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Home My WebLink AboutMINUTES Community Development Committee 1999-10-28BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS /Community Development Committee October 28,1999 Committee; Attending; Also Attending; Absent; Chairman Barker, Trustees Doylen and Gillette All Town Administrator Widmer, Directors Kilsdonk, Hinze, Advertising Manager, Clerk O’Connor Director Thompson Chairman Barker called the meeting to order at 8;00 a.m. MUSEUM. Monthly Report. Approximately 75 participants attended “An Evening Out in 1899" presented at the Annual Meeting of the Friends of the Museum on October 9th. New Friends Officers are Dick Brown, President, Jon Sypher, Vice President, Frank Mix, Treasurer, and Mary Lou Smith, Secretary. New board members include Ron Kuhns, Jack Landon, and Lisa Hanson. “Beauty Secrets of the 1800s: A Musicai Minidrama” was planned October 23rd. Upcoming events include; a Museum Free Day, October 31st, and an opening reception for the “Enos Miiis and the American Conservation Movement is planned November 19th. A related program, Chiidren’s History Hiker Program, similar to the Junior Ranger Program at RMNP, will also be presented. Total attendance in September was fair (44% of goal), however revenues are up. Electric Service - Request approval of Expenditure. In 1997, the Museum received a two-year federal grant to upgrade the collections storage area. As part of the grant match, the Town is funding installation of an HVAC system. During the installation process, it was discovered that the Museum’s electrical service was insufficient to support the new system. Upgrades were undertaken immediately, as the Museum’s forced-air heaters had already been removed and the building was without heat. The upgrades were performed by the Light and Power Dept, and by Estes Valley Electric. A portion of the cost is the responsibility of the contractor. Service Experts. The remainder is a Town expense. Staff is recommending approval of $1,968.83 to pay for upgrades to the electrical service. The Committee recommends approval of the budget expenditure of $1,968.83 with a budget supplement to be presented in the near future. SENIOR CENTER. Heritage Garden. A Ground Breaking/Ribbon Cutting Ceremony was held at the Center September 24th for the Heritage Garden. The Senior Center, Inc. Board is acting as the general contractor and has hired Will Monks as Field Contractor. The initial phase includes the perimeter block wall, laying of bricks and installation of a gazebo in the center. Construction costs are estimated at $6,970 and the cost of the gazebo is $2,700. Senior Center, Inc. received a $10,000 landscaping grant from the Gates Foundation for this project. Plans for the Garden were formulated 4 years ago as a fund raising project. Engraved bricks have been sold at $50/ea., and approximately 250 bricks have been sold to date. The cost of each engraved brick is $13.50, thus the net proceeds from brick sales to date are $9,125. The Seniors plan to use the sale of engraved bricks as an ongoing fund raiser. Profit Resources in Denver has been the provider of the bricks and advised the Seniors that exact duplication of color would be difficult over time. Therefore, 2,000 blank bricks have been purchased, many of which will be used in this initial design and replaced with engraved bricks as they are sold. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - October 28,1999 - Page 2 Meals. wheels. The September meals counts were 746 congregate and 262 meals on Activities. Recent programs have included several Seniors’ medical issues as well as special luncheon entertainment. Community-wide flue shots were given at the Senior Center. Planning is currently underway to hold Thanksgiving and Christmas Feasts. Director Kilsdonk read a letter from Skyler Ruggles, Recreation Instruction/Denver Parks & Recreation commending the hospitality the seniors conveyed to her group and the beauty of the Senior Center itself. Special Transit has added service on Thursdays. SPECIAL EVENTS. Horse Show Agreements: The Committee reviewed the standard agreement for the Rocky Mountain Miniature Horse Club June 21-22 and 24-25, 2000. The Colorado Hunter-Jumper Association is seeking a 3-year agreement for three weeks each. The dates for 2000 are July 24 - August 13. Director Hinze is proposing a flat fee of $25,000/week, and this fee has been accepted by the