HomeMy WebLinkAboutMINUTES Estes Valley Planning Commission 1999-10-04BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Estes Valley Planning Commission
October 4,1999
Commission:Chair Wendell Amos, Commissioners William Baird, Joyce Kitchen,
Cherie Pettyjohn, Edward Pohl, Al Sager and Dominick Taddonio
Attending: Commissioners Amos, Baird, Kitchen, Pettyjohn, Pohl, Sager and
Taddonio
Absent:None
TAC Members: Larry Gamble, Helen Hondius, Roger Thorp and Bill Van Horn
Attending: Members Gamble and Hondius
Absent: Members Van Horn and Thorp
Also Attending
Town:Trustee John Baudek, Director Stamey, Town Attorney White and
Recording Secretary Wheatley
County: Chief Planner Russell Legg
Chair Amos called the meeting to order at 3:00 p.m.
1. Minutes of the September 8,1999 study session were accepted as presented.
Commissioner Taddonio asked if there were any meetings planned during the
holiday season. Staff advised that it might be necessary for the Commission to
have a study session; however, there will be no public hearings during the holiday
time. At the direction of the Town and County Boards, it may be necessary to hold
a meeting between Thanksgiving and Christmas.
2 Bylaws: Commissioner Pohl asked that his letter and bylaws that were prepared
in 1998 be noted. The current Bylaws have no introduction as to why the bylaws
are there.Commissioner Sager confirmed that if the Bylaws are incorrect or inoperable, they
can be amended. His comments included: 1) Strike the word “person after the
word “Chair'’. The word “Chair” is adequate. 2) If the Chair and the Vice Chair are
absent, it would be appropriate to provide for a procedure to elect a pro temp
Chair. 3) Appointed commissioners shall hold no other municipal office. 4)
Bylaws should not repeat the IGA. He is wiiiing to accept the bylaws with the
confirmation that they can be amended in the future.
Commissioner Kitchen commented that Item IV does not seem equivalent
between the Town and County. Town Attorney White explained the IGA which
states that each Board appoints 3 Commissioners, and then there is one
appointed by County that has to be approved by both Town and County.
Commissioner Pohl noted that the Bylaws needed to be approved by the Town
and County: however. Town Attorney White confirmed that subsequent
amendments could be made by the Commission. County Attorney Haag and
Town Attorney White prepared these documents to be consistent with other
bylaws in the county and are as flexible as possible to reduce appeals of Planning
Commission decisions based on procedure.
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Estes Valley Planning Commission - October 4,1999 Page 2
The Commission reviewed the Bylaws by paragraph.
Paragraph lA - Strike the word “person” after “ChaiiJ’ throughout the document.
Paragraph IB - no change
Paragraph IC - no change
Paragraph IIA - no change
Paragraph IIB - no change
Paragraph IIC - There was discussion regarding the number required to make a
majority. It was determined to leave it as a majority vote of the members of the
quorum.
Paragraph IID - no change
There was discussion regarding the state statute which states an appointed
member may not hold other municipal offices. This does not apply to the Estes
Valley Planning Commission as it is controlled by the Intergovernmental
Agreement rather than those particular state statutes.
Section III. Officers ,Add after Vice-Chair a section for Chair Pro Temp - in the temporary absence of
both the Chair and Vice Chair, a Chair Pro Temp shall be elected to perform the
duties and responsibilities of the Chair.
Item 4, under “Chair shall:” - Change “insure” to “ensure.”
Change IIIA to read “...shall elect a Chair and Vice-Chair and appoint a
Secretary.”
Item 4, under “Secretary shall:” - Change to “Prepare the agenda in consultation
with the Chair...”
Section IV. - No change.
Section V - Add “The Commission andstaff shall be authorized to consult with the
County Attorney.”
Russ Legg noted that a County staff person will not normally be present at
Planning Commission meetings.
Section VI. Consent Agenda - No change.
Section VII, A. - Add “Town of Estes ParK’ before Community Dev. Dept.
Section Vlll — No change.
Section IX- Procedures - No change.
„ was moved and seconded (Sager/Pettyjohn) to approve the bylaws as
amended, and it passed unanimously.
attached to these minutes.
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Estes Valley Planning Commission - October 4,1999 Pages
Dan Brown requested when the appropriate time would be to address the
Commission and was advised the October 11 public hearing.
Town Staff demonstrated the projector and computer software to be used during the
public hearings.
Commissioner Kitchen requested a field trip to obsen/e certain sites and conditions
relating to the Code. Staff will schedule one within the next few days.
Staff confirmed that the Code provides for a procedure for requests for rezoning, which
are given due hearing and consideration. County staff advised the Commission that
when they consider spot zoning to go down in density rather than higher.
Chair Amos adjourned the meeting at 4:50 p.m.
UjAioA.
Meribeth Wheatley, Recording Secretary