HomeMy WebLinkAboutMINUTES Community Development Committee 1998-01-07BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Community Development Committee
January 6, 1998
Committee:
Attending:
Also Attending:
Chairman Doylen, Trustees Barker and Marshall
All
Absent:
Trustee Hix, Directors Stamey, Kilsdonk and
Hinze/ Advertising Manager Marsh, Conference
Center Director Pickering, Clerk O'Connor
Town Administrator Klaphake
Chairman Doylen called the meeting to order at 8:00 a.m.
COMMUNITY DEVELOPMENT.
Copy Machine Lease. Staff presented a standard 3-yr. lease
agreement in the amount of $384.11/mo. with Minolta Business
Systems for a Model EP-4000 Copy Machine. The Committee
recommends approval of the Lease Agreement with Minolta as
presented.
1997 Advertising Report. Manager Marsh reported that as of
November 30, 1997, overall requests for Visitors Guides were even
for the same period in 1996 (67,481 v. 67,366); the 800-line
calls for the same period appear to be down 8%; and the Virtual
Visitors Guide as of December 31, 1997 was accessed 79,678 times
during the year. 1997 Year—end results will be presented in the
near future.
The February Insert is in production and it will highlight
Valentine's Day/President's Day Weekend—it will be published
2/8/98; National Trails Day will be highlighted the following
weekend.
The first quarter television schedule on Channel 4 will begin
January 14th', and run through March 22nd. The Denver newspaper
schedule in the Denver Post and Rocky Mountain News begin January
9th.
RRC has completed the second mailing of the Conversion Study
surveys, and compilation of the data from the first set of
surveys has been completed. Staff anticipates completion of this
project in 3-5 weeks.
Conference Center Report, Director Pickering reported on the
Center's 1997 facility upgrades that have been completed, and
reviewed the 1998 facility projects to be completed which vary
from completion of art hanging hardware, painting, to re
upholstery.
The Holiday Inn received the Quality of Excellence Award from the
Holiday Inn Corporation. The award is based on customer surveys,
and Estes Park's Holiday Inn exceeded expectations. The
Committee commended Holiday Inn.
Director Pickering was elected as Secretary/Treasurer for the
Destination Marketing Group. This group, established following
the demise of the State Tourism Board, includes such cities
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Community Development Committee - January 7, 1998 - Page 2
Vail, Snowmass, and promotes cooperative ventures/partnerships.
Members are realizing extremely beneficial marketing promotions.
The 1997 year-end report will be presented when available.
Discussion followed on peak-loading for parking spaces relative
to the adjacent medical clinic; staff confirmed that special
attention (designation/signage) is given to the clinic spaces
during high conference use.
Estes Valley Planning Commission - Report. Director Stamey
reported that the Commission's organizational meeting is
scheduled January 8th at 3:30 p.m. The agenda was reviewed, and
State Representative Bill Kaufman will be attending. The Town
Board was encouraged to attend the meeting as well.
MUSEUM.
Director Kilsdonk reviewed the top ten accomplishments for 1997:
Tracts in Time Exhibit renovation
Conservation Project Support Grant of $38,104
History Camp
The Prints of Lyman Byxbe Exhibit
Painting/refurbishing of the Park Headquarters Building
American Assn. State/Local History/CWAM Pre-conference
Tour
Aller-Lingle Architects Feasibility Study
The Four Women Homesteaders Exhibit
Imaging the West: Photographs of John Fielder Show
Bear, trout and waterfall bench installation
Upcoming events include: "Byx Days", January 30 & 31 - two free
days marking the opening of an exhibit in the main gallery of
locally-owned Byxbe prints.
The Committee reviewed November and December statistics on Museiam
Attendance, and Friends Membership. This year's focus was on
exhibit renovation.
Mrs. Dudley Smith again donated a cash value of $2,500 (stock
certificate) to the Friends, and this funding will be used for
exhibits. A $5,000 grant also received from the El Pomar
Foundation.
SPECIAL EVENTS.
The Committee reviewed the 1997 Christmas Parade Critique. The
event held its ninth parade November 28th and staff was pleased
with attendance. Drivers, volunteers and the Police Dept, were
commended for their efforts. Attendance was estimated at 27,000
spectators.
A critique on the Celebrate Estes Weekend held in December will
be submitted following a meeting/survey of the downtown
merchants.
M.O.U. Amendment. Rooftop Rodeo Committee President Jo Adams
reported that the Rooftop Committee is requesting the
stipulation for support event(s) which is currently allowed only
during Rodeo week, be deleted to allow any support event to take
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Community Development Committee - January 7, 1998 - Page 3
place during the year. An Amendment to the Memorandum of
Understanding between the Town, Rooftop Rodeo Committee and Top
Hands Organization, Inc. was presented as follows:
"Whereas, the parties desire to enter into this Memorandum
of understanding to formalize a working relationship between
the parties with regard to the organization, support and
direction of support events only-during tho-wook of Rooftop
Rodoo." and
"Whereas, the parties desire that Top Hands assiame the
responsibility of finances only for the support events
during the Rooftop Rodeo, but not to include rodeo, rodeo
dances, parade or gymkhana. Top Hands will assume no role
in the decisions concerning what support events dur-i-ng—the
Rooftop■ -Rodoo to provide or when the events will occur."
The Committee recommends approval of the Amendment as presented.
Upcoming Events. Staff noted that negotiations are underway with
Ride the Rockies for a bicycle tour that includes Estes Park
June 21st. Approximately 2,500-3,000 participants are expected.
Director Hinze is the event coordinator with CRA support.
There being no further business. Chairman Doylen adjourned the
meeting at 8:45 a.m.
Vickie O'Connor, CMC/AAE, Town Clerk
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