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Home My WebLink AboutMINUTES Community Development Committee 1997-11-06BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS I ^/Community Development Committee November 6, 1997 Committee: Attending: Also Attending: Absent: Chairman Doylen, Trustees Dekker and Marshall Chairman Doylen and Trustees Dekker and Marshall Town Administrator Klaphake, Directors Stamey, Kilsdonk and Hinze, Advertising Manager Marsh, Conference Center Director Pickering, Deputy Clerk Kuehl None Chairman Doylen called the meeting to order at 8:00 a.m. COMMUNITY DEVELOPMENT Community Development Policy Procedure Manual: Director Stamey reported on the Community Development Policy Procedure Manual, This information was removed from the Municipal Code as part of the updating and simplifying process of the Code and does not change any of the current fees. Updates will be presented when necessary. The Committee recommends approval of the Community Development Policy Procedure Manual and that the manual be adopted by reference during the Municipal Code revision process. Advertising Report: Advertising Manager Marsh reported that as of September 30, overall Visitor Guide requests decreased .30. The 800-line statistics will be available at a later da vi t x changes in the mechanics and billing of this line. Visitors Guide home page totaled 72,387 hits compared to 33,553 last year, an increase of 116%; the Web site rfffce.17sedaid hits compared to 615 767 last •inacnrdaaEsemaof IISeStSTrustreea Mar/han oommendedyDirector Marsh for the ad on Channel 4. each showed c°psiste^^1^ fcg ferences make their reservations hotel reservations, as most fcontere“^ , conference packetsthrough the central Reservation number^ue The RRRf eorfencteheP local mailed to potential 9roups R nr^turn in 1999. Director reservation number. One group cjt-p.ff ancq conference Services Pickering commended the Holiday n service Trustee Marshall Coordinator Tindle for Geographic proposal on the questioned the impact thatP one of the conference community. . DirectPorv.the off-season is the major drawbacks of proposal would play a positive “ir1^ the coLunlt; by providing a quality attraction for conference attendees and tourists. MUSEUM Director Kilsdonk reported tha“hSn eFrhidbayt' Nove^er1 21SfrLL5Too Btr7!;o1!m.°PfndWt\ll%rord\sp through April 6, 1998. •n narticipate in the CACEP Holiday Art Walk on admission and refreshments. The Museum Advisory BoR? JnSAl™ingl^H^rchitects for $9,700. feasibility study proposal from All 9 conservation This study is a PorR10?n0fn^?;ze°cSr?eS^? and future space needs. Project Support Grant to ana37.t.__(,e of the feasibility study by The committee recommends aC<ieQP^nn Aller-Lingle Architects for $9,700. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee, November 6, 1997 - Page 2 SPECIAL EVENTS Surprise Sale Weekend Critique. Special Events Director Hinze reported that the Seventh Annual Surprise Sale held October 11-12, was well attended on Saturday but that inclement weather affected attendance on Sunday. EVRPD Use of Barn W for Inline Skating: Director Hinze noted this is the third year for this activity, the rental time is mid- December 1997 to April 1, 1998, the fees pay utility costs, and there has been no damage to the building from this use. The Committee recommends approval of the Agreement with the Estes Valley Recreation and Park District for the use of Barn W for Inline Skating. American Hiking Association: Director Hinze reported that the American Hiking Association will hold a two-day snowshoeing event February 21-22, 1998, sponsored by the Chamber Resort Association in conjunction with Rocky Mountain National Park. During this event, volunteers will lead hikes in the Park, winter safety instruction will be presented, and four major snowshoeing manufacturers will be on hand to demonstrate equipment which will be available to the public. Lions Club: Bob Merwitzer, current President of the Lions Club, reported volunteers provided 1,200 hours of service the past year at the concession stand, and added that the Lions Club provided $2,000+ in sales tax and donated $1,200 to Salud Medical Clinic, $2,000 for a college scholarship, $300 to the Youth Center, $250 to scouting, $1,000 to the Holiday House, and $700 for eye/hearing exams. Trustee Marshall commended the Lions Club for their community service. Mr. Merwitzer presented the Town with a check for $9,995.00, and expressed the following concerns: 1. More information regarding activities at Stanley Park, including performance and fee schedules, needs to be generated to attract more visitors to the Fairgrounds. As most activities at the Fairgrounds are free, this needs to be stressed in brochures, on the Hwy. 34/36 banner, and on the Stanley Park sign. 2. The flooring and the swamp coolers in the concession stand need replacement. 3. A minimum seven-day advance notice is requested if the concession stand is required to be opened for any additional event. 4. Although the contract states that the concession stand is to be open during all activities, the Lions Club would like the option to close when individual group schedules do not require the concession stand services. 5. A roll-up awning is requested to provide shade for the picnic table area. 6. The lease should not require the Lions Club to be responsible for exterior maintenance on the building, 7. During the Wool Market, the Lions Club should only be charged a flat rent fee (as other vendors) rather than percent of sales. Administrator Klaphake suggested a meeting be scheduled with Lions Club representatives and the Town to discuss concerns and review the lease. There being no further business. Chairman Doylen adjourned the meeting at 8:47 a.m. NOV 1 2 1997 Tina Kuehl, Deputy Town Clerk TG\nN of ESTES 'I BOARD OF TK8S5IES |