Association. Following discussion, it was determined that the Agreement should be for one year with two 1-yr. options. In addition, the Agreement includes a fee increase not to exceed 20%/yr. Director Hinze confirmed that the Westemaires have been made aware of the scheduling change. The Committee recommends approval of both Horse Show Agreements as presented. E.V.R.P.D. - Agreement. The EVRPD has submitted an Agreement for the use of Barn W for In-Line Skating and Dog Obedience Classes beginning January, 2000 through April, 2000 for a fee of $10.00/use. The Committee recommends approval of the Agreement as presented. Event Critique; Surprise Sale Days. Held October 10th and 11,h. This 9th year event is dependent upon the weather-growth is determined by advertising and weather. Most businesses reported good sales on full price items, as well as sale items. Additional businesses join in this effort every year. Staff believes a “quality sale”, not “odds and ends” should be stressed. Elk Fest.. The Special Events Dept, and a committee consisting of Sam Hewson, Travis Behning, Guy Young and Bob Hewson managed this new event held October 16th and 17th. The event has excellent growth potential; advertising was superb, and attendance was satisfactory pursuant to the inclement weather. The elk viewing tours were a success and the committee intends to expand this portion of the event in 2000. Sam Hewson offered further comments, and in summary, stressed the importance of (1) marketing Estes Park’s natural elk habitat by establishing/promoting “Elk Fest”, (2) the entire community should come together to promote the event, (3) improving the advertising/marketing, and (4) elk education and management. In addition, Mr. Hewson has written to Governor Owens requesting he name Estes Park as the “ Elk Capital of Colorado." The Committee expressed their appreciation to the Elk Fest Committee for a job well done. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - October 28,1999 - Page 3 Upcoming Events; The Christmas Parade is scheduled on Friday, Nov. 26th, and Celebrate Estes is planned December 11th and 12,h. Director Hinze commented that plans for Celebrate Estes include carnage rides on the previously approved street closure (Elkhom Ave. from Riverside Dr. to Moraine, and Moraine to Spruce Dr.). The previous carriage concessionaire in no longer in business and the new owner has submitted his request to conduct carriage rides to the Planning Commission for their consideration November 16th. The Committee recommends approval of the carriage rides contingent upon Pianning Commission and Town Board approval of Special Review. MARKETING. National Geographic’s Traveler and Adventure magazines were presented that included good coverage of Estes Park. Overall requests for information are up 8% as of the end of September, compared to 1997 (56,122 V. 51,932). E-mailed requests are up 1,664 or 35% as of the end of September (6,415 V. 4,751). Overall editorial coverage (Colorado newspapers only) as of the end of September over the past five years has grown substantially, an increase of 15% over last year alone. Manager Marsh and Suzie Blackhurst/Market Reach briefed the Committee on the Media Relations Program and the clip reporting service. CHAMBER RESORT ASSOCIATION. Chamber Director Thomas reported on plans for the “Wonders of Colorado” to establish Colorado in the international market place. Good contacts were made at recent meetings, plus Estes Park will host British Ainvays Tours in the near future. Excellent cooperation with accommodations on comp rooms has been achieved; and the Marketing Advertising Council intends on preparing a very aggressive proposal in this regard. The Chamber Resort Association (CRA) has scheduled a New Year’s Eve Celebration, from 9:00 p.m. - 1:00 a.m. for $50/person. The event will be limited to 550 people, and it is a CRA fundraiser in joint cooperation with the Conference Center. HOLIDAY MEETING DATES - DISCUSSION/CANCELLATION. The scheduled Committee meeting dates for November is 11/25 (Thanksgiving) and December 23 (Christmas holiday). The Committee recommends both meetings be cancelied. Should an item need approval prior to January 27, 2000, staff is authorized to piace the item directly on a Town Board agenda. There being no further business. Chairman Barker adjourned the meeting at 9:23 a.m. APPROVED NOV 9 1999 TOWN OF ESTES PARK BOARD OF TRUSTEES Vickie O’Connor, CMC/AAE, Town Clerk