HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2012-07-26RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, July 26, 2012
Minutes of a meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park,
Larimer County, Colorado. Meeting held in Town Hall in said Town of
Estes Park on the 26th day of July 2012.
Committee;
Attending:
Also Attending:
Absent:
Chair Ericson, Trustees Elrod and Norris
All
Town Administrator Lancaster, Assistant Town Administrator
Richardson, Director Chilcott, Managers Fortini, Mitchell,
Salerno and Winslow, Public Information Officer Rusch and
Town Clerk Williamson
None
Chair Ericson called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None.
COMMUNITY SERVICES DEPARTMENT.
Museum Collection Inventory Temporary Position.
Museum staff began the inventorying of approximately 24,194 objects, with an annual
increase of 500 items, in January 2012 to assure the inventory database is up to date
and accurate. This is important in light of the recent master planning and Collection and
Research Center discussions, and allows staff to speak to the collections current and
future storage needs. To date staff and volunteers have completed an inventory of
3,211 objects in 84 hours. In order to complete the inventory by the end of the year, it is
estimated 445 hours are needed. A staff analysis was recently completed and
determined the inventorying would not be completed due to the other duties reguired of
the Curator of Education and Collections. It is estimated the cost of a temporary
position would be $8,113 at $15/hour including taxes and retirement benefits. Once the
inventory is complete, the Museum would have an accurate accounting of the objects,
and it will be able to refine the collection to meet the Museum’s mission. This
expenditure was not budgeted: however, the Community Services fund has a current
fund balance of approximately $306,887. After discussion, the Committee
recommended the Museum hire a temporary position as outlined above due to
the importance of creating a complete inventory to ensure emergency
preparedness and for insurance coverage, and requested the item be placed as
an Action Item on August 14, 2012.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Senior Center Quarterly Report.
• Museum Quarterly Report.
• Visitor Center Quarterly Report.
• Upcoming Event Report.
Manager Mitchell commented a meal survey would be completed in the near future; a
program evaluation survey had been discussed, however, 75% of the program
suggestions come from attendees: and the Master Planning RFP would be sent out
tomorrow.
Manager Fortini stated that the Museum loaned a number of items to The Stanley Hotel
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Community Development - July 26, 2012 - Page 2
through a signed contract at no cost; History on Call has been established again this
year at select shuttle stops; and the Museum continues to explore programs to reach
different audiences in 2013.
Manager Salerno informed the Committee that visitor counts are down slightly .65%;
phone calls continue to decrease in the second quarter by 14%; and staff has added a
retail sales report.
Manager Winslow reported on the upcoming events in August stating staff is finalizing
the rodeo and preparing for the Hunter Jumper show. The Pro Bike Challenge,
including riders from the Tour de France, would hold informational meetings in August
to discuss bringing the race to Estes Park. Information on the meeting dates and times
would be forwarded to the Board. Trustee Ericson requested a review of the overall
Community Services budget during the 2013 budget process to understand the
investment in programming and events.
Brian Wells/Temporary Transportation Coordinator stated shuttle use is up 5.9%;
additional antennas have been added to three of the four buses to aid connectivity and
improve information on bus location and arrival time; the shuttle system has been made
available on Google transit; and the shuttle system continues to be used by visitors,
residents and the local work force. It was suggested to place bus identification on both
sides of the busses to help riders identify the routes easier.
COMMUNITY DEVELOPMENT.
Estes Park Housing Authority Fee Waiver Request for the Pines Condominiums.
The Estes Park Housing Authority has requested a fee waiver of $4,670 in development
application fees for a minor subdivision application to subdivide Lot 2, Pine Knolls
Subdivision into two lots; preliminary and final condominium map applications to
condominiumize proposed Lot 2A; and preliminary and final condominium map
applications to condominiumize proposed Lot 2B. If approved. The Pines Condominium
Association would not be dissolved; however, 24 of the units would be removed from
the original HOA and added to the newly formed HOA. The subdivision would improve
the sale and financing options for the units. EPHA Director Kureija stated there are 8
units to be sold with 5 of the 8 rented month-to-month. Community Development
Director Chilcott commented the fee waivers requested have been approved in the past
to help provide affordable housing. This request is consistent with past requests. The
Committee recommends the Estes Park Housing Authority Fee Waiver for the
Pines Condominiums development application fees as outlined above to the
Town Board as an Action Item on August 28, 2012.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Community Development Monthly Report.
Director Chilcott highlighted staff activities the past month, including efforts on the
Woodland Heights fire aftermath and assistance in preparing documents for victims of
the fire; contracting with Pollard Consulting to hold community meetings in September
on enhancing Planning and Building services; and code enforcement efforts continue to
focus on life-safety concerns. The Courtyard Shops are an example of a property
undergoing a change in ownership; therefore, staff has completed a walk through with
the potential owner to address potential life-safety issues.
ADMINISTRATION.
Reports.
Reports provided for informational purposes and made a part of the proceedings.
• Public Information Quarterly Report.
PIO Rusch stated staff continues to work on special projects including the coordination
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Community Development - July 26, 2012 - Page 3
of the 2012 shuttle map, web page, signage design and fabrication, and local promotion
of the shuttle system. Staff completed the 2012 Community Profiie, implementation of
Constant Contact for news subscribers, and Woodland Heights fire communications and
future improvements during an event. She presented a Google analytics report which
demonstrates website usage with over 77,000 visits in the second quarter.
There being no further business. Chair Ericson adjourned the meeting at 9:10 a.m.
J.. O Oa r.
Jackie Williamson, Town Clerk
APPROVED
AUG 1 4 2012
TOWN OF ESTES PARK
BOARD OF TRUSTEES