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Home My WebLink AboutMINUTES Community Development & Community Services Committee 2011-04-28RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, April 28, 2011 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 28th day of April, 2011. Committee: Attending: Also Attending: Absent: Chair Levine, Trustees Elrod and Miller Chair Levine, Trustees Elrod and Miller Deputy Town Administrator Richardson, Directors Kilsdonk and Chilcott, Managers Fortini and Salerno, PIO Rusch, and Deputy Town Clerk Deats Town Administrator Halburnt Chair Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None COMMUNITY SERVICES DEPARTMENT- REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Visitor Services Quarterly Report - Manager Salerno reported an increase in foot traffic at the CVB during the first quarter of 2011 compared to the same time period last year, and said telephone calls have decreased with more and more people looking to the internet for information. She said factors contributing to the increase may include the implementation of a new counting method at the CVB, good weather, Estes Park becoming a destination, and LMD promotions. • Museum Quarterly Report - Manager Fortini reviewed attendance numbers and current and upcoming programs and exhibits. He said the History On Call pre recorded interpretive cell phone tours will be available June 25 through August 28, corresponding with the free shuttle bus service. The program will be funded in part by a $350 grant from the Estes Park Rotary Foundation. Manager Fortini said an opening ceremony for the event garden will be held on June 3rd at 1:00 p.m. COMMUNITY DEVELOPMENT DEPARTMENT. BUILDING SAFETY FEE SCHEDULES. The building safety fee schedules and related policies were separated from the building code with the recent adoption of the 2009 International Building Codes (IBC) and local amendments. Chief Building Official Birchfield presented the Committee with proposed fee schedules and policies which, if approved, would become effective July 1, 2011, coinciding with the effective date of the building code. Staff is recommending the adoption of the schedules and policies with no changes to the valuation formulas or fee schedules currently in use, and including the schedules in the Policy Manual for the Division of Building Safety. CBO Birchfield said the fee schedule has been in place since 1998, although valuations were adjusted in 2005. The Committee reiterated that the fees are not changing or increasing with the new building code. CBO Birchfield explained that the County’s Wildfire Fee Schedule applied only to new construction in areas identified by GIS software to be wildfire hazard areas. The Committee RECORD OF PROCEEDINGS Community Development / Community Services - April 28, 2011 - Page 2 recommended approval of the Building Safety Fee Schedules as presented to the Town Board consent agenda. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Monthly Building Permit Summary - Director Chilcott reviewed new information summarized in the reports including building inspections, which typically number from 3,000 to 5,000 per year, and said the information will be tracked to show trends from year to year. She added that code compliance is handled by the Building Safety Division and noted that the process can be time consuming. 70 Building Contractor licenses have been issued or are pending to date with most being Class B licenses. Dir. Chilcott said data related to permit numbers will be tracked to provide a comparison of valuation versus number of permits issued. Trustee Elrod had questions about the status of the 20 projects that may have been impacted by the passage of Ordinance #17-10. Dir. Chilcott said in addition to two developers who recently requested extensions of vesting rights and development plans from the Town Board, three others have applied for extensions. After discussion, the Committee requested that staff research and provide information to the Committee to clarify and define development plans and vesting rights extensions and related processes. • Financial Report. • Board of Appeals - New members must be selected to serve on the Board of Appeals due to the adoption of the 2009 IBC and local amendments. A process similar to the one followed for the selection of members to the Creative Sign Design Review Board will be utilized. Staff is recommending Community Development staff be distanced from the process and that once applications are received an interview panel consisting of Town Administration, Human Resources, and two members of the Community Development/Community Services (CDCS) Committee carry out the selection process. • Review Audit by Insurance Services Office - The Building Division participated in an Insurance Services Office (ISO) audit on April 21st. The results of the evaluation will be available in 60-90 days and reported to the CDCS Committee. The information will be provided to property insurance underwriters and FEMA by the ISO. MISCELLANEOUS. CBO Birchfield noted that a fire code was adopted by the Fire District at a public meeting held last night with amendments consistent with those approved by the Town Board, and reported that a public forum to discuss sprinklers, building codes, and contractor licensing was held April 25, 2011. ADMINISTRATION. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Public Information Quarterly Report - PIO Rusch reported on projects currently underway including preparation for a public meeting to provide information related to spring run-off forecasts, preparation of the Bugle for distribution in mid- May, and preparation for migrating website information to the new site that will be hosted by Statewide Internet Portal Authority (SIPA). In response to a comment related to training that the Board received prior to the last election, staff will look into scheduling a training session for Trustees Elrod and Koenig with the State Division of Emergency Management. PIO Rusch welcomed Laurie Button as the new Executive Assistant in the administration office. • 2011 Citizen Survey Report - A community survey is scheduled to be administered to 1,200 randomly selected households in June using the National Citizen Survey (NCS) model, with a 40% response expected. The scientific survey results will be available in October and have a 95% confidence level. In RECORD OF PROCEEDINGS Community Development / Community Services - April 28, 2011 - Page 3 addition, a non-scientific web survey will be promoted to the general population for voluntary participation in August. Trustee Elrod asked if the survey would be targeted to full-time residents who are registered voters. PIO Rusch said voter registration is not a consideration in the distribution of the survey, however a question related to voter registration is asked in the survey. PIO Rusch said the majority of the survey questions are template questions and cannot be changed without losing the ability to benchmark with other communities. The Committee provided feedback on the survey including changes to wording for question #11 related to animal control, and questions 18a, 18b, and 18c to make them more understandable and pertinent to Estes Park. The Committee suggested including a question related to a community center in the survey. There being no further business. Chair Levine adjourned the meeting at 9:55 a.m. Cynthial/Deats, Deputy Town Clerk APPROVED MAY 1 0 2011 TOWN OF ESTES PARK BOARD OF TRUSTEES