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Home My WebLink AboutMINUTES Community Development Committee 1999-03-25BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee March 25, 1999 Committee: Attending: Also Attending: Chairman Barker, Trustees Doylen and Marshall Chairman Barker, Trustee Marshall Town Administrator Widmer, Directors Hinze, Kilsdonk, and Pickering, Advertising Manager Marsh, Deputy Clerk van Deutekom Chairman Barker called the meeting to order at 8:00 a.m. SENIOR CENTER a. b. Monthly Report. Jody Thompson, Senior Center Director, presented the monthly report highlighting the following: Town Attorney White recommended that individuals identified as Friends Board Members become a Development Committee for the Advisory Board in lieu of establishing a separate and additional Board. The Development Committee would be charged with development of programs and fund raising activities for the Senior Center and the Advisory Board Members unanimously voted to support this recommendation. Ste\^ Blacksher, Community Outreach Coordinator for Special Transit, was notified that EsIesTarlT1 amend th6 200° Budget to provide necessary funds for transit service in Meal counts wye up considerably for February with 599 congregate meals and 514 Meals on Wheds being served in 1999 compared to 432 and 318 respectively for 1998 79 $ ’ r9 WaS SaVed by Utilizing th6 Food Distr'bution Center services in 1998, and 72 people were served lunch on St. Patrick’s Day at the Senior Center. 0ffiCt °? A9in9 Contracts - Approval Request. Jody Thompson TX?NdrMhf-f aDreSU 0 a grant request’ the Senior Center was awarded $5,000 in Title III (Nutrition Program) dollars and $2,475 in County dollars for Operations by the tha™efLCrinnyi9D9eoPa,rtmenH 0f l;um(an ®erViCeS 0ffioe on A9inS- '^der to recelJe these funds in 1999, signed contracts between the Senior Center and Office on Aoina ?owrAUnf:rvi0!h aWHardS- The COntraCtS have been and approved byTown Attorney White and no cost is associated with this request. The Committee recommends approval of both contracts as presented. 2. SPECIAL EVENT.q b. Parade Permits - Request Approval. The Volunteer Fire Department requested a S 9e00to1 0°00 a ®ta,e^l:efighters Convention Apparatus Parade on June 26th, Ciur,1 1A 00 25'75 pleces of equipment will start at West Park Center on West Elkhorn Avenue, proceed east to Highway 36, concluding at Dannels Fire Station. M0AWic?s-&.^eC,0Ve.ry Professionals of Colorado are requesting a parade permit on nrnL2BH at dufk' ApProxlmate|y 40 truci<s will start at the Inn of Estes on Highway 34 S ThTU° Wonde(rvlew't0 W®8* Elkh°ro Avenue, concluding at the Inn of Estes Park. They are requesting a police escort only, no road closures. The Committee recommends approval of both permits as presented. Update on Myti-Use Field Design. Director Hinze reported that a design bid was rece'ved on the Multi-Use Field, however, the bid amount was greate? than the to S am0U? SttaffCUrrently. review'n9 the bid, discussing options, and working to reduce project costs. This item will be discussed at the April meeting. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - March 25,1999 - Page 2 c. Fairgrounds Sound System Upgrade - Request Approval. Director Hinze reported that the sound system for the grandstand, main arena, and back arenas is insufficient and complaints have been received from special event participants due to poor sound quality. Director Hinze presented a proposal from ULI Productions totaling $5,982.48. Director Hinze explained that $5,500 was budgeted in 1999 for the upgrade and modification of the sound system and that the excess amount funded would be from the Special Events General Maintenance and Repair fund. The Committee recommends approval of the Fairgrounds sound system upgrade/modification and funding as presented. d. Arena Construction - Request Approval. Director Hinze reported that construction of an additional arena north of Barn W is requested at a total cost of $14,985. She explained that $12,000 was budgeted in 1999 and an additional $3,000 is available from a haybarn project to fund the arena construction. The Committee recommends approval of the Arena construction and funding as presented. e. Agreements. Director Hinze presented the following agreements: • Copper Penny Hunter-Jumoer Show. July 23-25, 1999. This is a standard agreement. The Committee recommends approval of the Copper Penny Hunter-Jumper contract for 1999. # Lions