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Home My WebLink AboutMINUTES Community Development Committee 1997-03-06BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS / , Community Development Committee March 6, 1997 Committee; Attending; Also Attending; Absent; None Chairman Doylen, Trustees Barker and Marshall All Ass't. Town Administrator Widmer, Directors Hinze, Kilsdonk and Stamey, Advertising Manager Marsh, Conference Center Director Pickering, Clerk O'Connor Chairman Doylen called the meeting to order at 8;00 a.m. Jim Durward/Scottish Highland Festival, briefed the Committee on the 1997 Festival; plans include a Scottish Irish Spectacular that includes three championship pipe bands, and International jousting event. This Festival has gained significant stature with the Celtic people; his staff is working on improving media coverage along the 1-25 and 1-70 corridors. The Festival continues to need cooperation from the Town, Chamber of Commerce, EVRPD, etal. Dr. Durward urged all affected agencies to follow a "spirit of cooperation", and any future discussion/plans for improvements include a multi-purpose use. The Festival now requires additional space and infrastructure. COMMUNITY DEVELOPMENT. Special Event Banners - Update. Hinze presented computer images appear in the island east of the the right-of-way area west Intersection. In addition. Regulations and Specifications, will install the banners at no organization, and Town-sponsored priority. As previously stated, artistic expression. Special Events Director of banners as they would former Coffee Bar, and in of the Highway 34/36 staff presented proposed The Special Events Dept, charge to the sponsoring events will be given first banners are to include an The computer images identified a 3,x20' and 4,x20, banner for the island installation. Director Stamey requested the clearance at this location be a minimum of 9' in accordance with Section 17.66.300(4) Projecting Signs. Al Sager/Planning Commission Chairman questioned whether an ordinance would be referred to the Planning Commission for further consideration. Staff responded that ^the original ordinance for public purpose signs was submitted to the Commission for their review; the proposed revision will be considered by the Town Board where public testimony can be heard. Jim Durward questioned whether the two revised banner installation would preclude advertising on the Chamber building. Staff responded in the affirmative. Dr. Durward expressed his concern with this action as it could prove difficult for the public to identify where they can purchase event tickets. In addition, staff clarified that event sponsors, such as commercial airlines, automobile dealerships, etc. will be allowed. The Committee stressed that event sponsor logo1s/lettering are to be subordinate to the banner event itself—the proposed ordinance is to take this request into consideration. The Committee recommends approval of the two Banner installation sites, the Regulations and Specifications, inclusion of the 9 clearance as addressed by Director Stamey, authorizing the BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - March 6, 1997 - Page 2 Town Attorney to prepare an ordinance for review by the Town Board. 1997 Advertising Report. Manager Marsh briefed the Committee on Media Coverage in "Today's Business"^ "Rocky Mountain News", "Denver Post" and "Skyview" Western Pacific Airline's Inflight Magazine. Spring ads will be placed in Country Home, Gourmet, Midwest Living, Midwest Motorist, National Geographic Traveler, Outside Magazine, Texas Monthly, Travel Holiday, and Southern Living. There is a new domain name for the Virtual Visitors Guide; estesnet.com. This new address should prove much easier to work with, and both names/sites will be active throughout 1997. Staff reported that there will be a^ link from the former name to the new name to provide continual coverage. Manager Marsh confirmed that the Town maintains the Virtual Visitors Guide site, and the Lodging Guide is maintained by the Betterment Fund. 1996 Conference Center Year-End Report. Director Pickering thoroughly briefed the Committee on the Statistical Data (13,060 attendees, total dollars spent per person between $404.16-$311.16), Three-Year Comparisons (96 is down due to the Holiday Inn's remodeling effort, however, conference spending was up resulting in an annual sales tax receipt total of $170,057), Survey Results, Economic Impact Model (originally prepared by BBC-the Center has surpassed the firm's projections), and Marketing Fund Report^ (finished 1996 with a balance of $5,810.81 which was utilized for advertising). Contract with Clarion