unity. A d®^dlin®
receive a change of use application from the owner of the C°urtyf^ bUpp'n^
been extended to January 15, 2013. If the deadline is not met th® Board wiH
consider next steps at the January 22, 2013 Town Board meeting, which could
include red-tagging the property. Interviews to fill
Valley Planning Commission were held on December 1 ,
recommendations of the interview committee coming forward to the Town Board
on January 8, 2013. Don Widrig has developed a code corripliance database to
address staffs immediate needs and assist with the conversion to Sungard.
RECORD OF PROCEEDINGS
Community Development / Community Services - December 20, 2012 - Page 3
ADMINISTRATION.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Verbal Updates -
o Shuttle Trolley Update - A meeting of the shuttle committee is scheduled
for early 2013 to discuss shuttle options which include the purchase or
lease of a new or used trolley. The topic will be brought forward to the
Board in January or February.
o Update on Standard Policy Format - A standard policy format has been
developed which will identify the department responsible for the policy:
track review schedules, and tie back to policy governance and board
policy.
o Future Financial Updates bv Department - The Committee requested that
budget information be provided by Finance Officer McFarland during his
quarterly financial reports to the Board rather than be included on the
aqenda for the monthly Committee meeting. Town Administrator
Lancaster assured the Committee that the Board would be kept apprised
of exceptions to the budget needing to be elevated to the Board-level, if
and when they occur. .
O Pnlir.v Rfiview Update - Staff continues to work on policy review, currently
focusing on the personnel policy and a social media policy. Finance
policies will be reviewed after the first of the year. f .-onw
irp Skatino Rink - Administration has received positive feedback
regarding the ice rink. The hours of operation have beenextendedand
local accommodations businesses are including ice skating as part of
package deals being offered.
There being no further business, Chair Ericson adjourned the meeting at 9:58 a.m.
:o
Cynthia Deats, Deputy Town Clerk
. Cierk’s note: The minutes origin^ inciuded am
for the Scottish Festivai Parade; Jrihe.nP^3lfddt^te20^3 scheduled parade
2013. The minutes were corrected to reflect the accuraie
date.
APPROVED
JAN - 8 2013
Town OF ESTES PARK
board of trustees