Club Lease (Concession Stand). Director Hinze presented the Lease noting the changes as follows: This is a 3-year agreement (as opposed to a single year); the Lions Club will pay 15% of the gross sales, less sales tax, for the first $50,000 and then $10% of the gross sales, less sales tax, for anything over $50,000 (flat 15% in previous years); and the new contract outlines specific maintenance and repairs for both the Town and the Lions Club. Following discussion, the Committee recommends approval of the Lions Club Lease as presented. Director Hinze introduced Terry Wright, Special Events Coordinator, and the Committee welcomed Terry to her new position. f. 3- CHAMBER RESORT ASSOCIATION fCRAI a. No report. 4. COMMUNITY DEVELQPMFMT 5. a. No Report MARKETING a.Advertising Report: Manager Marsh reported that an article on Rocky Mountain National Park is currently appearing in The American Way, an American Airlines magazme. Manager Marsh explained that overall Vacation Guide requests are down 45 /o, advertising generated responses are up 2.34%, incoming 800 calls are down 3%, E-mail requests for Vacation Guides are up 15%, and Unique Visits are up 84% compared to the same period last year. Manager Marsh also highlighted upcoming projects: the Estes Park television campaign on Channel 4 has been extended into April and May, the May Insert will cover the Jazzfest/Artwalk, Rodeo, Wool Market, and Arts in the Parks, and work continues on the fall national magazine ads. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - March 25,1999 - Page 3 Conference Center Report: Director Pickering presented the 1998 year-end Conference Center Report. The number of conference attendees for 1998 totaled 13,101, the number of local users totaled 12,684, and the number of conferences totaled 74. Spending by conference attendees in 1998 totaled $4,896,917 and sales tax generated totaled $195,876. The Town spent $140,000 marketing and servicing the conferences and $350,160 for the building and utilities. Director Pickering noted that the Conference Center will be paid off in 2008. Other items discussed include the 3- year comparison of conference attendees, conference spending and local users, the Estes Park Lodging Report, and 1989-1998 Sales Tax Accommodations Report. 6.MUSEUM a. Monthly Report: Director Kilsdonk reported that the opening of the Fall River Hydroelectric Plant Exhibit was held March 19th and was very successful. Mike Mangelsen will lead a Hydro Plant Tour on April 3rd and 1:00 p.m. No registration is necessary and the tour is free. The Collectors’ Choice exhibit will close with a free day on April 4th and the next exhibit, 1899: Preparing for a New Century, opens May 7th. Assistant Curator Lisa Hanson received a grant from the Colorado Historical Society to present the Children’s Prehistory Workshop on May 15th during Colorado’s Archaeology and Historic Preservation Week. The King Foundation has awarded $6,542 to support History Camp 1999 offered in three sessions this year, June 28-July 2, July 26-30, and August 9-13. Director Kilsdonk presented the Museum Strategic Plan which is updated annually. Curator Lisel Goetze updated the Committee on the collections storage facility project explaining that the Museum received a Conservation Project Grant to improve the onsite storage facility and re-housing of the Museum collections which will end in September 1999. Significant accomplishments include the addition of a secure wall and door to the storage facility, 7 new steel locking cabinets, and 2 shelving units for box storage. During the removal process, condition reports on approximately 5,000 Museum objects were completed which will aid staff in monitoring the condition of the objects in the future. Volunteers donated over 200 hours and staff over 650 hours in this project. A proposal has been received for the new HVAC system and staff will review the proposal to ensure it meets the needs of the Museum. Upcoming projects include installation of a climate control system this spring and a required evaluation and reporting procedure July-Septemberto comply with Grant requirements. Curator Goetze presented the Accessions/Deaccessions report explaining that approximately 145 objects were added and 5 items were removed from the Museum in 1998. There being no further business. Chairman Barker adjourned the meeting at 9:20 a.m. APPROVED APR I 3 1999 TOWN OF ESTES PARK JOARDOFTRUSTEES Rebecca van Deutekom, Deputy Town Clerk