Associates for Estes Valley Unified Development code. Phase III. Director Stamey presented the Scope of Services to produce a Unified Development Code to implement the Town's Comprehensive Plan, including environmental and design performance standards. Clarion will act as the Lead Consultant, and RNL Associates will serve as the design firm consultant. There are five basic tasks: • Project initiation, background, interviews, and advisory committee organization. • Code diagnosis and public workshop. • Annotated code outline and public workshop. • Draft code with illustrations/graphics and public workshop. • Final code draft and adoption process. Key areas of focus are: performance standards, new zoning districts, revised/updated district standards, revamped code format, and new joint Town/County review procedure. The proposed budget is $104,435 and the firm anticipates completing the final draft by February 1, 1998, which would be followed by the adoption process. Larimer County and the Town will each fund $50,000, and EPURA is funding contributing $5,000. Staff anticipates an additional $10,000 expenditure in 1998 to complete the project. Clarion BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - March 6, 1997 - Page 3 Associates is a nationally recognized firm, and Chris Duerksen, a land use attorney, will be staff's contact person. With the assistance of Mayor Dekker, Mayor ProTem Doylen, Planning Commission Chairman Sager and 3-4 staff persons, an IGA is being developed. The IGA should be remitted to Larimer County next week for their review. The Committee recommends approval of entering into a Contract with Clarion Associates for preparation of the Estes Valley Unified Development Code, as presented. MUSEUM Director Kilsdonk reported that major construction for the Exhibit Renovation Project should be completed this month. Significant volunteer hours have been contributed; however, additional volunteers are encouraged to contact the Museum. A Time Line for Completion of Museum Exhibit Renovation was also presented. Women's History Month activities include Enda Mills Kiley who will talk about the Women Homesteaders Program on March 14, and the Four Women Homesteaders will be exhibited all month in the Conference Center case. Staff submitted a grant application to the Institute of Museum and Library Services for a $38,000 upgrade to the collections storage area. If awarded, this project would begin October, 1997. It includes museum standard storage furniture, a fire-rated drywall entryway, and volunteer training to re-house collections. Should the grant be approved, it includes a local match, and the 1997 Budget reflects this match. The Museum is joining the Museum Computer Network, a non profit professional organization which helps museums develop, manage and convey information through automation. The organization will provide access to the latest information and professional contacts in the areas of photograph digitization, web sites, computerization o collections records, and other automation issues facing museums today. Jack Melton/Dorsey Museum-YMCA, and Advisory Board member is working with staff to install an exhibit in the Conference Center case this spring, and an article and map will appear in the Trail Gazette Vacation Edition. SPECIAL EVENTS. BIGHORN CHALLENGE. This second-year event scheduled Sunday, June 1, 1997 as a benefit for the United Cerebral Palsey Foundation. K-ROCKY is again sponsoring the event which consists of a 5K and IIK run/walk. The. identical to those utilized in 1996: 5K - loop beginning at the Estes Park Brewery, down Big Horn around the Bypass to Stanley Avenue to Mocassin Circle, concluding at the Brewery The IIK is the loop beginning at the Brewery to cfrcl/to Highway 7, Pdown to Lake Road, across to the Brewery. Director Hl"z® discussed the eyent with Capt. Filsinger - the Dept, experienced no traffic conflicts with the utilization of a professional traffic management c:°1i;P^n/ainU®t g-oo a ^ (obtained by K-Rocky) . The races will begin and the streets should be cleared by 10.30 a.m.. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - March 6, 1997 - Page 4 lane will remain open at all times in the hospital area. The Committee recommends approval of the Street Use Permit application for the Bighorn Challenge. Colorado Festivals and Event Association. Director Hinze reported she has been elected to serve on the Board of Directors of this association. Staff is attempting to book the CFEA Conference in 1998 in Estes Park. There being no further business, Chairman Doylen adjourned the meeting at 9:20 a.m. (P' Vickie O'Connor, CMC/AAE, Town Clerk 1 1 1997 _ .‘-S 1.. -> -•> >